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AGENDA

Open Board Meeting

Tuesday, June 4, 2019

Yuxwule' Eagle Room (Boardroom) 4:30 PM Page

1. CALL TO ORDER

We respectfully acknowledge that we are meeting on the traditional and ancestral lands of the Coast Salish people where we live, learn and play.

2. ADOPTION OF AGENDA a. Motion to Adopt Agenda

"That the Board of Education of School District No. 79 (Cowichan Valley) adopts the agenda of the June 4, 2019 Open Board Meeting."

3. MINUTES a. Minutes of the May 7, 2019 Open Board Meeting

"That the Board of Education of School District No. 79 (Cowichan Valley) adopts the minutes of the May 7, 2019 Open Board Meeting." Minutes of the May 7, 2019 Open Board Meeting

4 - 12

4. RECOGNITION AND DELEGATIONS a. Finalists from the Provincial French Public Speaking Competition b. Ben Miller, Silver Medal Winner (Collision Repair) at Skills Canada 2019

National Competition

c. Joe Thorne, Elder/Advisor for BCSTA's Indigenous Education

Committee

5. REPORT OF CLOSED MEETING a. Report of Closed Meeting 6. OLD BUSINESS a. Action List

Action List Open - June 4, 2019

13 - 14

b. Select Standing Committee on Finance and Government Services

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7. SUPERINTENDENT OF SCHOOLS 7.1. For Board Information 7.1.1. Violence in the Workplace and Mental Health

Briefing Note Violence in the Workplace and Mental Health

Understanding Behaviour (UB) - Capacity Vision

15 - 20

7.1.2. Superintendent's Update 7.1.3. School Calendar 2019/2020

2019-20 School Calendar - final

21

7.2. For Board Action 7.2.1. Student Travel

"That the Board of Education of School District No. 79 (Cowichan Valley) grants approval in principle to the following student trip request:

Frances Kelsey Secondary School trip to London, England during Spring Break 2020."

7.2.2. Field Trips to the United States

Briefing Note - Field Trips to the US

22

7.2.3. National Indigenous Peoples Day - June 21, 2019

"That the Board of Education of School District No. 79 (Cowichan Valley) recognizes National Indigenous Peoples Day June 21, 2019."

8. SECRETARY - TREASURER 8.1. Personnel 8.2. For Board Information 8.3. For Board Action 8.3.1. Rezoning Application for Cannabis Retailer: 2763 Beverly Street

Rezoning Application re 2763 Beverly Street

Rezoning Letter re 2763 Beverly Street

23 - 25

8.3.2. 2019/2020 Annual Budget

"That the Board of Education of School District No. 79 (Cowichan Valley) gives first reading to the 2019-2020 Annual Budget in the amount of $101,379,377."

"That the Board of Education of School District No. 79 (Cowichan Valley) gives second reading to the 2019-2020 Annual Budget in the amount of $101,379,377."

26 - 40

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"That the Board of Education of School District No. 79 (Cowichan Valley) consider three readings of the 2019-2020 Annual Budget at this meeting."

"That the Board of Education of School District No. 79 (Cowichan Valley) gives third and final reading to the 2019-2020 Annual Budget in the amount of $101,379,377." SD79 19-20_annual_budget final to Board June 4 2019

9. COMMITTEES AND OUTSIDE ORGANIZATIONS a. Minutes of the April 23, 2019 Board Education and Business Committee

Meeting

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the April 23, 2019 Board Education and Business Committee

Meeting." Minutes of the April 23, 2019 Board Education and Business Committee

41 - 43

b. Summary of the April 16, 2019 Advisory Committee Meeting

"That the Board of Education of School District No. 79 (Cowichan Valley) receives

the Summary of the April 16, 2019 Advisory Committee Meeting." Summary of the April 16, 2019 Advisory Committee Meeting

44 - 47

c. Highlights of the May 8, 2019 DSAC Meeting

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Highlights of the May 8, 2019 DSAC Meeting." DSAC Highlights May 8, 2019

48

10. UPCOMING MEETINGS AND EVENTS a. Schedule of upcoming meetings and events

Scheduled Meetings June 4, 2019

49

b. Year End Functions

Year End Functions 2019-2

50

11. NEW BUSINESS a. Flag Poles 12. QUESTION PERIOD 13. ADJOURNMENT a. Motion to Adjourn

"That there being no further business, the meeting be adjourned."

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Open Board Meeting May 07, 2019

MINUTES OF THE OPEN MEETING OF THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY) HELD ON TUESDAY, MAY 7, 2019 AT 4:30 PM IN THE BOARDROOM

PRESENT:

Chair, Candace Spilsbury Trustees Barb de Groot, Elizabeth Croft, Randy Doman, Rob Hutchins, and Johanne Kemmler Robyn Gray, Superintendent Jason Sandquist, Secretary-Treasurer Sheryl Koers, Associate Superintendent Monroe Grobe, Director of Operations Mike Russell, Communications Manager Claire Spencer, Recording Secretary

APOLOGIES:

Tom Longridge, Associate Superintendent Denise Augustine, Director of Aboriginal Education and Learner Engagement Karen Blow, Assistant Secretary-Treasurer

1. Call to Order

Trustee Spilsbury called the meeting to order at 4:30 p.m. and respectfully acknowledged that the meeting was taking place on the traditional and unceded ancestral lands of the Coast Salish people where we live, learn and play.

2. Adoption of Agenda

a. Additions to the Agenda: 9. g. Summary of the April 26, 2019 Vancouver Island School Trustees' Association Meeting 12. b. Pride Flag

b. Motion to Adopt Agenda

Moved by Trustee Thorne seconded by Trustee de Groot "That the Board of Education of

School District No. 79 (Cowichan Valley) adopts the agenda of the May 7, 2019 Open Board Meeting as amended." CARRIED

3. Minutes

a. Minutes of the April 2, 2019 Open Board Meeting Moved by Trustee Doman seconded by Trustee Thorne "That the Board of Education of

School District No. 79 (Cowichan Valley) adopts the minutes of the April 2, 2019 Open Board Meeting." CARRIED

AGENDA ITEM #a.

Minutes of the May 7, 2019 Open Board Meeting of 50


4. Recognition and Delegations

a. Recognition of Skills Competition Gold (Cabinet Making and Collision Repair) and Bronze (Gravity Cars and Wind Turbine) Medal Winners The Board congratulated District students who earned medals at the recent Skills Canada Provincial competitions. Miles Brooks, a Career Ed Cowichan Open student and youth apprentice at Bavarian Cabinets, won Gold in Cabinet Making. Cowichan Secondary School student Ben Miller, who has completed his Welding C Ticket and is an apprentice at Kroffat Automotive, won Gold in Collision Repair. Ben was coached by Isherwood Collision to prepare him for the Skills competition. Both Miles and Ben will be headed to Halifax to compete in the Skills Canada National Competition later this month. Four grade 7 students from Lake Cowichan School were recognized for winning Silver in Regionals and a Bronze Medal in the Provincial Gravity Cars competition. Melissa Bell, Dylan Sawatzky, Owen Sherrow and Brayden Knippleberg worked as a team to design and build gravity vehicles which were judged by how fast they travelled on a 32-foot track. Grade 7 Bench Elementary students Adam McComb, Bennett Stone and Jack Isherwood won Bronze in the Provincial Competition for their Wind Turbine. Students were provided materials and given four hours to construct a working model wind turbine. Only design sketches and blueprints could be brought to the competition.

b. Recognition of Candace Spilsbury's Election as President of Vancouver Island School

Trustees' Association Vice-Chair de Groot recognized Trustee and Board Chair Candace Spilsbury for her service at the District, Island and Provincial levels, and congratulated her on her election as President of VISTA, the largest School Trustees’ Association in the province.

c. Recognition of Lisa Read, Apple Distinguished Educator

Lisa Read, the District Curriculum Coordinator Information Technology, was recognized for her acceptance into the Apple Distinguished Educators (ADE) Program. Lisa will be heading to Maryland in July to participate in week-long Apple program. In 1994, Apple created the Apple Distinguished Educators (ADE) program to recognize K–12 and higher-education pioneers who are using Apple technology to transform teaching and learning. There are 2,447 ADE’s worldwide across 45 countries who work closely with Apple to foster innovation in education.

d. Recognition of Rhonda Geres-Smith, District Psychologist

The Board recognized District Psychologist Rhonda Geres-Smith, who is completing her Ph.D. in Curriculum and Instruction at the University of Victoria. Ms. Geres-Smith has been invited to present her research paper Transdisciplinary Inquiry as a Dual-Purpose Approach: Facilitating Both Educator and Student Learning at the International School Psychology Association’s Conference in Basel, Switzerland in July. In addition to presenting her paper she will be attending the conference and will be able to hear about what school psychologists all over the world are doing.

AGENDA ITEM #a.



e. Delegation: International Student Program Presentation to Nourish Cowichan's Starfish Pack

Program Jeremy and Yoyo, International Program students from Cowichan Secondary School, invited Trustees and staff to attend the District’s 5th annual Mini-O track meet at Cowichan Sportsplex on May 17th. Students from the International Student Program, retired teachers, and staff come together to provide an opportunity for students in grades 3 to 7 with a special education designation to put on their school jersey and participate in the joy of competition with their peers and have a fantastic day together. Jeremy and Yoyo shared that in their home country students with special needs do not have the ability to participate in such events. When students in the International Students Program learned about the 400+ students who go home hungry in the Cowichan Valley, they began fundraising for Nourish Cowichan’s Starfish Pack Program which fills bags with food to send home with kids on the weekend. Fundraising events such as clothing sales and talent shows raised an incredible $5,000, which they presented to Fatima Da Silva and Anita Carroll of Nourish Cowichan.

5. Report of Closed Meeting

a. Report of Closed Meeting The Secretary-Treasurer reported that in the closed meeting multiple personnel and facility items were discussed, and advised that a decision was made to enter into a disposal process for the old Crofton Elementary.

6. Old Business

a. Action List The Action List was reviewed.

7. Superintendent of Schools 7.1 Personnel

a. Introduction of Jessie Sargent, Temporary Vice-Principal of Ecole Cobble Hill Superintendent Gray introduced Jessie Sargent, Temporary Vice-Principal of Ecole Cobble Hill. Jessie has been a teacher at Ecole Cobble Hill since 2018 and a French Immersion teacher in School District 79 since 2003 at Ecole Mill Bay, Elsie Miles and Duncan Elementary.

Trustee Thorne left the meeting at 4:55 p.m. 7.2 For Board Information

a. Superintendent's Update There is large, wide, exciting work going on in SD79! Highlights for the past month included:

• visiting schools; • April 8th Non-Instructional Day at Somena House; • planning for next September’s grade 12 BBQ/Gathering; • attending the April 25th BC School Superintendents’ Association’s New

AGENDA ITEM #a.



Superintendents Session and the BC School Trustees’ Association’s Annual General Meeting;

• attending the third Deeper Learning Dozen Convening which was hosted by our District April 30 – May 2;

• taking part in Shelley Moore’s sessions on Competency Based IEP’s and how these plans continue our work building inclusive school communities; and

• participating in the May 3 Professional Development Day. Catalyst Learning Opportunity - District Young Authors Conference: On April 23rd we had 102 grades 5-12 students and 7 published authors participating in the bi-annual Cowichan Valley School District Young Authors’ Conference held at the Chemainus Theatre. To be selected, the young authors from grades 5-12 had to submit writing samples at their schools. From there, 100 or so students were selected and able to participate, first hand, in this fantastic event. Students from grades 5-9 attended two sessions with two published authors where the authors commented on the students’ writing and led some writing activities. The grade 10-12 students attended an in-depth full-day seminar with one author. The students thoroughly enjoyed the experience and our guest authors were incredibly impressed with the quality of the writing and creative thinking that students demonstrate. Thank you to the authors, to staff for putting this event together, and to our inspirational students for their dedication to their craft. Lake Cowichan School – Mock Crash Scene: On April 9th secondary students at Lake Cowichan School experienced a very true-to-life mock crash as part of ICBC’s education outreach program. The mock scene was part of an afternoon-long presentation and demonstration aimed at promoting safe choices around driving practices. After a brief talk, students were led outside to the scene of the ‘collision’. Partners from Lake Cowichan St. John Ambulance BC/Yukon, Town of Lake Cowichan Fire Department, BC Ambulance Service and Lake Cowichan RCMP all participated and tended to the multiple victims, even performing an extraction on the trapped driver from the second vehicle. The realistic scene required participation from the audience, and students were asked to help comfort the injured and perform basic first aid. As the police ‘investigation’ unfolded, students were asked to provide witness accounts. After the crash scene was stabilized, students returned to the gymnasium to continue the conversation with other presenters. Thank you to the partners who made this a reality. Palsson Elementary – Ready, Set, Learn: Ready, Set, Learn, a free drop-in educational and health fair for children aged 2-5 and their families, was held at Palsson Elementary on April 17th. This community-driven early-years program exposes pre-Kindergarten children (and parents) to all the wonderful things they’ll get to experience as their school years come closer. Additionally, a large group of community partners came to chat with parents and young ones about a myriad of programs. Ready, Set, Learn was also held in the other zones of the school district during April and early May (Chemainus Elementary – Apr. 9th, Palsson Elementary - Apr. 17th, Shawnigan Lake Community Centre - Apr. 25th, and Duncan Community Lodge - May 2nd). Crofton Elementary – Salmon Release: Learners at Crofton Elementary gathered at Stocking Creek on April 18th to release the Chum salmon they had been raising over the last few months. The salmon came to the students as eggs as part of the Fisheries and Oceans Canada Salmonids in the Classroom program, which has been running for over 35 years in BC and Yukon. Penelakut Elementary School – Spaal ‘i’ Skwitth’uts Shelh Opening (Raven and Stellar’s Jay Trail): Students and community from around Chemainus, Ladysmith, and Thetis Island area were invited guests of the Penelakut Island Elementary students as they opened Spaal ‘i’ Skwitth’uts Shelh (Raven and Stellar’s Jay Trail) on April 24th. This beautiful student-built trail peacefully winds its way through the traditional lands of the Penelakut peoples and serves as a way to reconnect to their traditional ways.

AGENDA ITEM #a.



Ecole Cobble Hill – Hosted the Annual District French Public Speaking Contest: On April 11th, finalists from grades 5-7 from our two French immersion elementary schools were selected to present in front of all grade 5-7 students from both Ecole Cobble Hill and Ecole Mount Prevost. A panel of outside francophone judges attended and evaluated the presenters based on the criteria given to us by the Canadian Parents for French. The winners from grade 6 and 7 categories are now going on to represent the Cowichan Valley School District in Vancouver in May at the Provincials. Congratulations to all the students for a job well done. George Bonner Elementary – Great Canadian Shoreline Cleanup: Students from George Bonner Elementary School picked up hundreds of pieces of trash in the Shawnigan Creek area on April 25th. The students were out in force taking part in the school’s annual Great Canadian Shoreline Cleanup gathering garbage, taking trash, and even carrying a couch out of this well-used, and well-loved, area. Maple Bay Elementary and PAC – Stream of Dreams: The Steam of Dreams took place at Maple Bay Elementary on April 16th. The Maple Bay Elementary PAC volunteers attached each salmon to the mural and small salmon are being raised in the school for release to local streams soon. Maple Bay Elementary – Plastic Bag Grab Challenge: Over the course of two weeks students from Maple Bay Elementary collected 1740 plastic bags which will be dropped off at the local Walmart. This challenge sparked the school’s ongoing conversation about environmental stewardship. As a result, next year Maple Bay Elementary is working towards minimal garbage in the school (pack in pack out) and has challenged another elementary school to do the same. Upcoming Events: Metis Cultural Week – May 6-10: This year’s grade 4/5 Metis Cultural Week hosted by the Cowichan Valley Metis Nation is being held from 9:30 a.m. to 1:30 p.m. at the Glenora Trails Head Park. The following schools will be taking part:

• May 6th – Chemainus Elementary • May 7th – Crofton Elementary • May 8th – Ecole Mt. Prevost • May 9th – Maple Bay Elementary • May 10th – George Bonner Elementary

DSAC Students – Participating in Rotary Club of Duncan’s Spelling Bee for Literacy: On May 8th students from the District Student Advisory Committee (DSAC) will be part of a school district team named “The Wannabees” at the Rotary Club of Duncan’s annual Spelling Bee for Literacy. The DSAC students and Superintendent have participated in this Spelling Bee for the last few years. SD79 Mini-O Elementary Track Meet: The 5th Annual SD79 Mini-O track meet for elementary students in grades 3 to 7 with a special education designation is being held on Friday, May 17th from 9:30 a.m. to 1:00 p.m. at the Cowichan Sportsplex. District Scholarships – Week of May 13-17 at Secondary Schools: These scholarships are offered by the BC Ministry of Education to recognize graduating BC students for excellence in their chosen area of interest and are intended to help students pursue post-secondary education. The students will be judged on their achievement in an area of non-academic study, general proficiency in other subject areas, involvement in community/extra-curricular and citizenship, and their overall ability to prepare and perform a presentation.

AGENDA ITEM #a.



The District Scholarship presentation dates/times/locations are as follows:

Mon., May 13 Chemainus Sec.

9:30 a.m. Library

Tues., May 14 CVOLC

9:30 a.m. Library

Wed., May 15 Frances Kelsey

9:30 a.m. Dome

Thurs., May 16 Cowichan Sec.

9:30 a.m. Library

Fri., May 17 Lake Cowichan

9:30 a.m. Room 105

Transportation Department Kindergarten Open Houses: The Transportation Department will be hosting Open Houses on May 14th from 3:30-5:30 p.m. at Frances Kelsey and on May 15th from 3:30-5:30 p.m. at the School Board Office. All families and students new to busing are welcome to attend either of the transportation open houses. Buses will be available for students and parents to tour and staff will be on hand to help with new registrations and change form submissions. Light refreshments will be provided. Youth Action Day Leadership Conference – May 15th at Quamichan: The annual Youth Action Day is being hosted at Quamichan School on May 15th from 10:00 a.m. to 3:30 p.m. Youth Action Day 2019 is “For Youth, By Youth”. Through the Compassionate Leaders Project of the Cowichan Intercultural Society, the student planning team has worked hard to organize this event and has a target of having 250 student delegates attend from secondary schools in the Cowichan Region. There will be an emcee, keynote speakers, a musical guest, free lunch, and participating students are able to pick two workshops to attend. Thank you to Cowichan Intercultural Society Compassionate Leaders Project, the student planning team and community partners for providing this opportunity to our grades 8-12 students again this year.

b. Staff Report on Chemainus Secondary School Transition

Staff presented a report on the transition plan for Chemainus Secondary School, which covers facilities, staffing, transitions and year-end activities.

c. Sexual Health Curriculum Delivery in Schools

Trustees discussed the detailed report provided by staff on the delivery of sexual health curriculum in schools. The District and the Cowichan Valley Teachers’ Federation are working together to support and build professional capacity with all of their educators.

d. School Fees and Deposits Schedule

Trustees reviewed the 2019-2020 school fees, which remain at the 2018-19 rates.

7.3 For Board Action

a. BAA Courses Moved by Trustee Hutchins seconded by Trustee de Groot "That the Board of Education of

School District No. 79 (Cowichan Valley) approves the following courses for implementation: BAA Wilderness Survival 11, BAA Wilderness Survival 12, BAA 2019 RCMP Youth Academy 12." CARRIED

AGENDA ITEM #a.



b. Academy Fees for 2019-2020 Fees for the Frances Kelsey Secondary School hockey academy will remain unchanged for the 2019-2020 school year.

Moved by Trustee de Groot seconded by Trustee Doman "That the Board of Education of School District No. 79 (Cowichan Valley) approves the specialty academy 2019-20 activity fees of $1325.00 for the Frances Kelsey Secondary School Specialty Hockey Academy." CARRIED

8. Secretary - Treasurer 8.1 Personnel 8.2 For Board Information 8.3 For Board Action

a. Costa Canna Cannabis Retailer Rezoning Application - 2951 Green Road Trustees discussed the cannabis retailer rezoning application for the site, which is 350 metres from Drinkwater Elementary School.

Moved by Trustee Croft seconded by Trustee Kemmler "That the Board of Education of

School District No. 79 (Cowichan Valley) responds to North Cowichan that it is not in favour of the zoning application for No. B 101 - 2951 Green Road." CARRIED

Moved by Trustee Hutchins seconded by Trustee Croft "That the Board of Education of School District No. 79 (Cowichan Valley) requests staff develop a policy regarding the distance that establishment of cannabis retail facilities be from our schools." CARRIED

9. Committees and Outside Organizations

a. Summary of the January 22, 2019 Advisory Committee Meeting Moved by Trustee Croft seconded by Trustee de Groot "That the Board of Education of

School District No. 79 (Cowichan Valley) receives the Summary of the January 22, 2019 Advisory Committee Meeting." CARRIED

b. Minutes of the February 21, 2019 District Parent Advisory Council Meeting Moved by Trustee Hutchins seconded by Trustee Kemmler "That the Board of Education of

School District No. 79 (Cowichan Valley) receives the Minutes of the February 21, 2019 District Parent Advisory Council Meeting." CARRIED

AGENDA ITEM #a.



c. Minutes of the March 26, 2019 Board Education and Business Committee Meeting Moved by Trustee Hutchins seconded by Trustee de Groot "That the Board of Education of

School District No. 79 (Cowichan Valley) receives the Minutes of the March 26, 2019 Board Education and Business Committee Meeting." CARRIED

d. Highlights of the April 10, 2019 DSAC Meeting Moved by Trustee Spilsbury seconded by Trustee Croft "That the Board of Education of

School District No. 79 (Cowichan Valley) receives the Highlights of the April 10, 2019 DSAC Meeting." CARRIED

e. Minutes of the April 11, 2019 Special Board Education and Business Committee Meeting Moved by Trustee Spilsbury seconded by Trustee de Groot "That the Board of Education of

School District No. 79 (Cowichan Valley) receives the Minutes of the April 11, 2019 Special Board Education and Business Committee Meeting." CARRIED

f. Minutes of the April 18, 2019 Special Board Education and Business Committee Meeting Moved by Trustee Hutchins seconded by Trustee Doman "That the Board of Education of

School District No. 79 (Cowichan Valley) receives the Minutes of the April 18, 2019 Special Board Education and Business Committee Meeting.” CARRIED

g. Summary of the April 26, 2019 Vancouver Island School Trustees' Association Meeting Moved by Trustee Kemmler seconded by Trustee Croft "That the Board of Education of

School District No. 79 (Cowichan Valley) receives the Summary of the April 26, 2019 Vancouver Island School Trustees' Association Meeting." CARRIED

10. Upcoming Meetings and Events

a. Schedule of upcoming meetings and events The schedule of upcoming meetings and events was reviewed.

11. Correspondence

Moved by Trustee Croft seconded by trustee de Groot "That the Board of Education of School District No. 79 (Cowichan Valley) receive and file the following correspondence:”

a. Letter from City of Duncan re Cannabis Retailers

AGENDA ITEM #a.



b. Email from Susan Sourial, Clerk to the Committee, Parliamentary Committees Office

12. New Business

a. Violence in the Workplace and Student Mental Health Moved by Trustee Croft seconded by Trustee Kemmler "That the Board of Education of

School District No. 79 (Cowichan Valley) direct staff to prepare a Plan to Address Violence in the Workplace and Student Mental Health from the current existing budget and provide the Plan to the Board before June 15, 2019." CARRIED

b. Pride Flag

Moved by Trustee Croft seconded by Trustee Hutchins "That the Board of Education of School District No. 79 (Cowichan Valley) request the pride flag be flown at the School Board Office from May 30, 2019 until the end of June 2019 to symbolize its support of diversity and inclusion." CARRIED

13. Question Period

Cowichan District Teachers' Association President Erica Roberts thanked the Board for its motion on violence in the workplace and asked if partner groups could help with this plan. Trustee Spilsbury advised that it has been referred to staff who will now be aware of the willingness of partner groups to assist with the plan.

14. Adjournment

a. Motion to Adjourn Moved by Trustee de Groot seconded by Trustee Hutchins "That there being no further

business, the meeting be adjourned." CARRIED The meeting adjourned at 5:50 p.m.

Candace Spilsbury, Chair Jason Sandquist, Secretary-Treasurer

AGENDA ITEM #a.


ACTION LIST FOR OPEN MEETINGS

Description Assigned To Action Disposition / Completion

June 4, 2019 Page 1

December 4, 2018

Meeting with local governments

Candace Spilsbury

Meet individually with the Town of Lake Cowichan (set for June 17 in Lake Cowichan) to discuss community items. In progress

Cowichan Valley Regional District, Municipality of North Cowichan, City of Duncan: Complete

Meeting with First Nations Candace Spilsbury

Meet individually with Cowichan Tribes, Penelakut Tribe, Halalt First Nation, Lake Cowichan First Nation, Malahat First Nation, Lyackson First Nation, Stz’uminus First Nation and the Cowichan Valley Metis Nation to discuss community items.

In progress

Child Care Spaces Funding Application Robyn Gray

Develop partnerships with licensed non-profit Child Care providers as soon as possible, to apply for funding from the Ministry of Children and Families ‘new spaces’ program for child care space in our elementary schools by January 31, 2019, and include the Early Learning Committee in the discussions and direction of programs.

In progress

February 27, 2019 (BEBC)

Chemainus Secondary School Robyn Gray

That senior staff be requested to consult with the staff of Chemainus Secondary, Chemainus Elementary and Crofton Elementary to develop a plan for the Board's consideration to mitigate transition concerns that may include: a. Painting and refurbishing of classroom space including provision of

desks, technology, changing black boards to white boards, etc. b. Installation of playground apparatus c. Installation of additional water fountains d. Refurbishing and equipping the Resource Room e. Hiring of an additional noon-hour supervision f. Providing a one time grant to help support year-end events/leaving

ceremony for the grade sixes.

Complete

AG

END

A ITEM #a.

Action List of 50

ACTION LIST FOR OPEN MEETINGS

Description Assigned To Action Disposition / Completion

June 4, 2019 Page 2

March 5, 2019

Sex Health Education delivery in schools Robyn Gray Provide a detailed report on the status of the delivery of Sex Health

Education in our schools Complete

Vaping – community awareness

Candace Spilsbury

Connect with community partners (such as Island Health and Our Cowichan) to work together on a plan to develop community awareness around the hazards of vaping.

Complete

Legacy wall Robyn Gray Establish a public location in the School Board Office and mount historical photos of the Board of Education. In progress

May 7, 2019

Costa Canna cannabis retailer rezoning application

Jason Sandquist

Respond to North Cowichan that the Board is not in favour of the rezoning application for No. B 101 – 2951 Green Road. Complete

Cannabis retailer rezoning applications

Jason Sandquist

Request staff develop a policy regarding the distance that establishment of cannabis retail facilities be from our schools. In progress

Violence in the workplace Robyn

Gray/Jason Sandquist

Prepare a Plan to Address Violence in the Workplace and Student Mental Health from the current existing budget and provide the Plan to the Board before June 15, 2019

In progress

Pride flag Jason Sandquist

The Pride flag be flown at the School Board Office from May 30, 2019 until the end of June 2019 to symbolize the Board’s support of diversity and inclusion

In progress

AG

END

A ITEM #a.

Action List of 50

Date of Report: June 4th, 2019

Prepared for: The Board of Education

Subject: Violence in The Workplace Student Mental Health

Background: At the May 7th Open Board Meeting, the Board of Education of School District No. 79 requested more information related to violence toward employees of the school district and how the district supports student mental health. WorkSafeBC defines violence as "the attempted or actual exercise by a person, other than a worker, of any physical force so as to cause injury to a worker and includes any threatening statement or behaviour which gives a worker reasonable cause to believe that he or she is at risk of injury." “The potential for violence exists whenever there is direct interaction between workers and non-workers. Employers must provide a workplace as safe from the threat of violence as possible. If there is a risk of violence in a workplace, the employer must set up and instruct workers on procedures to eliminate or minimize the risks.”

“Employers are responsible for investigating certain incidents or near-misses that take place in the workplace and submitting an investigation report to WorkSafeBC. These investigations help employers and WorkSafeBC determine why an incident happened and what can be done to prevent similar situations in the future.”

Violence in the Workplace Discussion: The above expectation creates a significant challenge as many of the incidents which occur in a school context involve students with complex learning needs that may include behavioural challenges that can be potentially harmful to the adults who are responsible for their care and or/ support their learning. The district is therefore placed in a challenging position of supporting the rights of students to be provided access to an inclusive, safe, and caring learning environment and, as an employer, the district is expected to, “provide a workplace as safe from threat of violence as possible.” In order to address this challenge, the district has developed the following processes and learning opportunities for staff:

BRIEFINGNOTE

AGENDA ITEM #7.1.1.

Violence in the Workplace and Mental Health of 50

Current Violent/Threat Incident Process

1. An incident occurs and is reported to the school principal or vice-principal (Administrator). 2. The Administrator has staff fill out the Violent/Threat Incident form, a copy of which is

sent to the District Health & Safety Manager, and to the Administrator of Support Services, should the incident involve a student who has diverse learning needs (i.e. a Ministry Designation).

3. A risk-reducing action plan/safety plan or Behaviour Intervention Plan is generated either immediately by the school team or after feedback from the Health & Safety Manager or Support Services Administrator.

4. District Support Teachers are deployed to support the development and implementation of the safety plans.

Over the past two years the school district, and in particular Support Services, has focused on building capacity, skills, and knowledge in behavior intervention with the objective of reducing incidents of violence and/or behaviour that interferes with student learning and success.

• Support Services has reorganized staffing to create a district counsellor position focused on supporting schools with students who exhibit challenging behaviour or mental distress.

• We have created a district Educational Assistant position to support and train other Educational Assistants working with students who have complex needs.

• We have district support teachers who consult with school teams, resource teachers and learning support teachers focusing on students with complex learning needs, and building behaviour intervention plans.

• All of our district itinerant professional staff, i.e.: school psychologists, speech and language pathologists, counsellors, occupational therapists, and vision and hearing support specialists, consult with schools and support students with behavior interventions.

• We are in the second year of a three-year collaboration with Shelley Moore, who has been providing workshops to staff on understanding inclusion, creating inclusive learning communities, IEP development, and tools to support diverse learners.

• Over the past year the district has increased the number of school staff trained in the Violent Threat Risk Assessment (VTRA) protocol.

• The district also partnered with the Ministry of Education to pilot a Trauma Informed Practice program that is intended to become province wide in the near future.

Since December 2018, we have engaged in a systematic program of staff/professional learning focused on understanding behavior and mental health literacy for all staff.

A. Understanding Behaviour Module I (UB1)

Foundations. 484 staff members have been trained to date

This module is designed to lay the groundwork for understanding and implementing the District Framework for Behaviour Support and is essential for effective participation in later modules. This module is designed and useful for all educators and support staff in the district, and is especially important for administrators, counsellors, behaviour support, and resource teachers.

AGENDA ITEM #7.1.1.


Understanding Behaviour Module II (UB2)

Developing Behaviour Intervention Plans (BIP), The Competing Pathways Framework: 248 staff have been trained to date

This module deepens the implementation of the District Framework for Behaviour Support. This module will take the concepts introduced in Module I (Foundations) and apply them directly to developing an effective Behaviour Intervention Plan (BIP). The Competing Pathways Framework will become the district standard template, and this module is designed and useful for school teams, administrators, counsellors, behaviour support and resource teachers. All educators and support staff are welcome to attend this workshop.

Understanding Behaviour 3 (UB3)

This mid-to-long-term “yet to be developed” workshop/training will build on the principles already established in the District Framework for Understanding Behaviour through UB1 (Foundations) and UB2 (Competing Pathways BIP) which are currently being implemented. The focus of UB3 is Developing and Sustaining Safe and Supportive School Communities, and will incorporate many of the principles of MHL, Trauma-Informed Practice, Cultural Sensitivity, CPI, and Inclusion.

This is still to be rolled out.

B. Understanding Behaviour Coached Session (UBC)

42 staff have been trained as coaches to date

In this training session, each school team – Administrator, LART, and Counsellor – works on an actual BIP with an actual student. The session is “coached” and builds on the skills introduced in UB 1 and 2.

C. CPI (Non -Violent Crisis Intervention)

145 staff have been trained to date

Using the CPI model, Nonviolent Crisis Intervention training equips staff with skills, confidence, and an effective framework to safely manage risk behaviour and prevent difficult behaviour. This framework is directly transferable to the School District Safety Plan.

A safety plan or Behaviour Intervention Plan (BIP) is developed for any students who exhibit behavior that is considered violent or who may potentially harm themselves, other students, or adults in the school environment. The plan is developed in addition to an Individual Education Plan (IEP).

AGENDA ITEM #7.1.1.


Student Mental Health

Discussion: As behaviour is closely connected to Mental Wellness, the District has supported a number of Mental Health initiatives:

A. District #79 Mental Health Committee (MHC) The MHC is an ad hoc committee formed out of the April 2018 training with Dr. Stan Kutcher, who has been contracted by the Ministry of Education to spearhead the work on Mental Health Literacy in the province. Meetings are scheduled every six weeks. The focus of the committee is to facilitate and create professional learning opportunities that support students in acquiring information on Mental Health and Wellness.

B. Teachmentalhealth.org

This is a Mental Health Literacy (MHL) initiative designed to educate all staff (teachers, admin, EAs, SSWs, etc.) in 8 modules using a train-the-trainer model. Modules 1-3 have been introduced to some EAs at the October 2018 Pro-D day and all staff at the January 2019 NID. The MH committee is in the process of planning how the remaining modules will be offered.

C. Teenmentalhealth.org

This is related to #1 but is not quite the same thing (the above staff were also trained as “trainers” for this in April 2018). This is an MHL Literacy initiative and curriculum to be offered and embedded in secondary schools to all students. The trainers are asked to encourage other teachers to train as “Go-To Educators” who will deliver the curriculum and also become teacher/leaders (“Go-To”), to improve MHL, reduce stigma in schools, and increase support for all students, especially those with MH issues.

Nineteen more staff are being trained as Go-To Trainers on May 29th and 30th as well as on July 5th and 6th of this year.

D. CALM curriculum

CALM is a “made-in-BC” Social Emotional Learning (SEL) training for early educators which is in the early stages of development. It ties in with MHL in the early years because it promotes self-regulation and dealing with “big” emotions. The long-term implications of CALM are that, with confidence and support, K/1 teachers will use the philosophy and strategies of CALM as classroom practice all year long. District #79 piloted the CALM curriculum in five K/1 classrooms with a report out at the Nov 30th NID. The pilot teachers recommended the program, resulting in a full CALM training session taking place on the January 18th 2019 NID with the support of the District Learning Team (DLT). Twenty-two K/1 classroom teachers were trained (and 8 other support staff) with the expectation of delivering the program over the remainder of the year and fully

AGENDA ITEM #7.1.1.


implementing in their classrooms next September (19/20). The district purchased twenty-two CALM kits with a “buy” option for schools. Any kits not purchased by schools will be retained by the district in the DLC and must be signed out, with access only to trained CALM teachers.

E. EASE- Everyday Anxiety Strategies for Educators

Ministry of Children and Family Development (MCFD) introduced a new school-based anxiety prevention initiative in January 2019. EASE - Everyday Anxiety Strategies for Educators - is a collection of evidence-based anxiety management strategies designed for universal delivery by K-7 classroom teachers. It was developed in B.C. through consultations with experts in the field of childhood anxiety and with extensive feedback from B.C. educators. It consists of professional development workshops for K-7 educators and accompanying classroom resources, all provided at no cost. EASE activities help all students learn to manage everyday feelings of anxiety using cognitive-behavioural coping strategies. Regularly practicing these strategies can be effective in building resilience and managing anxiety symptoms and situations that cause distress.

We have begun to train staff, in partnership with MCFD, with the plan of utilizing a “train-the-trainer” model.

During May 2019 we have released staff to be trained in EASE.

In summary, the district will continue supporting the above initiatives through the following next steps:

• Review and revise our WorkSafe Incident Process in regard to workplace violence involving students.

• Develop a communication and education strategy on the WorkSafe reporting, investigation, and follow-up process.

• Meet monthly with the Safety Manager and the Health and Wellness Coordinator. • Increase the opportunity to build capacity with staff working with students who display

violent or challenging behavior. • Continue with the district initiatives in the areas of behavioural intervention, VITRA, and

Mental Health. • Continue to support the development of behavior intervention planning.

Prepared by: Reviewed by:

Thomas G. S. Longridge, Robyn Gray, Associate Superintendent Superintendent Date signed: May 30, 2019 Date signed: May 30, 2019

AGENDA ITEM #7.1.1.


Understanding Behaviour (UB) – Capacity Vision

UB1 - Foundations

TEAM APPROACH

ALL STAFF

UB2 - The Competing Pathways Framework

Developing Effective Behaviour Intervention Plans

UB 3 – School Communities

Supportive and prevention based inclusive learning communities and classrooms

CPI, VTRA II & Digital Threat Assessment

Effective Behaviour Intervention Strategies and Safety Planning

UB 4 – Teaching Behaviour

Reframing and reshaping challenging behaviourand understanding replacement behaviour

UB 5 – Effective Consequences

Building community practices to restore relationships

MOST STAFF

Cultural sensitivity

Mental health education

SOGITrauma informed

AG

END

A ITEM #7.1.1.

Violence in the Workplace and M

ental Health

of 50

Updated May 30, 2019

2019-2020 School Year Calendar

School Opening Day (2-hour early dismissal) Tuesday, September 3, 2019

1-hour Early Dismissal Wednesday, September 18, 2019

Non-Instructional Day (District Pro-D) Monday, September 23, 2019

Thanksgiving Monday, October 14, 2019

Non-Instructional Day (Teacher Pro-D) Friday, October 25, 2019

2-hour Early Dismissal (PLC) Wednesday, October 30, 2019

Remembrance Day Monday, November 11, 2019

2-hour Early Dismissal (PLC) Wednesday, November 20, 2019

Non-Instructional Day (District Pro-D) Friday, November 29, 2019

Last day of school before Winter Vacation Friday, December 20, 2019

Winter Vacation December 23, 2019 to January 3, 2020

School re-opens after Winter Vacation Monday, January 6, 2020

2-hour Early Dismissal (PLC) Wednesday, January 29, 2020

Non-Instructional Day (Teacher Pro-D) Friday, February 14, 2020

Family Day Monday, February 17, 2020

Last day of school before Spring Vacation Friday, March 6, 2020

District Closure March 9, 2020 to March 13, 2020

Spring Break March 16, 2020 to March 20, 2020

School re-opens after Spring Vacation Monday, March 23, 2020

Good Friday Friday April 10, 2020

Easter Monday Monday, April 13, 2020

1-hour Early Dismissal Friday, April 17, 2020

Non-Instructional Day (District Pro-D) Monday, April 20, 2020

2-hour Early Dismissal (PLC) Wednesday, April 29, 2020

Non-Instructional Day (Teacher Pro-D) Friday, May 1, 2020

2-hour Early Dismissal (PLC) Wednesday, May 13, 2020

Victoria Day Monday, May 18, 2020

Last day of school for students (2-hour early dismissal) Thursday, June 25, 2020

Year-end Administrative Day Friday, June 26, 2020

Days in session: 188

Total Number of Instructional Hours: • Kindergarten: 853 hours (181 days of instruction; accounts for gradual entry) • Elementary: 883 hours (181 days of instruction) • Secondary: 952 hours (178 days of instruction; Semester 1: 89 days / Semester 2: 89 days)

Note: Prescribed minimum hours of instruction for the 2019/20 school year according to the School Act/School Calendar Regulation: • 853 hours for Kindergarten • 878 hours for Grades 1-7 • 952 hours for Grades 8-12

AGENDA ITEM #7.1.3.

School Calendar 2019/2020 of 50

DateofReport: May30,2019

Preparedfor: TheBoardofEducationforDecisionfortheJune4,2019OpenBoardMeeting

Subject: FieldTripstotheUnitedStatesBackground:AttheMay2,2017OpenBoardMeetingtheissueoftravelbystudentstotheUnitedStateswasraisedbytheSuperintendent,giventheuncertaintiesaboutbordercrossingsatthattime.TheBoardwasadvisedthatseveralschooldistrictsacrossCanadahadsuspendedfieldtripstotheUnitedStatestemporarily.TheBoardthenapprovedamotiontosuspendfieldtripstotheUnitedStatesuntilsuchtimeasthereisclarityattheborder.Discussion:Aftertwoyears,itisrelevantandtimelytoreviewthetemporarysuspensionoffieldtripstotheUnitedStates.ThereisnolongerthesameuncertaintywithbordercrossingsandourschoolsarekeenlyinterestedinorganizingfieldtripstotheUnitedStates.TraveltotheUnitedStatesisadifferentexperienceforstudentsandcarriesgreaterengagementintheirparticularareaofstudy.ThemostcommonexamplesofstudenttravelareMusic/BandProgramsand/orSportstrips,bothofwhichhaveprovidedexcellentpersonalizedopportunitiesforstudents.IntheInternationalStudentProgram,thereareotherreasonsforinterestintravellingtotheUnitedStates.Inorderforstudentstorevisetheirstatusfromvisitortostudypermit,theonlyin-personoptionistotraveltoTacoma,Washington.Thisisduetothefactthatbiometricshavecomplicatedthevisaprocess.Secondly,theInternationalStudentProgramlikestoofferitsstudentsshortspringbreaktripsthatrequireUnitedStatestravelrouteswithmoreeconomicaloptions.Finally,someoftheinternationalstudentsneedtotraveltotakeentranceexamsintheUnitedStates.WithouttheoptionofUnitedStatestravel,internationalstudentsreturnhomeandthentravelbacktotheUnitedStatesforthispurpose.

Currently,themajorityofschooldistrictsinBCallowtraveltotheUnitedStates.AdministrativeProcedure261-EducationalTrips-OutofProvince/CountryTravelisacomprehensivepolicythatguidesourprocessrelatedtodecisionmakingandapproval.Therefore,theBoardisaskedtoliftthetemporarysuspensionoffieldtripstotheUnitedStates.

Recommendation:“ThattheBoardofEducationofSchoolDistrictNo.79(CowichanValley)rescindsthetemporarysuspensionoffieldtripstotheUnitedStates.”

Preparedby: RobynGray,Superintendent Datesigned:May30,2019

BRIEFINGNOTE

AGENDA ITEM #7.2.2.

Field Trips to the United States of 50

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AGENDA ITEM #8.3.1.

Rezoning Application for Cannabis Retailer: 2763 Beverly Street of 50

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7030 Trans-Canada Highway * Box 278 Duncan BC V9L 3X4 Canada

www.northcowichan.ca T 250.746.3100 F 250.746.3154

May 7, 2019 Prospero No: ZB000095 Folio No: 01049-006

File No: 3360-20 18.21 Sent Via Email [email protected] Jason Sandquist, Secretary Treasurer School District 79 2557 Beverly Street DUNCAN BC V9L 2X3 Dear Mr. Jason Sandquist, RE: Cannabis Retail Sales Zoning Amendment Application Referral for Lot B, 2763 Beverly Street1 The Municipality of North Cowichan has received a Zoning Amendment application for the above property registered to Cowichan Town Centre Market INC., INC.NO. 393709. The applicant, Leigh Large, is proposing to amend the Commercial General (C2) Zone of this Commercial General (C2) zoned property to permit a cannabis retail store at 2763 Beverly Street. A Letter of Rationale, including site plan, has been attached for your review and comments. We would welcome comments regarding the proposal in writing by June 7, 2019. If you would like additional background information regarding this proposal, please contact me at (250) 746-3260 or by email at [email protected]. Feel free to contact me at any time if you have any questions. Thank you for your involvement in this process and I look forward to working with you. Sincerely,

Larissa Barry-Thibodeau Planning Technician DEVELOPMENT AND ENGINEERING SERVICES DIVISION l Planning Department Attachments: Site Plan & Letter of Rationale 1 LOT B SECTION 19 RANGE 6 QUAMICHAN DISTRICT PLAN VIP67636 PID: 024-233-498

AGENDA ITEM #8.3.1.


http://www.northcowichan.ca/

mailto:[email protected]

Annual Budget

School District No. 79 (Cowichan Valley)

June 30, 2020

Version: 6977-6231-4249

May 29, 2019 7:42

AGENDA ITEM #8.3.2.

2019/2020 Annual Budget of 50

School District No. 79 (Cowichan Valley)June 30, 2020

Table of Contents

Bylaw ..........................................................................................................................................................................................................1

Annual Budget - Revenue and Expense - Statement 2 ..........................................................................................................................................2

Annual Budget - Changes in Net Financial Assets (Debt) - Statement 4 .............................................................................................................................................4

Annual Budget - Operating Revenue and Expense - Schedule 2 .......................................................................................................................................................5

Schedule 2A - Annual Budget - Schedule of Operating Revenue by Source ..........................................................................................................................................................................................................6

Schedule 2B - Annual Budget - Schedule of Operating Expense by Object ..........................................................................................................................................................................................................7

Schedule 2C - Annual Budget - Operating Expense by Function, Program and Object ..........................................................................................................................................................................................................8

Annual Budget - Special Purpose Revenue and Expense - Schedule 3 ......................................................................................................10

Schedule 3A - Annual Budget - Changes in Special Purpose Funds ..............................................................................................................................................11

Annual Budget - Capital Revenue and Expense - Schedule 4 ...............................................................................................................13

*NOTE - Statement 1, Statement 3, Statement 5, Schedule 1 and Schedules 4A - 4D are used for Financial Statement reporting only.

May 29, 2019 7:42

AGENDA ITEM #8.3.2.


A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY)

(called the ''Board'') to adopt the Annual Budget of the Board for the fiscal year 2019/2020 pursuant

to section 113 of the School Act , R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act ").

1. Board has complied with the provisions of the Act respecting the Annual Budget

adopted by this bylaw.

2. This bylaw may be cited as School District No. 79 (Cowichan Valley)

Annual Budget Bylaw for fiscal year 2019/2020.

3. The attached Statement 2 showing the estimated revenue and expense for the

2019/2020 fiscal year and the total budget bylaw amount of $101,379,377 for the 2019/2020 fiscal

year was prepared in accordance with the Act .

4. Statement 2, 4 and Schedules 2 to 4 are adopted as the Annual Budget of the Board

for the fiscal year 2019/2020.

READ A FIRST TIME THE 4th DAY OF JUNE, 2019;

READ A SECOND TIME THE 4th DAY OF JUNE, 2019;

READ A THIRD TIME, PASSED AND ADOPTED THE 4th DAY OF JUNE, 2019;

( Corporate Seal )

I HEREBY CERTIFY this to be a true original of School District No. 79 (Cowichan Valley)

Annual Budget Bylaw 2019/2020, adopted by the Board the 4th DAY OF JUNE, 2019.

ANNUAL BUDGET BYLAW

Chairperson of the Board

Secretary Treasurer

Secretary Treasurer

Version: 6977-6231-4249

May 29, 2019 7:42

AGENDA ITEM #8.3.2.


Statement 2

2020 2019 Amended

Annual Budget Annual Budget

Ministry Operating Grant Funded FTE's

School-Age 8,235.104 8,162.322

Adult 19.125 19.125

Total Ministry Operating Grant Funded FTE's 8,254.229 8,181.447

Revenues $ $

Provincial Grants

Ministry of Education 85,764,053 84,561,466

Other 75,000 75,000

Tuition 2,650,000 2,827,000

Other Revenue 7,002,563 8,175,841

Rentals and Leases 85,000 85,000

Investment Income 222,000 190,506

Amortization of Deferred Capital Revenue 3,744,288 3,612,356

Total Revenue 99,542,904 99,527,169

Expenses

Instruction 80,794,451 82,567,092

District Administration 2,972,833 2,872,645

Operations and Maintenance 14,203,250 14,027,842

Transportation and Housing 2,912,931 2,846,743

Debt Services 21 695

Total Expense 100,883,486 102,315,017

Net Revenue (Expense) (1,340,582) (2,787,848)

Budgeted Allocation (Retirement) of Surplus (Deficit) 1,529,475 3,622,621

Budgeted Reduction of Unfunded Employee Future Benefits (67,014) (50,000)

Budgeted Surplus (Deficit), for the year 121,879 784,773

Budgeted Surplus (Deficit), for the year comprised of:

Operating Fund Surplus (Deficit)

Special Purpose Fund Surplus (Deficit)

Capital Fund Surplus (Deficit) 121,879 784,773

Budgeted Surplus (Deficit), for the year 121,879 784,773

School District No. 79 (Cowichan Valley)Annual Budget - Revenue and Expense

Year Ended June 30, 2020

Page 2

Version: 6977-6231-4249

May 29, 2019 7:42

AGENDA ITEM #8.3.2.


Statement 2

2020 2019 Amended


School District No. 79 (Cowichan Valley)Annual Budget - Revenue and Expense


Budget Bylaw Amount

Operating - Total Expense 86,195,483 84,909,997

Operating - Tangible Capital Assets Purchased 62,000 835,255

Operating - Reduction of Unfunded Employee Future Benefits 67,014 50,000

Special Purpose Funds - Total Expense 10,272,925 12,966,052

Special Purpose Funds - Tangible Capital Assets Purchased 351,377 352,383

Capital Fund - Total Expense 4,415,078 4,438,968

Capital Fund - Tangible Capital Assets Purchased from Local Capital 15,500 623,000

Total Budget Bylaw Amount 101,379,377 104,175,655

Signature of the Chairperson of the Board of Education

Signature of the Superintendent

Signature of the Secretary Treasurer

Date Signed

Date Signed

Approved by the Board

Date Signed

Page 3

Version: 6977-6231-4249

May 29, 2019 7:42

AGENDA ITEM #8.3.2.


Statement 4

2020 2019 Amended


$ $

Surplus (Deficit) for the year (1,340,582) (2,787,848)

Effect of change in Tangible Capital Assets

Acquisition of Tangible Capital Assets

From Operating and Special Purpose Funds (413,377) (1,187,638)

From Local Capital (15,500) (623,000)

From Deferred Capital Revenue (3,074,186) (4,004,044)

Total Acquisition of Tangible Capital Assets (3,503,063) (5,814,682)

Amortization of Tangible Capital Assets 4,415,057 4,438,273

Total Effect of change in Tangible Capital Assets 911,994 (1,376,409)

Acquisitions of Prepaid Expenses (250,000) (274,000)

Use of Prepaid Expenses 250,000 274,000

- -

(Increase) Decrease in Net Financial Assets (Debt) (428,588) (4,164,257)

School District No. 79 (Cowichan Valley)Annual Budget - Changes in Net Financial Assets (Debt)


Version: 6977-6231-4249

May 29, 2019 7:42 Page 4

AGENDA ITEM #8.3.2.


Schedule 2

2020 2019 Amended


$ $

Revenues

Provincial Grants


Other 75,000 75,000

Tuition 2,650,000 2,827,000

Other Revenue 5,972,729 6,047,729



Total Revenue 84,798,314 82,192,378

Expenses

Instruction 70,554,219 69,633,733

District Administration 2,972,833 2,872,645

Operations and Maintenance 10,061,860 9,865,804

Transportation and Housing 2,606,571 2,537,815

Total Expense 86,195,483 84,909,997

Net Revenue (Expense) (1,397,169) (2,717,619)

Budgeted Prior Year Surplus Appropriation 1,529,475 3,622,621

Budgeted Reduction of Unfunded Employee Future Benefits (67,014) (50,000)

Net Transfers (to) from other funds

Tangible Capital Assets Purchased (62,000) (835,255)

Other (3,292) (19,747)

Total Net Transfers (65,292) (855,002)

Budgeted Surplus (Deficit), for the year - -

School District No. 79 (Cowichan Valley)Annual Budget - Operating Revenue and Expense


Version: 6977-6231-4249

May 29, 2019 7:42 Page 5

AGENDA ITEM #8.3.2.


Schedule 2A

2020 2019 Amended


$ $

Provincial Grants - Ministry of Education

Operating Grant, Ministry of Education 80,286,674 78,087,548

DISC/LEA Recovery (5,810,729) (5,810,729)

Other Ministry of Education Grants

Pay Equity 363,682 363,682

Transportation Supplement 283,524 283,524

Benefit Funding 114,660

Audit Recovery (97,000)

FSA & Exam Allocation 12,964

Other Ministry of Education Grants 33,000

Employer Health Tax 672,434

Total Provincial Grants - Ministry of Education 75,795,585 72,987,649

Provincial Grants - Other 75,000 75,000

Tuition

Continuing Education 177,000

International and Out of Province Students 2,650,000 2,650,000

Total Tuition 2,650,000 2,827,000

Other Revenues

LEA/Direct Funding from First Nations 5,810,729 5,810,729

Miscellaneous

International Program Registration Fees 132,000 132,000

Transportation Fees - International 30,000 30,000

Miscellaneous - 75,000

Total Other Revenue 5,972,729 6,047,729



Total Operating Revenue 84,798,314 82,192,378

School District No. 79 (Cowichan Valley)Annual Budget - Schedule of Operating Revenue by Source


Version: 6977-6231-4249

May 29, 2019 7:42 Page 6

AGENDA ITEM #8.3.2.


Schedule 2B

2020 2019 Amended


$ $

Salaries

Teachers 34,977,148 34,147,186

Principals and Vice Principals 5,487,265 5,423,325

Educational Assistants 7,232,653 7,083,841

Support Staff 9,141,169 8,883,697

Other Professionals 2,126,872 2,045,588

Substitutes 3,799,092 3,570,294

Total Salaries 62,764,199 61,153,931

Employee Benefits 14,890,439 14,484,519

Total Salaries and Benefits 77,654,638 75,638,450

Services and Supplies

Services 3,034,126 3,453,386

Student Transportation 231,350 231,350

Professional Development and Travel 537,700 539,335


Dues and Fees 102,310 107,310

Insurance 250,134 250,134

Supplies 2,977,995 3,294,702

Utilities 1,345,130 1,333,230

Total Services and Supplies 8,540,845 9,271,547

Total Operating Expense 86,195,483 84,909,997

School District No. 79 (Cowichan Valley)Annual Budget - Schedule of Operating Expense by Object


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Schedule 2CSchool District No. 79 (Cowichan Valley)Annual Budget - Operating Expense by Function, Program and Object

Principals and Educational Support Other

Teachers Vice Principals Assistants Staff Professionals Substitutes Total

Salaries Salaries Salaries Salaries Salaries Salaries Salaries

$ $ $ $ $ $ $

1 Instruction

1.02 Regular Instruction 27,135,731 1,123,141 47,326 319,992 66,524 2,175,330 30,868,044

1.03 Career Programs 163,543 46,346 - 158,039 - 14,338 382,266

1.07 Library Services 853,828 - - 165,166 - 43,166 1,062,160

1.08 Counselling 853,715 - - 389,366 - 28,743 1,271,824

1.10 Special Education 4,498,076 241,257 6,410,036 85,580 150,566 832,091 12,217,606

1.30 English Language Learning 385,906 - - - - - 385,906

1.31 Aboriginal Education 316,755 242,345 775,291 45,103 - 202,325 1,581,819

1.41 School Administration - 3,545,659 - 1,352,199 - 99,049 4,996,907

1.60 Summer School - - - - - - -

1.61 Continuing Education 45,588 12,303 - - - - 57,891

1.62 International and Out of Province Students 724,006 247,952 - 106,893 129,212 19,317 1,227,380

1.64 Other - - - - - - -

Total Function 1 34,977,148 5,459,003 7,232,653 2,622,338 346,302 3,414,359 54,051,803

4 District Administration

4.11 Educational Administration - 28,262 - 45,985 399,917 - 474,164

4.40 School District Governance - - - - 268,619 - 268,619

4.41 Business Administration - - - 633,146 629,244 29,394 1,291,784

Total Function 4 - 28,262 - 679,131 1,297,780 29,394 2,034,567

5 Operations and Maintenance

5.41 Operations and Maintenance Administration - - - 110,603 401,456 47,503 559,562

5.50 Maintenance Operations - - - 4,062,443 - 209,072 4,271,515

5.52 Maintenance of Grounds - - - 395,374 - - 395,374

5.56 Utilities - - - - - - -

Total Function 5 - - - 4,568,420 401,456 256,575 5,226,451

7 Transportation and Housing

7.41 Transportation and Housing Administration - - - 120,493 81,334 5,414 207,241

7.70 Student Transportation - - - 1,150,787 - 93,350 1,244,137

7.73 Housing - - - - - - -

Total Function 7 - - - 1,271,280 81,334 98,764 1,451,378

9 Debt Services

9.92 Interest on Bank Loans -

9.94 Interest on Temporary Borrowing -

Total Function 9 - - - - - - -

Total Functions 1 - 9 34,977,148 5,487,265 7,232,653 9,141,169 2,126,872 3,799,092 62,764,199


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Schedule 2CSchool District No. 79 (Cowichan Valley)Annual Budget - Operating Expense by Function, Program and Object

1 Instruction

1.02 Regular Instruction

1.03 Career Programs

1.07 Library Services

1.08 Counselling

1.10 Special Education

1.30 English Language Learning

1.31 Aboriginal Education

1.41 School Administration

1.60 Summer School

1.61 Continuing Education

1.62 International and Out of Province Students

1.64 Other

Total Function 1

4 District Administration

4.11 Educational Administration

4.40 School District Governance

4.41 Business Administration

Total Function 4

5 Operations and Maintenance

5.41 Operations and Maintenance Administration

5.50 Maintenance Operations

5.52 Maintenance of Grounds

5.56 Utilities

Total Function 5

7 Transportation and Housing

7.41 Transportation and Housing Administration

7.70 Student Transportation

7.73 Housing

Total Function 7

9 Debt Services

9.92 Interest on Bank Loans

9.94 Interest on Temporary Borrowing

Total Function 9

Total Functions 1 - 9


Total Employee Total Salaries Services and 2020 2019 Amended

Salaries Benefits and Benefits Supplies Annual Budget Annual Budget

$ $ $ $ $ $

30,868,044 7,596,629 38,464,673 1,686,857 40,151,530 39,981,026

382,266 91,981 474,247 683,800 1,158,047 1,389,209

1,062,160 264,149 1,326,309 68,257 1,394,566 1,313,427

1,271,824 282,240 1,554,064 5,500 1,559,564 1,628,562

12,217,606 2,871,002 15,088,608 81,335 15,169,943 14,704,191

385,906 90,077 475,983 4,500 480,483 446,361

1,581,819 355,486 1,937,305 298,595 2,235,900 1,935,687

4,996,907 1,054,140 6,051,047 111,325 6,162,372 6,005,209

- - - - -

57,891 14,794 72,685 6,800 79,485 78,600

1,227,380 284,849 1,512,229 636,900 2,149,129 2,138,261

- - - 13,200 13,200 13,200

54,051,803 12,905,347 66,957,150 3,597,069 70,554,219 69,633,733

474,164 95,057 569,221 33,000 602,221 628,831

268,619 39,560 308,179 142,750 450,929 490,890

1,291,784 284,549 1,576,333 343,350 1,919,683 1,752,924

2,034,567 419,166 2,453,733 519,100 2,972,833 2,872,645

559,562 103,344 662,906 224,637 887,543 828,019

4,271,515 1,005,537 5,277,052 1,654,890 6,931,942 6,858,696

395,374 96,252 491,626 124,672 616,298 606,111

- - - 1,626,077 1,626,077 1,572,978

5,226,451 1,205,133 6,431,584 3,630,276 10,061,860 9,865,804

207,241 43,502 250,743 22,650 273,393 295,727

1,244,137 317,291 1,561,428 771,750 2,333,178 2,242,088

- - - - -

1,451,378 360,793 1,812,171 794,400 2,606,571 2,537,815

- - -

- - -

- - - - - -

62,764,199 14,890,439 77,654,638 8,540,845 86,195,483 84,909,997

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Schedule 3

2020 2019 Amended


$ $

Revenues

Provincial Grants


Other Revenue 1,029,834 2,128,112


Total Revenue 10,624,302 13,318,435

Expenses

Instruction 10,240,232 12,933,359

Operations and Maintenance 32,693 32,693

Total Expense 10,272,925 12,966,052

Net Revenue (Expense) 351,377 352,383


Tangible Capital Assets Purchased (351,377) (352,383)

Total Net Transfers (351,377) (352,383)

Budgeted Surplus (Deficit), for the year - -

School District No. 79 (Cowichan Valley)Annual Budget - Special Purpose Revenue and Expense


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Schedule 3ASchool District No. 79 (Cowichan Valley)Annual Budget - Changes in Special Purpose Funds

Annual Learning Special Scholarships School Ready,

Facility Improvement Education and Generated Strong Set,

Grant Fund Equipment Bursaries Funds Start Learn OLEP CommunityLINK

$ $ $ $ $ $ $ $

Deferred Revenue, beginning of year 968,618 22,095 11,293 1,369,440 75,000 61,179 - -

Add: Restricted Grants

Provincial Grants - Ministry of Education 384,070 301,279 192,000 34,300 155,331 649,036

Other 1,075,007


404,070 301,279 - 2,000 1,075,007 192,000 34,300 155,331 649,036

Less: Allocated to Revenue 384,070 301,279 22,095 5,000 972,834 267,000 34,300 155,331 649,036

Deferred Revenue, end of year 988,618 - - 8,293 1,471,613 - 61,179 - -

Revenues

Provincial Grants - Ministry of Education 384,070 301,279 22,095 267,000 34,300 155,331 649,036

Other Revenue 4,000 972,834

Investment Income 1,000

384,070 301,279 22,095 5,000 972,834 267,000 34,300 155,331 649,036

Expenses

Salaries

Teachers 20,000

Principals and Vice Principals 23,164

Educational Assistants 231,985 374,433

Support Staff 2,400

Substitutes 18,487 21,000

- 231,985 - - - 2,400 18,487 64,164 374,433

Employee Benefits 69,294 600 5,838 13,630 116,078

Services and Supplies 32,693 22,095 5,000 972,834 264,000 9,975 77,537 158,525

32,693 301,279 22,095 5,000 972,834 267,000 34,300 155,331 649,036

Net Revenue (Expense) before Interfund Transfers 351,377 - - - - - - - -

Interfund Transfers

Tangible Capital Assets Purchased (351,377)

(351,377) - - - - - - - -

Net Revenue (Expense) - - - - - - - - -


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Schedule 3ASchool District No. 79 (Cowichan Valley)Annual Budget - Changes in Special Purpose Funds

Deferred Revenue, beginning of year

Add: Restricted Grants


Other

Investment Income

Less: Allocated to Revenue

Deferred Revenue, end of year

Revenues


Other Revenue

Investment Income

Expenses

Salaries

Teachers

Principals and Vice Principals

Educational Assistants

Support Staff

Substitutes

Employee Benefits

Services and Supplies

Net Revenue (Expense) before Interfund Transfers

Interfund Transfers

Tangible Capital Assets Purchased

Net Revenue (Expense)


Classroom Classroom Classroom

Enhancement Enhancement Enhancement Early Wendy's Student Cultural BC

Fund - Overhead Fund - Staffing Fund - Remedies Learning House Inspiration Trust Hydro TOTAL

$ $ $ $ $ $ $ $ $

- - - 25,000 19,000 5,000 - 155,648 2,712,273

988,606 6,791,751 9,496,373

10,000 1,085,007

22,000

988,606 6,791,751 - - - - 10,000 - 10,603,380

988,606 6,791,751 - 19,000 19,000 5,000 10,000 - 10,624,302

- - - 6,000 - - - 155,648 2,691,351

988,606 6,791,751 9,593,468

19,000 19,000 5,000 10,000 1,029,834

1,000

988,606 6,791,751 - 19,000 19,000 5,000 10,000 - 10,624,302

5,261,751 5,281,751

23,164

417,321 1,023,739

7,000 9,400

378,407 417,894

795,728 5,261,751 - 7,000 - - - - 6,755,948

166,048 1,530,000 2,000 1,903,488

26,830 10,000 19,000 5,000 10,000 1,613,489

988,606 6,791,751 - 19,000 19,000 5,000 10,000 - 10,272,925

- - - - - - - - 351,377

(351,377)

- - - - - - - - (351,377)

- - - - - - - - -


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Schedule 4

Invested in Tangible Local Fund 2019 Amended

Capital Assets Capital Balance Annual Budget

$ $ $ $

Revenues

Provincial Grants

Ministry of Education 375,000 375,000 388,000

Investment Income 1,000 1,000 16,000

Amortization of Deferred Capital Revenue 3,744,288 3,744,288 3,612,356

Total Revenue 4,119,288 1,000 4,120,288 4,016,356

Expenses

Amortization of Tangible Capital Assets

Operations and Maintenance 4,108,697 4,108,697 4,129,345

Transportation and Housing 306,360 306,360 308,928

Debt Services

Capital Lease Interest 21 21 695

Total Expense 4,415,057 21 4,415,078 4,438,968

Net Revenue (Expense) (295,769) 979 (294,790) (422,612)


Tangible Capital Assets Purchased 413,377 413,377 1,187,638

Capital Lease Payment 3,292 3,292 19,747

Total Net Transfers 413,377 3,292 416,669 1,207,385

Other Adjustments to Fund Balances

Tangible Capital Assets Purchased from Local Capital 15,500 (15,500) -

Principal Payment

Capital Lease 3,271 (3,271) -

Total Other Adjustments to Fund Balances 18,771 (18,771) -

Budgeted Surplus (Deficit), for the year 136,379 (14,500) 121,879 784,773

2020 Annual Budget

School District No. 79 (Cowichan Valley)Annual Budget - Capital Revenue and Expense


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Board Education and Business Committee April 23, 2019

MINUTES OF THE BOARD EDUCATION AND BUSINESS COMMITTEE MEETING OF SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY) HELD ON TUESDAY, APRIL 23, 2019 AT 4:00 PM IN THE BOARDROOM

PRESENT:

Trustee Rob Hutchins, Chair Trustees Elizabeth Croft, Barb de Groot, Randy Doman, Johanne Kemmler, Candace Spilsbury, Joe Thorne Robyn Gray, Superintendent Jason Sandquist, Secretary-Treasurer Sheryl Koers, Associate Superintendent Tom Longridge, Associate Superintendent Monroe Grobe, Director of Operations Karen Blow, Assistant Secretary-Treasurer Mike Russell, Communications Specialist Claire Spencer, Recording Secretary

APOLOGIES: Denise Augustine, Director of Aboriginal Education and Learner Engagement

1. Call to Order

Trustee Hutchins called the meeting to order at 4:00 p.m. and respectfully acknowledged that the meeting was taking place on the traditional and ancestral lands of the Coast Salish people where we live, learn and play.

2. Adoption of Agenda

a. Motion to Adopt Agenda Moved by Trustee Croft seconded by Trustee Kemmler "That the Board Education and

Business Committee adopts the agenda of the April 23, 2019 Board Education and Business Committee meeting." CARRIED

3. Minutes

a. Minutes of the March 26, 2019 Board Education and Business Committee Meeting Moved by Trustee Doman seconded by Trustee de Groot "That the Board Education and

Business Committee adopts the minutes of the March 26, 2019 Board Education and Business Committee Meeting." CARRIED

b. Minutes of the April 11, 2019 Special Board Education and Business Committee Meeting Moved by Trustee Spilsbury seconded by Trustee de Groot "That the Board Education and

Business Committee adopts the minutes of the April 11, 2019 Special Board Education and Business Committee Meeting." CARRIED

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AGENDA ITEM #a.

Minutes of the April 23, 2019 Board Education and Business Committee Mee... of 50


c. Minutes of the April 18, 2019 Special Board Education and Business Committee Meeting

Moved by Trustee de Groot seconded by Trustee Doman "That the Board Education and

Business Committee adopts the minutes of the April 18, 2019 Special Board Education and Business Committee Meeting." CARRIED

4. Action List

a. Action List Staff has met with the Cowichan District Teachers' Association who will suggest site locations for rainbow crosswalks at school sites. They are looking for ways to include students in the painting of crosswalks, and hope to have the first couple of crosswalks completed prior to the end of the school year.

5. Petitions and Delegations 6. Education

a. School Plan - Cowichan Secondary School Principal Alison Keple informed Trustees that the framework for the Cowichan Secondary School plan was built with input from students, parents and staff who determined that they wanted to honour academics, electives and extra-curricular activities equally, while putting an emphasis on community, relationships and connectiveness. An multi-grade advisory system was implemented with intention of building community. This allows students and teachers to get to know each other in a different way; developing lasting relationships with other students and staff without an academic component. Through advisory they have talked about their student framework and collected feedback from students. Events such as trivia contests, music contests, playing games, and celebrating the school's 68th birthday help build community and put emphasis on sharing together in a way that looks different from in the classroom. In order to respond to the needs of this year's incoming Grade 10's, they created pods of about 25 students for Humanities classes (English, Social Studies and Career Life) which are taught across the full school year. The creation of pods was inspired by the Organisation for Economic Co-operation and Development's (OECD's) philosophy of fewer students in front of teachers and fewer teachers in front of students. Linear pods allow a greater focus on relationships and opportunities for deeper learning because they have more time across the school year.

b. School Plan - Tansor Elementary School

Updesh Cheema, Principal of Tansor Elementary, gave a brief overview of Tansor School and its families. The school was built in 1957 and went through a major renovation in 2001. It has a diverse population of approximately 280 students, 26 teaching staff, and 14 Educational Assistants. The student population includes 52 self-identified Indigenous learners, a few Syrian families, and a diverse population of vulnerable learners - some are identified while

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AGENDA ITEM #a.



some are from unstable home lives. Students are supported with food from the Community Farm Store and through Nourish Cowichan. There are some families who rely on the breakfast/lunch program, while other families donate to the school meal program. The school receives grants from Community Link Program. To help students with unstable family situations, support is received through Big Brothers (with inhouse mentoring), Go Girls and Game On. They are building on social responsibility as their framework. The Roots of Empathy program has been running there for two years. They also have a Random Act of Kindness bucket for names of students who have been observed by peers or adults doing kind acts. Names are drawn from the bucket at assemblies to recognize some of the students. An audio-visual presentation provided examples of Tansor's work on teaching social responsibility, which included: daily questions based on the school's goal of the month; Kindergarten students looking after chum salmon; using the Calm program to learn about feelings; teaching the WITS program with the help of Melvin the Monkey; Tansor Ambassadors program; and Buddy Reading.

7. Business and Operations

a. Draft 2019-2020 Annual Operating Budget Secretary-Treasurer Jason Sandquist informed Trustees that although there was unseasonably high absenteeism for first two weeks of April, there is still a surplus projected of over 1.6 million dollars. One major item at the Board's discretion is to access the surplus that has been generated. The Budget Guiding principles that were adopted prior to the beginning of the budget process were reviewed, and a sample balanced operating budget was presented. Trustees were invited to provide feedback and recommendations. Trustees discussed the proposed budget and requested further information from staff on some Human Resources related items, which could not be provided at an open meeting and were to be discussed at a later Board Planning Session. The formal budget will not be brought to the Board until confirmation of the Classroom Enhancement Funding has been received, which is expected prior to May 28.

8. Policy 9. Adjournment

a. Motion to Adjourn Moved by Trustee de Groot seconded by Trustee Croft "That there being no further business,

the meeting be adjourned." CARRIED

The meeting adjourned at 5:10 p.m.

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AGENDA ITEM #a.


Advisory Committee Meeting April 16, 2019

SUMMARY OF THE ADVISORY COMMITTEE MEETING OF SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY) HELD ON TUESDAY, APRIL 16, 2019, AT 4:30 PM IN THE INSPIRE ROOM

PRESENT:

Trustee Candace Spilsbury, Acting Chair Trustees Barb de Groot, Rob Hutchins, Johanne Kemmler Robyn Gray, Superintendent Jason Sandquist, Secretary-Treasurer Sheryl Koers, Associate Superintendent Monroe Grobe, Director of Operations Mike Russell Communications Specialist Karen Blow, Assistant Secretary-Treasurer Chris Rolls, LCTA Erica Roberts, CDTA Jeff Rowan, CVP/VPA Karen Petersen, CVP/VPA Tara Brooks, CUPE Teresa Forrest, USW Carmen Sundstrom, DPAC Pierce Jones, DSAC Claire Spencer, Recording Secretary

APOLOGIES:

Trustees Joe Thorne, Randy Doman, and Elizabeth Croft Denise Augustine, Director of Aboriginal Education and Learner Engagement

1. Call to Order

Trustee Spilsbury called the meeting to order at 4:30 p.m. and respectfully acknowledged that the meeting was taking place on the traditional and ancestral lands of the Coast Salish people where we live, learn and play.

2. Check-In Karen Petersen, Elementary Principal, shared that the elementary schools are preparing to welcome new students to Kindergarten in the fall and are working on the transition of their older students into high schools. Schools are watching their kindergarten numbers to determine whether they will need more space and are starting to think about staffing needs for the next year. There are student teachers and EA’s doing practicums in District schools. Lots of year-end wrap-ups and field trips are planned and underway. Jeff Rowan, Secondary Principal, reported that secondary schools are also focusing on transitions; getting the incoming students comfortable and familiar in the high schools and helping the Grade 12 students prepare for graduation. Teresa Forrest, USW, had no report this month. Tara Brooks advised that CUPE is looking forward to productive bargaining and has many bargaining meeting dates ahead. EA’s are anxious to determine their assignments for next year. Clerical are busy, with the workloads ramping up with year-end and report cards. Violence in the workplace has been a concern. Their committee is working hard on recommendations which they will bring to the Board.

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AGENDA ITEM #b.

Summary of the April 16, 2019 Advisory Committee Meeting of 50


Carmen Sundstrom stated that a current focus of DPAC is the upcoming BCDPAC AGM and Resolutions from May 3-5 which she will be attending. DPAC has been asked to join the District’s Vaping Steering Committee and looks forward to participating. Bench Elementary is hosting a workshop by Kerry Isham, who may be presenting a couple more workshops before the end of school year. Erica Roberts, Cowichan District Teachers’ Association, said that at this time of year teachers feel anxious about staffing for the coming school year. The bargaining process has begun and they are happy to have many dates set before end of the year. The hottest topic right now is violence in the workplace; she and Chris Rolls will be meeting to discuss this with Associate Superintendent Tom Longridge and District Principal of Support Services, Tim Ylagan. The teachers are concerned that the educational programming recommended by school-based teams are not being followed through with, and that a balance needs to be found between the rights of students to an education and the rights of staff and other students to a safe place to work and learn. Chris Rolls, Lake Cowichan Teachers’ Association, is always excited to receive updates from teachers about recent events. Senior students are working on Graduation portfolios and District Scholarships; they recently had a mock ICBC crash which was very realistic but got serious message across; a recent grad fashion show raised over $500 for the Lake Cowichan food bank; Lake Cowichan students are making meals for the community’s meals on wheels program; events at Lake Cowichan School include a recent play and the Hector MacIntosh speaking competition. At Palsson Elementary outdoor education is alive and well as a Grade 1-2 class released salmon yesterday. DSAC’s Pierce Jones said he is one of the many grads across the District preparing for District Scholarships. DSAC was very excited to be invited to participate in a partner liaison budget meeting with board for the first time. New Superintendent Robyn Gray expressed how fortunate she felt to have had her debut with the Cowichan School District at Somena Longhouse on the April 8 non-instructional day. She has already been out to visit Alexander, Ecole Cobble Hill, Mill Bay, Palsson, Tansor, Chemainus Secondary and Cowichan Secondary Schools and is scheduled to be at Bench and Mill Bay tomorrow. She has had an opportunity to meet with most of the partner groups around the table and has had great pleasure in meeting so many fabulous people in this district thus far. She looks forward to working with DPAC to plan the fall Grade 12 BBQ. Upcoming events include a session for new Superintendents on April 25, and hosting the Deeper Learning Dozen with our Harvard partnership on April 30 - May 2, which will give us an opportunity to showcase the things we are doing differently here. District Scholarships will take place May 13 - 17. Secretary-Treasurer Jason Sandquist’s focus is currently on: working towards balancing the budget; bargaining with teachers, CUPE and USW; and working to finalize details of the Cowichan Secondary School Project Definition Report. Upcoming events include the BC Superintendent and Trustee Association’s AGM next week in Vancouver, and getting the budget set to proceed with staffing. Trustee Spilsbury advised that the Board is involved in budget and bargaining. Most Trustees will be attending the BCSTA AGM next week. Upcoming weeks will include District Scholarships and year-end activities. 3. Old Business

4. New Business 2019-2020 Annual Budget

The Secretary-Treasurer presented the Financial Projections as at March 31. At this point it looks like we will have about $1.3M in surplus to bring forward into next year’s budget. The revenue projections

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AGENDA ITEM #b.



will be revised with the latest February recount data, and an updated projection will be brought to the Board Education and Business Committee meeting on April 18.

In May there’s a 1.75% raise for teachers and support staff. Casual replacement budget has been overspent due to having enough casual staff to replace absent workers. We had a good February due to snow days which resulted in four days we weren’t paying for absenteeism, and which had an effect on wellness. There was a benefit premium holiday for the teachers in January and February due to an overpayment the previous year. As a result of the colder temperatures in February, we are no longer projecting that we will be underspent in utilities.

Budget Survey Results The Secretary-Treasurer reported that 575 people responded to the budget survey, up by 65% over last year. A majority of respondents (387 of 575) self-identified as parents, grandparents or guardians of district students. 417 respondents agreed or strongly agreed that investing in early years' strategies is a valuable use of district funds, while 87 respondents were neutral and 41 disagreed or strongly disagreed with the statement. Many of the 150 responses suggesting types of early years' programs fell into four main categories:

• increasing educational assistant or early childhood educator time • developing before- and after-school care for children • continue funding and expansion of the Strong Start program • include aspects of social/emotional learning for early years.

There was overwhelming support (451 respondents) for investing in student wellness supports and funding more wellness initiatives for students. Suggestions for types of supports included two main themes:

• more time allotted for counsellors in schools • wellness programs/mental health programming through all grade levels.

Support by respondents for programs of choice (from greatest to least):

• skills and trades • fine arts • technology • nature-based learning • French immersion • other • international baccalaureate

The final survey question asked respondents to list other items that they felt the Board should consider. The most frequent response was "support", either in class (staff responses) or for students with special needs (parent responses). Updated Reconciliation of Budget Options

The Secretary-Treasurer outlined the starting position for the 2019-2020 budget, explained the reasons for the opening operating budget shortfall, presented the discretionary options and requests, and described the steps for completing the budget process. Tara Brooks questioned whether there will be any changes to clerical time as a result of the recent clerical review. The Secretary-Treasurer advised he will be bringing information from the clerical review to the Trustees at Thursday’s Special BEBC meeting. The review didn’t just look at school populations but looked at other factors that impact workload, and has identified areas of concern. Tara Brooks also

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AGENDA ITEM #b.



expressed concerns about the cost of a potential Technical Department move to the Duncan Primary facility, and asked Trustees to look closely at the expenditures listed in the SOFI report.

5. Adjournment

The meeting adjourned at 4:28 p.m.

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AGENDA ITEM #b.


Highlights from the Minutes of the May 8, 2019 District Student Advisory Committee (DSAC) Meeting DSAC met at Frances Kelsey Secondary School on May 8, 2019 and had a tour of the school after the meeting. Items discussed at the meeting included the Rotary Club Spelling Bee for Literacy, the DSAC Advertisement Plan, a report from the April 15th Advisory Committee meeting, feminine hygiene products in schools, pride events at schools, and participating in the school district staff BBQ. The committee also heard about the planning underway for the Grade 12 BBQ scheduled for September 24th. Committee members reported on activities that are happening in their schools, including:

• FKSS – girls soccer team placed 3rd in South Islands, District Scholarships, Grade 7s visit, school year end Hawaiian day, Arts for Awareness with Cowichan Intercultural Society, ICBC speaker and mock crash, Thomas Haney – sister school visit, school pay “12 Angry Men” on June 6th & 7th, Walk for Water on June 1st, opening of pavilion on June 22nd, building a cob oven at back of school, and grads going to elementary schools to talk about what they are doing.

• CVOLC – (no report). • LCS – (no report). • Chemainus – Leadership Class worked with incoming grade 6s and 7s, District

Scholarships, Track and Field, gym riot with school spirit activities, Learning Labs wrapping up with final projects in next few weeks, grad class raising money for dry grad.

• CSS – Bake sale to raise money for World Vision Walk for Water, planning a school BBQ for when yearbooks are handed out, Volunteer Cowichan came and talked to students about volunteering in Duncan.

• Quamichan – Girls rugby team playing in tournaments and games, girls soccer team has started up, Healthy Relationships presentation, school wide run, nurses visiting schools, movie night, school dance, safety walks, and Youth Action Day.

The next DSAC meeting will be Wednesday, June 5th at 10:00 a.m. at Chemainus Secondary.

AGENDA ITEM #c.

Highlights of the May 8, 2019 DSAC Meeting of 50

SCHEDULE OF UPCOMING COMMITTEE / OTHER MEETINGS

MEETING DATE/TIME LOCATION Closed Board Meeting June 4, 3:30 p.m. Yuxwule’ Eagle Room (Boardroom)

Open Board Meeting June 4, 4:30 p.m. Yuxwule’ Eagle Room (Boardroom)

DSAC Meeting (Trustee Croft) June 5, 10:00 – 11:30 a.m. Chemainus Secondary School

Mill Bay Nature School Official Opening June 7, 10:00 a.m. Mill Bay Nature School

Board Retreat (Strategic Planning) June 8, 9:00 – 2:30 TBA

Meeting with Town of Lake Cowichan Mayor and Council June 17, 4:00 p.m. 39 South Shore Road, Lake Cowichan

Health & Safety Advisory Committee (Trustee Doman) June 18, 1:00 p.m. Yuxwule’ Eagle Room (Boardroom)

AGENDA ITEM #a.

Schedule of upcoming meetings and events of 50

* dates, times & locations are subject to change (contact school office to confirm) May 29, 2019

SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY) 2019 Graduation and District Year-End Events

Graduation/Award Ceremonies Lake Cowichan School:

• District Scholarship Judging - May 17th (9:30 am) at LCS in Room 105 • Scholarship night - June 6th (7:00 pm) • Grad Walk-up - June 22nd (12:30 pm) school gym • Awards Ceremony (Grade 4-7) - June 27th (daytime) • Awards Ceremony (Grade 8-12) - September 2019 (date and time TBA)

Chemainus Secondary:

• District Scholarship Judging - May 13th (9:30 am) at CHSS in the Library • Indigenous Graduation and Recognition Ceremony - May 23rd (3:30 pm) Multipurpose Room • Year End Awards Ceremony - June 11th (10:00 am) Multipurpose Room • Scholarship & Bursary Awards - June 21st (7:00 pm) school gym • Walk up/Graduation Ceremony - June 21st (7:00 pm) school gym

Cowichan Secondary:

• District Scholarship Judging - May 16th (9:30 am) at CSS in the Library • Scholarship and Bursary Presentations - June 13th (7:00 pm) school gym • Athletic Banquet – June 6th (5:00 pm) at the Ramada Inn • Grad Banquet (Prom) - June 22nd (6:00 pm red carpet, 7:00 pm dinner) Island Savings Centre • Walk-up/Graduation Ceremony - June 27th (7:00 pm) Island Savings Centre

Frances Kelsey Secondary:

• District Scholarship Judging - May 15th (9:30 am) at FKSS Dome • Awards Day - June 12th (10:00 am) school gym • Scholarship and Bursary Evening - June 12th (7:00 pm) school gym • Red Carpet & Grad Banquet - June 15th (3:00 pm red carpet, 6:00 pm dinner) Cobble Hill Hall • Graduation Ceremony - June 21st (6:30 pm) school gym

Open Learning:

• District Scholarship Judging - May 14th (9:30 am) at CVOLC in the Library • Open Learning Year end BBQ & Awards - June 20th (10:00 am - 2:00 pm) • Open Learning Grad Walk-up, Scholarships & Bursaries - June 25th (5:00 pm) Cowichan

Performing Arts Centre Aboriginal Education:

• Aboriginal Grad Ceremony - June 11th (5:00-8:30 pm) Tl’ulpahlus canoe club at Cowichan Bay International Program

• International Program Celebration - June 3rd (6:30-8:30 pm) at the Ramada Inn District Retirement Event / Year End BBQ

• Year End BBQ - June 18th (3:30-6:00 pm) Alexander Elementary • District Retirement Reception - June 26th (5:00-7:30 pm) Cowichan Golf Course – by invitation

AGENDA ITEM #b.

Year End Functions of 50

agenda open board meeting yuxwule' eagle room (boardroom ... … · yuxwule' eagle room...

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