Ambassador Design Team meeting #2

January 29, 2015

Seating AssignmentsName

Table #

Hearing from Students

• Video Clip

Meeting Goals

• Develop draft value statements• Strengthen connections by practicing inquiry• Understand next steps

Meeting Agenda

Time Activity 5:30-5:50 Section 1: Overview/Updates

5:50-6:30 Section 2: Brainstorming Values

6:35-7:20 Section 3: Sharing Out Value Descriptions

7:20-7:30 Section 4: Closure/Next Steps

Striking a Balance

Effective Meeting

Task

Relationship Process

Meeting Values

• Curiosity • Empathy • Optimism

Encouraging Curiosity

Inquiry

Advocacy

Practicing Inquiry

• Define Inquiry:

• Group Question: What does it look like in practice?

• Collective Commitment – Seek to ask questions

Process GPS

A note about today

• “Rapid Prototyping” – Will feel fast– Will wish we had more time– Will seem incomplete

We are just starting the ball rolling

–Today’s product won’t be perfect• Brainstorm like every idea is your best and prototype like every idea is your

worst• Resign yourselves to discomfort of imperfection• Agree on what goes out to get feedback

SECTION 2: DEVELOPING VALUES

So What is a Value? 3 Frames

The Blueprint for the Final Product7-10 page document, limited narrative, measurable, and actionable

ValuesThe 5-7 core principles that will be the drivers of the plan and the litmus test for eventual content

Priority Areas & Key OutcomesApproximately 5 high level priority areas with ~ 3 key outcomes that characterize each

StrategiesThe 3-5 significant actions that RIDE will take over the next five years to advance each priority areas and

achieve the key outcomes

Established by RIDE:Measureable Objectives, Resourcing, and Operational Plans

Values Defined

• Definition of Value: a set of beliefs that have profound and enduring meaning and can (and should) be visible in every major decision we make and in the educational system we manage.

• Role of Values: Value statements unify our team, and later, our state around a common purpose.

Priority Defined

• Definition of Priority: A set of strategically chosen areas of work described with clarity and focus and around which Rhode Island can align resources and effort. – “key outcomes” that provide a clear and measurable picture of

success.

• Role of Priorities: Priorities describe our team’s “big bets”, the focused areas of work that we believe can and will have the largest positive impact on Rhode Island students

Strategy Defined

• Definition of Strategy: the major actions that RIDE will take to advance the priorities and achieve the key outcomes.

• Role of Strategy: Strategies describe RIDE’s major bodies of work at a high-level and with clarity, but do not prescribe work plans or fine-grained tasks.

•

Values = Why?

Priority Areas = What?

Strategies = How?

A Focus on the First Two Products

Values – The WhysThe core principles or beliefs that drive the plan and are

the litmus test for content

Priority Areas – The WhatsThe “big bets”

What a value is NOT

• A big bet• A key priority

Let’s Apply the Yes Test: Do Our Team’s Values Pass the Test?

•Curiosity•Empathy•Optimism

Our Values as a Team

•Curiosity•Empathy•Optimism

Is the value…

•1. Close to our hearts? •Does it makes you think: •“Heck yes!” •“Of course!”•“Doesn’t this go without saying?”

Our Values as a Team

•Curiosity•Empathy•Optimism

Can it be used as…

•2. The North Star for our work? •a concept so important it cannot be abandoned or ignored.•“Everything we do can support and be guided by this value.”

Our Values as a Team

•Curiosity•Empathy•Optimism

Is the statement…

•3. Content neutral?• Not specific to only a single part of our work•meaningful to everyone, without jargon.•It makes you think, “This makes sense. I don’t need specific context or explanations to understand it.”

Today’s Task – Identify Values and Write a Description

1. Using your panel, Identify one to two values (1-3 words each) that pass our values test

2. Develop a descriptive sentence(s) that explains the value as it relates to the Rhode Island education system

Hypothetical Frame – Why Strategic Plan This Way?

Hypothetical Value + Description

• How does it do with our filter?– Close to your heart – the

soul/foundation of the plan, strong belief, core aspiration

– North Star for the system – guide for all major priorities in the plan and later for implementation

– Content neutral – clear and understandable concept, absent of jargon, not specific to single part of education system

Testing the Filter on Actual Examples

• Does “Quality teachers and administrators” pass the test?

• Where is the value that it’s trying to get at?

• How does it do with our filter?– Close to your heart – the

soul/foundation of the plan, strong belief, core aspiration

– North Star for the system – guide for all major priorities in the plan and later for implementation

– Content neutral – clear and understandable concept, absent of jargon, not specific to single part of education system

What does success look like today?

• Do we have 5-7 values overall for the plan?

• Does each value apply to all parts of the system?

• Is each value 1-3 words?

TASK #1 - BRAINSTORM VALUES

Agree Upon Roles

–Facilitator–Timekeeper–Scribe

Task #1 - Brainstorm Values

Table Assignments

• Table 1- Panel A• Table 2- Panel B• Table 3- Panel C• Table 4- Panel D• Table 5 – Panel E• Table 6 – Panel F

Instructions

1. Test your values: Which still pass? (2 min)

2. Group share: Which of your value statements might be included in the panel? Why? (1 min silence then 30 sec./person share)

Fist to Five

• A fist means, “I vote NO." or in consensus it means, "I object and will blockconsensus (usually on moral grounds).”  • 1 finger means, “I’ll just barely go along.” or, “I don’t like this but it's not quite a no." or, “I think there is lots more work to do on this proposal.” In consensus this indicates standing aside, or not being in agreement but not blocking the consensus.  • 2 fingers means “I don’t much like this but I’ll go along.”  • 3 fingers means, “I’m in the middle somewhere. Like some of it, but not all.”  • 4 fingers means, “This is fine.”  • 5 fingers means, “I like this a lot, I think it’s the best possible decision.”

Task #1 - Brainstorm Values

Table Assignments • Table 1- Panel A• Table 2- Panel B• Table 3- Panel C• Table 4- Panel D• Table 5 – Panel E• Table 6 – Panel F

Instructions

3. Brainstorm values that are found in this panel (include any homework values that relate) (10 min)

4. Run the value(s) through the filter (which ones meet the test) (3 min)

5. Fist to five the final list for your table (2 min)

6. Write the list (with clarifying statements) on chart paper and post

What does success look like today?

• Do we have 5-7 values overall for the plan?

• Does each value apply to all parts of the system?

• Is each value 1-3 words?

Instructions

3. Brainstorm values (1-3 words) that are found in this panel (include any homework values that relate) (10 min)

4. Run the value(s) through the filter (Which one or two meet the test?) (3 min)

5. Fist to five the final value(s) for your table (2 min)6. Write value(s) (with optional clarifying statements) on

chart paper and post

Check for overlap & set up for success?

Temperature Check

• _ dots per person for voting. • one dot per value.

After Break - Draft Value Descriptions

Table Assignments

• Table 1- Panel A• Table 2- Panel B• Table 3- Panel C• Table 4- Panel D• Table 5 – Panel E• Table 6 – Panel F

Instructions

1. Draft statement to describe value(s)

•Choose 1 person to represent your value for next activity

•Choose the value you want to help describe –(no more than 4 per group)

BREAK

TASK #2 - DRAFT VALUE DESCRIPTIONS

Goal - Develop a value description that is like the following:

–“In our education system, Rhode Islanders value inclusive processes to set the state's education priorities. We believe openness engenders trust and trust boosts collaboration.”

Draft Value Descriptions

Table Assignments • Table 1- Panel A• Table 2- Panel B• Table 3- Panel C• Table 4- Panel D• Table 5 – Panel E• Table 6 – Panel F • Roles

– Facilitator– Timekeeper– Scribe– Presenter

Instructions

Draft statement to describe value(s) (15 minutes)

1. Silent write (2 min)2. Share out 3. Group discussion and write

SECTION 3: SHARING OUT VALUES

What does success look like today?

• Do we have 5-7 values overall for the plan?

• Does each value apply to all parts of the system?

• Is each value 1-3 words?

Sharing Protocol

What level of support is optimal?

Adapted from Facilitator’s Guide to Participatory Decision-Making, 2nd edition, Sam Kaner, Jossey-

Bass 2007

Enthusiastic Support is necessary when the issue involves:

Lukewarm Support is good enough when the issue involves:

HIGH STAKES OVERALL IMPORTANCE LOW STAKES

LONG-TERM DURATION OF IMPACT SHORT-TERM

TOUGH DIFFICULTY OF THE PROBLEM

SIMPLE

HIGH INVESTMENT

STAKEHOLDER BUY-IN LOW INVESTMENT

Gradient of Agreement

Adapted from Facilitator’s Guide to Participatory Decision-Making, 2nd edition, Sam Kaner, Jossey-

Bass 2007

Endorsement Endorsement with a Minor

Point of Contention

Agreement with

Reservations

Stand Aside Formal Disagreement, but Willing to

Go with Majority

Block

“I like it.” “This is fine.” “I’m in the middle somewhere. I like some of it, but not all.”

“I don’t much like this, but I’ll go along.”

“I’ll just barely go along.”

“I vote NO.”

Post-It “Temperature” Check

Endorsement Endorsement with a Minor

Point of Contention

Agreement with

Reservations

Stand Aside Formal Disagreement, but Willing to

Go with Majority

Block

5 4 3 2 1 0

SECTION 4: CLOSURE AND NEXT STEPS

1/10 1/28 2/11 2/25 3/11 3/25 4/8 4/22 5/2 5/6 5/20 6/3 6/17

Community Input to the Development Cycle

OU

TPUT

OU

TPUT

RI Survey Data Strategy ReviewTeam

Community Meeting & Strategy Review

Team

Specialized Groups & Strategy

Review TeamStrategy Review

TeamINPU

T

INPU

T

CYCLE 1 CYCLE 2 CYCLE 3 CYCLE 4 Finalize

Values Draft Priorities & Key Outcomes

Refine Priorities & Key Outcomes; Begin Strategies

Final PlanRefine Priorities, Outcomes &

Strategies

Community input

What organizations should we contact?

• We need your input

Next Steps

• Iterating values• Reminder - Feb 11th for all members• Hold May 2nd

• Field trip potential – Who is interested?• Link for feedback