government procure to pay process - nyeri …government procure to pay process ifmis — hela zetu,...
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IFMIS Department, The National Treasury, Fifth Floor, Treasury Building, Harambee Avenue, P.O. Box 30007-00100, Nairobi
Phone: +254 0 (20) 225 2299 Email: [email protected]
www.ifmis.go.ke
GOVERNMENT PROCURE TO PAY PROCESS
IFMIS — HELA ZETU, HUDUMA BORAProtecting and utilizing public funds for optimal performance and service delivery to Kenyans
1Procurement Plan Preparation and
approval
16Generation of
order / Framework agreement
2Requisition(Requester)
14Approval of Award
3Accountant (Economic
item approval)
13Award Tender by Ministerial Tender
Commitee
4Requisition Approval
(AIE)
5Select procurement
method
22Invoicing (Invoicer)
24First invoice Approval
(AIE Holder)
Validationof Invoice
25Final Invoice
approval by Head of Accounting Unit (HAU)
26Payment and EFT
generation (Cashier)
27Internet banking
transmission (Head of Accounting Unit)
28Supplier receives
notification of his payment in Kenya Supplier
Portal
6Approval of procurement
outcome by Head of Supply Chain Management
(HSCM)
21Receipting and Inspection
of goods ( Inspection Committee
7Publishing of Sourcing
document (system)
20Delivery of
goods/service by supplier
8Submission of bids
(Supplier)
19Issuance of order to
supplier (system)
9Closing of bids
(Automatic)
18Second/Final
approval (HSCM)
10Opening of sourcing
documents
17First level approval
(CFO)
11Evaluation by Evaluation Committee (scoring and
unsealing)
12Recommendation of award
15Notification of award results to suppliers
23
3. Approve Requisition
4. Auto Generation
Order
5. Map to step 17
2. Raise Requisition
1. Approve FA
Direct procurementRFQ (Request for Quotation)Specially permitted tenderRFP(Request for proposal)Restricted tenderOpen Tender (National/ International)Low value procurement.
FRAMEWORK AGREEMENT FLOW
Ksh