cvii minutes august 2010 public minutes
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8/8/2019 CVII Minutes August 2010 Public Minutes
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COLONIAL VILLAGE II CONDOMINIUM
BOARD OF DIRECTORS MEETING MINUTES
TUESDAY, AUGUST17, 2010
Board Members Present: Blake Surbey, President
Robert Somers, Vice President
Nicholas Pecoraro, Member
Absent: Mark Bostwick, Secretary
David Henry, Treasurer
Others Present: Peter Freedman, General Manager
Sonya Rainey, Recording Secretary
Four Residents
I. Call to Order
The meeting was called to order by President Blake Surbey at 7:13 pm.
II. Resident Forum
A resident asked the Board if she could circulate a petition objecting to the renovationsplanned to increase certain unit sizes at the Colonial Village Apartments.
Mr. Surbey asked that the newsletter committee incorporate some of the concernsexpressed by residents initiating the petition into the September edition of the newsletter.
Mr. Freedman mentioned that November 6th was the deadline to submit an application forthe FHA approval process.
MOTIONMr. Surbey Motioned that Management be tasked with filing the necessary paperwork to
get FHA approval at a cost not to exceed $3,000. If the approval process exceeds $3,000,
Management will need additional approval to proceed. The Motion was seconded by Mr.Somers and carried unanimously.
III. Reading and Approval of Minutes
Mr. Surbey Motioned to approve the July 2010 Meeting Minutes as written. The Motion wasseconded by Mr. Pecoraro and carried unanimously.
IV. Committee Reports
Mr. Surbey reported that aPresidents meeting was held on August 10th, between the Board
Presidents of Colonial Villages I, III, and the General Manager. As part of an agreement with
Legum & Norman, the Presidents are to meet quarterly, provide feedback on management matters
and Association-related shared responsibilities. He reported that all Presidents expressed theirsatisfaction with the Legum & Normans management and the Management Office team in place
since July 2010.
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8/8/2019 CVII Minutes August 2010 Public Minutes
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Colonial Village IIAugust 2010 Meeting Minutes
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Current and previous Board Meeting Minutes are available on the website at
ColonialVillageii.com.
V. Management ReportManagement commented on the status of several items reported in the Management Report. The
following Motions/Tasks were generated:
Security/Locks - The Newsletter Committee was tasked with inserting the 3 securitychoices (electronic/key fob locks; commercially-installed new locks; current keys
and maintenance-installed locks) as presented by Management into the September
Newsletter and asking for owners input at the October Annual Meeting.
Drainage Plan Mr. Surbey Motioned to approve the contract from Phoenix HomeServices to perform work associated with drainage issues throughout the property.
The Motion was seconded by Mr. Pecoraro, and carried unanimously. Managementwas tasked with seeking an additional proposal to address drainage challenges in the1782 courtyard.
IV. New Business
FY 2011 Proposed Budget Management is in the process of preparing the draft Budget for
submission to the Treasurer and President. The Budget will be considered in November for
adoption.
Incorporating the Association As an item of discussion from the Presidents Quarterly
meeting, it was suggested that the Board consider becoming incorporated to limit the liability of
individual owners. Management agreed to consult with the Associations auditors and Legum& Norman for recommendations on this matter.
VI. Adjournment
A Motion was made by Mr. Surbey to adjourn the meeting at 8:46 pm to enter into
Executive Session. The Motion was seconded by Mr. Somers and carried unanimously.
Next Meeting: Tuesday, September 21, 2010 at 7:00 pm
CVII Meeting Room 1701 N. Troy Street
Respectfully Submitted by:
Sonya Rainey, Recording Secretary
Approved by:
_______________________________________ ________________________________
Blake Surbey, President Date
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