how to effectively manage sharepoint projects
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Your Key for .NET & SharePoint Success!
June 2nd and 3rd at Sheraton Grand Hotel Sacramento, California www.thespexchange.com
Dux Raymond Sy, PMP
http://innovative-e.com
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Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
In this presentation, you will learn the essential components to effectively managing SharePoint projects
In addition, you'll learn key techniques in: Establishing success criteria Defining project objectives
Clearly identifying requirements Proper planning and appropriately managing expectations
Developing relevant project plan
Executing and controlling the project
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Twitter: @meetdux Hashtag: #spex
Managing Partner, Innovative-e
Author, “SharePoint for Project Management” by O’Reilly Media
For more information, connect with Dux E-Mail: dux.sy@innovative-e.com Twitter: twitter.com/meetdux
LinkedIn: meetdux.com/li Blog: meetdux.com
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Can’t We Just Focus on the Technology?
Establish Success Criteria
Clearly Identify Requirements
Develop Relevant Project Plan
Execute and Control the SharePoint Project
Questions and Answers
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Pilot deployment for IT then magically it becomes an enterprise production deployment No planning Everything is ad-hoc
No budget earmarked
Heavily customized implementation by techies lacking SharePoint skillz
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Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Establish Success Criteria
Define Project Objectives
Clearly Identify Requirements
Develop Relevant Project Plan
Execute and Control the SharePoint Project
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Can’t We Just Focus on the Technology?
Establish Success Criteria
Define Project Objectives
Clearly Identify Requirements
Develop Relevant Project Plan
Execute and Control the SharePoint Project
Questions and Answers
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Why is SharePoint being implemented?
What is the priority? Time
Budget Scope
Identify key stakeholders Sponsor Customer
Team
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Project Phases Initiation
Planning
Execution Control
Closing
Roles and Responsibilities
Project Communication
Project Tracking
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Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
You can’t do it all! What business need should you solve first?
What are common features that can be deployed?
Project scope must be limited and specific What’s important? Time? Budget? Functionality?
Tip: Involve decision makers in planning and prioritization
Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Can’t We Just Focus on the Technology?
Establish Success Criteria
Define Project Objectives
Clearly Identify Requirements
Develop Relevant Project Plan
Execute and Control the SharePoint Project
Questions and Answers
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
A clear, quantifiable statement of project intent Why is the project being undertaken?
What will the project achieve?
Who is the customer? When is the deadline?
Where will the project be implemented? Any constraints?
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Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
The current SharePoint 2007 intranet will be upgraded to SharePoint 2010 throughout the university in order to increase adoption and reduce IT support requirements.
The upgrade should be completed a month before Fall semester begins.
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Apart from the end product, what are the essential project artifacts and or milestones that needs to be completed?
For example: Governance Plan Training Content Migration SharePoint 2010 Installation and Configuration
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Can’t We Just Focus on the Technology?
Establish Success Criteria
Define Project Objectives
Clearly Identify Requirements
Develop Relevant Project Plan
Execute and Control the SharePoint Project
Questions and Answers
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
8 5 4 9 1 7 6 3 2 0
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Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
SharePoint
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Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Business requirements SharePoint shall increase user productivity by 15 percent
User requirements The user shall be able to retrieve search results within five seconds of
submitting a search request that can support a maximum of 10,000 simultaneous search requests
System requirements SharePoint server shall have two web front ends and a dedicated SQL Server
which has at least dual processors
Watch: Best Practices in Gathering Requirements for SharePoint Projects http://bit.ly/as6wgt
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Can’t We Just Focus on the Technology?
Establish Success Criteria
Define Project Goal
Clearly Identify Requirements
Develop Relevant Project Plan
Execute and Control the SharePoint Project
Questions and Answers
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
A Work Breakdown Structure (WBS) is a deliverable-based grouping of project tasks and an effective way to define and organize all of the work required to complete a project
SharePoint 2010 Upgrade
Governance Training Content Migration
Install & Configure
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Twitter: @meetdux Hashtag: #spex
Duration Work Resource
Attend SP Exchange
Paint This Room
Install SharePoint 2010 on Single Server
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Twitter: @meetdux Hashtag: #spex
Watch: Project Planning 101 http://bit.ly/3Md01E
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Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
IT group • SharePoint developer • SharePoint infrastructure specialist
• SharePoint architect
Business group • SharePoint business analyst • SharePoint trainer • SharePoint designer
Committed Sponsor +
Project Manager
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Can’t We Just Focus on the Technology?
Establish Success Criteria
Define Project Goal
Clearly Identify Requirements
Develop Relevant Project Plan
Execute and Control the SharePoint Project
Questions and Answers
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Making time to gather intelligence about the progress of the project is a significant priority for the project manager
What critical elements of a project do you track? Schedule Risks
Changes _____________________
_____________________
Tracking with percentages doesn’t mean jack squat
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Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Monitoring Progress
Analyzing Status
Correcting the Schedule
Managing Changes
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
Can’t We Just Focus on the Technology?
Establish Success Criteria
Clearly Identify Requirements
Develop Relevant Project Plan
Execute and Control the SharePoint Project
Questions and Answers
Hosted by
Your Key for .NET & SharePoint Success!
Twitter: @meetdux Hashtag: #spex
E-Mail: dux.sy@innovative-e.com
LinkedIn: meetdux.com/li
Blog: meetdux.com
Twitter: meetdux
How did you like the presentation? http://meetdux.com/feedback/
Hosted by
Your Key for .NET & SharePoint Success!
June 2nd and 3rd at Sheraton Grand Hotel Sacramento, California www.thespexchange.com
Thank You!
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