ace development and trade engagement
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ACE Development and Trade Engagement
Michael Denning, CBP
Rick Davenport, eCP
June 30, 2004
2 Presenter’s Name June 17, 2003
Agenda
Future ACE Development – Rick Davenport
Trade Engagement in ACE Development – Michael Denning
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3 Presenter’s Name June 17, 2003
Note: Relative sequencing - No dates implied= System is Operational
Rollout Strategy
Full Selectivity Tools (S4)
Func
tiona
lity
Data
Legal and Policy and Document Management
Enforcement
Business Intelligence
MMM Receiving &Correlation
Billing & Statements
Collection & Receipt
Accounts Receivable &Revenue
Liquidation / Closeout
Entry Summary
Open Entry Summary& FI Conversion
Accounts & Master Data Setup
POST RELEASE PROCESSES & MULTI-MODAL
MANIFEST DOCUMENT
Release
Verification (Admissibility, CCIE)
Authorized Movements (Inbond)
Cargo Tracking
Electronic Manifest
Receive Entry
Open Item Conversion including Entry and
Entry Summary
PRE-RELEASE PROCESSES
Drawback
Protest
IASS Process
SEACATS
Export
FTZ / Warehouse
Inventory Data Conversion
Open Item Conversion
ADDITIONAL CARGO MANIFEST
LIFECYCLEFUNCTIONALITY
Trade & Homeland Security Data
Selectivity and Targeting
Selectivity Foundation (S1)
Targeting Foundation (S2)
Advanced Targeting Capabilities (S3)
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4 Presenter’s Name June 17, 2003
Next Steps for ACE Development
Global Business Blueprint (GBB) Completion - July 6, 2004 Business Process Flow models completed Fit/Gap Analysis completed Inputs to Program Plan
Upcoming months Project Preparation - approximate 2-month duration
Planning efforts, including schedule development Release Level Business Blueprint - approximate 6-
month duration
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5 Presenter’s Name June 17, 2003
ApproachGlobal Business Blueprint
Post Release Processes & MMM Document
Selectivity & Targeting
Workforce Transformation
Business Process
Security
BI, Reporting, Analysis
Technical Infrastructure
Application Development
Eval
uatio
n
Proj
ect P
repa
ratio
n
Bus
ines
s B
luep
rint
Rea
lizat
ion
Fina
l Pre
para
tion
Go
Live
and
Sup
port
Sus
tain
Selectivity & Targeting
4
Trade Engagement in ACE DevelopmentMichael Denning
5
7 Presenter’s Name June 17, 2003
Approach & Trade Involvement
Roles & Responsibilities
Trade Representation within Business Process Areas
Benefits of Participation
TSN Committee Efforts
Overview of Trade Involvement in ACE Development
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8 Presenter’s Name June 17, 2003
Approach & Trade Involvement
Business Blueprint Time Commitments November 2004 through February 2005 24 to 40 hours per month (approximate)
Participation:•Combination of on-site participation and conference calls•Nominations by TLC (Trade) by August 15 for on-site reps and back-ups. Final determination by CBP.•Trade companies to sponsor for length of blueprint phase.•Security requirements based on development topics and workshop participants.Expectations:•“Ambassador” responsibility to communicate information to committee members•Project milestones and/or tasks will determine specific time commitment and travel schedule to be on-site.•Flexibility to be available on an as-needed basis for conference calls when not on-site with the project team..
Programmatic PIRA
SDLC Phase
Ascendant/SDLC Phase
7
Release PIRA/PDCR
PDR CDR TRR PRR Cutover
ORR PIR
Workforce Transformation
Business Process
Security
BI, Reporting, Analysis
Technical Infrastructure
Application DevelopmentPr
ojec
t Pre
para
tion
Bus
ines
s B
luep
rint
Rea
lizat
ion
Fina
l Pre
para
tion
Go
Live
and
Sup
port
Sus
tain
Selectivity & Targeting
Eval
uatio
n
Realization Time Commitments (Prototype, UAT): June 2005 through June 2006 24 hours every 3 months (approximate)
9 Presenter’s Name June 17, 2003
Roles & Responsibilities
Business Blueprint Provide the business process teams with the relevant business-specific information,
documentation, and data for respective business process area(s) Actively participate in workshops and presentations to review business processes
and identify process re-engineering opportunities. Help identify potential statutes & regulations that need to be changed Act as project liaison to trade stakeholders. Gain consensus on process design considerations within Trade Committees.
Other: Ambassador Responsibility: Minimum of monthly follow-up meetings with TLC and Trade Committees
8
Workforce Transformation
Business Process
Security
BI, Reporting, Analysis
Technical Infrastructure
Application DevelopmentPr
ojec
t Pre
para
tion
Bus
ines
s B
luep
rint
Rea
lizat
ion
Fina
l Pre
para
tion
Go
Live
and
Sup
port
Sus
tain
Selectivity & Targeting
Eval
uatio
n
10 Presenter’s Name June 17, 2003
Trade Representation Composition: Trade Representative per Business Process Area
(Release dependent) Accounts
Periodic representation from each account type Finance
Trade expertise in accounts receivable Post Release
Trade expertise in entry summary, liquidation, and reconciliation
Pre Release Trade expertise in multi modal manifest
10
11 Presenter’s Name June 17, 2003
Benefits of Participation
Direct input to future ACE development Business process re-engineering opportunities for the Trade Community Increased integration and awareness of business processes across CBP, PGA, and the
Trade Community Assurance that the trade community’s business processes are consistent with CBP and PGA
policy, procedures and regulations Opportunity for ‘hands on’ discussions with CBP and PGAs in the development of the
business process flows, definitions and procedures within your business process areas of expertise
Participation within security constraints in the design and development of future ACE functionality
9
Workforce Transformation
Business Process
Security
BI, Reporting, Analysis
Technical Infrastructure
Application DevelopmentPr
ojec
t Pre
para
tion
Bus
ines
s B
luep
rint
Rea
lizat
ion
Fina
l Pre
para
tion
Go
Live
and
Sup
port
Sus
tain
Selectivity & Targeting
Eval
uatio
n
12 Presenter’s Name June 17, 2003
TSN Committee Efforts Ongoing TSN Committee Efforts
Evaluate existing TSN Business Process Recommendations Status of pending requirements updated
Develop future TSN business process recommendations Focus on business needs with scenarios to supplement Recommendations will continue to be tracked via TSN
input database Use of business process flows to frame future
recommendations, provide common context for discussion
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13 Presenter’s Name June 17, 2003
Key concepts to continue at the Release level: CBP/eCP co-leadership and involvement across the
teams Meaningful engagement of external stakeholders,
including TSN and PGAs Focus on value of an integrated process design Balanced process/people/technology perspective in
developing solution Use of prototyping during project realization phase to
help visualize future solution
Key Takeaways for Future Release Success
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