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A n nu al G ener al Meeti n g 6 t h A p r i l , 2 0 1 0
Prepared By:
Israna Hossain Arka
Secretary
Umair Ashfaq Bhatti
Treasurer
Riad Zenati
Chairperson
Verified By:
Dr. Mohamad Yusoff Alias
Branch Counselor
Acknowledgment
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
To IEEE MMU Student Branch 1st
Executive Committee
2004/05…
To IEEE MMU Student Branch 2nd
Executive Committee
2007/08…
Dr. Mohamad Yusoff Alias
Branch Counselor
yusoff@mmu.edu.my
Mr. Mahendra V. Chilukuri
Branch Mentor
To IEEE MMU Student Branch 3rd
Executive Committee
2008/09…
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
1.0 Message from the Chairperson
Good day to all. First of all I would like to thank everyone for joining us and giving us
support in this AGM.
IEEE MMU Student Branch was actually started unofficially by a group of IEEE
student members back in 2004 and was finally officiated on the 5th of April 2007. I would
like to express my gratitude to all the previous executive committees for all your time, hard
work and sacrifice in the process of establishing the student branch. On the other hand, we
wouldn’t have made it till today without the commitment and sacrifice of all my committee
members this year. Therefore I would like to thank all of you for all your hard work, help and
the creative ideas that got us through this year. It has been a great pleasure to work with all
of you and I’m proud of it.
In this academic year, we organized many activities including company trips,
workshops, community services, membership drives, seminars and talks. Such activities
wouldn’t have been successful without the support of our fellow committee members, IEEE
student members and also the MMU community. Hence, I would like to give my sincere
thanks to everyone who supported us in any of these events in any way directly or
indirectly. Not forgetting our branch counsellor, Dr. Mohamad Yusoff Alias, branch mentors,
Mr. Mahendra V. Chilukuri, ex-Chairperson, Mr. Low Pik Jian. Many thanks for all your time,
help, guidance, valuable advice, and continuous support to the student branch. All of these
may look small, but it helped us through many big obstacles.
Lastly, I would like to congratulate the upcoming executive committees. I hope all of
you will do better next term and improve the student branch. Good luck and all the best.
This report will guide you towards the details of all activities held during the
academic year 2009/2010. For more information, please visit http://ieee.mmu.edu.my/ or
search IEEE MMU Student Branch @ facebook.
Yours sincerely,
Riad Zenati
Chairman
IEEE MMU Student Branch 2009/2010.
2.0 Annual Activities Report 2009-2010
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
Throughout the academic year, from July 2009 to April 2010, IEEE MMU Student Branch has
organized numerous activities successfully. Seminars, talks, membership drive and also trips to
engineering related companies were held. From those events, we have achieved our student
branch objective, which is to serve the members of the IEEE MMU SB, and to promote IEEE.
• A list of past events for the academic year of 2009/2010
1. CITISIA 2009 at Monash University
2. Leadership Camp
3. Green IT and Your Role in Saving Our Environment
4. Visual Basic Workshop
5. Membership Drive
6. Sudoku and Crossword Puzzle Competition
7. A Workshop on How to Make Use of IEEE Xplore for FYP
8. IEEE Basic MATLAB Seminar
9. “An Hour of Insight” (AHOI) 1: Meeting with Professionals
10. Company Trip to MEASAT
11. PSPICE Workshop for all
12. Company Trip To Department of Civil Aviation (DCA) and Subang Control Tower
13. Community Service: Christmas Celebration with Orphans
14. Research Scholar Program
15. Website Design Competition
16. Sharing Session on How to Build a Website
17. Electronics Project Competition 2010
18. A Talk on Research Awareness
19. Company Trip to ABB Malaysia Sdn. Bhd.
The details of the events are as follows:
JULY 2009
• Interview with New Executive Committee of IEEE MMU Student Branch
Date : 9th of July, Thursday, 2009
Venue : CR1027, FOE
• CITISIA 2009 at Monash University
Both days 4 persons from MMU Student Branch went to Monash University Sunway
Campus, to attend CITISIA 2009, which is an annual student conference organized in
collaboration with the IEEE student branches of Multimedia University, Monash
University and Universiti Tunku Abdul Rahman.
Date : 25th - 26th July, 2009
Venue : Main Auditorium –Monash University
AUGUST 2009
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
• Leadership Camp
Leadership camp was conducted in order to make a good internal relationship among
IEEE committee members. We did some games so that we know each other and break
ice between new and ex-committee. There was a presentation, followed by lunch
together, about IEEE which included: Introduction to IEEE, IEEE operation, Opportunity
and resources of IEEE, Student Branch Operation, & Student Branch activities.
Venue: FIT CR1002
Date : 16th August , Thursday, 2009
Time : 11am-5pm
• Green IT and Your Role in Saving Our Environment MMU Student Branch organized a Green IT Talk to equip participants with the
knowledge and technology of Green IT, to educate participants the ways to conserve the
environment & to expose participants to the issue of Green IT, which was followed by
the question and answer Session with participants.
Date : 27th August, Thursday, 2009
Venue : XR1003, Multimedia University
Speaker : Professor Dr San Murugesan
Total no of Participants: 20 participants
Person in Charge : Lee Wooi Sin
SEPTEMBER2009
• Visual Basic Workshop
There was a Visual Basic workshop organized MMU Student Branch to give a brief
introduction to Visual Basic as to how to write it's program and how to use it as an
interface. This workshop was to guide students especially those who were taking mini
project that semester. All MMU students were invited to come for the talk and it was
free of charge.
Date : Tuesday, September 1, 2009
Time : 9:00pm - 11:00pm
Location : XR 1003, Multimedia University
Speaker : Mr. Bryan Ng
Number of participants: 32
Person in Charge : Aiwyne Lim
NOVEMBER2009
• Membership Drive with Sudoku and Crossword Puzzle Competition
The membership drive was accompanied by exciting activities and on-the-spot
competitions and attractive prizes were given away. This was done to attract more
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
students to become member of IEEE. A huge number of students participated in these
events and we noticed an increase in members of IEEE this time.
Date : 2-5 November, [Monday to Thursday] 2009
Time : 09:00 AM – 05:00 PM
Venue: FOE Foyer
• A Workshop on How to Make Use of IEEE Xplore for FYP
To help IT or Engineering Student who are starting final year project very soon. The
workshop was very useful to students to train how they can gather appropriate
information for their projects from digital library of the world's leading professional
association IEEE. We got a huge enthusiastic response from students attending the
workshop.
Date : 4th November, Wednesday, 2009
Venue : NMES Learning Centre, FOE, Multimedia University, Cyberjaya
Time : 03:00 PM – 05:00 PM
Speaker : Dr. Mohammad Yusoff Alias [Deputy Dean, FOE]
No. of Participants : 95
Person in Charge : Israna Hossain Arka
• IEEE Basic MATLAB Seminar
This event was intended to help Engineering and IT Students to understand the
background and basic use of MATLAB programming language. This seminar was useful
to students who are undertaking subjects of Electrical major. The seminar covers Basic
MATLAB Programming & Power System Blockset.
Date : 12.11.09, Thursday
Venue : FITXR0001, Multimedia University
Time : 4:00 – 05:00 PM
Speaker : Mahendra V. Chilukuri, FOE lecturer
No. of Participants : 35
Person in Charge : Israna Hossain Arka
• “An Hour of Insight” (AHOI): Meeting with Professionals
WE organized this to provide an easily assessable platform for students to gain more
information about the profession and the industry, to instill and spur interest within
students on the profession in general and to present the students with the opportunity
to clear any doubts about engineering through question and answer session.
Date : 12th November 2009, Thursday
Venue : XR1002, Multimedia University
Time : 20:00 to 22:00
Speaker : Mr Kok Chee Meng
No. of Participants : 28
Person in Charge : Stanley Oh Chan Ten
• Company Trip to MEASAT
It was arranged with an intention to help students gain an insight into the field of
engineering, to get a first-hand look on how a reputable corporation related to the engineering
field runs on a daily basis and last but not the least to promote IEEE among MMU students.
Date : 16th of November 2009
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
Venue : MEASAT Satellite Systems Sdn Bhd
No. of participants : 33
Admission Fees : RM 7 (Non-member), RM 5 (member)
Person in Charge : Erna Widianingsih
• PSPICE Workshop for all
We got a very special speaker to give a comprehensive workshop on the mechanics and
how to use the PSpice software effectively. It targeted the students who had
assignments based on PSpice during that semester.
Date : 16th November 2009
Time : 08.00 to 11.00 PM
Venue : XR1003
Speaker : Low Pik Jian, Research Officer, MMU
No. of Participants : 25
Person in Charge : Farzad Kabiri Renani
DECEMBER2009
• Company Trip To Department of Civil Aviation (DCA) and Subang Control
Tower
This trip was arranged to provide a wonderful opportunity to experience technological
and operational mechanism of the tower and to gain an insight into the field of air traffic
control.
Date : 3rd December 2009
Venue : Department of Civil Aviation (DCA) and Subang Control Tower
No. of participants : 25
Admission fees : RM12 (non-members) & RM10 (members)
Person in Charge : Chan Wan Kah
• Community Service: Christmas Celebration with Orphans
To offer a merrier Christmas to kids at an orphanage, we went there to spend time &
have lunch with them, played some games, sang carols and painted mugs. Christmas
gifts were also presented to kids besides prizes for the winners of the game session.
Venue : Compassion Home, Subang Jaya, Selangor Darul Ehsan
Date : 14th December 2009, Monday.
Time : 11a.m. - 4p.m.
Person in Charge: Lee Wooi Sin
JANUARY2010
• Research Scholar Program
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
Research Scholar Program was organized with a target to expose the real-life research
experience in engineering labs. It involves students from Faculty of Engineering to take
part in some existing research teams from MMU.
Date : 27th January, Wednesday 2010
Venue : NMES lab, FOE
Time : 3:00 pm - 5:00 pm
Guest : Prof. Tou Teck Yong
Dr. Hairul Azhar Abdul Rashid
No. of participants : 24
Person in Charge : Israna Hossain Arka
FEBRUARY2010
• Web Design Competition
In collaboration with IEEE Signal Processing Society, we organized a web design competition among
students from all faculties in MMU.The Website could be in any web-writing language and should
contain basic pages with added features like: Log-in Service, Search Box & News Ticker/News Flash
etc. Certificate was awarded to all the participants of the competition.
Registration fees : RM10
Registration started : 3rd February @ FOE Foyer
Competition started : 8th of February
Latest Submission : 22nd February
No. of participants : 4
Person in Charge : Umair Ashfaq Bhatti
MARCH2010
• Sharing Session on How to Build a Website
In collaboration with Creative Multimedia Club (CMC), IEEE MMU SB invited all students in
MMU to join its knowledge sharing session to grab the handy opportunity to learn easy
steps to making a website of own.
Date : 3rd March, Wednesday, 2010
Time : 8:00pm-10:00pm
Venue : Interactive lab, FCM
Speaker : Mr Fazri Nuha Yusof
No. of Participants: 42
Person in Charge : Chan Wan Kah
• Company Trip to ABB Malaysia Sdn. Bhd.
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
With an intention to help students gain an insight into the field of engineering, to get a first-
hand look on how a reputable corporation related to the engineering field runs on a daily
basis & to promote IEEE among MMU students, a company trip to ABBwas organized. ABB
offers an extensive array of product & services within power and automation technologies
(switch gear).
Date : 24th
March, Wednesday, 2010
Time : 2.00pm - 5.00pm
Venue : ABB Malaysia Sdn. Bhd.
Admission fees : RM 7 (Non member), RM 5 (member)
No. of participants: 29 (27 students and 2 lecturers)
Person in Charge : Erna Widianingsih
APRIL2010
• Electronics Project Competition 2010
To expose an opportunity to demonstrate practical knowledge and skills, Electronics Project
Competition 2010 about basic electronics and components was launched . Cash Prizes were
given to the 1st & 2nd place winners and Certificate of Attendance, SAPS points, Breakfast,
Lunch & refreshments were provided too!!!
Date : 27 March, Saturday, 2010
Venue : Project Lab 2, Faculty of Engineering
Time : 08.30 am - 05:00 pm
No. of groups : 6 (2/3 students per group)
Registration fees : RM 15 per group
Person in Charge : Sara Abbasirazgaleh
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
3.0 Annual Treasury Report 2009-2010
INCOME STATEMENT
No. Event Month /Trimester Amount (RM)
1. Money from STAD June / Sem 1 1000
2. T-shirts Selling November / Sem 2 406
3. Membership Drive November / Sem2 100
4. Spectrum Blitz Crossword /Sudoku November / Sem 2 63
5. MEASAT Trip November / Sem2 173
6. Subang ATC Trip December / Sem 2 270
7. Membersahip Drive February /Sem 3 126
8. Project Competition March / Sem 3 90
Total Income 2228
EXPENSES
No. Event Month /Trimester Amount (RM)
1. Annual General Meeting June / Sem 1 48
2. Membership Drive Sem 1 July / Sem 1 31
3. Leadership Camp July / Sem 1 214.2
4. Annual Plan Submission Jult / Sem 1 15
5. Green IT Talk July/ Sem 1 39.9
6. CITISIA 2009 Transportation July / Sem 1 32
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
7. Visual Basic Workshop September/ Sem 1 30
8. Membership Drive Sem 2 November / Sem 2 25
9. Spectrum Blitz Crossword Puzzle / Sudoku November / Sme 2 118
10. How to use IEEE Xlpore for your FYP November / Sem 2 40
11. Matlab Workshop November / Sem 2 0
12. An Hour of Insight I November / Sem 2 40
13. MEASAT Trip November / Sem 2 69
14. PSpice Workshop November / Sem 2 40
15. Subang ATC Trip December / Sem 2 70
16. Community Service December / Sem 2 383.95
17. Singapore Trip February / Sem 3 27
18. Research Program Feabruary / Sem 3 110
19. ABB Trip March / Sem 3 70
20. Project Competition March / Sem 3 268
Total Expenses 1671.05
Forwarded Balance 556.95
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
4.0 2010-2011 Goals & Plans
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
Appendix A: IEEE MMU SB 2009/2010 Organization Chart
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
Appendix B: Committee Meeting Details 2009-2010
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
Date Venue Attendance
1. 22nd June 2009 Library Foyer 4/4
2. 16th July 2009 FOE CR1024 15/15
3. 22nd July 2009 FOE CR2044 13/15
4. 11th August 2009 FOE BR1023 12/15
5. 18th August 2009 FOE CR1026 14/15
6. 16th September 2009 FOE BR1020 11/15
7. 29th October 2009 FOE CR2046 12/15
8. 17th November 2009 FOE CR2045 11/14
9. 1st December 2009 FIT CR2001 8/14
10. 20th January 2010 FOE CR2044 11/14
11. 2nd February 2010 FOE BR1020 11/14
12. 22nd Februar 2010 FOE CR1025 10/14
13. 18th March 2010 FOE CR2047 11/14
Appendix C: MMU IEEE Student Branch Constitution
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
CONSTITUTION
IEEE STUDENT BRANCH
(CYBERJAYA CAMPUS)
Name and Purpose
Sec.1 This organization shall be known as the Multimedia University Student Branch of
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
the IEEE.
Sec.2 The purpose shall be the dissemination of knowledge of the theory and practice of all aspects of electrical engineering, electronics, communications, allied branches of engineering or the related arts and sciences, as well as the furtherance of the professional development of the Students.
Sec.3 The organization and operation of the Branch shall be in accordance with the constitution and Bylaws of the IEEE.
Membership
Sec.4 Membership shall be limited to undergraduate, graduate and postgraduate students of Multimedia University.
Sec.5 The membership shall consist of Student members of IEEE.
Dues
Sec.6 The Executive Committee of the Branch shall have the power to levy special assessments upon endorsement by two-thirds vote of the membership of the Branch.
Sec.7 Nonpayment of transnational dues will automatically result in suspension of membership in IEEE and the local Branch. Nonpayment of local dues may result in suspension of membership in the local branch, but will not result in suspension of membership of IEEE.
Sec.8 The local dues per semester for members are payable at the beginning of the semester.
Officers
Sec.9 The officers of the Branch shall be Chairperson, Vice-Chairperson, a Treasurer and a Secretary.
Sec.10 To be eligible for office, a candidate must enrolled as a student member of the IEEE in good standing in the local branch.
Sec.11 The term of office shall ordinarily be one year.
Sec.12 Election of officers for the following year shall be held during the Annual General Meeting (AGM).
IEEE STUDENT BRANCH ORGANIZATION CHART
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
Executive Committees
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
Sec.13 The management of the affairs of the branch shall be in the hands of the Executive Committee, consisting of the duly elected officers of the branch and the Counselor appointed by the IEEE. The Chairperson of the Branch shall be Chairperson of the Executive Committee.
Sec.14 The Executive Committee shall be the governing body of the Branch and shall transact all business it deems advisable, including the filling of vacancies in offices, authorization of expenditures, etc.
Duties of Officers
Sec.15 The chairperson shall preside at all meeting of the Branch. He/she shall appoint all committees, subject to the approval of the Executive Committee, and shall assume all other executive duties not otherwise delegated.
Sec.16 The Vice-Chairperson shall perform all functions of the Chairperson in the latter’s absence or at his/her request.
Sec.17 The Branch Secretary shall keep record of all activities of the Branch and shall report same to IEEE Headquarters, together with any special reports required by IEEE Headquarter, within a reasonable time after each meeting. The secretary shall carry on all other communications necessary to the activities of the Branch. The Secretary shall keep a record of the names of members’ attendance at the meeting.
Sec.18 The Treasurer shall receive all money and pay all debts of the Branch authorized by the Executive Committee, and shall keep an exact account of all receipts and expenditures. He/she is responsible for the sponsorship of the events held by the student Branch.
Sec.19 A complete annual report shall be submitted by the Chairman and the Treasurer at the last regular meeting of the year, and shall be forwarded by the Branch Secretary to the IEEE Manager of Student Services, upon certification by the Counselor.
Standing Committees
Sec.20 The following Standing Committees or their equivalent shall be appointed during the AGM: Activities Committee Publicity & Info Committee Student Welfare Committee Liaison Committee Special Task Committee
Sec.21 The Activities Committee shall be responsible to carry out the event plan stated in the annual planner of the student Branch.
IEEE Student Branch
Multimedia University
Jalan Multimedia, 63100 Cyberjaya,
Selangor Darul Ehsan, Malaysia.
http://ieee.mmu.edu.my/
Sec.22 The Publicity Committee shall be responsible to promote IEEE Student Branch as well as IEEE organization’s events.
Sec.23 The Student Welfare Committee shall be responsible to the student membership of IEEE and the advantages of membership in the Branch and in the IEEE, to the attention of all potential Student members.
Sec.24 The Liaison Committee shall maintain good relationship and interaction with other IEEE student Branch and external contacts with the concern of the Chairperson.
Sec.25 The Special Task Committee shall be responsible to the job assigned by the Chairperson and cater to other committee when needed.
Election Committee
Sec.26 The election committees will be appointed by the chairperson among the executive committees on the last meeting before the AGM. Those appointed will not be eligible to nominate him/herself during the AGM or by other student members.
Meetings
Sec.27 The Branch shall hold regular and special meetings at such places and time designated by the Executive Committee with a minimum of three meetings a year.
Sec.28 The Annual General Meeting will be held on the third trimester of every academic year.
Amendments
Sec.29 The Constitution may be amended by two-thirds of the members of the Branch present and voting provided the amendment shall have been proposed at least one duly publicized meeting previous to the time of voting. Such amendments become effective only upon the approval of the Executive Committee of IEEE.
Prepared by, ____________ (LOW PIK JIAN) CHAIRMAN IEEE STUDENT BRANCH MULTIMEDIA UNIVERSITY (CYBERJAYA CAMPUS)
Endorsed by, ___________________________ (Dr. MOHAMAD YUSOFF ALIAS) COUNSELOR IEEE STUDENT BRANCH MULTIMEDIA UNIVERSITY (CYBERJAYA CAMPUS)
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