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Create Work Breakdown Structure (WBS)

Presented by

Dipo Tepede, PMP, SSBB, MBA

PM tutorEmpowering Excellence

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This presentation is protected by the Nigerian Copyright law and may not be reproduced,

distributed, transmitted, displayed, published or broadcast without the prior written permission

of POeT Solvers Limited. You may not alter or remove any trademark, copyright or other

notices. PMP®, CAPM®, PMI®, PMBOK® Guide are

registered marks of Project Management Institute, Inc.

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•  Be able to explain the 100% rule

•  Be able to define code of accounts

•  Be able to describe composition •  Be able to define at what point we end

Decomposition

•  Be able to list the contents of the scope baseline

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At the end of this training, our goal is for you to:

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Project Scope Management

All the work

required

Only the work

required Scope

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Scope Processes Process Group

Collect Requirements

Define Scope

Create WBS

Verify Scope

Control Scope

PLAN

M & C

M & C

PLAN

PLAN

•  Collect Requirements – Define and document the needs of your

stakeholders •  Define Scope

– Create a detailed description of the project and product

•  Create WBS

– Decompose deliverables into smaller, more manageable work packages

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Scope Processes

•  Verify Scope – Formalized acceptance of the completed

project deliverables •  Control Scope

– Monitor project and product scope status and manage scope changes

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Scope Processes

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Main Concept

Define Scope

Decompose it

Assign to team members

Create work packages

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Work Breakdown Structure

A deliverable-oriented hierarchical decomposition of the work to be executed by the project team to

accomplish the project objectives and create the required deliverables. It

organizes and defines the total scope of the project

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100% Rule

•  Contains ALL our deliverables • Everything that is on the WBS is a deliverable

• The lowest level of the WBS are called work packages

WBS contains 100% of the project scope

Components

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Work Packages

Work Packages

Schedule Activities

•  Placement is completely dependent on the project

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Control Account

A Management control point in the WBS

Code of Accounts WBS Component

0 Airplane

1 Body

1.1 Cockpit

1.2 Passenger Cabin

1.2.1 Door

1.2.2 Seats

1.2.3 Carpet

1.3 Freight Cabin

2 Wings

3 Tail

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WBS Table

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WBS Dictionary

Responsibilities Milestones

Detailed Work Description

Technical Information

Appropriate Charge Account

Additional Information

•  Part of the Project Scope Baseline •  Foundation for Planning, Estimating and

Project Control •  Visual showing the entire project •  Obtain stakeholder buy-in to the Project •  Keep Project on schedule •  Forces more accurate Cost and Time

Estimates •  Deterrent to Scope Creep

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More on WBS…

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Create WBS Inputs

Required Input

Requirements Documentation

Project Scope

Statement

Org. Process Assets

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Create WBS T&T

Decomposition

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How do you eat an Elephant?

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Decomposition

A planning technique that subdivides the project scope and project deliverables

into smaller, more manageable components, until the project work

associated with accomplishing the project scope and providing the deliverables is defined in sufficient detail to support

executing, monitoring and controlling the work

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When to Stop Adequate cost/duration estimates for each deliverable

Consistently manage the work package

General rule

< 8 hours > 80 hours

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Ask Yourself

•  If I decompose this into another lower level, are the lower level components both necessary and sufficient?

•  Is each component at this level clearly and completely defined?

•  Can each component at this level be appropriately scheduled, budgeted, assigned and controlled?

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Organize Decomposition

No “Right” Way

Decomposition and the resulting WBS must follow the need of the Project

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Create WBS Outputs

WBS

Project Document Updates

WBS Directory

Scope Baseline

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Project Document Updates

•  • You will find new components

• Create change requests • Input to integrated change control • Once approved, update project documents

Decomposing the requirements and scope in order to create the WBS

We always do what with changes?

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Scope Baseline

The WBS

The detailed project scope statement

The WBS Dictionary

•  What is WBS?

•  What is Decomposition?

•  What is a T&T in Define Scope? – Know WBS is a document

– Understand in which process, the WBS is used

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Sample Exam Questions

•  Identify the correct code of accounts for a WBS component on the 3rd level?

– Options

• 1.1

• 2.3.1 • 4.6.7.2

•  Answer: 2.3.1

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Sample Exam Questions

•  The project team is currently working on subdividing the major project deliverables into smaller, more manageable components. What process is the team working on?

•  Answer: Create WBS

•  What T&T is the team using?

•  Answer: Decomposition

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Sample Exam Questions

•  What is the component at the lowest level of the WBS called?

•  Answer: Work Package

•  What do you call it, once you assign this work package to a team member and add it to the schedule?

•  Answer: Schedule Activity Powered by POeT Solvers Limited

Sample Exam Questions

•  The WBS is a central document of the project planning effort

•  The WBS organizes and defines the total scope of the project

•  If it isn’t in the WBS, it isn’t part of the project

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Review

•  The WBS subdivides the project scope into smaller, more manageable components

•  The WBS has to be detailed enough to provide meaningful identification of all project work packages

•  The process of creating the WBS is very important

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Review