american chemical society welcome to the acs leadership institute: local section track lee latimer...

American Chemical Society

WELCOME TO THE ACS LEADERSHIP INSTITUTE: LOCAL SECTION TRACK

Lee Latimer

California Local Section

Chair, ACS Committee on Local Section Activities

You said it, We heard it, Let’s do it!

ACS Strategic Plan for 2012 and Beyond


ACS Vision, Mission, and Core Values

American Chemical Society 3

• Professionalism

− Integrity and transparency

− High standards

• Diversity and inclusion

− Diverse community of highly-skilled chemistry professionals

− Advancement of chemistry as a global multidisciplinary science

Vision: Improving people’s lives through the transforming power of chemistry

Mission: Advance the broader chemistry enterprise, and its practitioners, for the benefit of Earth and its people

Core Values:


ACS Goals

ACS is a Congressionally chartered not-for-profit 501(c)3 scientific professional society. The Society will remain a strong and sustainable organization, maintain ing adequate financial resources and adhering to financial stewardship principles that will ensure its ability to accomplish ACS goals today and into the future. ACS will marshal our unique resources to:

1.Be the most authoritative, comprehensive, and indispensable provider of chemistry-related information.

2. Empower an inclusive community of members with networks, opportunities, resources, and skills to thrive in the global economy.

3. Foster the development of the most innovative, relevant, and effective chemistry education in the world.

4. Communicate chemistry’s vital role in addressing the world’s challenges to the public and policymakers.

ACS Local Sections: We are EVERYWHERE

187 ACS Local Sections

Small: 55 Medium Large: 23

Medium Small: 46 Large: 13

Medium: 42 Very Large: 8

Committee on Local Section Activities

• What: A Standing Committee of the Council

– 20 full committee members

– 6 associate members

• Role: Assist, nurture, inspire, support and recognize Local Sections

– Help local sections to be all they want to be

– Process/Design Annual Reports and assist with mining the data

– Stimulate LS programs and initiatives

– Address general development needs

– Train new leaders

– ChemLuminary Awards

Support for Local Sections

John Gavenonis, Subcommittee Chair, Alliances and Partnerships, [email protected]

Mitchell Bruce, Subcommittee Chair, Technology Tools and Operations, [email protected]

Tom Beattie, Subcommittee Chair, Local Section Assistance and Development, [email protected]

Lee Latimer, Chair, [email protected]

Carol Libby, Subcommittee Chair, Grants and Awards, [email protected]

Committee on Local Section Activities

Member Communities Group


Management Team


Cheryl Brown

[email protected] Ankrah

[email protected]

Farai Tsokodayi

[email protected]

Alvin Collins, [email protected]

Laura Melohn, [email protected]

Aviva Westheim

[email protected]

Robin Green

[email protected]

Alan Brylawski

[email protected]



Carol Payton, [email protected]

Samuel Toba, [email protected]

Chris McCarthy, [email protected]

Tanya Fogg, [email protected]

Richard Love [email protected]

Kate Sellar

[email protected]

John Christensen

[email protected]

Brittany Vesce

[email protected]

LSAC Strategic Planning- “Helping Local Sections Be All They Want to Be”

• 2011 LSAC Focus

– International Year of Chemistry

• 2012 LSAC Foci

– Advocacy: Local and Government; LS Government Affairs Committees

– Community Building: Local Section Partnership Project; Science Cafés

• 2013 TBA (2012 Executive Committee to determine)

2012 Leadership Institute Goals

The goal of the 2012 Leadership Institute is to support and enhance the creation of ACS leaders. Attendees will have the opportunity to:

•Learn the responsibilities of a new volunteer role;

•Share best practices;

•Develop leadership and management skills; and

•Engage with other attendees to foster new peer-to-peer networks.

2012 Local Section Track Goals

• Provide local section chair-elects and leaders with

– tools to be successful in their leadership role

– examples of projects that work and time to develop initial plans for programs

– a forum for local section officers to connect with ACS volunteers from their neighboring local sections

– a venue to discuss and address their common concerns and successes

– networking opportunities for section leaders to identify and evaluate best practices from other section leaders and ACS staff.

– practice planning events and something to take home

ACS Resource Fair

• Meet the ACS Board of Directors

• ACS Network

• Get Involved/Stay Involved

• Chemistry Ambassadors

• eRosters

• Annual Reporting

• International Activities Office

• ACS Professional Education

• ACS Secretary’s Office/Strategic Plan

• Career Management and Development

• Education Division

Saturday, 5:30 – 7:30 pm, Texas Ballroom Foyer

Tools and Resources for Success!

Tom Beattie

San Diego Local Section

Chair, LSAC Subcommittee on Local Section Assistance and Development


“NUTS AND BOLTS” FOR LEADING YOUR SECTION

• Every section is different

• based on size, location, institutions, resources, etc.

• offers opportunities for uniqueness

• Successful sections share common characteristics

• focus on members, students, community

• devise programs for each cohort

• have strong, shared infrastructure

SECTION CHAIR IS A MANAGER

• Good training for

• running a research group

• managing a lab

• leading a department

• operating a company

• being governor or president

• Surrounding yourself with good people

• creating an executive board

• using individuals interests and talents

• fostering a team atmosphere

• promoting support and back-up

KEY ELEMENTS• Executive Board

– chair, chair-elect, secretary, treasurer, committee chairs, councilors, alternate councilors, member-at-large (or as defined in your Bylaws)

• Budgeting

– annual and long-term

• Elections

– every fall, results in by December 1 to the ACS Secretary’s Office

• Meetings

– executive, general, monthly/quarterly

• Events

– CCED, NCW, award dinners, symposia, public outreach

• Activities

– networking, advocacy, student/mentor, picnics

• Annual report

– due February 15 of the following year

• Succession planning

EXECUTIVE BOARD

• The people you count on

• Those who vote on key issues

• Where the ideas come from

• Long-range planning

• Critical workers

• Sources for other volunteers

• Meet face-to-face, even with distance issues

• Schedule regular meetings

• In person, phone teleconference, Skype, Email

Executive Board

• Seasoned section veterans

• Young section members

• Academics, industrials, government-based, consultants, and others

• Seniors and retirees

• Underrepresented groups

• Persons from other organizations

• Former section officers

BUDGETING

• Annual budget is very useful

• Identifies income and expenses

• Indicates what is needed to implement a program

• Indicates what is needed to run the section

• Helps to ensure that the minimum treasury requirements are met

Budgeting - Income

• Annual allotment (after Annual Report is submitted)

• Voluntary local section dues

• Councilor reimbursement

• Grants

• Sponsorships

• General for year

• Specific for an event

• Shared costs with other groups

• Donations

• Interest on bank accounts or investments

Budgeting - Expenses

• Agreed upon by executive board

• Initially negotiable

• Direction to take

– Community activity

– Member activity

– Student activity

• Modifiable later in the year -- with proper justification

• Free food without purpose usually is not wise

ELECTIONS

• Nominations and Elections Committee

• Critical to have willing candidates

• Must be open to all

• Biographies of candidates

• By mail or electronic (check Bylaws)

• Bylaws need to be consistent

Elections

• Turnout is not always sterling

• Every member needs opportunity to vote

• Succession plan helps here

• Use personal contact – Emails, general notices, don’t work well

MEETINGS

• Choices

– monthly, quarterly?

– with dinner?

– at restaurant with charge?

– snacks paid for by section?

– at local university?

– partner with other organizations?

• Talks

– technical, general science, pop science, non-science?

– subgroups

• ACS Resources for Meetings

– ACS Online Speaker Directory

– ACS Webinars (Thursdays)

– LSAC-sponsored grants

– National Meeting Recorded Content

Your section uniqueness is important here

Meetings

• Convenience is critical

• Consider travel time

• Realize travel convenience

• Parking counts heavily

• Spread meeting locations around

• Same program in different locations

• Find something through the year to suit each member’s tastes

• What worked earlier?

ONLINE SPEAKER DIRECTORY

• ~ 80 Currently enrolled

• Speakers are vetted

• Topics of all kinds

• Geographical diversity

• Your section works out details

• Your section pays expenses (reimbursements available from ACS in 2012)

• You can share costs with other sections

ACS WEBINARS

• Live on Thursdays at 2 pm Eastern time

• Archived after ~ 2 weeks for anytime use

• Interesting and expert speakers

• Broad diversity of topics

• Topics not taught in undergrad or graduate curricula

• Could be broadcasted at bag lunch meetings at schools

National Meeting Recorded Content

• Approximately 500 selected talks from ACS national meetings are made available

• Opportunity to share content from top speakers with your section at no cost


LSAC GRANTS

• Innovative project grants (IPG)

– Up to $3000

– One per year per section

– Easy application and follow-up report

– New to your section

– Hopefully will become repeated within your section

– Lots of examples of successful ones

LSAC GRANTS

• For assisting with booking Online Speaker Directory speakers (travel expense reimbursement for 2012 bookings)

• Science Cafes

• Specialty grants with a specific focus are typically introduced after Spring national meetings

– Mini, Nano or Bridging the Gap

EVENTS

• Annual Meeting (check Bylaws for requirements)

• Chemists Celebrate Earth Day

• April 22nd of each year

• National Chemistry Week

• typically end of October

• Award dinner

• 50/60 year member lunch

• Annual symposium with theme

• Public Outreach Events

ACTIVITIES

• Advocacy

• Student/member interactions

• Networking/social events

• Organized trips

– museums

– sports events

– wine tasting

– whale watching

ANNUAL REPORT

• Due February 15 of following year

• FORMS

• purpose and use

• ongoing updates

• application for ChemLuminary awards

• ACS is a 503(b) non-profit organization

• Constructive comments and feedback

• Promoting best practices

SUCCESSION PLANNING

• Everyone has reason(s) to participate

• Understand their motivation

• Building capabilities

• Finding volunteers

• Approaching volunteers

• Cultivating volunteers

• Keeping volunteers

– long and short term

SUMMARY – “NUTS AND BOLTS”

• Executive Board

• Budgeting

• Elections

• Meetings

• Events

• Activities

• Annual report



Get Involved, Stay Involved Web Resources andSocial Networking forACS Local Sections

Chris McCarthy

ACS Staff



Get Involved, Stay Involvedwww.acs.org/getinvolved

• Resources for– Local Sections– Technical Divisions– NCW & CCED

Coordinators– Silver Circle– Quick Volunteer

Opportunities

• It’s your one-stop shop for the resources local section and division leaders need to be successful.


What’s

Important

Now

Deadline-driven info, breaking news

Logistics

•Annual reporting

•Elections/Bylaws

•Officer Resources (Best practices, officer job descriptions, treasurer’s handbook)

•Training Webinars



Promoting Chemistry

•Community Activities(NCW, CCED)

•Advocacy for Chemistry (government affairs, public affairs)

Local Section Information

•Committee on Local Section Activities

•Maps, websites, local section lookup

•Size categories


Leadership Skills

•ACS Leadership Development System

•Leadership Institute

• “What’s Important Now” updates also available via mobile

• Works on iPhone, Android, and many other smartphones and tablets

• Updates also available in the Volunteer Support & Engagement group in the ACS Network



• A “What’s Important Now” widget is available for local section and technical division websites.

• Incorporated into all pages on the webs.com service.

• Can be added to self-hosted pages as well.



Social Networking Tools

• Facebook

– More than 800 Million registered users; 2nd highest pagerank on the web

– Social utility that connects people, to keep up with friends, upload photos, share links and videos.

• Twitter

– 300 Million registered users; 10th highest pagerank on the web

– Social networking and microblogging service using instant messaging, SMS or a web interface. (Tweets are 140 characters or less)

• LinkedIn

– 120 Million registered users; 16th highest pagerank on the web

– A networking tool to find connections to recommended job candidates, industry experts, and business partners.

• ACS Network

– More than 220,000 registered users

– Audience is the chemical community. Great way to conduct local section business.


Local Section Presence on Facebook (Pages vs. Groups)

Pages:

•Posts come from Brand vs. Person

•Posts show up directly on fans’ walls, more public (opportunities for sharing, liking, and commenting)

•Can add applications; can see extensive analytics

Groups:

•Posts come from Person vs. Group

•More insular; private.

•Content only shared in group among members


What Makes a Good Post?

• Keep it short—messages under 100 characters are far more likely to be liked, commented on, and shared.

• Timing matters—posts on weekdays are more popular than on weekends or weeknights.

• Questions, especially yes/no or short answer ones, get more traction

– The 2012 CCED theme is Rethinking Recycling — It’s Easy to Be Green. Do you recycle at home?

• Ask for tips—social media users, like anyone, love to share personal experiences and insights.


Twitter Basics

• A “tweet” is a post from an individual twitter account.

• Tweets starting with “@__” are comments/questions directed to that user

– Ex. “@ACS_NCW What is this year’s theme for National Chemistry Week?”

• A hashtag (#NCW, #ACS_SanDiego, #ChemAmb) is a way of indicating a tweet is related to a particular topic. Using them especially enhances conversations around events.

• RT – ReTweet, resending another person’s tweet to amplify its message.

• Twitter can be accessed at twitter.com, via mobile apps, via text messages, or through dashboard tools like TweetDeck or HootSuite.


Twitter Use at ACS National Meetings

• Main account for the ACS National Meeting @ACSNatlMtg posts meeting-related posts.

• Through print and electronic marketing, encouraged use of hashtags specific to meeting (e.g. #ACSDenver, #ACSSanDiego)

• Significant growth in 2 ½ years, especially in Denver.


• Who’s tweeting? Attendees, presenters, staff, exhibitors, media, local businesses, and people who can’t attend but are interested in the subject matter.

Twitter Use at ACS National Meetings

• Jennifer Maclachlan, of the Northeastern Local Section and Division of Small Chemical Businesses, also know as @pidgirl on Twitter, organized a “tweetup” during the ACS National Meeting in Denver.

• Twitter allows meeting attendees a way to communicate with each other and plan ad-hoc events.


ACS Network


• Audience is chemical community

• Most content is open to all to view. Sign-on is required to participate, but community membership not limited to ACS members

• Connect and communicate with others in the Network; promote self via personal profile (academic/work history, publications, presentations, etc.)

• Ability to form and customize groups (public, closed, and hidden). Group collaboration tools include:

– Threaded discussions

– Document Sharing

– Blogging

– Ideation

• Learn more at the ACS Network table in the Resource Fair on Saturday evening.

How to Get Started

• If you’re interested in using social media professionally, try using it personally first to get your feet wet.

• Don’t spread yourself too thin. Focus your attentionon one or two platforms at first.

• Listen!

– Find out where your members are.

– Hear what they’re talking about.

– See what you can add to the conversation.


If You Build a Garden, You Need To Tend To It

• Social media presences that aren’t active for a couple of weeks seem dormant, more than month seem dead.

• Answer questions. Just as in real life, ignoring people online is rude.

• Answer most questions publically—for every person who asks there could be a dozen or more who have the same question but don’t bother posting it.


Final Thoughts

• Social media doesn’t replace other forms of communication with your members.

• If you already have a presence on Facebook, LinkedIn, or Twitter, let us know. We can help promote it.

• Not sure where to start? We’re happy to help you brainstorm how to use social media tools to enhance your local section’s programming, community outreach, and other activities.

[email protected]

202-452-2126

@CMcC_ACS


mailto:[email protected]


BREAK TIME—RETURN AT 4:30PMVIEW POSTERS

SIT BY NEIGHBORING SECTION AFTER THE BREAK

Part I (rest of afternoon)

a. Mitchell Bruce: FORMS Why it exists? What is it used for?

b. Stephanie Watson: FORMS: A walk through events in FORMS

c. Mitchell Bruce: Using FORMS to self-nominate for ChemLuminary

d. Hands-on Activity I: Great Events; How to use FORMS to

capture information about LS events

Part II (after dinner)

a. Carol Libby: Designing and planning events for your LS

b. Hands-on Activity II: Developing an event for your LS

Activity


Mitchell Bruce

Maine Local Section

Chair, LSAC Technology, Tools and Operations

Stephanie Watson

Maryland Local Section

Member, Grants and Awards Subcommittee

Planning Effective Events (Part I)


FORMS(Forms Online Reporting Management System)Mitchell Bruce, Maine Local Section

Subcommittee Chair, Technology, Tools, and Operations


Introducing FORMS:

the Forms Online Reporting Management System

FORMS is a web-based tool for a local section to

- plan, organize, and report activities throughout the year

- submit annual report each year and much more…


Why does FORMS exist?

To provide an online program for Annual Report submission by Local Sections and Divisions

• Annual Reports are required from each Local Section by the ACS Constitution & Bylaws by February 15th of the following year.

• The Annual Report must be submitted for a Local Section to receive their annual allotment


What can FORMS be used for?

• Plan and organize administrative, financial and program functions

• Help a LS to review, evaluate, and highlight programs

• Build a LS ‘filing system’ that can be mined by future LS leaders

• Facilitate the sharing of successful programming

• Self-nominate for ChemLuminary awards


FORMS Basic Features

• FORMS Annual Report (has three basic parts)

– Administration: collects and stores information about the section’s leadership

– Finances: budget and finance info for understanding LS finances

– Events: entered individually to capture LS programming

• Available 365/24/7 year round for planning and recording events

• Serves as a repository for collecting/distribution LS ‘best practices’ case studies

• Describing an event will allow for self nomination for all ChemLuminary Awards including Outstanding Performance Awards


FORMS: Events, Events, Events

• FORMS captures events in an integrated manner – fully describing the operation of each event in detail. This enhances understanding of how an event is planned. This can be valuable to your LS (and perhaps beyond).

• FORMS provides the essential list of what information is needed for successful planning and good reporting.

• FORMS now allows events to be copied and pasted. This will allow successful LS events to used as starting points in planning future activities.


FORMS: Other Enhanced Features

• FORMS has a navigation that is easy to follow.

• FORMS stores LS data going forward, allowing it to become a blueprint to understand LS operations, financing, and programming. LS leaders will have a comprehensive starting point to build continuity and for recruitment.

• After the Annual Report (AR) is submitted, FORMS will display feedback from LSAC about the your sections AR. FORMS will also be the place where you can respond to LSAC. This information will be available to the LS leadership.

• FORMS current technology will permit it to grow in functionality.


Accessing FORMS

– www.acs.org/FORMS

– Sign in using your ACS ID

– Access has been granted to:

• Local section chairs (2011 & 2012), Chair-elects, Secretaries (2011 & 2012), Treasurers (2011 & 2012), and Councilors

• Up to 3 additional people may be granted access with the Chair’s

approval

After logging into FORMS,Homepage opens

To get to Events section:choose Annual Report tab

From Annual Report page,Events are in second section-2

Click on Add Activity

What Goes Into the Event Form?

• ALL Activities and Events

– Section Executive Committee/Organizational Meetings

– ‘Regular’ Member Meetings

– ‘Regular’ Outreach Activities (i.e., NCW, Earth Day, Educational Programs)

– Special Events (i.e., IPG Projects, Anniversary Programs, Special Outreach)

• Record for historical reasons

– Best Practices (Section/National)

• Submit for Awards

– Answer questions specific to award

For Planning and Completed Events

Overview

Categories

Types of Events/Activities

Target Audience

Indicate event is completed for ChemLuminary Award competition

Taking information from article in the Chesapeake Chemist (MD Section Newsletter) and speaking with event organizer

Overview-•Brief description •Indicate categories•Frequency•If completed

Participation and Assistance

Support: People Financial

Promotion

Results


Participation and Assistance:•Support -people and financial•Attendance•How advertised

Evaluation

Answer QuestionsInsert Narratives

Indicate Best Practices

The participation of members to share the chemistry of winemaking-learning about chemistry in an informal, fun location. This event was also a way to show the public about chemistry in general and the existence of our Section.

Advertising early to the Section members and the public using many different formats would help to increase both volunteers and participation. This may be an event to try several times a year--fall and spring to start; may atttract a different crowd each time.


Evaluation:•How successful?•How to make it better•Best Practices?

Supporting Materials

InsertFiles

orWeblinks

Supporting Materials:•Items appear in the table•Edit files and links or delete

Changing/AddingFile or Weblinks

Printing Information


Using FORMS to Self-nominate for ChemLuminary Awards

•The ChemLuminary Awards honor and recognize ACS members and volunteers for their tremendous efforts on behalf of the Society.

•FORMS allows self nomination for all ChemLuminary Awards including Outstanding Performance Awards.

•Let’s take an example of an event you would like to nominate.

•First, in order to be eligible, the event must be must be complete.


Self-nominate for ChemLuminary Awards

To Self-Nominate: On the annual report page, click Add for the ChemLuminary Self-Nomination



A list of Awards will appear.

For more details, select Show Details.



Select the Award: Clicking “Nominate” will bring you to another window with specific questions to fill out.



The list of questions are specific for the award selected. Add information as requested. The “Complete Nomination” button will submit your nomination.

Group Activity: Filling out an Event Form

• Each table should select one event from the sample IPGs in your folder

• Complete an event form using the details in the IPG proposal or final report

• Discuss the details that should be included—how to parse down the information to make a complete event form

• What ChemLuminary Award would you nominate your event for?

• Be prepared to share with the group.American Chemical Society 83


Further details are described in the Local Section User Guide on the Home page of FORMS

Questions?

User Guides: www.acs.org/getinvolved

• Annual Report User Guide

• Training and Support Webinars

– Actual Webinar

– Text transcripts

Email: [email protected]

ACS Network: https://communities.acs.org/groups/vse

Dinner will be served in Texas Ballroom F-J. Please return to this room by 7:30 PM.

When you return, please see either a member of staff or LSAC for your seating assignment for the evening session. You will be grouped based on the activity that you have elected to work on.


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Before We Start

Find Out Who’s at your table?

Make Brief Introductions

How many years have you been

Active in your local section?

In a leadership role?

Your local section

Where is it?

What size is it?


Carol Libby

Lehigh Valley Local Section

Chair, LSAC Subcommittee on Grants and Awards

Planning Effective EventsPart II

89

EVENTS ACTIVITIES MEETINGS

The primary focus for your Local Section

• Technical knowledge

• Enhancing career

• Sharing chemistry with community

Big budget item

Plan Ahead Delegate

90

What’s up tonight?

Yearly event planning

Individual event planning

Do’s and don’ts

Tools

Using FORMS for comprehensive event planning

Sharing and Q & A

Take home

91

Overview of Local Section Events

In FORMS

92

Fill in the Event Schedule for your local section for 2012.

• Add as many details as you can

• Include new or improved project you would like to plan …..where would it fit in?

___________________ ACS Local Section 2012 Event Schedule

Overview of Local Section Events

Yearly Events Schedule

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Yearly Events Schedule

Share your Event Schedule with a partner.

Discuss what you learned about your local sections.

Strengths?Programming opportunities?

___________________ ACS Local Section 2012 Event Schedule

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Yearly Event PlanningTypes of Events

DO vary type of event

• Technical

• Career development

• Social

• Outreach

• Education

• Advocacy

DO consider engaging the participation of Chemists who are….

• Early, mid career and senior chemists

• From industry, academic, government, non traditional career fields

• From various educational backgrounds

• Under 35

• Women

• Differently abled? (disabled)

• Of non-US origin (nationality)

• Hispanic, African-American, Native American or from other cultures

• Students (undergrad, grad and post docs)

• Technicians

• LGBT (Lesbian, Gay, Bisexual, Transgendered)

• K-12 Educators

• Of various socio-economic statuses

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DO

• Get ACS dates on everyone’s calendars early in year

• See if there are overscheduled times or lulls that are opportunities

• Consider varying time of day, day of week

Yearly Event PlanningCalendar and times

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DO

• Consider varying:

– geographic locales (analyze section roster by zip code)

– venues: college/university/school/industrial site/museum

• Consider meals and money

– Coffee / snack / just cocktails / dinner

• Consider dietary issues

– Religious / vegetarian / vegan

Yearly Event PlanningPlace and style

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DO

• Spread the responsibility

• Match event coordinator’s responsibilities to their interests and management strengths

• Remember that planning meetings requires officers’ time, too

DO NOT

• Risk volunteer burnout

Yearly Event PlanningWho is doing what?

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DO

• Consider cost to member

• Coordinate with section’s budget planning

• Seek partners and other sources of funding

Yearly Event PlanningFinancial Aspects

100

DO

• Upload your completed Yearly Event Schedule to FORMS

• Enter each projected 2012 “Activity” into FORMS

(2012 Annual Report)

Yearly Event PlanningCompleted

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103


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What’s up tonight? So far……

✓Yearly event planning

Individual event planning

✓Do’s and don’ts

✓Tools Yearly Events Schedule

✓Using FORMS for yearly event planning

✓Sharing and Q & A

✓Take home

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Individual Event Planning

Brainstorm programming ideas for your table category

•The idea you came with

•Share successful programs from your local section

•Think outside the box

•…………………….

107


record 5 best ideas

108


• Project SEED/Olympiad/Education• Public Outreach• NCW/CCED• Section Meetings/Events/Women Chemists/Government

Affairs/Awards • Professional/Leadership Development/Careers• Industry/Joint Meetings• Communications/Social Networking

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Some Ideas for Events…

• Technical events

Social events, possibly family-inclusive

• Advocacy - Interface with government

• Public Outreach

National Chemistry Week (NCW), October 21-27, 2012

– Chemists Celebrate Earth Day (CCED), April 22, 2012

– Museum demos/activities

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Some Ideas for Events…

Find partners in community groups/institutions

General interest speakers: forensics, beverage making, history, environment, new therapies

Science Cafes

Educational: co-host science fair or poster session

Electronic events: webinars, video feeds of meetings

ACS Leadership Development courses

Section anniversaries

Host a regional meeting!!!!

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Special ACS Funds for Local Section Events

Innovative Projects Grants (IPGs), up to $3000, apply by Jan. 31 or June 30

Nano-Grant for Member Retention, $250, apply by March 12, 2012

Leadership Development Mini-Grant, up to $3000, apply by May 15, 2012

Speaker Directory, $400 (travel expense reimbursement) available in 2012

Science Café Mini-grant, $300, apply anytime

Local Section Sustainability Programming, sponsored by the Committee on Environmental Improvement, $500, apply anytime

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Essentials of the Event Planning Process

Event Planning Worksheets

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115


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Develop Your Event

•Use blank Event Planning Worksheet

•Work on the event that you had in mind when you came or a new idea

•Work alone or in group of 2 or 3 at your table

•~10 minutes

Share •Briefly describe event•What are the biggest challenges to executing your event?•Questions?


If you were to repeat this program, what would you do differently?

•need better PR

•need more member volunteers

•need additional funding sources

•select a better time of the year to hold the event or program

Planning Effective Events

Lessons Learned from IPG’s

118

DO

Upload your completed Event Planning Worksheet to the Supporting Materials tab of its activity in FORMS event module)

Individual Event PlanCompleted

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What we’ve accomplished tonight


✓Individual event planning

✓✓Do’s and don’ts

✓✓Tools Yearly Events Schedule

Event Planning Worksheet

ACS Resources

Get Involved/Stay Involved @ acs.org

Peers: LSAC members, local section leaders met here

ACS Staff at Member Communities|Department of Volunteer Support

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What we’ve accomplished tonight


✓Individual event planning

✓✓Using FORMS for comprehensive event planning

✓✓Sharing and Q & A

✓✓Take home


Plan Ahead

Delegate

Planning Effective Events

For more information

Carol Libby: [email protected]

ACS Staff: [email protected]

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Wrap-up for Friday night


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Saturday

• Follow your personal schedule for Saturday.

• Visit the Resource Fair on Saturday from 5:30—7:30 PM

– Meet members of the ACS Board of Directors

– Annual Reporting

– eRosters

– Get Involved/Stay Involved

– Professional Education/ACS Short Courses

– International Activities

– Membership Marketing

– Simply Speaking

– ACS Secretary’s Office/Strategic Plan


Applying Saturday Learning Engaging and Motivating Volunteers

• How to recruit the right people

• How to encourage people to take on an assignment

• How to give people a rewarding volunteer experience

Collaborating Across Boundaries

• Gain members’ trust

• Work with members who are peers or more seasoned volunteers

Developing Communication Strategies

• Communicate new ideas

• Communicate with non-chemists

• Keep others informed

Strategic Planning

• Setting the direction for your section

• Helps you to align the goals of your section with those of the ACS Board of Directors

Engaging Colleagues in Dialog

• Deliver a clear message

• Understanding the messages’ of others

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Applying Saturday Learning

Coaching and Feedback

• Providing feedback in a meaningful way

• Helping people to grow in their role

Fostering Innovation

• Encouraging innovation

• Supporting innovation as a leader

• Help you to tap into your own innovative thinking

Leading Change

• Guiding others through difficult transitions

• Getting greater results and efficiency

Leading Without Authority

• Gaining cooperation from others

• Motivate your committee

• A limited number of 100% and 50% scholarships are available for ACS members to take the following courses at the ACS National Meeting in San Diego:

– Engaging Colleagues in Dialog (March 25, 1-5pm)

– Leading without Authority (March 26, 8am-noon)

– Strategic Planning (March 26, 1-5pm)

– Leading Change (March 27, 8am-noon)

• Contact [email protected] to reserve your slot.


The Home Stretch—Please sit as you were seated on Friday evening.


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Weekend Summary – Part I

• Report out from Friday Event Planning Session

– Connect key concepts learned during the Saturday courses

– Emphasize next steps to being successful with carrying out the event

– If there are ways that LSAC can help you with your event, mention that as well.


ACS Local Sections—Why Do They Exist?

• Panel Discussion, Lucy Eubanks, Moderator

– Lee Latimer, Chair, LSAC

– Tom Beattie, Chair, Subcommittee on Local Section Assistance and Development (LSAD)

– Mitchell Bruce, Chair, Subcommittee on Technology, Tools and Operations (TTO)

– Carol Libby, Chair, Subcommittee on Grants and Awards (G&A)


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Special ACS Funds for Local Section Events

Innovative Projects Grants (IPGs), up to $3000, apply by Jan. 31 or June 30

Nano-Grant for Member Retention, $250, apply by March 12, 2012

Leadership Development Mini-Grant, up to $3000, apply by May 15, 2012

Speaker Directory, $400 (travel expense reimbursement) available in 2012

Science Café Mini-grant, $300, apply anytime

Local Section Sustainability Programming, sponsored by the Committee on Environmental Improvement, $500, apply anytime

SUMMARY – “NUTS AND BOLTS”

• Executive Board

• Budgeting

• Elections

• Meetings

• Events

• Activities

• Annual report


Some Closing thoughts……

• Dates to remember

– February 15 Annual Report due, every year

– December 1 Election results are due, every year

– IPG applications due January 31 and June 30

– Bylaw revisions due ASAP (student members, electronic elections, succession contingencies)

Some additional thoughts….

• Section management issues….

Structure of Executive Committee (ExCom)

Committee vs Activity

Running Effective Meetings (online course in Leadership Development System)

Survey of members

Use of eRosters

Electronic elections, meeting announcements, website


Delegation

Succession planning

Nomination & Elections

Finding Volunteers

Planning Events

Program Committee

Long Range Planning Committee


• Resources

– Previous Chairs and committee chairs

– Ideas for events

– Financial situation and habits

See Annual Reports, records and memories

Evaluations

• Evaluations

– Please complete for every section of the track.

– Written comments will help us to improve the sessions for future leaders.

– Receive your jump drive of materials after turning in the evaluation.

– If you think of other comments after today, email to [email protected].


Thanks

Staff!

Presenters!

Facilitators!

You!!

american chemical society welcome to the acs leadership institute: local section track lee latimer...

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