edugeek conference 28th may 2009

Alex PearceLearning Gateway & ICT ManagerSharePoint Server MVP

a.pearce@greatbarr.bham.sch.ukwww.sharepointblogs.com/ajpMob: 07740 347 860

EMBRACING INNOVATIONIN LEARNING

Internet Intranet

DirectAccessserver

DirectAccessclient

Corporate resources

Internet servers

Internal traffic

Internet traffic

Direct Access• Windows Server 2008 R2• Windows 7• Access all application as logged

on to the network• Maps network when

logging on• IP6

SharePoint 2010

•Microsoft SharePoint Server 2010 •Windows Server 2008 and above• SQL 2005/2008 x64• x64 only• Integrated Fast Search• No more Grove – SharePoint Workspace 2010• PerformancePoint now in 2010

SharePoint Governance for Education

EduGeek Conference 2009

What is Governance?

Governance:government; exercise of authority;

control. A method or system of government or management

dictionary.com

Information Architecture – Stakeholders

• Who is going to use your SharePoint Portal?• What do they want to achieve?• What information do they already have, use and where is it stored?

Information Architecture – Structure of Site

• What are your top level sites?• Where will each department have their collaboration site and where will they be able to interact with their pupils?• Do you want parents to see the curriculum area of the portal?• Where will sites such as ‘after school clubs’ and ‘gifted and talented’ go?

Information Architecture – Structure of Site

Information Architecture – Structure of Site

Information Architecture – Structure of Site

Information Architecture – Types of Sites

• Do you use the ‘out of the box’ templates?• Do you create a set of templates for staff to use?• Publishing or Collaboration sites?

Management - Staffing

• Management buy in...• Which members of staff can add and edit information across the whole portal?• Which members of staff can create and edit their own department sites?• Who can contribute information to each of these departments?

Management - Roles

• Whose role is it to contribute information to the staff, pupil and parent site?• How often do they update this information?

Design - Branding

• Do you have a brand guideline? • How will a user recognise it’s your portal?

Design – Branding

Design – Branding

Design – Branding

Design – Branding

Design - Branding

• Do you have a brand guideline? • How will a user recognise it’s your portal?• Are you going to create a new master page?• Are you going to allow each department to have their own branding?

Design – Site Templates

• What templates do you need?• What should be included in a site template?• How many webpart zones are you going to have?• What is the default layout?• Are you going to allow a blank site template to be created?• What quotas will each site have?

Design – Site Templates

Infrastructure – Server Infrastructure

• What is the best topology for your requirements?

Infrastructure – Server Infrastructure

Infrastructure – Server Infrastructure

Infrastructure – Server Infrastructure

• What is the best topology for your requirements?• Are you going to run your servers in a virtualised environment?• Which servers are going to be x64?• Are you going to use SQL mirroring or clustering?

Infrastructure – Server Configuration

• Which server is your SMTP server, search server, excel services etc..?• What are your Alternative Accessing Mapping (AAM)?• Are you going to have different IIS sites for internal and external access?• How many content databases are you going to have?• SSP/My Sites

Infrastructure – Security

• Do you need anonymous access?• SSL?• How are you going to secure access to the site from the internet?• Are you within the guidelines of the new data security from BETCA?• Do you need access to all sites?

Integration

• What other applications can you integrate into your SharePoint portal?• Does your MIS supplier offer webparts?• Can you use BI or PerformancePoint to show pupil behaviour?• InfoPath, Excel Services, Groove, Remote Apps, OCS/CWA, Exchange, Media Steaming, Podcasting for SharePoint, SLK, Moodle.....

Going Live - Testing

• How many users can access the site at the same time?• Can secure or sensitive information be seen by anyone?• Can a student see staff information?• Can staff only add data where they are allowed to?• How long does a document take to upload?• How are you going to monitor usage?

Going Live - Evaluation

• Does it work?• Does the site meet expectations?• Are all stakeholders happy?• Can staff do what they want?• Do you have the permissions correct?• Can you access the same information external to the school?

Day to Day Operations

• Does anything appear in the IIS log, Application log or SharePoint logs?• How do you know if a user can’t access the site?• Does your load balancing work? • How are you going to back up your site?• Do restores work?• What is your Disaster Recovery plan?

Education

• How are you going to educate staff?• How are you going to educate pupils?• Who are going to be your difficult staff and who are going to be your champions?• How are you going to support the difficult staff?• What training are you going to provide throughout the academic year?• How about new staff?

Taxonomy and Tagging

• What is your taxonomy?Definition:A taxonomy is a structured way of

ordering words, labels, tags for a website• What are your meta tags? • Are you going to meta tag documents?• Are you going to index these tags?• Are staff going to tag?

There’s a lot more than this....

SharePoint Governance for Education

Q & A

www.learninggatewayconference.co.uk

Time Building the Learning Gateway User Adoption0900 Welcome and what is Microsoft Learning Gateway0930 Keynote session with Steve Beswick, Director of Education at Microsoft UK Session Speaker Session Speaker

1015Maintaining your SharePoint Environment

Steve Smith SharePoint Governance for Education Alex Pearce

1115 Break, Networking & Meet the Sponsors

1135Unified Communication for the Learning Gateway

Nathan WintersDriving User Adoption and Parental Engagement

TBA

1235 Lunch, Networking & Meet the Sponsors

1330 Site Structure and Templates Andrew Woodward The use of SLK as an E-

Learning tool Richard Willis

1430 Branding your Portal TBA BECTA Data Security Guidelines TBA

1530 Break, Networking & Meet the Sponsors

1550 Other Components you can use TBA My Sites - How to use

or not Richard Willis

1650 Ask the experts Q & A Panel Ask the experts Q & A Panel1720 Closing Address1730 Official End of Conference. Informal Networking after.

Alex PearceLearning Gateway & ICT ManagerSharePoint Server MVP

a.pearce@greatbarr.bham.sch.ukwww.sharepointblogs.com/ajpMob: 07740 347 860

EMBRACING INNOVATIONIN LEARNING