agenda of works and community committee - 7 …...2014/10/07 · works and community committee page...

25 SEPTEMBER 2014

NOTICE OF MEETING

You are advised of the following meeting:

TUESDAY 7 OCTOBER 2014.

Works and Community Committee Meeting No. 11/14

Committee Room 1, Level 5, Civic Centre, 1 Devlin Street, Ryde

5.00pm

Works and Community Committee AGENDA NO. 11/14

Meeting Date: Tuesday 7 October 2014 Location: Committee Room 1, Level 5, Civic Centre, 1 Devlin Street, Ryde Time: 5.00pm

NOTICE OF BUSINESS Item Page 1 ELECTION OF CHAIRPERSON AND DEPUTY CHAIRPERSON ................... 1

2 CONFIRMATION OF MINUTES - Meeting held on 2 September 2014............ 2 3 DEFERRED REPORT: REVIEW OF TREE MANAGEMENT

APPLICATION AT 127 HERRING ROAD, MARSFIELD SITE INSPECTION 4.30PM ............................................................................. 9

4 DEFERRED REPORT: EASTWOOD RAILWAY STATION ........................... 19 5 STORMWATER CAPITAL WORKS PROGRAM ........................................... 27 6 SPORTSFIELD LIGHTING RENEWAL PROJECTS ...................................... 31

Works and Community Committee Page 1

Agenda of the Works and Community Committee Report No. 11/14, dated Tuesday 7 October 2014.

1 ELECTION OF CHAIRPERSON AND DEPUTY CHAIRPERSON

Report prepared by: Meeting Support Coordinator File No.: CLM/14/1/2/2 - BP14/1083

REPORT SUMMARY The Chairperson and Deputy Chairperson of the Works and Community Committee are elected for a one (1) year term and the following procedures are to be followed for the election process: (a) Determination of method of voting (ordinary ballot, preferential ballot or open

voting). (b) Announcement of nominations. (c) Conduct of election.

RECOMMENDATION: (a) That the Committee determine the method of voting for the election of the Chair

and Deputy Chair. (b) That the Acting General Manager or his delegate, as Returning Officer,

undertake the election of the Chair and Deputy Chair for the ensuing twelve (12) months by announcing the nominations and then conducting the election.

ATTACHMENTS There are no attachments for this report. Report Prepared By: Carol Mikaelian Meeting Support Coordinator Report Approved By: Amanda Janvrin Section Manager - Governance Angela Jones-Blayney Acting Group Manager – Corporate Services



2 CONFIRMATION OF MINUTES - Meeting held on 2 September 2014

Report prepared by: Meeting Support Coordinator File No.: CLM/14/1/2/2 - BP14/1076

REPORT SUMMARY In accordance with Council’s Code of Meeting Practice, a motion or discussion with respect to such minutes shall not be in order except with regard to their accuracy as a true record of the proceedings.

RECOMMENDATION: That the Minutes of the Works and Community Committee 10/14, held on Tuesday, 2 September 2014, be confirmed.

ATTACHMENTS 1 Minutes - Works and Community Committee - 2 September 2014


ITEM 2 (continued) ATTACHMENT 1


Works and Community Committee MINUTES OF MEETING NO. 10/14

Meeting Date: Tuesday 2 September 2014 Location: Committee Room 1, Level 5, Civic Centre, 1 Devlin Street, Ryde Time: 5.00pm Councillors Present: The Mayor, Councillor Maggio and Councillors Perram (Chairperson), Pendleton and Simon. Note: Councillor Simon arrived at the meeting at 5.10pm during public participation. Note: The Mayor, Councillor Maggio left the meeting at 5.50pm and was not present

for consideration or voting on Items 3, 4 and 5(a) to 5(e) and 5(g) to 5(i).

Apologies: Councillor Li.

Absent: Councillor Petch (currently suspended). Staff Present: Acting Group Manager – Community Life, Group Manager – Public Works, Manager – Open Space, Section Manager – Traffic, Transport and Development, Senior Traffic Engineer – Traffic, Transport and Development, Traffic Engineer – Traffic, Transport and Development, Section Manager – Natural Areas and Urban Forest, Urban Forest Officer, Section Manager – Governance and Executive Assistant to the Mayor and Councillors. DISCLOSURES OF INTEREST There were no disclosures of interest. PUBLIC PARTICIPATION ON ITEMS LISTED ON THE AGENDA The following persons addressed the Council:

Name Topic

Lisa Aynajian Item 2 – Review of Tree Management Application at 127 Herring Road, Marsfield

Matt Donnan Item 5(f) – Morshead Street - Traffic and Parking Matters presented to Ryde Traffic Committee, held on Thursday, 31 July 2014

Naji Bejjani Item 5(f) – Morshead Street - Traffic and Parking Matters presented to Ryde Traffic Committee, held on Thursday, 31 July 2014




Name Topic

Sharon Burt Item 5(f) – Morshead Street - Traffic and Parking Matters presented to Ryde Traffic Committee, held on Thursday, 31 July 2014

Brendon Jordan Item 5(f) – Morshead Street - Traffic and Parking Matters presented to Ryde Traffic Committee, held on Thursday, 31 July 2014

Gill Ambler Item 5(f) – Morshead Street - Traffic and Parking Matters presented to Ryde Traffic Committee, held on Thursday, 31 July 2014

ORDER OF BUSINESS RESOLUTION: (Moved by Councillors Simon and Pendleton) That Council now consider the following Items, the time being 5.25pm: - Item 2 – Review of Tree Management Application at 127 Herring Road, Marsfield. - Item 5(f) – Morshead Street - Traffic and Parking Matters Presented to Ryde

Traffic Committee, held on Thursday, 31 July 2014.

Record of Voting: For the Motion: Unanimous 2 REVIEW OF TREE MANAGEMENT APPLICATION AT 127 HERRING ROAD,

MARSFIELD Note: Lisa Aynajian addressed the meeting in relation to this Item. RECOMMENDATION: (Moved by Councillors Simon and Pendleton) That Council refuse the request for the removal of one Eucalyptus pilularis (Black Butt) and one Jacaranda mimosifolia (Jacaranda) located at the front of the property at 127 Herring Road, Marsfield. Record of Voting: For the Motion: Councillors Pendleton, Perram and Simon Against the Motion: The Mayor, Councillor Maggio Note: This matter will be dealt with at the Council Meeting to be held on 23 SEPTEMBER 2014 as

dissenting votes were recorded




5 TRAFFIC AND PARKING MATTERS PRESENTED TO RYDE TRAFFIC COMMITTEE, HELD ON THURSDAY 31 JULY 2014

Note: Matt Donnan, Naji Bejjani, Sharon Burt, Brendon Jordan and Gill Ambler addressed the meeting in relation to this Item.

RESOLUTION: (Moved by Councillors Simon and Pendleton) (f) That Council install 2P (permits excepted – zone 4) 8am-6pm Mon-Fri on

Morshead Street North Ryde, between Berryman Street and Blenheim Street. Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers

1 CONFIRMATION OF MINUTES - Meeting held on 5 August 2014 RESOLUTION: (Moved by Councillors Pendleton and Simon) That the Minutes of the Works and Community Committee 9/14, held on Tuesday, 5 August 2014, be confirmed. Record of Voting:

For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers.

Note: The Mayor, Councillor Maggio left the meeting at 5.50pm and did not return.

3 BUSHLAND AND ENVIRONMENT ADVISORY COMMITTEE - CONFIRMATION OF TERMS OF REFERENCE AND APPOINTMENT OF NEW INDUSTRY REPRESENTATIVE

Note: The Mayor, Councillor Maggio was not present for consideration or voting on this Item.

RESOLUTION: (Moved by Councillors Simon and Pendleton)

(a) That Council note the Bushland and Environment Advisory Committee’s endorsement of the Terms of Reference.

(b) That Council endorse appointment of Michele Cooper or a replacement from the National Parks and Wildlife Service as an industry representative to the Bushland and Environment Advisory Committee.




Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers. 4 GRANT FUNDING - ROADS AND MARITIME SERVICES - 2014-2015 BLACK

SPOT PROGRAM, BIKE WEEK AND TRAFFIC MANAGEMENT PROGRAM Note: The Mayor, Councillor Maggio was not present for consideration or voting on

this Item. RECOMMENDATION: (Moved by Councillors Simon and Pendleton) (a) That Council notes receipt of the funding from the RMS as follows:

2014-2015 Black Spot Program;

NSW Bike Week 2014; and

2014-2015 Traffic Management Program (b) That Council receive funding from the RMS in the amount of:

$442,500 for the 2014-2015 Black Spot Funding Program;

$3,500 for the NSW Bike Week activities; and

$158,000 for the 2014-2015 Traffic Management Program for the purposes of projects listed below and that the amount also be consolidated in the next Quarterly Review:

i. Balaclava Road and Hunts Avenue Eastwood – raised island with additional ‘Give Way’ signs

$42,500

ii. Pittwater Road and Bronhill Avenue to Pains Road, East Ryde – install CAM’s and guideposts with reflectors. Install CAM’s and guideposts with reflectors. Install raised 900mm median island and provide appropriate super-elevation

$400,000

iii. NSW Bike Week Activities

$3,500

iv. Blaxland Road, West Ryde – Shared Path (Stage 7)

$79,000

v. Blaxland Road, West Ryde – Shared Path (Stage 8)

$79,000

(c) That the necessary budget changes be made to reflect the funding so that the

projects can meet the 30 June 2015 completion deadline.




Record of Voting: For the Motion: Unanimous Note: This matter will be dealt with at the Council Meeting to be held on 23 SEPTEMBER 2014 as

it is outside the Committee’s delegations.

5 TRAFFIC AND PARKING MATTERS PRESENTED TO RYDE TRAFFIC

COMMITTEE, HELD ON THURSDAY 31 JULY 2014 Note: The Mayor, Councillor Maggio was not present for consideration or voting on

this Item. RESOLUTION: (Moved by Councillors Simon and Pendleton) (a) That Council relocate the No Stopping signage at the frontage of No. 146

Quarry Road Ryde to the frontage of No. 150, to extend the zone by 27m further north.

(b) That Council install 6m of No Stopping 8am-9.30am, 2.30pm-4pm School Days

on the south side of Hillview Road Eastwood, at the westbound departure from the Lakeside Road roundabout.

(c) That Council remove the No Stopping (AM and PM peak) from the south side of

Buffalo Road Ryde and install No Stopping on the north side, between No. 103 and No. 111.

(d) That Council install full-time No Parking restrictions on the south side of Dowd

Lane East Ryde for the length of 10m opposite the driveways of No. 27 Moncreiff Drive and No. 30 Elliot Ave.

(e) That Council install a BB centreline at the curve of David Avenue, North Ryde,

in the vicinity of No. 16-18.

(g) i. That a TMP be submitted to the RMS for the permanent closure of Gannet Street Gladesville at the Pittwater Road end.

ii. That consultation be carried out between City of Ryde and Hunters Hill Council regarding parking conditions generally in the Boronia Park precinct.

iii. That Hunters Hill Council be advised of the outcome of this matter when it goes before Council.

(h) That Council amend the 5 min P signs on the west side of May Street Eastwood, in the vicinity of Eastwood Station, to end at 7pm instead of 6pm.




(i) That Council approve the signage plan for LDA2013/260 for Allengrove Crescent North Ryde subject to the following amendments: i. Provision of advanced warning refuge sign in Allengrove Crescent in

accordance with RMS guidelines. ii. Integration of the parking bay lines at the eastern end of 1 – 9 Allengrove

Crescent. Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers.

The meeting closed at 6.05pm.

CONFIRMED THIS 7TH DAY OF OCTOBER 2014.

Chairperson



3 DEFERRED REPORT: REVIEW OF TREE MANAGEMENT APPLICATION AT 127 HERRING ROAD, MARSFIELD

Report prepared by: Service Unit Manager - Open Space File No.: GRP/09/4/10 - BP14/989

SITE INSPECTION: 4.30pm

This report is deferred from the Council Meeting held on 23 September 2014. REPORT SUMMARY Council has received a request to review its determination on an application for removal of Eucalyptus pilularis (Black Butt) and Jacaranda mimosifolia (Jacaranda) located at the front of the property at 127 Herring Road, Marsfield. On 5 February 2014, Council received an application to remove one Blackbutt which was accompanied with a consulting arborists report. The applicant stated the reasons for removal were to allow for development of a two storey dwelling (under the Complying Development Code) on the site. In order to fully assess this application, Council staff requested that additional information in the form of root mapping and an impact assessment report be provided by the applicant by May 2014. The root mapping and impact assessment report would allow the assessing staff to ascertain location of the roots and determine the impact on the root system during construction and allow pruning of specific roots to ensure the retention of the tree. The applicant advised that they were not willing to provide this additional information. On 26 June 2014, Council received a second application for removal of two trees on the property, Eucalyptus pilularis (Black Butt) and Jacaranda mimosifolia (Jacaranda) both located at the front of the property. The applicant stated the reasons for removal of both trees were to allow for development of a two storey dwelling on the site, under the Complying Development Code. Both trees were assessed and based on the level of information provided, the approval was given to undertake maintenance pruning on both trees and to reduce the weight on the leaning side of the Blackbutt. At the applicant’s request for review, the matter has been subject to Stage 1 and Stage 2 of the review process. The Internal Review Panel was advised that the applicant was requesting a removal of both trees in order to construct a pathway from the front door of the dwelling to the corner of Booth Street and Herring Road.


ITEM 3 (continued)


The Panel noted the following: The trees were not part of the Complying Development Certificate pathway and

legislation and as such, were not dealt adequately in the context of the proposed development.

In the circumstances where a Complying Development Certificate has been

obtained and Council is subsequently approached to resolve a tree issue to facilitate a development, the only policy instrument available to Council to deal with tree removal requests is its Urban Forest Policy and Tree Development Control Plan (DCP).

The applicant suggested that the design of the house is such that a path to the

front door cannot be constructed without affecting one or the other of the trees and that no other design solutions can be reasonably pursued to avoid impact on the trees.

Recognising the advanced stage of construction and understanding the applicant’s constraints, the Panel reviewed the request and considered, in its assessment, if the reasonable design alternates/solutions regarding access options to the front door of the house to avoid impact on the trees are available to the applicant and if no alternate solution was available, considered if the removal of one of the trees to allow construction of a pathway would be more preferable, based on the value and significance of either tree. As part of this review, the Panel also noted the following: Both trees appear to be in good health and structure, whilst it is noted that the

Jacaranda mimosaflia (Jacaranda) tree is showing signs of sudden decline associated with symptoms consistent with tree poisoning.

Maintenance pruning of the Blackbutt tree will alleviate hazards associated with

branches over-hanging Herring Road and Booth Street and thus alleviate concern regarding power lines and adjacent infrastructure.

Both trees were suitably distanced that they would not impact on the

development, or minor root pruning of the Blackbutt could be undertaken to ensure the coexistence of tree and dwelling and proposed pathway.

Following the review of the application, the Panel concluded that the tree removal application cannot be approved as there appears to be sufficient area between the two trees to allow for a pathway to be constructed without a need to remove either of the exiting trees. In line with the adopted review process, this review application is now submitted to the Works and Community Committee for consideration.


ITEM 3 (continued)


RECOMMENDATION: That Council refuse the request for the removal of one Eucalyptus pilularis (Black Butt) and one Jacaranda mimosifolia (Jacaranda) located at the front of the property at 127 Herring Road, Marsfield.

ATTACHMENTS 1 Tree Permit Application 5 February 2014 - TMA2014/81 Herring Road 127,

Marsfield - CIRCULATED UNDER SEPARATE COVER - CONFIDENTIAL 2 Tree Permit Application - TMA2014/81 Herring Road 127, Marsfield - Further

Information Request - CIRCULATED UNDER SEPARATE COVER - CONFIDENTIAL

3 Tree Permit Site Assessment - TMA2014/81 Herring Road 127, Marsfield - CIRCULATED UNDER SEPARATE COVER - CONFIDENTIAL

4 Tree Permit Application 26 June 2014 - TMA2014/371 Herring Road 127, Marsfield - CIRCULATED UNDER SEPARATE COVER - CONFIDENTIAL

5 Tree Permit Site Assessment - TMA2014/371 Herring Road 127, Marsfield - CIRCULATED UNDER SEPARATE COVER - CONFIDENTIAL

6 Tree Permit Application - TMA2014/371 Herring Road 127, Marsfield. Removal refusal-pruning consent - CIRCULATED UNDER SEPARATE COVER - CONFIDENTIAL

7 Complying Development Certificate 8015273 - New two storey dwelling CDP2014/0142 - Private CDP - CIRCULATED UNDER SEPARATE COVER - CONFIDENTIAL

Report Prepared By: Tatjana Domazet Service Unit Manager - Open Space Report Approved By: Baharak Sahebekhtiari Acting Group Manager - Community Life


ITEM 3 (continued)


Background At its meeting of 21 August 2012, Council considered the Development Control Plan (DCP) 2010 Part 9.6 Tree Preservation and resolved the following:

(a) That Council adopt draft DCP 2010 Part 9.6 Tree Preservation and Technical Manual with changes outlined in the body of this report and that a public notice of Council’s decision be placed in a local newspaper under the term of the Regulations of the Environment Planning and Assessment Act so the Plan may come into effect with the addition of the following:

That the review process provide that matters which are recommended for refusal by the Internal Review Panel are referred to the Works and Community Committee for determination prior to the applicant being referred to the Land and Environment Court.

(b) That Council adopt draft Urban Forest Plan.

As a result of the Council resolution, the following staged review process has been implemented since early 2013. Stage 1 – request for review is submitted by the applicant and reviewed by a

qualified arborist that was not the initial assessing officer; Stage 2 – if the request is declined, the applicant can request that a decision be

reviewed by an Internal Assessment Panel consisting of Manager Open Space and representatives from Community and Culture, and Environment and Planning;

Stage 3 – if the request is declined, the applicant can request that a decision be

reviewed by the Works and Community Committee; at this stage, a report is submitted to the Committee with any supporting evidence and a site inspection, if required;

Stage 4 – if the request is declined, the applicant can take the matter to the Land

and Environment Court. At the early stages of the process, applicants are requested to provide additional information to support the request for review of the decision. Such information may include, but not limited to: Qualified structural engineers report identifying the tree roots as the cause of

structural damage to a dwelling.

Qualified plumbers report demonstrating the damage caused by the tree to infrastructure.


ITEM 3 (continued)


Qualified consulting Arborist report that provides conclusive information regarding the condition of the tree. This must be prepared in accordance with the Urban Forest Technical Manual.

All tree management applications are assessed by qualified Council staff that hold a Diploma in Arboriculture, this qualification and subsequent assessment criteria are recognised as best practice for tree assessment. On 5 February 2014, Council received an application to remove a Blackbutt which was accompanied with a consulting arborists report provided by Glenice Buck Designs Pty LTD (ATTACHMENT 1 – CIRCULATED UNDER SEPARATE COVER – CONFIDENTIAL)

The applicant stated the reasons for removal were to allow for development of a two storey dwelling on the site, under the Complying Development Code.


ITEM 3 (continued)


The Arborist report stated the following:

“overall, the trees does seem to have good health and shows signs of good vigour and growth” and

“a large amount of this demolition will be occurring within the TPZ of the subject tree. This form of disturbance will mean that roots of the tree within the TPZ may be cut and or removed”; and

“Despite the subject tree showing signs of good health and vigour this amount of incursions will have some negative effect on the tree’s stability. As the tree is also growing on a lean we are unable to determine the full affect this amount of disturbance will have on the stability of the tree.”

As a result of this assessment by the applicant’s arborist, Council staff requested that additional information in the form of root mapping and impact assessment report be provided by the applicant by May 2014 (ATTACHMENT 2 – CIRCULATED UNDER SEPARATE COVER – CONFIDENTIAL). The root mapping and impact assessment report would allow the assessing staff to ascertain location of the roots and determine the impact on the root system during construction and allow pruning of specific roots to ensure the retention of the tree. The applicant advised that they were not willing to provide this additional information. Following on from Council’s request, Council staff inspected the site (ATTACHMENT 3 – CIRCULATED UNDER SEPARATE COVER – CONFIDENTIAL) to note that the construction works commenced on the site without adequate tree protection (in accordance with Australian Standard – Protection of Trees in Development Sites AS 4970) and unauthorised tree works (root and branch pruning and excavation around the tree) were undertaken on the tree in question. Further damage was done to this and another tree on the site (Jacaranda) that constituted breaches under the Development Control Plan 2010 Part 9.6 - Tree Preservation (DCP) and Environmental Planning and Assessment Act and these breaches are currently being investigated for compliance. On 26 June 2014, Council received a second application (ATTACHMENT 4 – CIRCULATED UNDER SEPARATE COVER – CONFIDENTIAL) for removal of two trees on the property, Eucalyptus pilularis (Black Butt) and Jacaranda mimosifolia (Jacaranda) both located at the front of the property. The applicant stated the reasons for removal of both trees were to allow for development of a two storey dwelling on the site, under the Complying Development Code.


ITEM 3 (continued)


Both trees were assessed based on the level of information provided (ATTACHMENT 5 – CIRCULATED UNDER SEPARATE COVER – CONFIDENTIAL) and the approval was given to undertake maintenance pruning on both trees and to reduce the weight on the leaning side of the Blackbutt (ATTACHMENT 6 – CIRCULATED UNDER SEPARATE COVER – CONFIDENTIAL). The applicant expressed her extreme disappointment with the staff’s determination of her application and demanded that the matter be referred to Council for consideration. In line with the adopted review process, the request for review was then referred to the alternate staff member for assessment. Following the review of the drawings and subsequent site inspections, the application for tree removal could not be supported as both trees were suitably distanced from the development that they would not impact on it. At the applicant’s request and in line with the adopted review process, the request for review was then referred to the Internal Review Panel for consideration. At that time, the Panel was advised that the Applicant was requesting a removal of both trees in order to construct a footpath from the front door of her dwelling to the corner of Booth Street and Herring Road, thus affecting mainly the Blackbutt tree. The Panel, recognising the advanced stage of construction and understanding the applicant’s constraints, fast tracked the review of the application. The Panel, in its assessment, used the following criteria to assess the application:

Are there reasonable design alternates/solutions available to the applicant regarding access to the front door of the house to avoid impact on the trees?

If there are no alternate solutions possible, which tree should be allowed for removal in order for the applicant to construct a pathway?

The above consideration was based on the value and significance of both trees. The Panel also noted the following:

The trees were not part of the Complying Development Certificate pathway and legislation and as such, were not dealt adequately in the context of the proposed development (ATTACHMENT 7 – CIRCULATED UNDER SEPARATE COVER – CONFIDENTIAL);

In the circumstances where a Complying Development Certificate has been obtained and Council is subsequently approached to resolve a tree issue to facilitate a development, the only policy instrument available to Council to deal with tree removal requests is its Urban Forest Policy and Tree DCP.


ITEM 3 (continued)


The applicant suggested that the design of the house is such that a path to the front door cannot be constructed without affecting one or the other of the trees and that no other design solutions can be reasonably pursued to avoid impact on the trees.

In assessing the review application, the Panel also noted the following:

Both trees appear to be in good health and structure, whilst it is noted that the Jacaranda mimosaflia (Jacaranda) tree is showing signs of sudden decline associated with symptoms consistent with tree poisoning;

Maintenance pruning of the Blackbutt tree will alleviate hazards associated with branches over-hanging Herring Road and Booth Street thus alleviate concern regarding power lines and adjacent infrastructure

Both trees were suitably distanced far enough away that they would not impact on the development, or minor root pruning of the Blackbutt could be undertaken to ensure the coexistence of tree and dwelling.

Based on the assessment of the design options available to the applicant that would/could avoid impact on the trees and the value and significance of both trees, the Panel concluded that the tree removal application cannot be approved as there appears to be sufficient area between the two trees to allow for a pathway to be constructed without a need to remove either of the exiting trees. In line with the adopted review process, this review application is now submitted to the Works and Community Committee for consideration. Planning Consideration

Development Control Plan 2010 Part 9.6 -Tree Preservation

Council’s Development Control Plan 2010 Part 9.6 -Tree Preservation is a planning instrument under the Environmental Planning and Assessment Act 1979 that provides a procedural framework within which the staff are required to operate. All Tree Management Applications are assessed by qualified Council staff that hold a Certificate 5/ Diploma in Arboriculture. This qualification and subsequent assessment criteria are recognised as best practice for tree assessment. The following points are considered in the assessment of each tree management application:

Arboricultural criteria such as the overall condition of the tree including the tree vigour, foliage percentage (%), evidence of structural faults/ defects and branch failures relevant to the size and the relative location of the tree.


ITEM 3 (continued)


The existing and likely future amenity of the area.

Is the tree:

significant as a single specimen or as part of a group of trees

of historic or cultural significance

registered on Council’s Significant Tree Register

prominent due to its height, size, position, or age

endemic, rare, or endangered

provide a significant visual screen

part of an important wildlife habitat

The Complying Development Code

The Complying Development Code 2008 (as amended in December 2013) states that “new setback standards will require buildings to be located at least 3 m from protected trees which are being retained on the lot. Additionally, new conditions will require tree protection measures to be implemented during construction in accordance with Australian Standards. Neither of the trees were part of the Complying Development Certificate pathway and legislation and as such, were not dealt adequately in the context of the proposed development.

In the circumstances where a Complying Development Certificate has been obtained and Council is subsequently approached to resolve a tree issue to facilitate a development, the only policy instrument available to Council to deal with tree removal requests is its Urban Forest Policy and Tree DCP. Council Officers’ consideration of the tree application cannot take into account the design of the building and it is not unusual for Council to request that development designs be altered to accommodate a healthy tree. Australian Standard for Protection of Trees on Development Sites

The Australian Standard for Protection of Trees on Development Sites (AS 4970- 2009) provides the guidance on the principles for protecting the trees on land subject to the development as well as assisting with the planning and protection of trees on development sites. The Standards outlines the requirements for the protection of trees that are to be retained on the site.

Given that the two trees in questions were outside the new setback standards under the Complying Development Code, the applicant needed, in accordance with the Standards, to implement tree protection measures during the construction. These protection measures include, but are not limited to, the development and review of design and arboricultural impact assessment, that should have included the tree protection plan.


ITEM 3 (continued)


Options The alternatives to the proposal would be the following: 1. That Council allow removal of a Jacaranda whilst still retaining the Blackbutt

which is of higher value. That Council ensures that the Jacaranda is replaced with a suitable specimen. The benefit of this option is that a replacement Jacaranda of similar height would be easier to replace. However, the removal of Jacaranda would not be in accordance with the provisions of the DCP.

2. That Council allow the removal of both trees. This would not be in accordance

with the DCP. Due to the unlikelihood of a suitable replacement of the Blackbutt it would not provide any positive outcome for the enhancement of the urban forest canopy.

Financial Implications Adoption of the recommendation will have no financial impact. Conclusion Council’s Urban Forest Policy and Urban Forest Plan, adopted by Council in August 2012 are developed to protect and enhance the urban forest. The value lost when existing mature trees are lost cannot be instantly replaced by new plantings. Mature trees provide the most suitable amenity, canopy cover, shade, habitat and food sources for fauna and residents of Ryde. A replacement planting takes, at a minimum, 15 years to provide the same value as an existing mature tree. To maintain the current extent of canopy across the City, it is far superior to retain existing trees with big canopy than it is to replant. Council’s DCP aims to establish a procedural framework and requirements that governs tree work within the City of Ryde. The tree in question has been assessed according to this framework by qualified staff. To approve its removal would not be in accordance with the Development Control Plan 2010 Part 9.6 - Tree Preservation, and Council’s overarching policies relating to the protection and sustainable management and expansion of the urban forest. Should the Works and Community Committee decide to refuse this request for removal, the applicant has the option of proceeding to Stage 4 of the review process by taking the matter to the Land and Environment Court, should they wish to pursue it further.



4 DEFERRED REPORT: EASTWOOD RAILWAY STATION

Report prepared by: Team Leader - Business Administration File No.: GRP/09/6/5 - BP14/795

This report is deferred from the Council Meeting held on 23 September 2014. REPORT SUMMARY At its meeting of 25 March 2014, Council considered a Mayoral Minute (MM7/14) in relation to kiss and drop zones at railway station sites and a Notice of Motion (NOM1) in relation to Sydney Trains parking at Eastwood Station. Council resolved:

(a) That the Group Manager – Environment and Planning explore options to

alleviate the current pressure on short term parking spaces in the vicinity of local railway stations – especially kiss and drop facilities.

(b) That the above exploration be carried out in conjunction with the State Rail

Authority. (c) That the matter be reported back to Council. (d) That in the event Sydney Trains makes available their parking spaces for

public usage as per the Transport Minister's recent announcement, Council of City of Ryde shall work with Sydney Trains and the Traffic Committee to convert these spaces to provide a Kiss and Ride zone for commuters.

Of the current local railway stations in the City of Ryde, Eastwood Station has been identified as in particular need of solutions to address limited short term parking spaces on the basis of the following considerations:

A high volume of community members access Eastwood Station on a daily basis, with significant and ongoing demand for legal and safe parking and drop-off options around the station; and

Strong community concerns have been raised in relation to the lack of drop off areas and short term parking options at Eastwood Station.

Both the Mayoral Minute and Notice of Motion identify that Eastwood Station is in particular need of attention.

In response to these concerns, Council staff have reviewed the current operation of the interchange at Eastwood Station and the associated parking and traffic controls. A number of potential changes have been identified including the implementation of additional Kiss and Ride facilities in an effort to alleviate the current pressure on short term parking spaces.


ITEM 4 (continued)


Consultation has been undertaken with Transport NSW and Sydney Trains and an option combining the possible changes has been developed and is supported by both parties. The proposed improvements are as follows:

Extension of the existing Kiss and Ride facilities from 1 to 3 spaces and relocation to the north east of the interchange entrance.

Introduction of six (6) 1/4 hour parking spaces on the north/west side of the interchange (replacing spaces currently designated for all day parking).

Introduction of seven (7) 1 hour parking spaces on the south/west side of the interchange (replacing spaces currently designated for all day parking).

Realignment of the existing No Stopping signage at the Pedestrian Crossing to facilitate clearer/safer sight lines for drivers.

It is also proposed that a number of targeted driver and commuter awareness activities would assist to ensure the smooth and safe implementation of any new arrangements and would also further promote the safe operation of the interchange. These activities may include community information sessions held at Eastwood Railway Station, with sessions in both the morning and afternoon. A printed map on an A-frame sign along with flyers will be used. The advantages of the proposed changes include:

Increase of Kiss and Ride parking spaces from 1 space to 3.

More flexible and efficient use of the spaces available at the interchange through the provision of 13 short term (under 1 hr) parking spaces.

Cost effective solution with expenditure estimated to be up to $10,000.

Quick to implement (approximately 3-4 months including approval of Traffic and Works Committees).

Increase in safety at pedestrian crossing due to improved lines of sight.

Revitalised Disabled Parking Spaces (new signage and road markings). The disadvantage of the proposed change is that the Kiss and Ride, while larger, will be located further from the Interchange (approximately 90 meters).

It is estimated the total cost, including commuter awareness activities, will be up to $10,000, and this will be financed through Council’s existing Traffic Facilities Program. The works would be subject to the approval of the Traffic Committee. Provided the Committee has no significant changes to the proposal, the works would be completed within approximately 3-4 months of Council’s approval.


ITEM 4 (continued)


RECOMMENDATION: (a) That Council endorse changes to regulatory signage and new parking controls

at Eastwood Station Interchange located on West Parade, Eastwood, including the provision of a new Kiss and Ride zone, and the provision of short term parking spaces as outlined in this report.

(b) That Council endorse the preparation and of a community awareness program

and activities on the changes to the Eastwood Station Interchange.

ATTACHMENTS There are no attachments for this report. Report Prepared By: Anita Leighton Team Leader - Business Administration Report Approved By: Leon Marskell Manager - Regulatory Services Meryl Bishop Acting Group Manager - Environment and Planning


ITEM 4 (continued)


Context

Eastwood Railway Station services a high volume of community members on a daily basis. There is significant and ongoing demand for legal and safe parking and drop-off options around the station and it is a high traffic area servicing buses, cars and pedestrians. Of the current local railway stations in the City of Ryde Eastwood Station has been identified as in particular need of solutions to address limited short term parking spaces on the basis of the following considerations:

A high volume of community members access Eastwood Station on a daily basis, with significant and ongoing demand for legal and safe parking and drop-off options around the station; and

Strong community concerns have been raised in relation to the lack of drop off areas and short term parking options at Eastwood Station.

Both the Mayoral Minute and Notice of Motion identify that Eastwood Station is in particular need of attention.

Discussion

The current arrangements in place at Eastwood Station include a mix of traffic and parking controls within the interchange and on West Parade: No Stopping around the pedestrian crossing, roundabout and intersections. Bus and Taxi Zones. No Parking on the west side of the road (West Parade). Parking bays with various restrictions, including disabled.

(Note: Council Traffic Engineers are arranging a diagram of the existing parking arrangements.)

There is a significant lack of and high demand for legal and safe parking and drop-off options around the station.

Council is constrained by the current configuration of the interchange and surrounding traffic facilities (such as the existing roundabout and pedestrian crossing to the north west of the station). In addition, some of the existing spaces and the adjacent land surrounding the Eastwood Railway Station is owned by Rail Corp and not Council. There is no capacity for the provision of additional spaces on this land.

Council in consultation with Rail Corp have amended the current parking arrangements through converting spaces that were once used by Rail Corp staff to public parking. Council can also further supplement these spaces with additional parking on Council’s land by re-configuring the parking and traffic controls currently in place around Eastwood Railway Station. Specifically, following a review of the site, it has been determined that the current no stopping area on West Parade can safely be converted to an expanded Kiss and Ride facility.


ITEM 4 (continued)


The following changes to improve the parking situation of the area around the station are proposed: Expansion of the Kiss and Ride facilities from 1 space to 3 spaces and re-

location to the north east of the interchange entrance.

Introduction of six (6) 1/4 hour parking spaces on the north/west side of the interchange (replacing spaces currently designated for all day parking).

Introduction of seven (7) 1 hour parking spaces on the south/west side of the

interchange (replacing spaces currently designated for all day parking). Realignment of the No Stopping signage at the Pedestrian Crossing to facilitate

clearer/safer sight lines for drivers. The proposed changes are illustrated in the following diagrams.

Current Kiss and Ride Proposed Kiss and Ride

Proposed 1/4 hr P Parking Proposed I hr P Parking


ITEM 4 (continued)


Proposed Location of Regulatory Signs


ITEM 4 (continued)


To assist commuters and to clarify the location of the permitted Kiss and Ride zones, it is proposed that additional road and pavement markings be implemented. The implementation of these new arrangements would require the approval of the Ryde Traffic Committee and the Works & Community Committee. If Council endorses the recommendation of this report a report will be put to the next Ryde Traffic Committee for approval on the 27th November 2014. Consultation Consultation has been undertaken with a variety of stakeholders including: Urban Planning Unit, Assets Systems Unit, including the Traffic & Governance Section, Ranger and Parking Services, and Transport NSW and Sydney Trains

Feedback received from all parties confirmed the need for an immediate short term solution to address the lack of short term parking at Eastwood Station. Pedestrian safety concerns at the crossing were also noted. During this consultation it was also agreed by all parties that a number community awareness activities targeting drivers and commuters would assist the smooth and safe implementation of any new arrangements and would also further promote the safe operation of the interchange. These activities would include six (6) community information sessions to be undertaken at Eastwood Railway Station, with three (3) morning and three (3) afternoon sessions. A printed map on an A-frame sign and flyers will also be used. Transport NSW and Sydney Trains noted that given funding limitations it would be prudent to focus efforts on the area most in need of improvement and that Eastwood Station would be the most suitable station. In addition to the current parking pressures faced at Eastwood Station, Transport NSW and Sydney Trains advised that they are planning to undertake works to their assets at this location (cosmetic works, minor upgrades, and new signage) and noted that any improvements to parking and access would complement their activities and maximise the benefits to the community. Council’s Service Unit Manager - Asset Systems Unit also noted that a review of every station across City of Ryde is resource intensive, would require significant capital investment, and would take a significant amount of time to deliver. Focusing on Eastwood represents a more achievable and cost effective opportunity for immediate improvements and is also within Council’s current budget and project management capacity.


ITEM 4 (continued)


Financial Implications It estimated that the proposed works and commuter awareness activities will cost up to $10,000, which will be financed through Council’s existing Traffic Facilities Program, subject to the approval of the Traffic Committee. The funding source and the implementation of the works in the 2014/15 financial year have been confirmed by the Assets System Unit.



5 STORMWATER CAPITAL WORKS PROGRAM

Report prepared by: Acting Section Manager - Stormwater and Catchments File No.: GRP/09/3/11 - BP14/824

REPORT SUMMARY The report identifies recommended new projects and adjustments to listed projects within the Stormwater Improvement Works and Stormwater Asset Replacement Renewal Programs in the 2014 to 2018 Delivery Plan. The adjustments have been made to ensure appropriate management of Council’s assets, and to mitigate against foreseeable risks. The changes will not impact the overall funding of the four year program. Stormwater Improvement Works Program two projects are being brought forward from 2015/16 to 2014/2015: East Parade Delange Road (to be transferred to Stormwater Asset Replacement Renewal Program) CCTV Investigation of Pits & Pipes is an integral part of the stormwater investigation process and it is proposed to increase the focus in this area by introducing a new project into the Stormwater Improvement Works Renewal Program with the view to continue this in the future years. Identification of dilapidated pits is critical to ensure that stormwater systems remain viable it is intended to additionally include the Pit Replacement Program in 2014/15 within the Stormwater Asset Replacement Renewal Program. This allows Council to address the current backlog of dilapidated pits.

RECOMMENDATION: (a) That Council approves the change in the delivery plan schedule of works in

bringing forward East Parade and Delange Road. (b) That Council allocate an additional amount $130,000, from the Stormwater

Management Service Charge Reserve for the Stormwater Improvements Works Renewal Program, for funding works brought forward and also the CCTV investigations project.

(c) That Council allocate an additional amount $100,000, with $89,000 from the

Stormwater Management Service Charge Reserve and $11,000 from the Section 94 Stormwater Contributions, for the Stormwater Asset Replacement Renewal Program, for pit replacements.


ITEM 5 (continued)


ATTACHMENTS There are no attachments for this report. Report Prepared By: Charles Mahfoud Acting Section Manager - Stormwater and Catchments Report Approved By: Anthony Ogle Service Unit Manager - Asset Systems George Dedes Group Manager - Public Works


ITEM 5 (continued)


Discussion The following amendments are proposed to the listed projects within the Stormwater Asset Replacement Renewal & Stormwater Improvement Works Renewal Programs in the delivery plan. Bring Forward: Due to budget constraints, East Parade and Delange Road were deferred from 2014/15 to 2015/16. However, these sites were inspected via CCTV and after review, it was determined that the assets had deteriorated at a greater pace than expected and are now required to be brought forward as they pose a significant risk. It is therefore recommended to bring these projects forward to 2014/15. Funds for Delange Road are to be transferred from Melba Drive as the scope of works for this project has been reduced in this financial year to design only. The funds for East Parade are to be brought forward from 2015/16 from the Stormwater Manager Service Charge Reserve. Both projects have been designed and can commence if approved. Staged Projects Melba Drive was identified in the current plan. This is a large project which requires extensive community consultation with residents and the local bush care group. It involves the rehabilitation of the creek in Portius Park and the reconstruction of the piped drainage network. The bush care group is very active in this area. They have made enquires to Council in this regard as they are unable to undertake necessary noxious weed control, as well as other activities, until the stormwater issue is rectified. In this regard, it is proposed to stage the project over two financial years. 2014/15 is allocated to consultation and design and 2015/16 for construction. The project funding for this year will be used to construct East Parade. This will ensure that the stakeholders, bush care group and residents can all provide input during the design process. Pit Replacement is required in 2014/15 in order to address some of the backlog of pits that are to be replaced due to damage and dilapidation. It is proposed to bring forward $100,000 from 2015/16 so that the replacement of pits can commence earlier than anticipated, achieving a greater outcome. Additional Item It is proposed to add an additional item under the Stormwater Improvement Works program. Each year, the Road Kerb Renewal program has a budget allocation for ‘Pavement Testing & Design’ for the following financial year.


ITEM 5 (continued)


A similar item is proposed for the Stormwater Improvement Works program so that any required CCTV investigations can be carried out. By having the CCTV investigations carried out a year earlier, designs can be completed, and work can be scheduled to commence at the start of the financial year. It is recommended to establish the project within this program with an allocation of $50,000 and is to be funded from the Stormwater Manager Service Charge Reserve. Financial Implications Should Council resolve to undertake this work, it will result in the following financial impact:

Program Current

approved budget

Estimated cost

(Deficit)

Stormwater Improvement Works - Renewal

$1,092,730 $1,222,727 ($130,000)

Stormwater Asset Replacement Renewal

$764,909 $864,909 ($100,000)

This report is recommending increasing the funds allocated for these works, by the amounts shown from the Section 94 Stormwater Reserve and the Stormwater Management Service Charge Reserve (11% of the Asset Replacement Program only) respectively. Council’s Chief Financial Officer has advised that there are sufficient funds available in the two reserves. Options Council may decide not to bring these works forward, in which case there will be no financial impact, but may pose a significant risk to Council.



6 SPORTSFIELD LIGHTING RENEWAL PROJECTS

Report prepared by: Section Manager - Sport and Recreation File No.: GRP/09/4/10 - BP14/963

REPORT SUMMARY There are two planning pathway options that Council can consider for any works associated with upgrading of the existing sports field lighting: Development Application or the State Environmental Planning Policy (Infrastructure) 2007 (ISEPP) process. This report recommends that Council proceed with ISEPP planning pathway for any future sports field renewal works, as prescribed under the Ryde Local Environmental Plan and ISEPP. Utilising the ISEPP planning pathway will allow for the sports field renewal projects to be completed in a shorter timeframe than that which would occur through the Development Application process. This planning pathway is considered appropriate as it will only be utilised for the upgrading of infrastructure on those fields where sports field lighting already exists. It will also only be used in scenarios where there will be no change in the type or hours of use. For example, if a field is only used for training until 9.30pm, this would not change when lighting is upgraded utilising the ISEPP planning pathway. Any future proposal to change the type or hours of use for a sports field would be subject to the Development Application process. Therefore, the change in activity on and around the sports field where the lighting is upgraded is expected to be minimal. The completion of a Review of Environmental Factors (REF) which is required under the ISEPP planning pathway, will ensure due consideration is given to the impact that the works may have on the surrounding environment and its features. The majority of the City of Ryde’s sports field lighting was installed between 1970 and 1990. There are currently 55 sports fields in the City of Ryde, of which 24 have sports field lighting. An audit of the lighting undertaken by Council indicated that only six complied with the recommended standards with regard to brightness (lux) and uniformity (no darker and brighter areas). Four fields have subsequently had lighting installed or upgraded to the current Australian standards. Therefore, lighting at 14 sports fields does not currently comply with the existing Australian Standards for either lighting level or lighting uniformity. The detail of these sport fields are outlined in the body of the report. Council has allocated funds for the renewal of its sports field lighting in its Open Space Sport and Recreation Capital Works Program. These works will: Upgrade lighting to comply with relevant Australian Standards;


ITEM 6 (continued)


Provide the ability to more effectively utilise the playing field areas within their sustainable capacity;

Reduce environmental impacts by taking advantage of improved technologies

to reduce energy consumption; and Provide lighting levels that cater for the community sporting group needs in line

with the sports governing body requirements. Over recent years, Council has undertaken a number of sports field lighting expansion projects where parks with no existing lighting have had, or are proposed to have, new sports field lighting installed. On each of these occasions, a Development Application has been submitted for these works. This has assisted Council in working through the community interest that these projects typically generate. Council is now moving onto renewal projects that are dealing mainly with ageing infrastructure and bringing the existing sports field lighting to the compliance requirements of the relevant Australian Standards and sporting codes.

RECOMMENDATION: That Council endorse the completion of future sports field lighting renewal projects for the existing times and type of activity at the sport fields outlined in the body of this report, as development without consent, as prescribed under the Ryde Local Environmental Plan and State Environment Planning Policy (Infrastructure) 2007.

ATTACHMENTS There are no attachments for this report. Report Prepared By: Simon James Section Manager - Sport and Recreation Report Approved By: Tatjana Domazet Service Unit Manager - Open Space Baharak Sahebekhtiari Acting Group Manager - Community Life


ITEM 6 (continued)


Background Council has recently undertaken capital works projects for the installation of new sports field lighting at Magdala Park, will soon be constructing new sports field lighting at Waterloo Park and has submitted a Development Application to install new sports field lighting at Morrison Bay Park. On each of these occasions a Development Application has been submitted which has assisted in managing the community interest that is generated through proposals for new sports field lighting in parks. The focus for Council in the near future will be on projects where existing lighting is upgraded to meet relevant Australian standards and sporting code requirements and needs. Council has committed to the outcome of ‘A City of Wellbeing’ with the goal that our residents are encouraged and supported to live healthy and active lives’. Council’s Delivery Plan, under the Open Space Sport and Recreation Program, has identified funding for sports field lighting renewal projects. This is for the purpose of upgrading existing lighting to be compliant with the relevant Australian Standards. The need for these works was identified following an audit of the existing lighting levels across the 23 (at that time) sports fields. The majority of the City of Ryde’s sports field lighting was installed between 1970 and 1990. In 2002, the Australian Standard AS 2560.2.3 Sports Lighting for Football (All Codes) was released which outlines a requirement that sports floodlighting should have a minimum average lighting level (brightness) of 50 lux and a level of uniformity (no dark patches) of 0.3 for amateur level training. The provision of this level of lighting is consistent with Council’s adopted Park Strategy, “Integrated Open Space Plan”, which aims to provide suitable active recreation facilities for community level sport. Council’s Four Year Delivery Plan includes the update to the sports field lighting for the following parks: Ryde Park (in progress) Eastwood Park (2015/16) ELS Hall Park #1 (2016/17) In addition, the Gladesville Hornsby Football Association (GHFA) has approached Council to upgrade sports field lighting at Christie Park #1 and #2. This project is proposed to be fully funded by the GHFA. The table below outlines all parks that have existing lighting that do not meet the current Australian Standards and will be due for an upgrade, at some stage in the future, subject to funding availability.


ITEM 6 (continued)


Field Sporting Codes requiring lights

Type of Use Winter/Summer

Required Lighting Levels

Times of Use

Funding

Eastwood Park Lower

Soccer, Flying Disk

Training and social

sport at night

No Change 4.00pm to 10.00pm

2015/16

Eastwood Park Upper

Soccer, Flying Disk

Training and social

sport at night


2015/16

ELS Hall Park #1

Flying Disk, Rugby League, Soccer, AFL

Training and competition games

at night


2016/17

Christie Park #1 Soccer Training at night and competition games

Upgrade from 100 to 200 Lux

5.00pm to 9.30pm

User Group

Christie Park #2 Soccer Training and Social

Sport at night

Upgrade from 50 to 100 Lux

5.00pm to 9.30pm

To be scheduled

Meadowbank #2 Soccer Training and Social

Sport at night


To be scheduled


Sport at night


To be scheduled


Sport at night


To be scheduled

Meadowbank #7 Oztag and Soccer

Training and Social

Sport at night


To be scheduled

Meadowbank #8 Oztag and Soccer

Training and Social

Sport at night


To be scheduled

Meadowbank #9 Soccer Training at night No Change 4.30pm to 9.30pm

To be scheduled

North Ryde Park Soccer Training at night No Change 4.00pm to 10.00pm

To be scheduled

Westminster Park

Soccer Training and Social

Sport at night


To be scheduled

Discussion In the past, community sporting groups funded and managed the construction of some of the existing lighting servicing sporting fields in Ryde. This has resulted in a wide range and number of poles erected, and in some cases, not having adequate lighting to the full area of the field. Due to the change in the Australian Standards in 2002, and in order to achieve full compliance with the Standards, Council may need to change the height, location and/or a number of poles to ensure the lighting level provided to the field is compliant.


ITEM 6 (continued)


It is proposed for Council to utilise the ISEPP planning pathway where there will be no change in the type of use of the field (for example, lighting for competition games will not be added at a ground where competition games are not currently played at). However, as some of the governing bodies, i.e. Football NSW, have changed the lighting level requirements for their competition games (from 100 lux to 200 lux), the lux levels to the field may need to increase to meet this requirement. As a result, sports field renewal projects may include works such as: The installation of additional poles to ensure the Australian Standards for

uniformity of lighting across the playing/training field area is achieved.

The increase of pole heights to ensure the Australian Standards for light spill and uniformity of lighting across the playing/training field area is achieved.

The upgrade of lux levels to meet the sporting governing bodies required standards for competition use.

Due to what is considered to be the relatively minor nature of these works (as the parks currently have sports field lighting) and in addition to the benefits detailed later in this report, it is recommended that Council proceed with any future sports field lighting renewal works as development without consent, as prescribed under the Ryde Local Environmental Plan and State Environment Planning Policy (Infrastructure) 2007. Planning Considerations State Environment Planning Policy (Infrastructure) 2007, under Clause 65, allows for development without consent for lighting on the public reserve, as long as it is in accordance with Australian Standards. Council staff have noted that there are a number of other Councils, including member Councils from the Northern Sydney Regional Organisation of Councils (NSROC) Ku-Ring-Gai and Hornsby Shire Councils, that install new sports field lighting under the planning provisions of the State Environmental Planning Policy (Infrastructure) 2007. Clause 65, Development permitted without consent as outlined below:

(3) Development for any of the following purposes may be carried out by or on behalf of a council without consent on a public reserve under the control of or vested in the council:

(d) lighting, if light spill and artificial sky glow is minimised in accordance

with AS/NZS 1158: 2007, Lighting for Roads and Public Spaces


ITEM 6 (continued)


As part of an assessment carried out under Part 5 of the Environmental Planning and Assessment Act, Council will need to prepare a Review of Environmental Factors (REF). An REF examines the significance of likely environmental impacts of a proposal and identifies measures required to mitigate any adverse impacts to the environment. In addition, to allow for any site specific matters to be fully considered, additional impact assessment reports may be completed where applicable, around the following issues:

Heritage; Flora and fauna considerations; Traffic and parking impact; Acoustic assessment.

Appropriately qualified consultants would then independently review the REF to assess if the relevant legislative requirements have been met; the planning process undertaken and the approval path meets the necessary planning requirements. This will then be considered by the relevant senior staff prior to the project proceeding.

The upgrade of lighting to the relevant Australian Standards is permissible under the Plans of Management applicable to all parks that have existing lighting. Benefits of the Proposal

Utilising the ISEPP planning pathway will allow for the sports field renewal projects to proceed in a timely and efficient manner while the completion of an REF will ensure due consideration is given to the impact that the works will have on the surrounding environment and its features. This will also reduce the cost of delivering these projects, as DA fees and external consultant fees may no longer be required. Furthermore, the community user groups will receive a quicker delivery of improved infrastructure thus allowing Council to more efficiently and effectively respond to the needs of the sporting community and provide safer and improved sporting facilities.

Currently, when Council submits a DA for any sports field lighting works the associated DA fee is applied. Following its lodgement and the public exhibition period, an external planning consultant is engaged to review the application at a significant cost. Extensive Council staff resources are also required in preparing the information to be lodged as part of the DA and then in responding to matters as they arise through the assessment process and then reporting each matter to Council. In addition to the cost and time saving to Council by utilising the ISEPP planning pathway, the actual works in upgrading the ageing sports field lighting infrastructure will result in the following benefits.


ITEM 6 (continued)


Meet safety and compliance standards

Undertaking these works will ensure current compliance standards are met across all currently floodlit facilities, as funding becomes available. These works will ensure the recommended average lux level for amateur/semi-professional training (50 Lux) is met and the required uniformity lighting level across the field of 0.3 achieved (i.e. the darkest area is not less than one third of the brightest area). Minimise environmental impacts

As a majority of the sports lighting infrastructure within the City of Ryde is more than twenty years old, the upgrade of existing lighting infrastructure will introduce more energy efficient globes, improved reflectors, better designs, reduced light spill and witching controls for improved functionality. Recent technical advancements provide an opportunity to improve safety standards and minimise the environmental impact of sports lighting concurrently.

Sustainable use of Council’s Sportsgrounds

Improvements to floodlighting will promote more sustainable usage of existing floodlit sports fields. A poorly lit sportsground results in areas of concentrated use, whilst an effectively lit field enables the user to spread the training across the whole field and avoid intensive use of well-lit or high use (goalmouths) areas. Risks

Sports field lighting projects typically generate a significant level of community interest. There is a risk that the local residents surrounding those sporting fields where the renewal of the lighting occurs will be opposed to the works. Previously matters such as traffic, noise and light spill have been the main issues raised by residents surrounding the parks. The ISEPP planning pathway is only proposed to be utilised where there is existing lighting for a sports field and where there is no change to the type of use for the field, therefore the change in the amount of traffic or noise due to these works will be minimal. The design and construction for the lighting on the fields will be undertaken in accordance with the relevant Australian Standards for light spill and there will be no significant change to the amount of traffic or noise associated with use of the field. The process of preparing an REF will enable any significant local issues to be identified and appropriate consideration given to ensure they are adequately addressed.

Residents would be notified prior to the works being carried out however there would not be a process where they are able to make submissions for or against the project. The process of completing an REF and obtaining internal approval for the works to proceed will ensure that Council adequately considers any relevant matters and appropriately addresses them.


ITEM 6 (continued)


Financial Implications Adoption of the recommendation will have a positive financial impact. It will reduce the need for a Development Application fee to be paid and reduce staff resources required for the planning stages of this process. Council has allocated $610,000 for these upgrade works in its Four Year Delivery Plan and contributions from user groups will be sought to expand the number of locations where works are completed. Options That Council complete a Development Application for all future sports field lighting renewal projects. Undertaking this process will mean that these projects will be more resource intensive, costly and extend the timeframe for completion. This may mean that the expectation of user groups in completing these projects in a timely manner are not met and they become frustrated with Council.

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