disaster relief: be prepared!

2015 ROTARY INTERNATIONAL CONVENTION

DISASTER RELIEF: BE PREPARED!

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DNA-RAG

Rotarians and Disasters

Four Phases or Parts:

Preparedness

Response

Recovery

Long term recovery

TYPES OF DISASTERS

• Disasters come in many types – Floods

– Landslides

– Fires

– Hurricanes / typhoons and tornados

– Volcanoes

– Earthquakes

– Tsunamis

– Out of this world and weird stuff

– War and other acts of man

Flooding vs Transportation

Crocodile Bridge

Moore, OK Tornado Damage

Joplin, MO May 22, 2011

The Monster that waits to kill ! • Huge magma chamber sits beneath

Yellowstone is she ready to blow ?

Fire or Volcanic Ash Plume

Haiti earthquake damage

Haiti Earthquake Devastation

Sink hole, Guatemala

Arizona Meteor Crater

Solar Plasma Ejection

Refugees Camp

PREPAREDNESS INCREASES SURVIVAL

• Learn and adopt basic rules

• Think about the most likely disasters

• Consider how you will communicate

• Prepare by having basics on hand

• Develop needed skill sets

• Make a plan and share it with your family

• Exercise the plan on a regular basis, if kids are involved make it a game

TWO RULES TO REMEMBER

THE RULE OF C’s

THE RULE OF P’s

THE RULE OF C’s • TO ACHIEVE A POSITIVE RESULT WHERE MANY

PEOPLE ARE INVOLVED REQUIRES: • CONSTANT • CLEAR • CONSISTANT • CONSENSUAL • COLLABORATIVE • COOPERATIVE • COMMUNICATION

THE RULE OF P’s

POOR PLANNING

PRODUCES PROBLEMATICAL

OR POOR

RESULTS

THE ALL IMPORTANT COMMUNICATIONS

• OK we’ve had a disaster • How are we going to communicate?

– Cell phone – Landline – Satellite phone – Internet – Amateur Radio ( JOIN ROAR) – CB’s – Runners between locations – Smoke signals?

THE FIRST BIG QUESTION

• WHAT IS THE HIGHEST PRIORITY NEED AT THE START OF AN EMERGENCY?

FIRST REAL NEED

GOOD

SOLID

INFORMATION

WHAT KIND OF INFORMATION

First: Family status – communicate using out of area contact if necessary Second: Club member status – use the phone tree and partner contacts

reporting back to club EOC Third: Needs – report and post needs of members and those with special

needs (elderly and infirm) Fourth: Coordinate assistance to above Fifth: Provide assistance to others in need Sixth: Offer assistance to community EOC

REMEMBER

CHANCE AND SURVIVAL

FAVORS THE PREPARED MIND

PART OF PREPAREDNESS IS PLAYING WHAT IF?

WHAT DO WE DO IF?

WE HAVE A GAS LEAK?

SOMEONE IS MISSING?

THERE IS A FIRE?

WE HAVE TO EVACUATE?

WHAT ABOUT OUR PETS?

DO WE HAVE EVERYTHING?

WHAT HAVE WE FORGOTTEN?

THE SECOND BIG QUESTION

THE NEXT HIGHEST PRIORITY NEED AT THE START OF AN EMERGENCY

IS

STRUCTURE

Who is doing what and how!

THE EMERGENCY OPERATIONS PLAN

• Who’s on first?

• What’s on second?

• Where the heck is third?

Basics are the same for individuals, families, clubs, and districts – need a plan!

REMEMBER

• “No battle plan survives first contact with the enemy!”

• Von Clausewitz

• The best laid plans of mice and men…..

• “If anything can go wrong it will” • Murphy

• “Murphy was an optimist” Engineers all over the world

THE INDIVIDUAL ROTARIAN

• ARE YOU REDI?

– The fallacy of “Three days – three ways”

– Doctor heal thy self

– First do no harm

– Personal responsibility

– Family responsibility

– Your Rotary Family responsibility

ARE YOU READI?

• Do you and your family have a disaster plan?

• Does every member know rally/meeting point?

• Do you have a GO KIT? Why the H not?

• What goes in a GO Kit?

• Does every one know the utility shut offs?

• Do you have a fire extinguisher or two?

• Do you have water, food, and meds for 14 days?

• Do you have an out of area contact and does every member of the family know the number?

HAVE A PLAN

• EVERYONE NEEDS TO BE INVOLVED

• KEEP THINKING OF WHAT COULD GO WRONG

• KEEP ASKING WHAT IF? AND THEN DEVELOP A WAY TO SURVIVE

• ROLE PLAY DIFFERENT SCENARIOS

• DO REGULAR DRILLS OF THE PLAN

THE CLUB DISASTER RELIEF COMMITTEE

• COMMITTEE STRUCTURE

• WHO?

• WHAT?

• WHERE?

• WHEN?

• WHY?

• WHAT IS ITS FUNCTION?

THE CLUBS COMMITTEE STRUCTURE

• WHO SHOULD BE ON THE COMMITTEE?

• THE CLUB DISASTER COORDINATOR

• LINKAGE TO OTHER COMMITTEES

• PREPAREDNESS – Contact tree – what is it & why is it important

– A disaster closet or warehouse?

– Capability and materials data base

BREAK INTO GROUPS

• Build a Club or Personal Plan

THE DISTRICT DISASTER COMMITTEE

• WHO SHOULD BE ON THE COMMITTEE?

• DISTRICT DISASTER COORDINATOR

• DISTRICT DATA BASE – Club/District disaster relief assets

– Records in digital, searchable format • Common program with compatible structure

• A hard copy for when the power is gone

– Communications – within District

– Communications – up the line

BREAK INTO GROUPS

• Build a District or Zone Plan

THE DNA - RAG STRUCTURE

11 Member Board Broad geographic base Rotarians with past disaster experience 14 Member Advisory Board Providing linkage to Rotarian Fellowships and RAG’s with

needed skill sets TO DEVELOP: Regional or Zone support teams ASSIST: District and Club Committees HELP TRAIN: Individual Rotarian & Rotaract Members

THE ZONE

• THE ZONE DISASTER COORDINATOR

– WHO?

– NEEDED SKILL SET

– FUNCTION

• ZONE SUPPORT TEAM

• THEIR FUNCTIONS

THE REGION

• REGIONAL DISASTER COORDINATOR

– THE REGIONAL DISASTER SUPPORT TEAM

– REPORTING RESPONSIBILITY

– COORDINATION?, WITH?, HOW?

• TWO WAY FLOW

• MANAGING THE FLOW

• DOCUMENTING THE FLOW

• RECORDING LESSONS LEARNED

THE DISASTER SPECIFIC INTERNATIONAL DISASTER COORDINATOR

• SELECTED BY THE REGIONAL DISASTER COORDINATOR OF THE AREA AFFECTED

• IN COOPERATION WITH THE ZONE COORDINATOR AND THE DG’s OF THE AREA

• IS THE LEAD WITH COORDINATION AND ASSISTANCE OF THE INTERNATIONAL DISASTER RAG HEADQUARTERS TEAM

INTERNATIONAL ROTARIAN NETWORK HEADQUARTERS

• WHAT SHOULD IT BE: – Flexible

– A clearing house

– Locating and passing on information re Rotarian assets to the IDC, the ZDC, and the tip of the spear – which will probably be the ZDC and DDC’s

– Reporting to RI & general RI membership via linked websites and social networks

INTERNATIONAL ROTARIAN NETWORK HEADQUARTERS

• WHAT THIS MUST NOT BE:

• Not in charge

– This is to be a support function only

– Here to Provide advice and assistance

– Works to reduce the load on the onsite team

INTERNATIONAL ROTARIAN NETWORK HEADQUARTERS

• TASKS AND RESPONSIBILITIES:

– Act as a clearing house for communications

– Help the effort by keeping the spurious traffic away from the working part of the network

– Filter/triage the general mass of communications to filter out definite “not needed” items

– Advise where and how to send financial support for the work in the field

We can and should help !

DNA-RAG

#ricon15

Please evaluate this session

Complete session evaluation and download session resources with the convention mobile app!

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