government procure to pay process - nyeri …government procure to pay process ifmis — hela zetu,...

IFMIS Department, The National Treasury, Fifth Floor, Treasury Building, Harambee Avenue, P.O. Box 30007-00100, Nairobi

Phone: +254 0 (20) 225 2299 Email: ifmis@treasury.go.ke

www.ifmis.go.ke

GOVERNMENT PROCURE TO PAY PROCESS

IFMIS — HELA ZETU, HUDUMA BORAProtecting and utilizing public funds for optimal performance and service delivery to Kenyans

1Procurement Plan Preparation and

approval

16Generation of

order / Framework agreement

2Requisition(Requester)

14Approval of Award

3Accountant (Economic

item approval)

13Award Tender by Ministerial Tender

Commitee

4Requisition Approval

(AIE)

5Select procurement

method

22Invoicing (Invoicer)

24First invoice Approval

(AIE Holder)

Validationof Invoice

25Final Invoice

approval by Head of Accounting Unit (HAU)

26Payment and EFT

generation (Cashier)

27Internet banking

transmission (Head of Accounting Unit)

28Supplier receives

notification of his payment in Kenya Supplier

Portal

6Approval of procurement

outcome by Head of Supply Chain Management

(HSCM)

21Receipting and Inspection

of goods ( Inspection Committee

7Publishing of Sourcing

document (system)

20Delivery of

goods/service by supplier

8Submission of bids

(Supplier)

19Issuance of order to

supplier (system)

9Closing of bids

(Automatic)

18Second/Final

approval (HSCM)

10Opening of sourcing

documents

17First level approval

(CFO)

11Evaluation by Evaluation Committee (scoring and

unsealing)

12Recommendation of award

15Notification of award results to suppliers

23

3. Approve Requisition

4. Auto Generation

Order

5. Map to step 17

2. Raise Requisition

1. Approve FA

Direct procurementRFQ (Request for Quotation)Specially permitted tenderRFP(Request for proposal)Restricted tenderOpen Tender (National/ International)Low value procurement.

FRAMEWORK AGREEMENT FLOW

Ksh