ACE Development and Trade Engagement

Michael Denning, CBP

Rick Davenport, eCP

June 30, 2004

2 Presenter’s Name June 17, 2003

Agenda

Future ACE Development – Rick Davenport

Trade Engagement in ACE Development – Michael Denning

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3 Presenter’s Name June 17, 2003

Note: Relative sequencing - No dates implied= System is Operational

Rollout Strategy

Full Selectivity Tools (S4)

Func

tiona

lity

Data

Legal and Policy and Document Management

Enforcement

Business Intelligence

MMM Receiving &Correlation

Billing & Statements

Collection & Receipt

Accounts Receivable &Revenue

Liquidation / Closeout

Entry Summary

Open Entry Summary& FI Conversion

Accounts & Master Data Setup

POST RELEASE PROCESSES & MULTI-MODAL

MANIFEST DOCUMENT

Release

Verification (Admissibility, CCIE)

Authorized Movements (Inbond)

Cargo Tracking

Electronic Manifest

Receive Entry

Open Item Conversion including Entry and

Entry Summary

PRE-RELEASE PROCESSES

Drawback

Protest

IASS Process

SEACATS

Export

FTZ / Warehouse

Inventory Data Conversion

Open Item Conversion

ADDITIONAL CARGO MANIFEST

LIFECYCLEFUNCTIONALITY

Trade & Homeland Security Data

Selectivity and Targeting

Selectivity Foundation (S1)

Targeting Foundation (S2)

Advanced Targeting Capabilities (S3)

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4 Presenter’s Name June 17, 2003

Next Steps for ACE Development

Global Business Blueprint (GBB) Completion - July 6, 2004 Business Process Flow models completed Fit/Gap Analysis completed Inputs to Program Plan

Upcoming months Project Preparation - approximate 2-month duration

Planning efforts, including schedule development Release Level Business Blueprint - approximate 6-

month duration

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ApproachGlobal Business Blueprint

Post Release Processes & MMM Document

Selectivity & Targeting

Workforce Transformation

Business Process

Security

BI, Reporting, Analysis

Technical Infrastructure

Application Development

Eval

uatio

n

Proj

ect P

repa

ratio

n

Bus

ines

s B

luep

rint

Rea

lizat

ion

Fina

l Pre

para

tion

Go

Live

and

Sup

port

Sus

tain

Selectivity & Targeting

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Trade Engagement in ACE DevelopmentMichael Denning

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7 Presenter’s Name June 17, 2003

Approach & Trade Involvement

Roles & Responsibilities

Trade Representation within Business Process Areas

Benefits of Participation

TSN Committee Efforts

Overview of Trade Involvement in ACE Development

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8 Presenter’s Name June 17, 2003

Approach & Trade Involvement

Business Blueprint Time Commitments November 2004 through February 2005 24 to 40 hours per month (approximate)

Participation:•Combination of on-site participation and conference calls•Nominations by TLC (Trade) by August 15 for on-site reps and back-ups. Final determination by CBP.•Trade companies to sponsor for length of blueprint phase.•Security requirements based on development topics and workshop participants.Expectations:•“Ambassador” responsibility to communicate information to committee members•Project milestones and/or tasks will determine specific time commitment and travel schedule to be on-site.•Flexibility to be available on an as-needed basis for conference calls when not on-site with the project team..

Programmatic PIRA

SDLC Phase

Ascendant/SDLC Phase

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Release PIRA/PDCR

PDR CDR TRR PRR Cutover

ORR PIR

Workforce Transformation

Business Process

Security

BI, Reporting, Analysis

Technical Infrastructure

Application DevelopmentPr

ojec

t Pre

para

tion

Bus

ines

s B

luep

rint

Rea

lizat

ion

Fina

l Pre

para

tion

Go

Live

and

Sup

port

Sus

tain

Selectivity & Targeting

Eval

uatio

n

Realization Time Commitments (Prototype, UAT): June 2005 through June 2006 24 hours every 3 months (approximate)

9 Presenter’s Name June 17, 2003

Roles & Responsibilities

Business Blueprint Provide the business process teams with the relevant business-specific information,

documentation, and data for respective business process area(s) Actively participate in workshops and presentations to review business processes

and identify process re-engineering opportunities. Help identify potential statutes & regulations that need to be changed Act as project liaison to trade stakeholders. Gain consensus on process design considerations within Trade Committees.

Other: Ambassador Responsibility: Minimum of monthly follow-up meetings with TLC and Trade Committees

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Workforce Transformation

Business Process

Security

BI, Reporting, Analysis

Technical Infrastructure

Application DevelopmentPr

ojec

t Pre

para

tion

Bus

ines

s B

luep

rint

Rea

lizat

ion

Fina

l Pre

para

tion

Go

Live

and

Sup

port

Sus

tain

Selectivity & Targeting

Eval

uatio

n

10 Presenter’s Name June 17, 2003

Trade Representation Composition: Trade Representative per Business Process Area

(Release dependent) Accounts

Periodic representation from each account type Finance

Trade expertise in accounts receivable Post Release

Trade expertise in entry summary, liquidation, and reconciliation

Pre Release Trade expertise in multi modal manifest

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11 Presenter’s Name June 17, 2003

Benefits of Participation

Direct input to future ACE development Business process re-engineering opportunities for the Trade Community Increased integration and awareness of business processes across CBP, PGA, and the

Trade Community Assurance that the trade community’s business processes are consistent with CBP and PGA

policy, procedures and regulations Opportunity for ‘hands on’ discussions with CBP and PGAs in the development of the

business process flows, definitions and procedures within your business process areas of expertise

Participation within security constraints in the design and development of future ACE functionality

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Workforce Transformation

Business Process

Security

BI, Reporting, Analysis

Technical Infrastructure

Application DevelopmentPr

ojec

t Pre

para

tion

Bus

ines

s B

luep

rint

Rea

lizat

ion

Fina

l Pre

para

tion

Go

Live

and

Sup

port

Sus

tain

Selectivity & Targeting

Eval

uatio

n

12 Presenter’s Name June 17, 2003

TSN Committee Efforts Ongoing TSN Committee Efforts

Evaluate existing TSN Business Process Recommendations Status of pending requirements updated

Develop future TSN business process recommendations Focus on business needs with scenarios to supplement Recommendations will continue to be tracked via TSN

input database Use of business process flows to frame future

recommendations, provide common context for discussion

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Key concepts to continue at the Release level: CBP/eCP co-leadership and involvement across the

teams Meaningful engagement of external stakeholders,

including TSN and PGAs Focus on value of an integrated process design Balanced process/people/technology perspective in

developing solution Use of prototyping during project realization phase to

help visualize future solution

Key Takeaways for Future Release Success

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