cfc erp project meeting for project scope changed aug 201 4 (r01)
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Ganda ERP Project |
CFC ERP Project Meetingfor Project Scope Changed
Aug 2014 (R01)
Ganda ERP Project | 2
CFC ERP Project Status Updated
Project Cust. Scope Changed
Project Schedule for New Scope
Discussion4
1
2
3
Ganda ERP Project |
Nov-2013 Dec-2013 Jan-2014 Feb-2014 Mar-2014 Apr-2014 May-2014 June-2014 July-2014 Aug-2014
Purchasing
Inventory
Sales
Logistic / FG Warehouse
Production
Maintenance
Finance & Accounting
Human Resouce
Customization Basic Data upload Test / Simulation End User Training Parallel Test Run
Parallel
Test
Parallel Run
CFC ERP Project Schedule to Go-Live (Original)
Parallel Run
Sim
ulation Testing 10%
(22-Apr)
Sim
ulation Testing 50%
(12-May)
Ganda ERP Project |
Ganda Project Consultant Man Day Usage
Ganda ERP Project |
Ganda Project System Analyst Man Day Usage
Ganda ERP Project |
Progress update
Purchasing
6
Progress Update Next PlanModule / Function
1. All of customization have been delivered and all outstanding Issue have been solved.
2. LiGu Integration Test expected to held in following weeks.
3. End User Training Plan have been develop
4. Execute Customization Program User Acceptance Testing
1. Execute End User Training 2. Execute Integration Testing for
Deliver GR (Good Receiving) integrated functions with LiGu
in following week
3. Complete Customization Program User Acceptance Test
System
Basic Data
User Skill
Inventory
Progress Update Next PlanModule / Function
1. All of customization have been delivered and all outstanding Issue have been solved.
2. End User Training Plan have been develop
3. Execute Customization Program User Acceptance Testing
1. Execute End User Training
2. Complete Customization Program User Acceptance Test
System
Basic Data
User Skill
Ganda ERP Project |
Progress update
Sales & B2B
7
Progress Update Next PlanModule / Function
1. B2B Query Program (13 items) Program have been delivered on Mid of July, and now is under CFC testing.
2. End User Training Plan have been
develop
3. Execute Sales Module Customization Program User Acceptance Testing
1. Recheck all the basic data for CFC-TKP & CFC-HPGP. (especial for CFC-HPGP)
2. Complete Sales & B2B Customization Program User Acceptance Test.
System
Basic Data
User Skill
Logistic & FG Warehouse
Progress Update Next PlanModule / Function
1. After UAT there are 12 outstanding issues under process and will be expect be solved in two weeks.
2. End User Training Plan have been develop
3. Execute Sales Module Customization
Program User Acceptance Testing
1. Recheck all the basic data for CFC-TKP & CFC-HPGP.
(especial for CFC-HPGP)
2. Outstanding Issues should be solved or have work around solution.
3. Main Gate Scanner Integration Test
4. Complete Customization Program User Acceptance Test.
System
Basic Data
User Skill
Ganda ERP Project |
Progress update
Production
8
Progress Update Next PlanModule / Function
1. All production Reports have been delivered (not including one-page format adjustment), now is under CFC testing.
2. Complete csrt305 Packing workstation process requirement adjustment.
3. Execute Customization Program User
Acceptance Testing.
1. Recheck all the basic data for CFC-TKP & CFC-HPGP.
2. Execute Production Reports
Testing.
3. Complete User Acceptance Test
System
Basic Data
User Skill
Equipment Maintenance
Progress Update Next PlanModule / Function
1. The main process design of Equipment Maintenance module have been confirmed OK in the training.
2. Those functional feedback for Maintenance Module have been partial complete and the other portion will be delivered on Aug-2014.
3. CFC have already provide Equipment Maintenance Management process slips and Report Requirement for additional customization assessment.
1. Equipment Maintenance basic data preparation and upload into ERP DB.
2. Complete Maintenance Module
Training feedback. System
Basic Data
Ganda ERP Project |
Progress update
Finance & Accounting
Progress Update Next PlanModule / Function
9
1. Two Dual Currency Options have been re-proposed and waiting CFC make final decision.
2. Those new customization requirement including Invoicing print authorized by computer and other adjustment have been put into additional customization scope.
3. Financial & Accounting Data Still need to Check and revised.
4. Execute Customization Program User Acceptance testing.
1. Recheck all the basic data for CFC-TKP & CFC-HPGP.
2. Make Dual Currency final decision for customization solution selection.
3. Confirm customization spec for FIN new requirement (FIN-13 ~ FIN-17)
4. Complete Customization Program User Acceptance Test
System
Basic Data
User Skill
Ganda ERP Project |
Progress update
Cost Accounting
Progress Update Next PlanModule / Function
10
1. Dual Currency and Dual Line Production Cost Solution have been trained and demonstrated on 13/06.
Financial Dept will try to process and test this module.
2. Auto-Packing and Cross Production Line Cement Mill Transfer have been put into new additional customization Scope.
(now is under spec developing)
3. Waiting Dual Currency Solution final decision for executing Cost module related adjustment.
1. Make Dual Currency final decision for customization solution selection.
2. Develop and provide Cross Production Line Cement Mill Transfer customization spec for CFC confirmed.
System
Basic Data
Ganda ERP Project |
Progress update
Progress Update Next action PlanModule / Function
11
Electric Power
Q.C Reports
1. Electric Power Module have been trained on 09/06.
2. Training feedback for Electrical Power Functions have been adjusted.
3. Execute Customization Program User Acceptance Testing.
1. Complete Electric Power Module Customization User Acceptance Test.
1. QC Module have been trained on 09/06.
2. Training feedback for Raw Material QC functions have been adjusted.
3. Execute QC Module Customization User Acceptance Testing
1. Redesign and re-proposed Process QC Report Solution.
2. Complete IQC User Acceptance Test
Progress Update Next action PlanModule / Function
System
Basic Data
System
Basic Data
Ganda ERP Project |
Progress update
Progress Update Next action PlanModule / Function
12
Customization Reports
SMS
1. SMS Customization Program and Source Code have been provide on 1st Week of June-2014
2. CFC SMS Modem integration Test is completed and no critical Issues.
3. SMS Functional Test for MFG have been complete, and HRM related Message still under testing.
1. All of Customization Reports (52) have developed and delivered on 30-June. (except one-page format adjustment)
2. Execute Customization Report Testing.
Progress Update Next action PlanModule / Function
1. Execute CFC SMS Customization Functional Testing for HRM Message.
1. CFC execute function test for Customization reports .
System
Basic Data
System
Basic Data
Ganda ERP Project |
Progress update
Progress Update Next action PlanModule / Function
13
HRM & ESS
1. HRM Application and Payroll calculation simulation have been executed on 16/06 ~ 20/16. And the
testing result is OK and there are no critical issue have been found.
2. All of Phase I HRM customization program have been delivered and trained on mid of June-204.
3. Due to EFGP Customization for Shift Table upload still have technical Issues, Digiwin strongly suggest to use HRM standard function to upload .
4. Personal Module have been tested and there are no critical issue. But Time management and Payroll module user testing is delay, need to catch-up.
5. HRM Phase-II Customization spec have been provided , and now waiting CFC confirmed and signed-back.
1. Develop Shift Table Upload Spec.
2. HR user to execute time management and Payroll module testing and Validation.
3. HRM Phase-II Customization Spec confirmed and signed-back.
System
Basic Data
After 03-Aug-2014 brief discuss with CFC,Due to full HRM System install in client computer for shift table upload have HRM sensitive data exposure risk, so CFC reject the HRM standard upload function and request customization to handle shift table upload.
Ganda ERP Project | 14
CFC ERP Project Status Updated
Project Cust. Scope Changed
Project Schedule for New Scope
Discussion4
1
2
3
Ganda ERP Project |
Detail Customization List of Meeting Minutes on 04-Nov-2014 Discussion
The_Ganda_ERP_Project_Customization_Summary_R07 (04.Nov.2014).xlsx
15
Previous Customization Scope Conclusion (Made on 04-Nov-2014)
Microsoft Excel
Ganda ERP Project | 16
Additional Customization List for Go-Live (1/2)
Ganda ERP Project | 17
Additional Customization List for Go-Live (2/2)
Ganda ERP Project | 18
Dual Currency Solution Options Comparison
Dual Currency Solution (1) - Single DB Dual Currency Solution (2) - Multi DB
Advantage
1. Put Dual Currency Information in one
Accounting transaction will be more easy to
check and maintain.
2. Almost the same as existing CFC system way,
so users are more easier to learn.
3.Lower Confirmation Gap Risk between
Requirement and Customization Solution.
1. Lower Customization Budget and no need
to scrap previous customization programs.
2.Shorter Customization Developing and
Testing Time.
3. More common way for dual currency
solution. (lower developing risk)
Disadvantage
1. More Customization Budgets Required.
2.Longer Customization Developing and Testing
Time. (one more month to develop)
1. There still have potential risk for the
gapping between requirement and
customization solution
2. Users will need longer time to familiar with
new ERP functions.
(Learning Cycle will be longer)
CustomizationHours 2,699 hours 2,000 hours
Ganda ERP Project | 19
Suggest Customization Reservation for Phase-II
Ganda ERP Project | 20
The Total Additional Customization Hours
No Item Description Cust. Hours
01 Previous Customization Meeting Conclusion (04/11/2013)
Previous Phase additional customization hours 188 Hrs
02 CFC Additional Customization List for Go-Live (25/07/2014)
(A) Total base on Dual Currency Solution (1) - Single DB 5,281 Hrs
(B) Total base on Dual Currency Solution (2) - Multi DB 4,582 Hrs
03 Customization Reservation Suggestion for Phase-II (11/07/2014)
Suggest additional customization hours reservation for Phase-II 700 Hrs
Total Additional Customization Requirement Estimation Cust. Hours
Total for Dual Currency Solution(1) - Single DB : [(01)+(02A)+(03)] 6,169 Hrs
Total for Dual Currency Solution(2) - Multi DB : [(01)+(02B)+(03)] 5,470 Hrs
Ganda ERP Project | 21
CFC ERP Project Status Updated
Project Cust. Scope Changed
Project Schedule for New Scope
Discussion4
1
2
3
Ganda ERP Project |
June-2014 July-2014 Aug-2014 Sep-2014 Oct-2014 Nov-2014 Dec-2014 Jan-2015 Feb-2015 Mar-2015
Purchasing
Inventory
Sales & B2B
Logistic / FG Warehouse
Production
Elec Power
QC Management
Maintenance
Customization Basic Data upload Test / Simulation End User Training Parallel Test Run
ERP Go Live
The CFC ERP Schedule for New Scope (1/2)
ERP Go Live
Parallel S
imulation T
esting (01-Nov)
GO - LIVE
ERP Go Live
ERP Go Live
Ganda ERP Project |
June-2014 July-2014 Aug-2014 Sep-2014 Oct-2014 Nov-2014 Dec-2014 Jan-2015 Feb-2015 Mar-2015
SMS Service
Cost Management
Finace & Accounting
Human Resource
Project Management
PLC Integration
Freight Calculation
Customization Basic Data upload Test / Simulation End User Training Parallel Test Run
ERP Go Live
The CFC ERP Schedule for New Scope (2/2)
GO
LIVE
Para
llel Test (0\1/1
1)
GO LIVE
HRM Go Live
Ganda ERP Project | 24
CFC ERP Project Status Updated
Project Cust. Scope Changed
Project Schedule for New Scope
Discussion4
1
2
3
Ganda ERP Project |
THANK YOU
Ganda ERP Project |
Appendix Data
Ganda ERP Project | 27
Dual Currency Solution Options Explanation
Dual Currency Solution (1) - Single DB Dual Currency Solution (2) - Multi DB
SolutionExplanation
In order to let all of CFC used TIPTOP ERP financial accounting transaction input screens and related reports can show dual currency at same time (including trading currency, 1st book currency (VND), 2nd book currency (USD),
Digiwin need to add one more set of currency related columns In ERP Database and then modify all of Financial & Accounting Functions and Reports those will be used by CFC (around 200 program or reports will be affected). At the same time, due to the Cost Module need to use AP related transaction data for Item Cost calculation, so theCost Module programs have to be modified to adapt to dual book currency value in one AP transaction data forDual Currency Costing Requirement. (It takes 375 hours for 20 functions and reports adjustment) Due to the different solution structure, so those previous developed and delivered Dual Currency customization Programs(for AP, AR, NM Module delivered on June-2014) can not be used anymore.
Beside those delivered Dual Currency customization Program on June-2014 (for AP, AR, NM), Digiwin need to modify all of the other Financial & Accounting transaction maintain functions those will be used by CFC (around 44 programswill be affected) to enable Auto-Transfer and to keep Transaction No & Voucher No consistency. Due to there is no critical system structure impact for Cost Module in Multi-DB solution, so there is no need to do anycustomization jobs in Cost Module for Dual Currency Solution (2) – Multi DB. Those previous developed and delivered Dual Currency customization Programs (for AP, AR, NM Module delivered on June-2014) will continue to be used in this solution and no need to re-customization.
Ganda ERP Project |
FIN Modules Related Topics
28
• List of Finished to Customize but Un-Signed-back Acceptance of Recognition of Specification of Customization Programs
No Topic Delivery Date by Digiwin
Confirm Spec by KM
Signed-back by KM
FIN-07 Description of Vietnam Language
9-June Confirmed Not Yet
FIN-08 31.Sales Return to Minus of VAT OUT Master Data
9-June Confirmed Not Yet
FIN-09 Issuing VAT Invoice at Shipping AR
9-June Confirmed Not Yet
FIN-10 VAT OUT Detail Report 9-June Confirmed Not Yet
FIN-11 VAT IN Detail Report 9-June Confirmed Not Yet
FIN-12 Interest Payment By Days 9-June Confirmed Not Yet
Ganda ERP Project | 29
• List of Un-Confirmed Memo of Recognition of Specification of Customization Programs of Addition Requirement.
No Topic Delivery Date by Digiwin
Confirm Spec by KM
Signed-back by KM
FIN-13 Transfer Item Name in Vietnamese to 2nd Description of AR, AP
8-July Not Yet Not Yet
FIN-15 Internet Banking Transaction Application Report
30-July Not Yet Not Yet
FIN-16 Check Authorization of Issue VAT Invoice by Log in Computer Name
10-July Not Yet Not Yet
FIN-17 Auto Insert Invoice Type, Invoice Code and Set of Book
14-July Not Yet Not Yet
FIN Modules Related Topics
Ganda ERP Project | 30
HRM Modules Progress (1/2)
Ganda ERP Project | 31
HRM Modules Progress (2/2)
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