how to effectively manage sharepoint projects

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Your Key for .NET & SharePoint Success!

June 2nd and 3rd at Sheraton Grand Hotel Sacramento, California www.thespexchange.com

Dux Raymond Sy, PMP

http://innovative-e.com

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Twitter: @meetdux Hashtag: #spex

  In this presentation, you will learn the essential components to effectively managing SharePoint projects

  In addition, you'll learn key techniques in:   Establishing success criteria   Defining project objectives

  Clearly identifying requirements   Proper planning and appropriately managing expectations

  Developing relevant project plan

  Executing and controlling the project

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  Managing Partner, Innovative-e

  Author, “SharePoint for Project Management” by O’Reilly Media

  For more information, connect with Dux   E-Mail: [email protected]   Twitter: twitter.com/meetdux

  LinkedIn: meetdux.com/li   Blog: meetdux.com

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  Can’t We Just Focus on the Technology?

  Establish Success Criteria

  Clearly Identify Requirements

  Develop Relevant Project Plan

  Execute and Control the SharePoint Project

  Questions and Answers

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  Pilot deployment for IT then magically it becomes an enterprise production deployment   No planning   Everything is ad-hoc

  No budget earmarked

  Heavily customized implementation by techies lacking SharePoint skillz

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  Define Project Objectives




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  Why is SharePoint being implemented?

  What is the priority?   Time

  Budget   Scope

  Identify key stakeholders   Sponsor   Customer

  Team

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  Project Phases   Initiation

  Planning

  Execution   Control

  Closing

  Roles and Responsibilities

  Project Communication

  Project Tracking

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  You can’t do it all!   What business need should you solve first?

  What are common features that can be deployed?

  Project scope must be limited and specific   What’s important? Time? Budget? Functionality?

  Tip: Involve decision makers in planning and prioritization

  Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv

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  A clear, quantifiable statement of project intent   Why is the project being undertaken?

  What will the project achieve?

  Who is the customer?   When is the deadline?

  Where will the project be implemented?   Any constraints?

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The current SharePoint 2007 intranet will be upgraded to SharePoint 2010 throughout the university in order to increase adoption and reduce IT support requirements.

The upgrade should be completed a month before Fall semester begins.

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  Apart from the end product, what are the essential project artifacts and or milestones that needs to be completed?

  For example:   Governance Plan   Training   Content Migration   SharePoint 2010 Installation and Configuration

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8 5 4 9 1 7 6 3 2 0

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SharePoint

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  Business requirements   SharePoint shall increase user productivity by 15 percent

  User requirements   The user shall be able to retrieve search results within five seconds of

submitting a search request that can support a maximum of 10,000 simultaneous search requests

  System requirements   SharePoint server shall have two web front ends and a dedicated SQL Server

which has at least dual processors

  Watch: Best Practices in Gathering Requirements for SharePoint Projects http://bit.ly/as6wgt

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  Define Project Goal





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  A Work Breakdown Structure (WBS) is a deliverable-based grouping of project tasks and an effective way to define and organize all of the work required to complete a project

SharePoint 2010 Upgrade

Governance Training Content Migration

Install & Configure

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Duration Work Resource

Attend SP Exchange

Paint This Room

Install SharePoint 2010 on Single Server

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Watch: Project Planning 101 http://bit.ly/3Md01E

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IT group •  SharePoint developer •  SharePoint infrastructure specialist

•  SharePoint architect

Business group •  SharePoint business analyst •  SharePoint trainer •  SharePoint designer

Committed Sponsor +

Project Manager

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  Define Project Goal





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  Making time to gather intelligence about the progress of the project is a significant priority for the project manager

  What critical elements of a project do you track?   Schedule   Risks

  Changes   _____________________

  _____________________

  Tracking with percentages doesn’t mean jack squat

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  Monitoring Progress

  Analyzing Status

  Correcting the Schedule

  Managing Changes

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E-Mail: [email protected]

LinkedIn: meetdux.com/li

Blog: meetdux.com

Twitter: meetdux

How did you like the presentation? http://meetdux.com/feedback/

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June 2nd and 3rd at Sheraton Grand Hotel Sacramento, California www.thespexchange.com

Thank You!