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COLONIAL VILLAGE II CONDOMINIUM

BOARD OF DIRECTORS MEETING MINUTES

TUESDAY, AUGUST17, 2010

Board Members Present: Blake Surbey, President

Robert Somers, Vice President

Nicholas Pecoraro, Member

Absent: Mark Bostwick, Secretary

David Henry, Treasurer

Others Present: Peter Freedman, General Manager

Sonya Rainey, Recording Secretary

Four Residents

I. Call to Order

The meeting was called to order by President Blake Surbey at 7:13 pm.

II. Resident Forum

A resident asked the Board if she could circulate a petition objecting to the renovationsplanned to increase certain unit sizes at the Colonial Village Apartments.

Mr. Surbey asked that the newsletter committee incorporate some of the concernsexpressed by residents initiating the petition into the September edition of the newsletter.

Mr. Freedman mentioned that November 6th was the deadline to submit an application forthe FHA approval process.

MOTIONMr. Surbey Motioned that Management be tasked with filing the necessary paperwork to

get FHA approval at a cost not to exceed $3,000. If the approval process exceeds $3,000,

Management will need additional approval to proceed. The Motion was seconded by Mr.Somers and carried unanimously.

III. Reading and Approval of Minutes

Mr. Surbey Motioned to approve the July 2010 Meeting Minutes as written. The Motion wasseconded by Mr. Pecoraro and carried unanimously.

IV. Committee Reports

Mr. Surbey reported that aPresidents meeting was held on August 10th, between the Board

Presidents of Colonial Villages I, III, and the General Manager. As part of an agreement with

Legum & Norman, the Presidents are to meet quarterly, provide feedback on management matters

and Association-related shared responsibilities. He reported that all Presidents expressed theirsatisfaction with the Legum & Normans management and the Management Office team in place

since July 2010.

8/8/2019 CVII Minutes August 2010 Public Minutes

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Colonial Village IIAugust 2010 Meeting Minutes

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Current and previous Board Meeting Minutes are available on the website at

ColonialVillageii.com.

V. Management ReportManagement commented on the status of several items reported in the Management Report. The

following Motions/Tasks were generated:

Security/Locks - The Newsletter Committee was tasked with inserting the 3 securitychoices (electronic/key fob locks; commercially-installed new locks; current keys

and maintenance-installed locks) as presented by Management into the September

Newsletter and asking for owners input at the October Annual Meeting.

Drainage Plan Mr. Surbey Motioned to approve the contract from Phoenix HomeServices to perform work associated with drainage issues throughout the property.

The Motion was seconded by Mr. Pecoraro, and carried unanimously. Managementwas tasked with seeking an additional proposal to address drainage challenges in the1782 courtyard.

IV. New Business

FY 2011 Proposed Budget Management is in the process of preparing the draft Budget for

submission to the Treasurer and President. The Budget will be considered in November for

adoption.

Incorporating the Association As an item of discussion from the Presidents Quarterly

meeting, it was suggested that the Board consider becoming incorporated to limit the liability of

individual owners. Management agreed to consult with the Associations auditors and Legum& Norman for recommendations on this matter.

VI. Adjournment

A Motion was made by Mr. Surbey to adjourn the meeting at 8:46 pm to enter into

Executive Session. The Motion was seconded by Mr. Somers and carried unanimously.

Next Meeting: Tuesday, September 21, 2010 at 7:00 pm

CVII Meeting Room 1701 N. Troy Street

Respectfully Submitted by:

Sonya Rainey, Recording Secretary

Approved by:

_______________________________________ ________________________________

Blake Surbey, President Date