office 2010 tips and tricks

Optimize Microsoft Office

2010

Tips and Tricks

What is this new look?

• Same tools—just new location.

Quick Access Toolbar

File Button

How can you make Office work for

you?

1. Personalize the Quick Access Toolbar

2. Adjust the Recent Documents list

3. Create a personalized Ribbon

4. Change the default working folder

PERSONALIZE THE QUICK

ACCESS TOOLBAR (QAT)

Tip 1

What is the QAT?

• Series of buttons; top left corner of the Office window

• Pretty basic by default

• Have options for Save, Undo, and Redo

How to Personalize the QAT

1. Click the arrow at the right of the QAT.

2. Select (by clicking) additional tools to appear on the QAT.

Advanced Personalization of the

QAT

1. Click the arrow on the right of the QAT.

2. At the bottom of the QAT, click the More Commands options—this will open the More (Word, Excel, PowerPoint) Options box.

3. Select the desired feature.

4. Click ADD.

5. Select additional features.

6. Click OK.

Advanced Personalization of the

QAT

You can add additional features to the QAT

Or You Can Move the QAT

1. Click the arrow to the right of the QAT.

2. Select the Show Below the Ribbon option.

ADJUST THE RECENT

DOCUMENTS LIST

Tip 2

What is the Recent Documents

List?

• An easily accessible list of recently opened documents.

• Found under the File button

How to Adjust the List?

1. Click the File button.

2. Click the Word (or Excel, PowerPoint) Options.

3. Click Advanced.

4. In the Display section, adjustment can be made to the number of documents published.

For Frequently Used

Documents, Adjust the Pinning

1. On the Recent Document list, click the pushpin next to the document’s name.

– The document is now permanently placed on the list

CREATE A CUSTOMIZED

RIBBON

Tip 3

Customizing the Ribbon

• New to Word 2010.

• So, just what can be done to the Ribbon:– Move tabs and groups

– Turn tabs on and off

– Add groups

– Add custom groups

– Add custom tabs

– Import and export Ribbon customizations

– Can reset to original settings

Cont.

• To Customize:

1. Right-click the QAT.

2. Select Customize the Ribbon from the shortcut.

3. The Word Options, Customize the Ribbon Dialog box will open.

1

2

3

Cont.

• To Customize:

1. Right-click the QAT.

2. Select Customize the Ribbon from the shortcut.

3. The Word Options, Customize the Ribbon Dialog box will open.

1

2

3

Cont.

To Import or Export a Custom Ribbon

To Add a New Tab

To Rename an Existing Group or

Tab

To Reset

To Create a new Group

Cont.

My Desired Customization

Settings

The End Result

CHANGE THE DEFAULT

WORKING FOLDER

Tip 4

Why Change the Default Working

Folder?

• By default, your computer is set to save to the hard drive—My Document.

• If you consistently change the location, you can save time by changing the saving location.

How to Change the Default

Working Folder

1. Click the File button.

2. Click Word (Excel, PowerPoint) Options button.

3. Click Save.

4. Look for the Default File Location.

5. Click Browse.

6. Find the desired

folder.

7. Click OK.

Other Options

• Work with installed themes.

• Take advantage of the available templates.

• Create your own custom dictionary.

• Adjust your AutoCorrect options.

• Use keyboard shortcuts.

References

Meers, Trevor. “Make Office Work for You.” Smart Computing & Consumer Electronics. November 2010.