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Create Work Breakdown Structure (WBS)
Presented by
Dipo Tepede, PMP, SSBB, MBA
PM tutorEmpowering Excellence
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registered marks of Project Management Institute, Inc.
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• Be able to explain the 100% rule
• Be able to define code of accounts
• Be able to describe composition • Be able to define at what point we end
Decomposition
• Be able to list the contents of the scope baseline
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At the end of this training, our goal is for you to:
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Project Scope Management
All the work
required
Only the work
required Scope
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Scope Processes Process Group
Collect Requirements
Define Scope
Create WBS
Verify Scope
Control Scope
PLAN
M & C
M & C
PLAN
PLAN
• Collect Requirements – Define and document the needs of your
stakeholders • Define Scope
– Create a detailed description of the project and product
• Create WBS
– Decompose deliverables into smaller, more manageable work packages
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Scope Processes
• Verify Scope – Formalized acceptance of the completed
project deliverables • Control Scope
– Monitor project and product scope status and manage scope changes
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Scope Processes
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Main Concept
Define Scope
Decompose it
Assign to team members
Create work packages
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Work Breakdown Structure
A deliverable-oriented hierarchical decomposition of the work to be executed by the project team to
accomplish the project objectives and create the required deliverables. It
organizes and defines the total scope of the project
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100% Rule
• Contains ALL our deliverables • Everything that is on the WBS is a deliverable
• The lowest level of the WBS are called work packages
WBS contains 100% of the project scope
Components
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Work Packages
Work Packages
Schedule Activities
• Placement is completely dependent on the project
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Control Account
A Management control point in the WBS
Code of Accounts WBS Component
0 Airplane
1 Body
1.1 Cockpit
1.2 Passenger Cabin
1.2.1 Door
1.2.2 Seats
1.2.3 Carpet
1.3 Freight Cabin
2 Wings
3 Tail
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WBS Table
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WBS Dictionary
Responsibilities Milestones
Detailed Work Description
Technical Information
Appropriate Charge Account
Additional Information
• Part of the Project Scope Baseline • Foundation for Planning, Estimating and
Project Control • Visual showing the entire project • Obtain stakeholder buy-in to the Project • Keep Project on schedule • Forces more accurate Cost and Time
Estimates • Deterrent to Scope Creep
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More on WBS…
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Create WBS Inputs
Required Input
Requirements Documentation
Project Scope
Statement
Org. Process Assets
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Create WBS T&T
Decomposition
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How do you eat an Elephant?
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Decomposition
A planning technique that subdivides the project scope and project deliverables
into smaller, more manageable components, until the project work
associated with accomplishing the project scope and providing the deliverables is defined in sufficient detail to support
executing, monitoring and controlling the work
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When to Stop Adequate cost/duration estimates for each deliverable
Consistently manage the work package
General rule
< 8 hours > 80 hours
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Ask Yourself
• If I decompose this into another lower level, are the lower level components both necessary and sufficient?
• Is each component at this level clearly and completely defined?
• Can each component at this level be appropriately scheduled, budgeted, assigned and controlled?
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Organize Decomposition
No “Right” Way
Decomposition and the resulting WBS must follow the need of the Project
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Create WBS Outputs
WBS
Project Document Updates
WBS Directory
Scope Baseline
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Project Document Updates
• • You will find new components
• Create change requests • Input to integrated change control • Once approved, update project documents
Decomposing the requirements and scope in order to create the WBS
We always do what with changes?
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Scope Baseline
The WBS
The detailed project scope statement
The WBS Dictionary
• What is WBS?
• What is Decomposition?
• What is a T&T in Define Scope? – Know WBS is a document
– Understand in which process, the WBS is used
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Sample Exam Questions
• Identify the correct code of accounts for a WBS component on the 3rd level?
– Options
• 1.1
• 2.3.1 • 4.6.7.2
• Answer: 2.3.1
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Sample Exam Questions
• The project team is currently working on subdividing the major project deliverables into smaller, more manageable components. What process is the team working on?
• Answer: Create WBS
• What T&T is the team using?
• Answer: Decomposition
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Sample Exam Questions
• What is the component at the lowest level of the WBS called?
• Answer: Work Package
• What do you call it, once you assign this work package to a team member and add it to the schedule?
• Answer: Schedule Activity Powered by POeT Solvers Limited
Sample Exam Questions
• The WBS is a central document of the project planning effort
• The WBS organizes and defines the total scope of the project
• If it isn’t in the WBS, it isn’t part of the project
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Review
• The WBS subdivides the project scope into smaller, more manageable components
• The WBS has to be detailed enough to provide meaningful identification of all project work packages
• The process of creating the WBS is very important
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Review