2013 lead delegation_ dg track

DelegationLeo

I want to play a game :D

The sinking boat

Complete your tasks!

• Every group will have a task finish within 45 mins• This 45 mins are divided in 3 rounds• In each group, everyone will have a chance to be the

group leader in each round• Each round the leader will be in charge to lead

discussion and to assign tasks to the group member.• Group members are only allowed to have conversation

in the first 5 mins (If you don’t need it it’s fine to have no meetings)

Your task

• Marcom: Please come out a PR event plan and budget in 3 weeks to generate at least 500 leads• FN: Please create a SOP in FN to increase the financial efficiency in

LC• iGCDP: Please come out a ET project proposal which can contribute 5

RE• iGIP: Please come out an sub product proposal for software

companies• oGIP: Please come out a introduction booklet for TTT project• oGCDP: Please create a introduction booklet for volunteering

Cambodia• TM: Please try to create a training cycle for oGIP

What’s your problem?How can it be improved?

Delegation

• A leader are in charge of coordinating and move on projects or initiatives• Delegation is the first step to move the team toward it

Delegation model

• Prepare• Assign• Confirm understanding• Confirm commitment

Prepare for a big project

• To prepare is to fully construct your topic into the following stage:• Clarify and plan specific and clear ultimate goals• Break ultimate goals into small goals• Create tasks to fulfill small goals• Sorting sequence of the tasks• Evaluation and understanding of team members• Allocate tasks to match team members with clear expected

outcome (guideline, examples)

Ultimate goals define: 1

Break your goals: 2

Goals & Tasks:Goal Task

3

Task sequence and timeline:4

Team member 1

Mind map

Task allocation & expected outcome:

Good at:

Weak at:

Team member 2

Mind map

Good at:

Weak at:

Task responsible Expected outcome

5 6

Prepare for a small project

• To prepare is to fully construct your topic into the following stage:• Clarify and plan specific and clear ultimate goals with clear

elements• Break project into small task• Sorting sequence of the tasks• Evaluation and understanding of team members• Allocate tasks to match team members with clear expected

outcome (guidelines, examples)

Ultimate goals define: 1

2

Break into tasks:Goal Task

Task sequence and timeline:3

Team member 1

Mind map

Task allocation & expected outcome:

Good at:

Weak at:

Team member 2

Mind map

Good at:

Weak at:

Task responsible Expected outcome

4 5

Prepare for a small project

• To prepare is to fully construct your topic into the following stage:• Clarify and plan specific and clear ultimate goals• Break ultimate goals into small goals• Create tasks to fulfill small goals• Sorting sequence of the tasks• Evaluation and understanding of team members• Allocate tasks to match team members

Assign for Clarity

W- What/be specific

X- By what standards (quality, quantity, size, cost...)

Y- Why is this important to you/ team/ entity?

Z- Time to do it?

1. Accept – ‘Yes’

2. Decline – ‘No’ thank you

3. Counter Offer/Negotiation‘I can’t get it done now. I can do it by tomorrow through, is that preferable?

4. Commit to Commit Later‘I’m not exactly sure what I’ve got happening next week. I’ll phone you by the end of the day to let you know if I will be there or not’. Need more information

(+1!) Slippery promises – Listening for ‘yes’ but it’s not a clear agreement, or pieces of the ‘request’ are missing!

Your time

• Use this tool to start to think the previous topic.

Your task

• Marcom: Please come out a Brand audit plan with actions timeline and questionnaire• FN: Please create a online tracking system to increase the financial

efficiency in LC• iGCDP: Please come out a ET project proposal which can contribute

5 RE (another issue)• iGIP: Please come out an sub product proposal for 貿易業• oGIP: Please come out a introduction booklet for Professional MKT

sub product• oGCDP: Please create a introduction booklet for a China sub product• TM: Please try to create a experience path for iGIP TMP

Delegation model

• Prepare• Assign• Confirm understanding• Confirm commitment

Confirm understanding

• Once you delegate it, make sure your member understand what s/he should be completing• Try to let them repeat to you will be a good method

Confirm Commitment

• To ensure that your member are committed to the task, you should try to let your member know the picture and the outcome it will have when it’s done • Also it’s important to let them know what are the

consequences when they fucked up

LEADERSHIP STYLES

CONCERN FOR TASKLow High

Directive Behaviour

Involves: Clearly telling people what to do, how to do it, where to do it and when to do it, and then closely supervising their performance

LEADERSHIP STYLES

CONCERN FOR TASK

CO

NC

ER

N F

OR

PE

OP

LE

Low High

High

Supportive Behaviour

Involves: Listening to people, providing support and encouragement for their efforts, and then facilitating their involvement in problem-solving and decision making

Maturity of the those you lead

CONCERN FOR TASK

CO

NC

ER

N F

OR

P

EO

PLE

Low High

High

Low Skills

High Will

Few Skills

Low Will

High Skills

High Will

High Skills

Low Will

Required Leadership Style

Directive behaviour

Su

pp

ort

ive b

eh

avio

ur

Low High

High

Directing

Coaching

Delegating

Supporting

Leader

TM TM TM TMTM TM TM TMTM TM TM TMTM TM TM TM

TM

TMT

M

TM TM

TMT

MTM

Leader

TM

TMT

M

TM TM

TMT

M

TM

Leader

Leader

TASKLOW

HIG H

SU

PP

OR

T

HIG H

Reminder

• Don’t take their task back to yourself and do it!!!• Make sure you track down your members and make

them be account to their own task

When you’re back…

• Evaluate your ongoing projects and try to use this model• Understand your members more lead to better

delegation• Prepare your meeting carefully including previewing the

outcome of the meeting