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ALPHA KAPPA ALPHA SORORITY, INC.

NORTH ATLANTIC REGION

AWARDS HANDBOOK: 2013-2014

Constance R. Pizarro North Atlantic Regional Director

Message from the Regional Director

Dear Sorors of the North Atlantic Region: I have been extremely pleased by the increased participation

of chapters in the awards process. The exemplary service of the chapters has been wonderfully detailed through your award books and chapter displays. Your service to your community has truly made you “Notable” and I commend all of the chapters for their dedication and implementation of the program initiatives. I would like to encourage all chapters to participate this year in the awards process. Each chapter should compete in at least one category. The work that you are doing in your communities deserves to be highlighted and/or displayed. Please remember to submit your $50.00 registration fee if your

chapter will be submitting a book or exhibit for competition and/or $35.00 if your chapter will be submitting a chapter exhibit by January 31, 2014. The deadline for submitting your award book is March 20, 2014. Please provide your written comments or questions relating to

the Handbook to any member of the NARC Awards Committee.

Sisterly Yours,

Soror Constance R. Pizarro North Atlantic Regional Director

North Atlantic Region Awards Committee Soror Kimberly McLurkin-Harris, Chairman Theta Omega Omega Chapter ([email protected])

Cluster I Soror Daphne Doyle Xi Zeta Omega [email protected]

Soror Callian Jenkins Theta Omega Omega [email protected]

Soror Concetta Stewart Upsilon Tau Omega [email protected]

Cluster II Soror Willie Wood Kappa Theta Omega [email protected]

Cluster III Soror Nikki Tillman Lofton Pi Kappa Omega [email protected]

Soror Jeanine Taylor Epsilon Pi Omega [email protected]

Cluster IV Soror Jemina Huff Beta Alpha Omega [email protected]

Soror Ludieann Menzies Nu Xi Omega [email protected]

Cluster V Soror Alisa Drayton General Member [email protected]

Soror Valerie Parks Tau Xi Omega [email protected]

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mailto:[email protected]

TABLE OF CONTENTS

General Guidelines for Award Eligibility……..…………………..…..……1 Specific Guidelines and Awards Submission Criteria………….…..…3 Awards Categories ……………………………………………………….………….5 Chapter of the Year………………………………………………..………………...7 Basileus of the Year…………………………………………………….….….....….8 Officer of the Year……………………………………………………….….….….…9 New Soror of the Year…………………………………………………..…….…..10 Golden Soror of the Year……………………………………….………………..11 Silver Star Soror of the Year……….………………………………..…….……12 Promise Award……………………………………………………………..…….....13 Legacy Award………………………………………………………….……….…….15 Marjorie Holloman Parker Leadership Award……………………….…16 Graduate Advisor of the Year ……………………………………...................17 Good Citizenship…………………………………………………………….……....18 Miss AKA ……………………………………………………………….………...........19 Global Leadership Through Timeless Service – International Program Achievement Awards …….…………...………..20

Emerging Young Leaders Economic Security Health Initiatives Social Justice and Human Rights Global Poverty

Former North Atlantic Regional Directors’ Awards ..........................22 Media Award………………………………………………………………………….25 Exhibit/Display………………….…………………………………........................26 Awards Process ……………………………………………………………………..29

NORTH ATLANTIC REGION AWARD ENTRY FORM …….…..…30 NORTH ATLANTIC REGION FEE SUBMISSION FORM…………..29 Appendix ……………………………………………………………………..….30 Evaluation Summary Sheets

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GENERAL GUIDELINES FOR AWARDS ELIGIBILITY

Submitting Chapter and Individual Entries 1. Entering chapters must have 100% membership in the Educational Advancement Foundation (EAF). 2. Chapters, under penalty or suspension, will not be eligible for awards. For individual awards, a soror must be financial with her chapter and not under penalty or suspension. 3. All of the chapter’s end of the year reports must be submitted by the reporting deadline. 4. Undergraduates must have submitted the last semester grade report to be eligible for awards. Entry Eligibility – Content

1. A project undertaken by two or more chapters must be submitted as a group entry and cannot be submitted as an individual chapter activity. The primary submitting chapter will receive the award trophy. The C. Edith Booker Collaboration is the only award where two trophies are given.

2. Entry must conform to the guidelines outlined for each award. 3. Entry should include only activities, accomplishments and programs

undertaken in the program evaluation period, January 1, 2013 – December 31, 2013. Ongoing programs can highlight activities from previous years, but should focus on the period of evaluation.

Entry Eligibility – Mechanics

1. A North Atlantic Region Award Entry Form (page 27) must be submitted with each award entry. Only one submission per award category is allowed per chapter.

2. Designate chapter size for all graduate submissions:

SMALL: 1-70 members MEDIUM: 71-120 members LARGE: 121+ members or more

All submissions MUST be:

1. Neat in appearance. 2. Typewritten in size 12 Times New Roman font; double-spaced. 3. Narratives cannot exceed 3 pages per section.

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4. Supporting materials must be clearly labeled and dated. 5. Each entry must be submitted in a separate binder, 8.5 x 11 inch standard

3 ring binder, not more than 2 inches in depth except for Chapter of the Year which may be no more that 4 inches in depth. See specific guidelines and awards submission criteria.

6. Names of sorors featured in newspapers and magazines should be highlighted and the name of the publication, date and headline should be included as part of the document.

7. Submissions should be packaged properly to avoid shipping damage to binders. The NAR Awards Committee is not responsible for reassembling damaged binders.

8. Chapters must pay a $50.00 registration fee to be eligible to submit an entry for judging. The registration fee is due January 31, 2014 and is to be sent to:

Soror Kimberly McLurkin-Harris P.O. Box 4534 Silver Spring, Maryland 20914

Post-Conference Disposition of Entries: All materials will be returned and can be picked up after judging. Each Chapter must designate two sorors to be responsible for picking up the materials. Award books that are not collected after judging will be available at the Regional Conference. The location of the materials and the time for pick up will be announced at the Regional Conference. Any materials remaining after the close of the conference will be discarded. The names of the sorors who will be assigned to collect the awards books must be given at the Awards Judging.

Questions should be directed to: Soror Kimberly McLurkin-Harris

Awards Committee Chairman [email protected]

(301) 335-6334

Award books should be mailed to:

Ms. Patricia Mitchell PS 48Q – The William Wordsworth School

108 -29 155th Street Jamaica, New York 11433

All submissions must be received by Thursday, 5:00 p.m. on March

20, 2014. Entries received after March 20, 2014 will be disqualified.

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SPECIFIC GUIDELINES AND

AWARDS SUBMISSION CRITERIA

*PLEASE READ CAREFULLY*

An Awards Entry Form must accompany each submission. Each entry must be

submitted in a separate binder, 8.5 x 11 inch standard three (3) ring, not more

than two (2) inches in depth except for the Chapter of the Year Award the

Promise Award and the Overall Program Award. The limit for the Chapter of the

Year Award and the Overall Program Award is four (4) inches in depth. The limit

for the Promise award is three (3) inches in depth.

Deadline for submission of entries is 5:00 p.m. on March 20, 2014.

Each Chapter that submits at least one award book entry is asked to send at

least 2 representatives to be judges.

Fabric or other creative materials may only be used for the Program Initiative

Award books.

Do not include embellishments that stick out or protrude, i.e. ivy, pearls,

clocks, purses, flowers, rose petals, or other contraptions except for Program

Initiative Award books.

Please do not include written or typed notes/instructions to the committee on

assembling and/or removing or taking care of the book.

Books must have clearly marked and identifiable tabs for each section.

Books must be able to fully close by themselves.

Do not submit entries with less than 10 pages of complete submission

information and supporting documentation.

Do not ship with books wrapped in towels, newspapers and excessive tape.

Do not submit (2) award entry categories in one book.

Please use both sides of the page sleeve (sheet protector), do not use one page

sleeve per item.

Please limit the use of pink and green paper, especially with pink and green

writing (makes it difficult to read); and the use of brightly colored/neon pink or

green paper as well with text.

Do not tie the books up. If they have to be tied up, then they are too big.

All information MUST be TYPED - DOUBLE SPACE and 12pt font.

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Chapter of the Year and Overall Program submissions – 2 -3 page narrative PER

section; for all other books - 3 page narrative for the ENTIRE book.

Do not include sound elements in book submissions.

ALL books must have the following information (clearly labeled) included on

the binder spine:

o Chapter Name

o Chapter Size

o Award Category

When shipping your awards books, boxes (NO bags) must include the following

information clearly labeled on the outside of the mailing boxes:

o Basileus Name (present)

o Chapter Name

o Chapter Address

o Chapter Size (as of December 2013)

o # of Books per box

Boxes should not weigh more than 50 lbs.

Points will be deducted for noncompliance of the awards criteria. If you have questions, please feel free to contact your

Awards Committee Cluster Representative listed on page ii.

We want to make a winner out of you!

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AWARDS CATEGORIES

AWARD NAME AWARD CATEGORIES

Chapter of the Year 1st, 2nd, 3rd Place Undergraduate Chapters

1st, 2nd, 3rd Place- Small, Medium, Large Graduate Chapters

Small, Medium, Large

Graduate Chapters

Small, Medium, Large

Graduate Chapters Undergraduate and Graduate

Basileus of the Year 1st , 2nd, 3rd Place Undergraduate Chapters

1st, 2nd, 3rd Place Small, Medium, Large Graduate Chapters

Officer of the Year Graduate and Undergraduate Chapters

New Soror of the Year Graduate Chapter

Golden Soror of the Year Graduate Chapter

Silver Soror of the Year Graduate Chapter

PROMISE Award Graduate and Undergraduate Chapter

Legacy Award Graduate and Undergraduate Chapter

Marjorie Holloman Parker Leadership

Graduate and Undergraduate Soror

Graduate Advisor of the Year

1st, 2nd, 3rd Place Graduate Sorors Who Advise Undergraduate Chapters

Good Citizenship Award Graduate Soror

Miss AKA Undergraduate Soror

Global Leadership Through Timeless Service

Awards Emerging Young Leaders Economic Security

Health Initiatives

Social Justice and Human Rights

Global Poverty

Graduate and Undergraduate Chapter





FORMER REGIONAL DIRECTORS’ AWARDS

Anne Mitchem Davis Family Health

Mildred W. Stuart ECHO (Each One Help Others)

Nellie W. Gaylord Young Educator

Ruth C. Easley Chapter Reactivation

Idell S. Pugh Angel

Undergraduate or Graduate Chapter

Junior Undergraduate Soror

Undergraduate Soror

Graduate Chapters Small, Medium, Large

Undergraduate or Graduate Soror

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Erma W. Barron Making a Difference

Wilma Holmes Tootle Educational Enhancement

C. Edith Booker Collaboration

Joy Elaine Daley Tutorial Service

Evelyn Sample Oates- H.O.P.E. (Helping Other

People Excel)

Undergraduate or Graduate Chapter Graduate Soror

Undergraduate Chapter(s) and Sponsoring Graduate Chapter

Undergraduate and Graduate Chapter

Graduate or Undergraduate Chapter

EXHIBIT/DISPLAY 1st, 2nd, 3rd, Place Undergraduate and Graduate Chapters

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CHAPTER OF THE YEAR AWARD GUIDELINES

Be as specific and complete as possible in describing your chapter. The focus is on overall chapter operations, not just program activities. The narrative should be no more than three (3) pages typed double-spaced. Use dividers to arrange sections according to the categories: Chapter Management, Implementation of National and Local Sorority Programs, and Chapter Growth. For undergraduate chapter submissions, a signed letter of recommendation from the Graduate Advisor and a signed copy of the most recent grade report showing the chapter’s cumulative G.P.A. are required. Include photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled, dated and securely attached. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name, headline and date of the publication must be included as part of the documentation. The most recent End of Year Reports must be included in the binder. The same binder submitted for the Chapter of the Year Award cannot be used for the Exhibit/Display Award. A separate binder may be submitted as a part of the Exhibit/Display Award entry.

Chapter Management

1. Chapter Operations: Identify chapter goals, the working relationship among Sorors, areas of responsibility and tasks assigned. Show evidence of a needs assessment, goal setting, planning and evaluation. Demonstrate efficient and effective chapter operations.

2. Soror to Soror Relations: Delineate all communication activities and projects which involve Sorors.

3. Punctuality in Chapter Reporting: Provide documentation for submission of all required reports by the deadlines specified.

Implementation of National and Local Sorority Programs

4. Effective Use of Programs: Describe programs of service, strategies/activities for achieving program objectives and measures of success. Detail chapter activities to accomplish the overall goals of the International Program specifically the “Global Leadership Through Timeless Service” initiatives.

5. Joint Chapter and Collaborative Efforts with Other Groups: Describe joint chapter activities, involvement with other Greeks, and coordination of efforts with other community or civic groups that reflect service to all mankind.

6. Conference Participation: Provide the delegate strength and actual number of attendees for the Boule, Regional, Leadership and Cluster Conferences.

7. Visibility and External Recognition: Detail use of the media; identify college, civic and/or community awards and recognition.

Chapter Growth: Graduate Chapters demonstrate commitment to membership: recruit, reclaim and retain by describing recruitment activities, reclamation strategies, retention programs and activities to promote transitioning from undergraduate chapters to graduate chapters. Include results of the activities in terms of success and chapter evaluation results.

Undergraduate Chapters demonstrate commitment to membership by describing activities that encourage transition to graduate membership.

* Undergraduate chapter submissions require a signed letter of recommendation from the Graduate Advisor and a signed copy of the most recent grade report showing the chapter’s cumulative GPA.

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BASILEUS OF THE YEAR AWARD GUIDELINES

1. Submit a summary statement/letter of recommendation from the chapter

describing the reasons for nominating your Basileus for the Basileus of the Year Award. The narrative should be no more than three (3) pages typed, double-spaced and signed by the Grammateus of the chapter. The following types of information must be included:

Unique and/or outstanding contribution to the chapter as Basileus Leadership qualities: Describe the Basileus’ ability to utilize skills to get the

work of the chapter accomplished, to solve problems, to respond to requests for feedback in a timely manner, and to model sisterly relationships to promote chapter growth and development

Leadership in promoting and accomplishing sorority-wide initiatives, including the Global Leadership Through Timeless Service platform goals

Offices and other leadership roles held in the chapter Availability for sorority purposes: Attendance and cooperative participation

in Sorority meetings including Boule, Leadership, Regional, Undergraduate Roundup (if applicable) and Cluster Conferences

You should also include information detailing academic and professional background/recognition, outstanding contributions to the community (current and prior years: religious, political, cultural, civic, educational) or any other reasons for your nomination.

2. Under separate tabs in the two (2) inch three-ring binder, include supporting

documentation such as, newspaper clippings, letters, or copies of awards. Be sure they are labeled, dated and securely attached. Names of sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included as a part of the documentation.

3. Indicate the name of the Soror submitting the entry.

4. For undergraduate chapter submissions, a signed letter of recommendation from the Graduate Advisor is required.

5. Chapters submitting for this award must also submit an entry for Chapter of the Year.

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OFFICER OF THE YEAR AWARD GUIDELINES

This award is given in recognition of a Chapter 0fficer who has initiated a new program or who has made a major contribution to the chapter that has improved and/or increased the efficiency of the chapter.

1. Submit a summary statement or letter of recommendation from the chapter

describing your nominee. The narrative should be no more than three (3) typed pages double-spaced and signed by the Basileus of the chapter.

2. The following information must be included: A description of the unique and/or outstanding contribution (s) to the chapter. Major reasons for nominating the Soror for the award. Availability for sorority purposes: Attendance and cooperative participation in

Sorority meetings including Boule, Leadership, Regional, Undergraduate Roundup (if applicable) and Cluster Conferences.

3. Include supporting documentation, such as newspaper clippings, letters, or

copies of awards related to the contribution of the Soror. Be sure that they are labeled, dated and securely attached. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included as a part of the documentation. The information must be submitted in a two (2) inch three-ring binder.

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NEW SOROR OF THE YEAR AWARD GUIDELINES

This award is given in recognition of a New Soror who has been a member of Alpha Kappa Alpha Sorority, Inc. for less than five (5) years and may or may not be an officer or committee chair, but who has made outstanding contributions to the chapter and the sorority.

1. Submit a summary statement or letter of recommendation from the chapter describing your nominee. The narrative should be no more than three (3) pages typed double-spaced and signed by the Basileus of the chapter.

2. Categories of supporting information that may be submitted: Sorority Activities Community Activities Unique and/or outstanding contributions to the chapter Community recognition and awards

3. In addition to the categories above, the following information must be included: Academic and professional background and /or present endeavors Other areas of service during the past year in the sorority Other areas of service during the past year in the community, including

appointment or election to local, state or national boards, offices, organizations or any other non-sorority leadership roles

Major reasons for nominating the Soror for the award.

4. Include supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure that they are labeled, dated and securely attached. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included as a part of the documentation. The information must be submitted in a two (2) inch three-ring binder.

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GOLDEN SOROR OF THE YEAR AWARD GUIDELINES

This award is given in recognition of a Golden Soror who is a significant contributor to the chapter and the sorority, and deserving of recognition. Indicate the name and chapter office of the Soror completing the statement. The Basileus must sign the statement.

1. Submit a summary statement or letter of recommendation from the chapter describing your nominee. The narrative should be no more than three (3) pages typed and double-spaced.

2. Categories of supporting information that may be submitted: Sorority Activities Community Activities Unique and/or outstanding contributions to the chapter Chapter leadership positions

3. In addition to the categories above, the following information must be included:

Academic and professional background and /or present endeavors Other areas of service during the past year in the sorority Other areas of service during the past year in the community, including

appointment or election to local, state or national boards, offices, organizations or any other non-sorority leadership roles.

Major reasons for nominating the Soror for the award

4. Include supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled, dated and securely attached. Names of Sorors featured in newspaper and magazine articles must be highlighted. The names of the publication, headline, and date must be included as a part of the documentation. The information must be submitted in a two (2) inch three-ring binder.

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SILVER SOROR OF THE YEAR AWARD GUIDELINES

This award is given in recognition of a Silver Star Soror who is a significant contributor to the chapter and the sorority, and deserving of recognition. Indicate the name and chapter office of the Soror completing the statement. The Basileus must sign the statement. 1. Submit a summary statement or letter of recommendation from the chapter

describing your nominee. The narrative should be no more than three (3) pages typed and double-spaced.

2. Categories of supporting information that may be submitted: Sorority Activities Community Activities Unique and/or outstanding contributions to the chapter Chapter leadership positions

3. In addition to the categories above, the following information must be included:

Academic and professional background and /or present endeavors Other areas of service during the past year in the sorority Other areas of service during the past year in the community, including

appointment or election to local, state or national boards, offices, organizations or any other non-sorority leadership roles.


4. Include supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled, dated and securely attached. Names of Sorors featured in newspaper and magazine articles must be highlighted. The names of the publication, headline, and date must be included as a part of the documentation. The information must be submitted in a two (2) inch three-ring binder.

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PROMISE AWARD GUIDELINES

The Promise Award will be given to a chapter that has outstanding accomplishments in the following areas:

P – Programs of Service The chapter must have developed and implemented a program activity in one or more of the following categories:

I. Emerging Young Leaders: Developed a program for girls in grades six through eight which provides leadership development, civic engagement, enhanced academic preparation and character building. II. Health Initiatives: Developed a program that encourages fitness and healthy life styles and particularly targeted at asthma prevention and management. Additionally, the program should include children and families enrolled in the Head start and Early Start Programs. The program should include information about early diagnosis, treatment awareness, and parental education and advocacy.

III. Economic Security Initiative: Developed a program related to wealth building

and allocation of resources, home ownership, estate planning, support and

empowerment of female owned businesses and urban enterprise zones.

IV. Social Justice and Human Rights Initiative: Developed a program that

addresses gender equality issues including: human trafficking and domestic

violence, services for children with incarcerated parents, youth aging out of foster

care and children in homeless shelters. Additionally, voter empowerment; access to

technology; training of parents as advocates for educational and health care needs

of children and support of the arts could be emphasized.

V. Global Poverty Initiative: Developed a program that addresses hunger,

malnutrition, preservation of the environment, and empowerment of women across

the globe. Through partnerships, the chapter has developed self-help projects and

awareness campaigns that will provide education in sustainable food practices that

will empower women to be equal partners in ending poverty and hunger.

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R – Retention of Members The chapter must have developed a model program for retaining members and has retained over ninety percent (90%) of their new members over a five year period. O – Chapter Operations - The chapter must show evidence of conducting a needs assessment, goal setting and chapter evaluation. M – Mentoring Program – The chapter has established a mentoring program with an undergraduate chapter or a mentoring program within their chapter. I – Innovations in Going Green – The chapter has initiated a program that promotes saving the environment or saving energy. S – Sisterly Relations- The chapter has sponsored a program or event that promotes Sisterly Relations E – Educational Advancement – The chapter must have 100% membership in the Educational Advancement Foundation. Specifically:

Offer qualitative and quantitative data on the success of your program. Describe the level of participation by the chapter. Demonstrate unique and creative approaches that resulted in active

involvement in the community. Document how the program brought enhanced services to the target

community. Submissions should include a narrative of not more than three (3) pages typed and double spaced. Be as specific as possible. Include photographs, newspaper clippings, programs and related materials, ensuring that they are labeled, dated and securely attached. Names of sorors/chapters featured in newspaper and magazine articles must be highlighted. The name, headline and date of the publication must be included as part of the documentation. The information must be submitted in a three (3) inch three-ring binder

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LEGACY AWARD GUIDELINES

Alpha Kappa Alpha was founded in the North Atlantic Region and we take special pride in our legacy and the role we have played in the perpetuation of the sorority’s ideals and principles. Over the years chapters throughout the North Atlantic Region have worked to honor our past while embracing the present and planning for the future of our sisterhood.

How does your chapter honor the legacy and preserve the ideals and principles of our founders?

This award is for one graduate and one undergraduate chapter that best exemplifies an innovative approach to holding high the Sorority’s founding principles. Your submission may speak to your chapter’s programs of service, history and archives’ activities, sisterly relations or an area that you may want to suggest.

Submissions should include a narrative of not more than three (3) pages and typed double spaced. The information should describe the qualities and activities that make the chapter deserving of this award. Include photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled, dated and securely attached. Names of sorors featured in newspaper and magazine articles must be highlighted. The name, headline and date of the publication must be included as part of the documentation. The information must be submitted in a two (2) inch three-ring binder.

Specifically:

1. Describe your chapter activities that represent Alpha Kappa Alpha’s legacy of service.

2. Detail the level of participation by your chapter.

3. Demonstrate how the program perpetuates the ideals and principles of the Founders of Alpha Kappa Alpha.

4. Who were the beneficiaries of the activities and what did they gain?

5. How can this activity be replicated to serve the entire North Atlantic Region?

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MARJORIE HOLLOMAN PARKER LEADERSHIP AWARD GUIDELINES

“Alpha Kappa Alpha women still come together in love. They continue to strive for more commitment to excellence, richer expressions of love and

more rewarding service.”

The Marjorie Holloman Parker Leadership Award will be presented to one graduate and one undergraduate Soror who is making a major impact on Alpha Kappa Alpha and her community. The Soror will exemplify the strength, grace, and dignity, commitment to excellence, professional achievement, leadership and service that characterized the life of the 15th Supreme Basileus of Alpha Kappa Alpha. Soror Marjorie was an educator, historian and a political force in her community. Her lifelong commitment to the sisterhood includes five histories of Alpha Kappa Alpha Sorority. She was a charter member and the first Basileus of her undergraduate chapter. Soror Marjorie served four years with the Mississippi Health Project in Mound Bayou, Mississippi. She was a Basileus of her graduate chapter, a North Atlantic Regional Director and the 15th Supreme Basileus. This award will be given to the graduate and undergraduate Soror who, with passion and commitment, is a testament to the ideals and principles that guided Soror Marjorie’s life of service and love of Alpha Kappa Alpha. Submissions should include a narrative of not more than three (3) pages double spaced. Be as specific as possible, describing the qualities and activities that make the Soror deserving of this award. Include photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled, dated and securely attached. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name, headline and date of the publication must be included as part of the documentation. The information must be submitted in a two (2) inch three-ring binder. Your submission should also include the following information:

A one page letter of recommendation from the chapter, signed by the Basileus or Anti-Basileus (in addition to the three page narrative).

Academic and professional background Present endeavors Unique qualities of this Soror Outstanding leadership contribution to Alpha Kappa Alpha Community service, including appointment or election to boards, offices,

organizations Major reasons for nominating the Soror for this award

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GRADUATE ADVISOR OF THE YEAR AWARD GUIDELINES

This award submission is made by the undergraduate chapter and supported by the sponsoring graduate chapter. A letter of recommendation from the undergraduate chapter in support of the nomination, signed by the undergraduate chapter Basileus must accompany this submission. Also, a signed summary statement from the Basileus, of the sponsoring graduate chapter, must accompany this submission. Submit a summary statement signed by the undergraduate chapter Basileus describing major reasons for nominating the Graduate Advisor for Graduate Advisor of the Year Award. The narrative should be no more than three (3) pages typed and double-spaced. The information submitted must include a description of the following:

Date of Graduate Advisor’s Certification or Re-certification. Unique and outstanding contributions to the undergraduate chapter through skillful

supervision in the implementation of responsibilities. Timely distribution of materials to the undergraduate chapter. Ability to involve other graduate sorors in meaningful relationships with the

undergraduate chapter through the Graduate Advisor’s Council. Effectiveness in assuring that the undergraduate chapter adheres to sorority

policies and procedures and university/college rules and regulations. Interpersonal skills in relating to others. Availability for sorority purposes. Encouragement of undergraduates to transition into graduate chapters.

Include supporting documentation such as, newspaper clippings, letters, or copies of awards. Be sure they are labeled, dated and securely attached. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included as a part of the documentation. The information must be submitted in a two (2) inch three-ring binder.

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GOOD CITIZENSHIP AWARD GUIDELINES

This award is given in recognition of the efforts of the Soror who may not be an officer or committee chair, but who is a significant, steady contributor to the chapter and the sorority, and deserving of recognition. Indicate the name and chapter office of the Soror completing the statement. 1. Submit a summary statement or letter of recommendation from the chapter

describing your nominee. The narrative should be no more than three (3) pages typed and double-spaced and must be signed by the Basileus.

2. Categories of supporting information that may be submitted:

Sorority Activities Community Activities Unique and/or outstanding contributions Outside recognition

3. In addition to the categories above, the following information must be included: Academic and professional background and /or present endeavors Unique and/or outstanding contribution to the chapter Other areas of service during the past year in the sorority Other areas of service during the past year in the community, including

appointment or election to local, state or national boards, offices, organizations or any other non-sorority leadership roles


4. Include supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled, dated and securely attached. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included as a part of the documentation. The information must be submitted in a two (2) inch three-ring binder.

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MISS AKA AWARD GUIDELINES

The Graduate Advisor of the undergraduate chapter must submit a signed letter of support for the nominee. A current sealed transcript must be attached. The nominee’s scholastic cumulative average must be at least 3.0 on a scale of 4.0. Submit a summary statement or letter of recommendation from the chapter indicating why this Soror should be Miss AKA. Indicate the name and chapter office of the person completing the statement. The narrative must be no more than three (3) pages typed and double-spaced. The following information must be included:

Unique and/or outstanding contributions to the chapter. Other areas of service during the past year. Academic honors. Why the soror is being nominated.

In addition, descriptive information may be included that describes how the nominee has been involved in sorority activities, community activities, campus activities, continuing self-improvement and non-academic recognition. Include supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled, dated and securely attached. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included as a part of the documentation. The information must be submitted in a two (2) inch three-ring binder.

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Global Leadership through Timeless Service

OUTSTANDING GLTTS PROGRAM AWARD Inspired by a dedicated investment of human capital and a bold commitment to the principles of basic human rights, we shall devote our talent and resources to this cause. Awareness, advocacy and action are the primary vehicles for the worldwide delivery of our service initiatives. [Emerging Young Leaders, Health, Global Poverty, Economic Security, Social Justice and Human Rights, and Internal Leadership Training for External Service] To be eligible for this award, the chapter must describe the chapter’s involvement in ALL GLTTS Initiatives from January 1, 2013 through December 31, 2013 for each area included in the Awards Judging Criteria.

EMERGING YOUNG LEADERS AWARD To have a positive impact on the lives of 10,000 girls in grades 6th through 8th by the implementation of innovative programs which provide leadership skills development, civic engagement, enhanced academic preparation and character building. The Emerging Young Leaders Signature program provides a sound foundation for our Emerging Young Leaders to achieve personal success. Describe the chapter’s involvement in the EYL Initiative. Note: Chapters’ are not permitted to change the name of Emerging Young Leaders Signature program groups. If the name has been altered your submission will be disqualified.

HEALTH INITIATIVE PROGRAM AWARD Our Health is our wealth. These initiatives encourage personal fitness and healthy life styles. Through our partnerships we will advance access to treatment and coordinate awareness and advocacy campaigns to reduce health disparities, mitigate disease which disproportionately impact women and minorities and impact health related legislation. Awareness, advocacy and action are the primary vehicles for the worldwide delivery of our health initiatives. [Asthma Prevention and Environmental Stewardship and Sustainability] Describe the chapter’s involvement in the GLTTS Health Initiative.

GLOBAL POVERTY INITIATIVE PROGRAM AWARD AKAs will be ambassadors to address the Global Poverty in area regions and across the global. The goal of this initiative is to join the fight to end hunger and malnutrition, preserve the environment, and empower women. Through our partnerships we will develop self-help projects and awareness campaigns. Alpha Kappa Alpha will provide education in sustainable food practices that will empower women to be equal partners in ending poverty and hunger. Describe the chapter’s involvement in the GLTTS Global Poverty Initiative. ECONOMIC SECURITY INITIATIVE PROGRAM AWARD Wealth building is essential for Economic Security. This supports the efforts to build wealth, to allocate resources, home ownership, assets protection, estate planning, and access to capital. Alpha Kappa Alpha Sorority, Inc. will support and empower female owned businesses and urban enterprise zones. Describe the chapter’s involvement in the GLTTS Economic Security Initiative. SOCIAL JUSTICE AND HUMAN RIGHTS INITIATIVE PROGRAM AWARD Alpha Kappa Alpha Sorority, Inc. will advocate for social justice and human rights for all. These initiative addresses gender equality issues including: human trafficking and domestic

20

violence, services for children with incarcerated parents, youth aging out of foster care and children in homeless shelters. Voter empowerment, access to technology, training of parents as advocates for educational and health care needs of children, and support of the arts will be emphasized. Describe the chapter’s involvement in the GLTTS Social Justice & Human Right Initiatives.

AWARDS JUDGING CRITERIA Narrative (10 points): The chapter must identify how it responded overall to the GLTTS program initiatives. The specific programs convened under each initiative must be clearly identified. The chapter must clearly state why these programs were outstanding. Program Goals and Objectives (15 points): Identify the program goals and objectives clearly. *Partnerships (15 points): Identify the organizations that partnered with the chapter on the program(s). The role of the project partners should be articulated, along with the length of the relationship with project partners. Originality and Creativity (15 points): This criterion represents the originality and creativity of the awards entry and/or program. *Program Implementation (25 points): Describe how the programs were implemented and executed. For example, applicants should include the agenda(s) from the program(s), the target audience, the number of sorors in attendance, the number of people that attended, and the number of chapter members that participated in project planning. The perceived impact of the program(s) should also be articulated and reasons for perception should be provided. Media (10 points): Explain how the program information was disseminated for both pre- and post-media coverage. Copies of media products should be provided. Evaluation (10 points): Describe how the program(s) were evaluated. The evaluation should include, but need not be limited to, the required program report forms. Maximum # of Points: 100 Emerging Young Leaders (Only) Partnerships (20 points): Identify the organizations that partnered with the chapter on the program(s). The role of the project partners should be articulated, along with the length of the relationship with project partners. Program Implementation (20 points): Describe how the programs were implemented and executed to communicate the importance of the following Emerging Young Leaders AKAdemies:

o (5 points) Leadership Skills Development, o (5 points) Educational Enrichment, o (5 points) Civic Engagement, o (5 points) Character Building. Maximum # of Points: 100

*For all Initiatives except Emerging Young Leaders

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FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS GUIDELINES

Submissions should include a narrative of not more than three (3) pages typed and double spaced. Adhere to the Guidelines for Former North Atlantic Regional Directors’ Awards. The nominating chapter must supply a narrative assessment describing the qualities and activities that make the soror or chapter deserving of this award. The narrative must be signed by the Basileus or Grammateus. Include supporting documentation of chapter events or the individual Soror’s activities that reflect specific involvement in the award area.

Be as specific and complete as possible. Include photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled, dated and securely attached. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name, headline and date of the publication must be included as part of the documentation. Each entry must be submitted in a two (2) inch three-ring binder.

Soror Anne Mitchem Davis Family Health Award

This award is presented to a graduate or undergraduate chapter that is actively promoting good healthcare for young people and/or adults in the target community. Programs may take the form of health related workshops, institutes, clinics, community forums, counseling, health fairs and general health education. Chapters should provide documentation on the impact of the programs, including successful outcomes.

Soror Mildred W. Stuart ECHO (Each One Help Others) Award

This award is presented to a junior undergraduate Soror who is making “footprints on the hearts of others.” She is sisterly, spiritual, a scholar, and always exemplifies impeccable moral behavior. She is willing to share her special skills and knowledge with her chapter as well as with others on the campus, either through tutoring, advising or by being actively involved in other organizations. She must possess a minimum of a 2.8 GPA.

Soror Nellie W. Gaylord Young Educator Award This award is presented to an undergraduate Soror who is committed to enhancing the life of children through academics and education. She may be pursuing a degree in education or another discipline. She may be involved in community based after school programs. She will be evaluated on documentation that details the Soror’s hands-on involvement with the growth and development of children. The submission should include a description of the progress of the children under her tutelage/supervision and her creative approaches to reaching and assisting children.

Soror Ruth C. Easley Chapter Reactivation Award

This award is presented to small, medium and large graduate chapters that reactivate the most inactive Sorors in the evaluation period, January 1, 2011 - December 31, 2011. The winning chapters must have reactivated at least 5 Sorors for small chapters, 10 Sorors for medium chapters and 15 Sorors for large chapters. The documentation of the reactivation with the number of sorors is used to determine the award.

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Soror Idell S. Pugh Angel Award This award is presented to a graduate or undergraduate soror who has provided support and quietly come to the aid of another Soror in an extraordinary circumstance and time of need. A supportive narrative statement should be written by the Soror who was assisted stating how she was helped. If the assisted Soror is unable to write the statement, another Soror may write it and sign on her behalf. The Basileus of the nominated “Angel” chapter must submit a statement of corroboration.

Soror Erma W. Barron Making a Difference Award This award is presented to the chapter with an outstanding Connection activity or activities. Chapters will be evaluated on their political and social activism to create changes in policies and processes related to our program. Activities should include participating in activities mandated by the International Connection Committee at the state and local levels. Submissions will be evaluated on creativity, goals, objectives, expected outcomes, degree to which goals were met, impact on community, level of soror participation, community participation, collaboration and leadership.

Soror Wilma Holmes Tootle Educational Enhancement Award This award is presented to a graduate Soror who has demonstrated outstanding examples of educational advancement in the field of education or in an associated field. This may entail personal advancement or the advancement of students under her supervision. Activities are to be clearly documented to demonstrate proof of the accomplishment.

Soror C. Edith Booker Collaboration Award This award recognizes an undergraduate chapter and its sponsoring graduate chapter for demonstrating ongoing commitment to strengthening their relationship. These chapters must have met three of the following requirements: 1. Collaboration: Co-sponsored one or more program activities. 2. Mentoring: Graduate mentors have been assigned to all the new undergraduate members and the corresponding undergraduate chapter officers, and mentoring activities have been documented. 3. Joint Meetings: Adhered to or exceeded the requirements that two joint meetings be held each year. 4. Membership Intake Process: Graduate members have provided resources and/or served as presenters for the undergraduate chapter during the M.I.P. 5. Attendance at cluster, regional and national meetings: Documentation showing that members from each chapter have attended all of these meetings with 25% or more of each chapter’s membership being present at one of these meetings.

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Soror Joy Elaine Daley Tutorial Service Award This award is presented to a graduate and an undergraduate chapter that has implemented a tutorial program for at least five months. The program should provide services to enhance the educational achievement of a group of five or more students from Grades 3 through 12 (select one grade level only). The program should demonstrate a unique, creative and innovative collaborative service with other organizations, such as churches, educational institutions, fraternities, sororities, professional and/or other service organizations. Supporting documentation of the partnership and demonstration of effective teamwork such as pictures, sign-in logs, thank you notes and articles, etc. must be included in the submission. Tutorial sessions must not be a part of any Soror or Sorors regular work schedule.

Evelyn Sample Oates – H.O.P.E. (Help Other People Excel) Award This award will be given to one graduate and one undergraduate chapter that demonstrates a comprehensive program of service in one or more of the H.O.P.E. foci; education, service, teenage mentoring and community enrichment. The H.O.P.E. Award stands for Help Other People Excel. The focus is on education, service, and teenage mentoring and community enrichment.

Submissions should include a narrative of not more than three (3) pages typed and double spaced. Be as specific as possible, describing the qualities and activities that make the chapter deserving of this award. Include photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled, dated and securely attached. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name, headline and date of the publication must be included as part of the documentation. The information must be submitted in a two (2) inch three-ring binder.

Specifically:

1. Offer qualitative and quantitative data on the success of the program.

2. Describe the level of participation by the chapter

3. Demonstrate unique and creative approaches that resulted in active involvement in the community.

4. Document how the program brought “H.O.P.E.” to the target community.

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EXHIBIT/DISPLAY AWARD GUIDELINES

The focus for this award is to highlight chapter programs conducted in the period being evaluated, January 1, 2013 - December 31, 2013. Programs implemented in the period of evaluation must be clearly reflected in the materials used in your exhibit/display (do not use old photos, clippings, fliers, etc.). A $35.00 fee is required to reserve space. Instructions are in the Appendix on page A-31.

1. If a program is an ongoing or annual activity, materials from earlier years may be included, if clearly labeled as such.

2. The exhibits are set up at the Regional Conference, in rooms designated by the

hostess chapters.

3. Exhibits must be completely set up by the deadline date to be considered for an award. Exhibits not completely set up by the deadline may be left on display, but will not be evaluated.

4. Creativity and originality are important, as are technical qualities such as neatness,

design and craftsmanship. The exhibit can be table top or free standing. Content of the exhibit is at the discretion of the chapter.

5. The binder submitted for the Chapter of the Year Award cannot be used for this

award category. A separate binder may be included as part of the exhibit/display.

6. The exhibit must include the name of the chapter and the current Basileus.

7. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included.

The exhibit/display will be judged on application of International Program themes and special activities. Specifically:

1. Displays of current Chapter Involvement:

Programs executed during current evaluation period

Public relations and chapter image

Level of participation by chapter

Documentation of events

Level of service

Program impact on target population

2. Organization of information and materials

3. Creativity/Originality of format

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AWARDS PROCESS

JUDGING

The Regional Director appoints an Awards Committee. Sorors from graduate and undergraduate chapters volunteer to serve as judges. The committee, along with the judges will meet approximately one month before the Regional Conference to review all entries (except entries for the Exhibit/Display Award) and judge them. The Regional Director will submit the names of chapters/individuals that are ineligible to receive awards. Judges appointed by the Regional Director at the Regional Conference will perform an onsite awards selection of entries for the Exhibit/Display Award.

TYPES OF AWARDS

The types of awards to be presented will be determined by the Regional Director in consultation with the Awards Committee, based on the level of funding available. Awards may be plaques, certificates, medallions, cash or other forms of recognition.

PRESENTATION OF AWARDS

Where possible, all undergraduate awards will be presented at the Undergraduate Luncheon. The Officer of the Year and Basileus of the Year Awards will be presented at the Leadership Breakfast. The Golden and Silver Soror of the Year Awards will be presented at the Diamond, Golden, and Silver Luncheon. The remaining awards will be presented during the Awards Gala or during plenary sessions.

RETURN POLICY

All materials will be returned and should be picked by the chapter representatives on the day of judging. Awards books that are not picked up after judging will be available at the regional conference. They must be collected at the place and time specified during the Regional Conference. Any materials remaining after the close of the conference will be disposed of at the discretion of the Awards Committee.

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Awards Categories

______Chapter of the Year (G/U) ______Basileus of the Year (G/U) ______Officer of the Year (G/U) ______New Soror of Year (G) ______Golden Soror of the Year (G) ______Silver Soror of the Year (G) ______Promise Award (G/U) ______Legacy Award(G/U) ______Marjorie Holloman Parker Leadership Award (G/U)

______Graduate Advisor of the Year (U)

______Good Citizenship (G) ______Miss AKA (U)

Former North Atlantic Regional Directors’

Awards

_____Anne Mitchem Davis Family Health (G/U) _____Mildred W. Stuart ECHO (Each One Help Others) (U) _____Nellie W. Gaylord Young Educator (U) _____Ruth C. Easley Chapter Reactivation (G) _____Idell S. Pugh Angel (G) _____Erma W. Barron Making a Difference (U/G) _____Wilma Holmes Tootle Educational Enhancement (G) _____C. Edith Booker Collaboration (G/U) _____Joy Elaine Daley Tutorial Service (G/U) _____Evelyn Sample Oates – H.O.P.E. (Help Other People Excel)(G/U)

Global Leadership Through Timeless Service - International Program Achievement Awards _____Emerging Young Leaders(G/U) _____Economic Security(G/U) _____Health Initiative (G/U) _____Social Justice and Human Rights (G/U) _____Global Poverty Initiative (G/U)

____Overall Outstanding GLTTS Award (G/U)

______Exhibit/Display (G/U) see Appendix page A-31 $35.00 fee for exhibit space Graduate Awards: Chapter Size Please check the appropriate chapter size: Small Medium Large

1- 70 71 – 120 121+ _____ ______ ______

Signature of Graduate Advisor

Date

Signature of Basileus

Date

NORTH ATLANTIC REGION AWARDS ENTRY FORM 2014 Chapters competing for awards must submit a separate Award Entry Form for each entry. Please check the award category for which you are applying and follow the instructions and guidelines for each award included in the North Atlantic Region Awards Handbook. Joint chapter entries must show information for all chapters. All chapters must submit a $50.00 fee to be eligible to participate in the awards process ( page 29). Award entries must be received by 5:00 p.m. on March 20, 2014.

Chapter Name ____________________________________________________ Location ________________________

Basileus _____________________________________________________ Cluster # ______________

Address________________________________________________ Grad. Advisor______________________________

City__________________________________________Email_____________________________________________

Submitted by ________________________________________________ Tel. Phone # ________________________

Position of Submitter _________________________________________

(Please complete information for other chapters involved in a joint submission on the next page.)

27

Chapter Name Basileus Email Address Telephone Number

28

Information for Multi-Chapter Projects

Alpha Kappa Alpha Sorority, Incorporated 83rd North Atlantic Regional Conference

Cluster III in Washington, D.C. “New York State of Mind”

April 24 - 29, 2014

Awards Submission Fee Form

Dear Chapter Basilei, Graduate Advisors, and Chapter Awards Committee Chairmen:

To participate in the 2014 North Atlantic Regional Awards process each chapter must submit a one-time $50.00 registration fee. One fee payment per chapter is required to enter the process, regardless of how many entries the chapter may submit. Please make the chapter check or money order payable to the North Atlantic Regional Conference. The $50.00 fee along with this submission form must be sent separately from the award submissions. The entry fee must be postmarked by January 31, 2014 for the chapter to be eligible to participate in the 2014 awards process. Please complete the information below and mail your entry fee and this form to:

Soror Kimberly McLurkin-Harris

Awards Fee Submission

NAR Awards Chairman

P.O. Box 4534

Silver Spring, Maryland 20914

CHAPTER NAME________________________________________________________________________ NAME OF BASILEUS____________________________________________________________________ ADDRESS _________________________________________________________________________________ CITY___________________________________________________ ZIP CODE_________________________ TELEPHONE NUMBER ______________________________________________ GRADUATE CHAPTER _____________ UNDERGRADUATE CHAPTER____________ CHAPTER SIZE (as of December 31, 2013) ________________________________________

LOCATION ________________________________ CLUSTER #_________________

A PDF fillable form is provided in the 2014 NARC Registration packet.

All award books entries must be received by March 20, 2014.

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APPENDIX

30

Awards Committee Evaluation Summary Form

GRADUATE CHAPTER OF THE YEAR AWARD

CHAPTER __________________________________LOCATION_______________________________

Small (__) Medium (__) Large (___) BASILEUS _____________________

Evaluation: Weight Score

A. CHAPTER MANAGEMENT

Chapter Operations: General chapter management, including chapter goals and the working

relationship among sorors, their areas of responsibility and tasks assigned. Must show evidence of a need

assessment, goal setting, planning, implementation and evaluation 15

Soror to Soror Relations: The chapter should delineate all communication activities and projects, which

involve sorors 10

Punctuality in Chapter Reporting: Submission of all required reports by the deadlines specified 5

B. IMPLEMENTATION OF NATIONAL/LOCAL SORORITY PROGRAMS

Effective Use of Programs: Description of service programs, strategies/activities for achieving program

objectives and measures of success. Detail of chapter activities to accomplish the overall goals of the

International Program

15

Joint Chapter and Collaborative Efforts With Other Groups: Description of joint chapter activities,

involvement with other Greek-letter organizations and coordination of efforts with other community or

civic groups that reflect service to all mankind

5

Conference Participation: Provide the delegate strength and actual number of attendees for the Boule,

Regional Conference, Leadership Conference and Cluster Conference 5

Visibility and External Recognition: Detail use of the media; college, civic/community awards or

recognition 5

C. CHAPTER GROWTH (Demonstrate commitment to membership: recruitment, reclamation

and retention)

Description of recruitment activities; must include results in terms of success and chapter evaluation

results 10

Description of reclamation activities; must include results in terms of success and chapter evaluation

results 15

Description of retention activities; must include results in terms of success and chapter evaluation results 10

Copy of the most recent Standards End of Year Report 5

TOTAL SCORE 100

Evaluator’s Number ___________________________________

A-1


UNDERGRADUATE CHAPTER OF THE YEAR AWARD

CHAPTER______________LOCATION________________BASILEUS _______________________


A. CHAPTER MANAGEMENT

Chapter Operations: General chapter management, including chapter goals and

the working relationship among sorors, their areas of responsibility and tasks

assigned. Must show evidence of a need assessment, goal setting, planning,

implementation and evaluation

15

Soror to Soror Relations: The chapter should delineate all communication

activities and projects, which involve sorors 10

Punctuality in Chapter Reporting: Submission of all required reports by the

deadlines specified 5

B. IMPLEMENTATION OF NATIONAL/LOCAL SORORITY PROGRAMS

Effective Use of Programs: Description of service programs, strategies/activities

for achieving program objectives and measures of success. Detail of chapter

activities to accomplish the overall goals of the ESP International Program

15

Joint Chapter and Collaborative Efforts With Other Groups: Description of

joint chapter activities, involvement with other Greek-letter organizations and

coordination of efforts with other community or civic groups that reflect service to

all mankind

15

Conference Participation: Provide the delegate strength and actual number of

attendees for the Boule, Regional Conference, Leadership Conference and Cluster

Conferences.

5

Visibility and External Recognition: Detail use of the media; college,

civic/community awards or recognition 10

C. CHAPTER GROWTH

Description of activities that support a commitment to membership and encourage

retention in the chapter. 10

D. SUBMISSION OF SIGNED LETTER OF RECOGNITION FROM GRADUATE

ADVISOR 10

E. SIGNED RECENT GRADE REPORT SHOWING THE CHAPTER’S

CUMULATIVE GPA

5

TOTAL SCORE

100


A-2


BASILEUS OF THE YEAR (GRADUATE)

BASILEUS ___________________________________________________________________

CHAPTER ___________________________________________________________________

CHAPTER LOCATION ________________________________________________________

Chapter Size: Small (__) Medium (__) Large (___)


The information submitted must include a description of the following:

Unique and/or outstanding contribution(s) to the chapter as Basileus 20

The Basileus’ ability to utilize the skills w/n the chapter to get work done,

solve problems, respond to requests in a timely manner, model sisterly

relationships to promote chapter growth and development

20

Displays leadership in promoting and accomplishing sorority-wide initiatives

and service projects. 15

Held offices and other leadership roles in the chapter 10

Availability for sorority purposes: Attendance & cooperative participation in

meetings including Boule, Leadership, Regional and Cluster Conferences 20

Detailed information/documentation detailing academic/professional

background/recognition, outstanding contributions to the community, civic

and/or religious organizations

15

TOTAL

100


A-3


BASILEUS OF THE YEAR (UNDERGRADUATE)

BASILEUS ___________________________________________________________________

CHAPTER ___________________________________________________________________




Unique and/or outstanding contribution(s) to the chapter as Basileus 20

The Basileus’ ability to utilize the skills w/n the chapter to get work done,

solve problems, respond to requests in a timely manner, model sisterly

relationships to promote chapter growth and development

20

Leadership in promoting and accomplishing sorority-wide initiatives and

service projects 15

Offices and other leadership roles held in the chapter 10






10

Signed letter of recommendation from the Graduate Advisor 10

TOTAL

100


A-4


OFFICER OF THE YEAR (GRADUATE)

NAME OF SOROR NOMINATED ____________________________________________

OFFICE HELD__________________________________________________________

CHAPTER ___________________________________________________________________




A narrative assessment describing the qualities and activities that make the

soror deserving of this award. 10

Unique and/or outstanding contribution(s) to the chapter as an officer and

how it has benefited the chapter 30









15

TOTAL

100


A-5


OFFICER OF THE YEAR (UNDERGRADUATE)


OFFICE HELD__________________________________________________________

CHAPTER ___________________________________________________________________





soror deserving of this award signed by the Basileus and Graduate Advisor 10

Unique and/or outstanding contribution(s) to the chapter as an officer and

how it has benefited the chapter 30






Detailed information/documentation detailing academic/professional,



15

TOTAL

100


A-6


NEW SOROR OF THE YEAR (GRADUATE)

NAME OF SOROR NOMINATED ______________________________________________

CHAPTER ___________________________________________________________________




Unique and/or outstanding contribution(s) to the chapter. 20

The soror’s ability to model sisterly relationships 15

Participates in activities promoting and accomplishing sorority-wide

initiatives and service projects. 20






and or/religious organizations

15

TOTAL

100


A-7


GOLDEN SOROR OF THE YEAR


CHAPTER ___________________________________________________________________





soror deserving of this award. 10

Unique and/or outstanding contribution(s) to the chapter. 20









25

TOTAL

100


A-8


PROMISE AWARD

CHAPTER ___________________________________________________________________


UNDERGRADUATE GRADUATE


P - A narrative describing the chapter’s implementation of the community

service program initiatives and documentation

20

R - Description and documentation of a membership retention program 20

O - Documentation of the chapter’s needs assessment, goal setting, planning,

and evaluation 10

M- Description and documentation of a mentoring program within the chapter 20

I - Description and documentation of a program targeted at promoting energy conservation and/or preserving the environment

10

S- Documentation of chapter sponsored sisterly relations programs and activities

10

E- Documentation of the chapter’s one hundred percent (100%) membership in the Educational Advancement Foundation

10

TOTAL

100


A-9


LEGACY AWARD

CHAPTER ___________________________________________________________________




The information submitted must demonstrate how the chapter best exemplifies

an innovative approach to holding high the Sorority’s principles in any of the

following areas:

Service

History and Archives

Sisterly Relations

Any other area suggested

Narrative describing the qualities and activities that make the chapter

deserving of the award 20

Description of chapter’s activities that represent Alpha Kappa Alpha’s

Legacy of Service 15

Description of chapter participation level 15

Demonstration of how the chapter’s program perpetuates the ideals and

principles of the Founders of Alpha Kappa Alpha 20

Description and/or outline of beneficiaries of the activities and what they

gained 20

Explanation of how this activity can be replicated to serve the entire North

Atlantic Region 10

TOTAL

100


A-10


SOROR MARJORIE HOLLOMAN PARKER LEADERSHIP AWARD

(GRADUATE)

NAME OF SOROR NOMINATED _______________________________________________

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ________________________________________________________



soror deserving of this award. Include the soror’s academic background,

present endeavors, outstanding leadership contribution to the sorority, and

community service.

20

Describe professional accomplishments, including executive and senior level

positions, appointment or election to boards, offices, organizations 30

Unique qualities or activities that demonstrate a passion for excellence in all

endeavors 20

One page letter of recommendation from the chapter, signed by the Basileus

or Anti-Basileus 15

Documentation such as photographs, newspaper clippings, programs, and

related materials. All items must be labeled and dated. 15

TOTAL SCORE

100


A-11


SOROR MARJORIE HOLLOMAN PARKER LEADERSHIP AWARD

(UNDERGRADUATE)

NAME OF SOROR NOMINATED _______________________________________________


BASILEUS____________ ________________________________________________________



soror deserving of this award. Include the soror’s academic background,

present endeavors, outstanding leadership contribution to the sorority, and

community service.

20

Describe accomplishments and honors, positions of leadership held on the

campus or in the community, and recognitions received 30

Unique qualities or activities that demonstrate a passion for excellence in all

endeavors 20

One page letter of recommendation from the chapter, signed by the Basileus

and Graduate Advisor. 15

Documentation such as photographs, newspaper clippings, programs, and

related materials. All items must be labeled and dated. 15

TOTAL SCORE

100


A-12


GRADUATE ADVISOR OF THE YEAR


GRADUATE CHAPTER ______________________________________________________

NAME OF UNDERGRADUATE CHAPTER AND LOCATION

_______________________________________________________________________



Date of Graduate advisor’s Certification or Re-Certification 5

Unique and outstanding contributions to the undergraduate chapter through

skillful supervision in the implementation of responsibilities 15

Timely distribution of materials to the undergraduate chapter 10

Ability to involve other graduate sorors in meaningful relationships with the

undergraduate chapter through the Graduate Advisor’s Council 10

Effectiveness in assuring that the undergraduate chapter adheres to sorority

policies and procedures and university/college rules and regulations 15

Interpersonal skills in relating to others 15

Availability for sorority purposes and events 10

Letter of recommendation from the undergraduate chapter

10

Signed summary statement from the Basileus of the sponsoring graduate chapter

10

TOTAL

100


A-13


GOOD CITIZENSHIP AWARD

NAME OF SOROR NOMINATED___________________________________________

CHAPTER NAME ____________________________________________________________

CHAPTER LOCATION _______________________________________________________


Summary statement or letter of recommendation from the chapter describing

the nominee and reasons for nomination 20

Academic and professional background and/or professional endeavors 30

Unique and/or outstanding contribution(s) to the sorority 20

Other areas of service during the past sorority year in the community,

including appointment to local, state or national boards, offices,

organizations or any other non-sorority leadership roles

20

Documentation such as newspaper clippings, letters, copies of awards 10

TOTAL SCORE

100


A-14


MISS AKA

NAME OF SOROR NOMINATED_______________________________________________

CHAPTER ___________________________________________________________________

CHAPTER LOCATION _______________________________________________________

EXPECTED DATE OF

GRADUATION ______________________ CLASSIFICATION _________________

MAJOR _____________________________________________________________________


Unique and/or outstanding contributions to the chapter 15

Community Activities 10

Campus Activities 5

Scholastic average (Cumulative G.P.A. at least 3.0) Up-to-date transcript

must be attached including Academic Honors 20

Continuing self-improvement 10

Non-academic recognition 5

Academic Honors 10

Signed letter of reference for the nominee from the Graduate Advisor 10

Summary statement or letter of recommendation from the chapter indicating why the soror is being nominated

10

Supporting documentation, newspaper clippings, letters or copies of awards

5

TOTAL

100


A-15



EMERGING YOUNG LEADERS

GRADUATE CHAPTER ______________________LOCATION_______________________

BASILEUS_________________________________________________________________


*In evaluating this award please keep in mind that the activities cited by the chapter may

include, BUT ARE NOT LIMITED TO:

Leadership development activities

Activities to enhance academic ability

Hosting events that promote character development

Activities and programs that promote civic engagement


The narrative should describe and document the chapter’s implementation

how it responded to the overall GLTTS program initiative.

10

Program Goals and Objectives 10

Evaluation (Qualitative and quantitative) data on the success of the program

Include required program report forms. 10

Program Implementation: Describe how the program was implemented and

executed to communicate the importance of the following Emerging Young

Leaders AKAdemies:

(5pts.) Leadership Skills Development

(5pts.) Educational Enrichment

(5pts.) Civic Engagement

(5pts.) Character Building

20

Originality and creativity or presentation 15

Partnerships: Articulate the role of the partners and the length of the relationship with the project partners.

20

Photographs, newspaper clippings (media coverage), programs and related materials: labeled, dated and securely attached

15

TOTAL

100


A-16



ECONOMIC SECURITY AWARD

GRADUATE CHAPTER ______________________LOCATION____________________

BASILEUS________________________________________________________________




Implementing programs that support and empower female entrepreneurship

Providing workshops on homeownership and estate planning

Conducting financial literacy activities


Narrative: should describe and document the chapter’s implementation how it

responded to the overall GLTTS program initiative. Why this program is outstanding

must be clearly stated.

10

Program goals and objectives: Identify the program goals and objectives clearly. 15

Evaluation – Describe how the program was evaluated. The evaluation should include,

but need not be limited to, the required program report forms. 10

Media- Explain how the program information was disseminated for both pre-and post-media coverage. Copies of media products should be provided.

10

Program implementation and execution: Describe how the programs were implemented and executed. For example, applicants should include the agenda(s) from the program(s), the target audience, the number of sorors in attendance, the number of people that attended, and the number of chapter members that participated in project planning. The perceived impact of the program(s) should also be articulated and reasons for perception should be provided

25

Partnerships: Articulate the role of the partners and the length of the relationship with the project partners. Identify the organizations that partnered with the chapter on the programs. The role of the project partner should be articulated, along with the length of the relationship with project partners.

15

Originality and creativity: This criterion represents the originality and creativity of the awards entry and /or program.

15

TOTAL

100


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HEALTH INITIATIVES AWARD

GRADUATE CHAPTER_____________________ LOCATION______________________

BASILEUS________________________________________________________________




Conducting forums and activities around physical and mental health topics that

impact the Black family and community

Partnering with local health agencies and providers to conduct and sponsor venues

designed to promote healthy life styles including asthma prevention and

management .


Narrative should describe and document the chapter’s implementation how it responded

to the overall GLTTS program initiative. Why this program is outstanding must be

clearly stated.

10


Evaluation – Describe how the program was evaluated. The evaluation should include,



10


25


15


15

TOTAL

100


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SOCIAL JUSTICE AND HUMAN RIGHTS

CHAPTER __________________________LOCATION_______________________

BASILEUS____________ ________________________________________________________


In evaluating this award please keep in mind that the activities cited by the chapter may


Programs to support children of incarcerated parents.

Conducting community forums on human trafficking and domestic violence.

Partnering with organizations that support initiatives targeted at voter

empowerment.


Narrative should describe and document the chapter’s implementation how it



10


Evaluation: Describe how the program was evaluated. The evaluation should include,



10


25


15


15

TOTAL

100


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GLOBAL POVERTY INITIATIVE

CHAPTER ______________________LOCATION____________________

BASILEUS________________________________________________________________




Implementing programs that preserve the environment and empower women.

Providing workshops on and fundraising projects for Heifer International.

Conducting workshops and seminars on initiatives to end hunger.

Programs to support UNESCO.


Narrative: Should describe and document the chapter’s implementation how it



10


Evaluation: Describe how the program was evaluated. The evaluation should include,



25


15


15

Media: Explain how the program information was disseminated for both pre-and post-media coverage. Copies of media products should be provided.

10

TOTAL

100


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FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR RUTH C. EASLEY CHAPTER REACTIVATION AWARD


BASILEUS____________ ________________________________________________________

GRADUATE: Small Medium Large


Documentation to prove that the chapter satisfied reactivation quota:

Minimum of 5 sorors for a small chapter

Minimum of 10 sorors for a medium chapter

Minimum of 15 sorors for a large chapter

30

A narrative assessment defining the qualities and activities that make the

chapter deserving of this award 30

Documentation of chapter events or activities that exemplify involvement in

the award area 20

Creativity and uniqueness of reactivation program

20

TOTAL SCORE

100


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SOROR ANNE MITCHEM DAVIS FAMILY HEALTH AWARD


BASILEUS____________ ________________________________________________________



A narrative assessment describing how this chapter has actively promoted

good health care for young people and/or adults in a target community 30

Documentation of chapter events such as workshops, institutes, clinics,

community forums, counseling or health fairs 40

Photographs, news clippings, media coverage 10

Describe the impact of the program, including successful outcomes 20

TOTAL SCORE

100


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SOROR MILDRED W. STUART ECHO (EACH ONE HELP OTHERS) AWARD

NAME OF UNDERGRADUATE SOROR ______________________________________

CLASSIFICATION___________________________________

GRADE POINT AVERAGE_____________________________


BASILEUS____________ ________________________________________________________

GRADUATE

ADVISOR___________________________________________________________

*The soror nominated for this award MUST BE CLASSIFIED AS A JUNIOR and

have a GPA minimum of 2.8


A narrative assessment describing how this soror exemplifies scholarship,

sisterliness, spirituality and impeccable moral behavior and is willing to share

her talents, skills and knowledge with others

35

Documentation of how this soror has used her gift to help others through

tutoring, advising or actively serving in her chapter and other organizations. 35

Describe the results of this soror’s passion for helping others. 30

TOTAL 100


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SOROR NELLIE WOLFE GAYLORD YOUNG EDUCATOR AWARD

NAME OF UNDERGRADUATE SOROR ________________________________________


BASILEUS____________ ________________________________________________________


A narrative of an undergraduate soror who through her hands-on

involvement has proven to be committed to enhancing the life of children

through academics and education. The narrative should describe the progress

the children have made under her tutelage.

35

Documentation of this soror’s hands-on involvement ( periodical clippings,

pictures, letters of commendation or thank you notes) 35

Describe the creative approach this soror uses to assist children 30

TOTAL SCORE

100


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SOROR IDELL S. PUGH ANGEL AWARD

NAME OF SOROR BEING NOMINATED_________________________________________


BASILEUS____________ ________________________________________________________



A narrative describing how this soror has been an “angel” and quietly come to

the aid of another soror in an extreme time of need or extraordinary

circumstance.

o This narrative must be written by the soror who was assisted and

the statement should detail how she was helped.

30

A statement of corroboration written by the Basileus of the “angel-soror”. 30

Supporting documentation, photos, letters, articles, etc. 40

TOTAL SCORE

100


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SOROR ERMA W. BARRON MAKING A DIFFERENCE AWARD


BASILEUS____________ ________________________________________________________



Narrative should include how this chapter has initiated and implemented

outstanding connection activities which focus on political and social activism

to create changes in policies.

10

Goal(s)/Objective(s) of the connection activity 5

Degree to which the goals were met 15

Relationship of the chapter’s activities to those mandated by the International Connection Committee both on state and local levels

15

Impact on the community 10

Level of soror participation 15

Community participation 10

Collaboration with other like-minded organizations 10

Creativity of the connection activity 10

TOTAL SCORE

100


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SOROR WILMA HOLMES TOOTLE EDUCATIONAL ENHANCEMENT

AWARD (GRADUATE)

NAME OF SOROR BEING NOMINATED________________________________________


BASILEUS____________ ________________________________________________________


A narrative describing how this soror has demonstrated some form of

educational advancement, preferably in the field of education 35

Clearly defined activities that demonstrate proof of her accomplishment (s) 35

Documentation (articles/newspaper clippings/copies of

certificates/pictures/reports) 30

TOTAL SCORE

100


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SOROR C. EDITH BOOKER COLLABORATION AWARD

Undergraduate Chapter ________________________ Location _______________________

Basileus ______________________________________________________________________

Graduate Chapter _____________________________ Location _______________________

Basileus ______________________________________________________________________

This award is based on the sponsoring graduate and undergraduate chapter demonstrating

a commitment to strengthening their relationship in THREE of the areas listed below:

Collaboration

Mentoring

Joint Membership Intake Process

Attendance at cluster, regional and national meetings

Evaluation: The narrative must describe and document the relationship

between the graduate and undergraduate chapter in three of the areas

referenced above. If one of the criteria for evaluation described below does

not apply, please write “NA” in the corresponding space. Please also note

that the total score should not exceed 100 points.

Weight Score

Collaboration: Co-sponsored one or more program activities 30

Mentoring:

Graduate mentors have been assigned to all new undergraduates and

corresponding undergraduate chapter officers

30

Joint Membership Intake Process

Implemented a joint MIP or graduate members have provided resources

and/or served as presenters for the undergraduate chapter

30

Attendance at cluster, regional and national meetings Members from each chapter have attended all of these meetings with

25% or more of each chapter’s membership being represented

30

Creativity and uniqueness of the relationship between the undergraduate and sponsoring graduate chapters

10

TOTAL SCORE -

100


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SOROR JOY ELAINE DALEY TUTORIAL SERVICE AWARD


BASILEUS____________ ________________________________________________________



Description: This award is presented to a chapter that operates a tutorial program

for at least 5 months and provides services to enhance the educational achievement

of a group of ten or more students from Grades 3 through 12 (one grade only).

A narrative must include a description of the program and documentation of

how the program demonstrated a unique, creative and innovative

collaborative service with other like-minded organizations

30

Demonstrate effective teamwork by submitting sign in logs, thank you notes

and articles 40

Pictures of tutorial sessions (sessions may not be a part of any soror’s regular work schedule)

30

TOTAL SCORE

100


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EVELYN SAMPLE OATES H.O.P.E. AWARD

(HELP OTHER PEOPLE EXCEL)

CHAPTER ___________________________________________________________________




The information submitted must demonstrate a comprehensive program of

service in one or more of the H.O.P.E. foci; education, service, teenage

mentoring and community enrichment

Narrative describing the qualities and activities that make the chapter

deserving of the award 10

Qualitative and Quantitative data on the success of the program 20

Description of chapter participation level 15

Unique and creative approaches that resulted in active involvement in the

community 20

Documentation of how the program brought H.O.P.E. to the target

community 20

Photographs, newspaper clippings, programs and related materials as

appropriate 15

TOTAL

100


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EXHIBIT/DISPLAY AWARD

TO: Chapter Basilei and Graduate Advisors

FROM: Soror Tara Y. Jones, Chairman, Soror Francoise Neptune, Vice

Chairman

RE: 2014 NARC Chapter Exhibits and Displays Registration Information

Each year, the North Atlantic Region of Alpha Kappa Alpha Sorority, Inc. hosts a chapter

exhibit and display competition for the chapters of the North Atlantic region. This

competition is designed to highlight the wonderful programs and community service we

provide to our local communities. This year, we cordially invite you to showcase your

chapter during the 2014 North Atlantic Regional Conference by submitting a chapter

exhibit or display. 1st, 2nd and 3rd place recognition will be given to the six entries

selected for outstanding chapter exhibits (three Undergraduate chapters and three

Graduate chapters will be selected). Additionally, a $100 donation to chapter programs

will also be given to the 1st place Undergraduate and Graduate chapters. Displays may or

may not be entered into competition for awards. Please adhere to the guidelines in the

2014 North Atlantic Regional Conference Awards Handbook. Space, tables and other

relevant needs will be reserved upon receipt of the enclosed Chapter Exhibit/ Displays

registration form and payment. The registration fee is $35 and includes one 6ft. table.

Additional tables, easels or electrical/ wireless needs will be provided for a fee upon

request. The deadline for submission of the registration form and payment is

January 31, 2014. Please remit payment in the form of a money order or chapter

check made payable to AKA North Atlantic Region.

NOTE: Chapter exhibits/ displays must be registered and assembled on Wednesday, April 24th 2014

between 3:00 pm and 5:30 pm and dismantled and removed on Saturday, April 26th 2014 between 5:30

pm and 7:00 pm. Failure to dismantle and remove your chapter’s exhibit at the designated time may

incur a dismantling fee. Please send completed registration form and the $35 chapter check or money

order made payable to AKA North Atlantic Region by January 31, 2014 to: 2014 NARC Chapter Exhibits

and Displays Tara Y. Jones, Chairman 2 Chadwick Gardens, Apt. A9 Newburgh, NY 12550 We want each

chapter to have a successful exhibiting experience. If you have any questions, please feel free to contact

Soror Tara Y. Jones at [email protected] or (914) 805- 1758 or Soror Francoise Neptune at (347)

231- 2340. The Sorors of Cluster III look forward to enhancing your chapter’s “New York State of Mind”

in Washington, DC as we showcase the Region’s best exhibits or displays!

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EXHIBIT/DISPLAY AWARD

CHAPTER ___________________________________________________________________


UNDERGRADUATE GRADUATE Small Medium Large

BASILEUS ___________________________________________________________________

Evaluation: The focus of this award is chapter programs with emphasis on

programs conducted in the period being evaluated, January , 2013 through

December 31, 2013

Weight Score

Display of current Chapter Involvement as related to the Global

Leadership Through Timeless Service Program themes:

Programs executed during current evaluation year (20 points)

Public relations and chapter image (5 points)

Level of participation by chapter (10 points)

Documentation of events (5 points)

Level of service (10 points)

Program impact on target population (10 points)

60

Organization of information and materials 20

Creativity/Originality of format; neatness of layout:

Creativity/Originality of format (10 points)

Neatness of layout (10 points)

20

TOTAL SCORE

100

Judges: Use the space below to note your comments about the Exhibit/Display.

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________

Judge’s

Signature________________________________________Date___________________

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2014 NARC CHAPTER EXHIBITS AND DISPLAYS REGISTRATION FORM

1. REGISTRATION INFORMATION: (PLEASE TYPE OR PRINT LEGIBLY)

CHAPTER NAME ________________________________________________________

LOCATION ________________________________________ UNDERGRADUATE ____________

GRADUATE ____________ SMALL ____________ MEDIUM ____________ LARGE ____________

CHAPTER BASILEUS NAME _____________________________________________________________

EXHIBIT COORDINATOR NAME ____________________________________________________________

EXHIBIT COORDINATOR’S ADDRESS

_______________________________________________________________________________

CITY ____________________________________ STATE ______________ ZIP CODE_____________

PHONE ___________________________ CELL PHONE ___________________________

E-MAIL________________________________________________________________

2. PLEASE CHECK ONE STATEMENT TO INDICATE YOUR DISPLAY PREFERENCE:

____________ MY CHAPTER IS SUBMITTING A COMPETITIVE EXHIBIT.

(SEE AWARDS HANDBOOK FOR DETAILS)

____________ MY CHAPTER IS SUBMITTING A NON-COMPETITIVE DISPLAY. (3’X4’

PRESENTATION BOARD)

____________ MY CHAPTER IS SUBMITTING A POWERPOINT PRESENTATION. (1-2

MINUTES IN LENGTH)

3. SPACE REQUIREMENTS:

Participating chapters will receive one 6ft. table. To request additional tables, easels

or electrical/ wireless, please indicate the total number of items below):

6’ TABLE ____________ (PLEASE ADD $50 TO REGISTRATION FEE PER ADDITIONAL

TABLE)

EASEL ____________ (PLEASE ADD AN ADDITIONAL $9 TO REGISTRATION FEE PER

EASEL)

ELECTRICAL OUTLET ____________

WIRELESS/INTERNET ____________

* PLEASE NOTE THAT COSTS FOR ELECTRICAL AND WIRELESS/INTERNET NEEDS

VARY AND WILL BE PROVIDED AS NECESSARY

4. TOTAL FLOOR SPACE REQUIRED: _____________________ X ________________FEET

5. OTHER NEEDS:

_____________________________________________________________________________________

A PDF version of this form is available in the 2014 NARC Registration Booklet.

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