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Agenda: Corporate & Works Committee

Date: Monday 2 February 2015

Time: 6.00pm

Outline of Meeting Protocol & Procedure:

The Chairperson will call the Meeting to order and ask the Committee/Staff to present apologies or late

correspondence.

The Chairperson will commence the Order of Business as shown in the Index to the Agenda.

At the beginning of each item the Chairperson will ask whether a member(s) of the public wish to address the

Committee.

If person(s) wish to address the Committee, they are allowed four (4) minutes in which to do so. Please direct

comments to the issues at hand.

If there are persons representing both sides of a matter (eg applicant/objector), the person(s) against the

recommendation speak first.

At the conclusion of the allotted four (4) minutes, the speaker resumes his/her seat and takes no further part in

the debate unless specifically called to do so by the Chairperson.

If there is more than one (1) person wishing to address the Committee from the same side of the debate, the

Chairperson will request that where possible a spokesperson be nominated to represent the parties.

The Chairperson has the discretion whether to continue to accept speakers from the floor.

After considering any submissions the Committee will debate the matter (if necessary), and arrive at a

recommendation (R items which proceed to Full Council) or a resolution (D items for which the Committee has

delegated authority).

Recommendation only to the Full Council:

Such matters as are specified in Section 377 of the Local Government Act and within the ambit of the

Committee considerations.

The voting of money for expenditure on works, services and operations.

Rates, Fees and Charges.

Donations

Matters which involve broad strategic or policy initiatives within responsibilities of the Committee.

Matters not within the specified functions of the Committee.

Asset Rationalisation.

Corporate Operations:-

- Statutory Reporting;

- Adoption of Council's Community Strategic Plan, Delivery Program and Operational Plan;

- Delegations; and

- Policies.

Tenders as per Regulation requirements.

Leases required to be determined by Full Council by specific legislative requirements

Matters reserved by individual Councillors in accordance with any Council policy on "safeguards" and

substantive changes.

Delegated Authority:

General financial and corporate management of the Council, except those specifically excluded by statute, by

Council direction or delegated specifically to another Committee.

Note: This not to limit the discretions of nominated staff members exercising Delegated Authorities granted by

the Council.

Statutory reviews of Council's Delivery Program and Operational Plan;

Finance Regulations, including:-

- Authorisation of expenditures within budgetary provisions where not delegated;

- Quarterly review of Budget Review Statements;

- Quarterly and other reports on Works and Services provision; and

- Writing off of rates, fees and charges because of non-rateability, bad debts, and impracticality of

collection.

Auditing.

Property Management.

Asset Management.

Works and Services - Monitoring and Implementations.

Legal Matters and Legal Register.

Parks and Reserves Management.

Infrastructure Management, Design and Investigation.

To require such investigations, reports or actions as considered necessary in respect of matters contained within

the Business Agenda (and as may be limited by specific Council resolution).

Confirmation of the Minutes of its Meetings.

Any other matter falling within the responsibility of the Corporate and Works Committee and not restricted by

the Local Government Act or required to be a Recommendation to Full Council as listed above.

Committee Membership: 7 Councillors

Quorum: The quorum for a Committee meeting is 4 Councillors.

H:\Corporate & Works Committee\AGENDAS\2015\feb2-15c&wage.docx

WOOLLAHRA MUNICIPAL COUNCIL

Notice of Meeting

27 January 2015

To: Her Worship the Mayor, Councillor Toni Zeltzer ex-officio

Councillors Deborah Thomas (Chair)

Anthony Boskovitz

Peter Cavanagh

Andrew Petrie

Matthew Robertson

Susan Wynne

Jeff Zulman (Deputy Chair)

Dear Councillors

Corporate & Works Committee Meeting – 2 February 2015

In accordance with the provisions of the Local Government Act 1993, I request your

attendance at a Meeting of the Council’s Corporate and Works Committee to be held in

the Council Chambers, 536 New South Head Road, Double Bay, on Monday 2

February 2015 at 6.00pm.

Gary James

General Manager


Additional Information Relating to

Committee Matters

Site Inspection

Other Matters

Woollahra Municipal Council

Corporate & Works Committee 2 February 2015

H:\Corporate & Works Committee\AGENDAS\2015\feb2-15c&wage.docx Page 1 of 28

Meeting Agenda

Item

Subject

Pages

1

2

3

Leave of Absence and Apologies

Late Correspondence Note Council resolution of 27 June 2011 to read late correspondence in conjunction

with the relevant Agenda Item Declarations of Interest

Items to be Decided by this Committee using its Delegated Authority

D1 Confirmation of Minutes of Meeting held on 8 December 2014 1

D2 Monthly Financial Report – December 2014 – 349.G 2

D3 Disclosure of Interest Returns Submitted by Designated Employees

During the Period October to December 2014 – SC524

13

Items to be Submitted to the Council for Decision

with Recommendations from this Committee

R1 William Street Paddington – Streetscape Upgrade Project – Tender

No. SC2560

16




Item No: D1 Delegated to Committee

Subject: Confirmation of minutes of meeting held on 8 December 2014

Author: Craig Bennett, Manager – Governance & Council Support

File No: See Council Minutes

Reason for Report: The Minutes of the Meeting of Monday 8 December 2014 were previously

circulated. In accordance with the guidelines for Committees’ operations it

is now necessary that those Minutes be formally taken as read and

confirmed.

Recommendation:

That the Minutes of the Corporate and Works Committee Meeting of 8 December 2014 be taken as

read and confirmed.

Craig Bennett

Manager – Governance & Council Support





Subject: Monthly Financial Report - December 2014

Author: Don Johnston, Chief Financial Officer

File No: 349.G

Reason for Report: To present the monthly financial report for December 2014

Recommendation:

That the Committee:

A. Receive and note the Monthly Financial Report – December 2014.

B. Note that Council’s 12 months weighted average return on its direct investment portfolio of

3.51% continues to exceed the December 2014 benchmark 90 day term deposit index of

3.08%.

C. Note that the total interest earned year to date to December 2014 of $856k is slightly ahead of

the revised forecast of the 2014/15 Budget of $836k for the same period.

Background:

Clause 212 of the Local Government (General) Regulation 2005 requires the responsible accounting

officer (Council’s Chief Financial Officer) to provide the Council with a monthly report setting out

details of all money that the Council has invested.

The Monthly Financial Report for December 2014 is submitted to the Committee for consideration

and includes the following:

Investment Transactions for the Month

Summary of Receipts, Payments and Bank Balance

Summary of Investments

Details of Investment Portfolio

Statement of Investment Policy Compliance

Charts:

Weighted Average Maturity and Weighted Average Returns

Weighted Average Returns v Australian 90 day Term Deposit Index

Actual Interest Earned v Original Budget & Revised Forecast

Maturity Profile Chart

Movements in Book Value of Investments

Quarterly update on Arrears of Rents & Fees.




Investment Transactions for the Month

Date Transaction Description Amount ($) 30 Nov Book Value of Investments Held 61,124,100.29

Various Net Movement Net Movement in Online Savings Cash Accounts 2,995,669.17

Various Net Movement Net Movement in UBS Cash Management Trust Account

(Coupon payments + UBS interest + Deposits– UBS Fees)

68.53

Net Change in Portfolio 2,995,737.70

31 Dec Book Value of Investments Held 64,119,837.99

Commentary:

There were no investment maturities or purchases during the month of December. The $3M

increase in the portfolio was largely attributable to the $7.4M instalment payment received on the

sale of O’Dea Avenue Depot offset by a number of significant periodic payments including GST

paid for November (including GST on 9A Cooper Park Road sale), statutory contribution to Fire &

Rescue NSW, loan repayments and a Workers’ Compensation premium instalment. The overall net

surplus generated by these transactions was transferred into the Online Savings Cash Account.

Investment Working Party Update

The team at Piper Alderman that have carriage of both the Lehman and Oakvale matters has moved

to Squire Patton Boggs (Squire PB). This necessitated a number of administrative processes

including new retainers, file transfer instructions and payment instructions.

Following the successful outcome of the Oakvale mediation which took place on 21 November, the

directions hearing set down for December was adjourned to January in anticipation of the matter

being settled. A recent update from Squire PB advised of a delay in the finalisation of the

settlement deed with Oakvale’s and the insurers’ solicitors seeking a four week adjournment to

allow the finalisation of the deed. At the directions hearing on 20 January 2015 his Honour Justice

Foster made the following orders:

1. The proceedings be adjourned to 9.30am on 18 February 2015.

2. Liberty to apply on 3 days’ notice or on such shorter notice as a Judge may allow.

His Honour specifically requested Squire PB to advise all other parties that he expected the matter

to be finalised before the next listing to avoid the need for any further listings.

In relation to the Lehman matter, when requesting an updated Authority to Liquidator to Pay

Dividend, Squire PB advised that the liquidators have indicated that they may declare an interim

dividend within the next few months.

Further updates in relation to both matters will be provided as they come to hand.




Commentary:

This statement presents Council’s bank reconciliation as at 31 December 2014. The top ten receipt and payment items

are provided in the report. Excluding investment transactions, receipts exceeded payments for the month by some $3m.

This is inclusive of a further instalment payment received for the O’Dea Avenue Depot offset by a number of periodic

payments.

Summary of Receipts, Payments and Bank Balance

Cash Book Balance as at 30 November 2014 26,921.73

Receipts

Rates 3,287,097.50

Transfers In from At Call Accounts 6,890,000.00

Other 10,793,832.12

Total Receipts 20,970,929.62

Description Amount

Deposits on Property Sales 7,400,000.00

Parking Fines 531,635.23

Deposits & Bonds 486,693.50

Sundry Debtors 430,598.48

S.94A Contributions 205,979.29

Trade Waste Debtors 162,656.00

Sale of Plant and Vehicles 148,010.00

Parking Meter Charges 141,423.42

Pensioner Rebate Subsidy 136,430.39

Development Application Fees 101,095.38

Payments - Cheque

Cheque Payments -687,551.20

Cancelled Cheques 5,472.15

Total Cheque Payments for period -682,079.05

Cheque No Cheque Date Payee Description Amount

221301 19/12/2014 Corporation Sole EPA Act Statutory Contribution - Dept of Planning -213,080.25

221360 22/12/2014 Department of Lands Valuer General - valuation fees -80,485.82

221355 19/12/2014 Commercial Christmas Services Installation and removal of Christmas trees -64,735.00

221296 19/12/2014 AGL Sydney Street lighting and general electricity charges - Nov'14 -47,125.15

221245 10/12/2014 Withheld Refund of security deposit -39,163.03



221289 11/12/2014 Sydney Water Water rates - Oct/Dec'14 -12,394.25


221277 11/12/2014 Local Land Services Sydney Harbour Catchment Water Quality Project -11,000.00

Payments - EFT

EFT Payments -7,532,297.37

Returned EFTs

Total EFT Payments for period -7,532,297.37

Reference EFT Date Payee Description Amount

47502 19/12/2014 Australian Taxation Office Net GST payable on Nov'14 BAS -804,761.00

47607 19/12/2014 Ministry for Police & Emergency Services Statutory contribution - Fire & Rescue NSW 3rd qtr -634,644.43

21214 2/12/2014 National Australia Bank Loan repayment - principal and interest -482,813.26

47272 2/12/2014 StateCover Mutual Limited Workers comp premium Jun'14-Jun'15 2nd instal -350,678.53

47326 4/12/2014 KK Consultants Pty Ltd Gen w orks - Military Rd, Watsons Bay -340,009.62

47659 24/12/2014 SITA Australia Pty Ltd Tipping charges - 24/10 - 17/11 -335,182.50

47571 19/12/2014 Holdsw orth St Community Centre Grant funding - 3rd qtr -226,622.83

47463 11/12/2014 SITA Australia Pty Ltd Tipping charges - 1/10 - 17/10 -219,469.59

47641 19/12/2014 United Resource Management Group Pty Ltd Recycling contract - Nov'14 -204,969.78

47434 11/12/2014 Local Govt Super Scheme-Div.A Employer/employee super - Nov'14 -198,921.63

Payments - Direct Debits From Bank A/c

Payroll -2,084,776.79

PAYG Tax -684,395.00

Bank Charges -17,002.34

Transfers to At Call Accounts -9,870,000.00

Credit Cards -1,395.40

Councillors' fees -28,735.81

Total Direct Debits for period -12,686,305.34

Total Payments -20,900,681.76

Cash Book Balance as at 31 December 2014 97,169.59

Unpresented Cheques No of Cheques: 163 Value: 320,384.00

Outstanding Deposits & Miscellaneous Items 67,745.84

Reconciled Cash Book Balance as at 31 December 2014 485,299.43

Bank A/c Balance as at 31 December 2014 485,299.43

Unpresented Cheques > $30,000.00

Cheque No. Cheque Date Payee Description Amount

221301 19/12/2014 Corporation Sole EPA Act 213,080.25




INVESTMENTS AS AT 31 DECEMBER 2014 31/12/2014

CATEGORY

FACE

VALUE

$

BOOK VALUE

$

1. LEHMAN BROTHERS (formerly Grange Securities Ltd)

Funds previously under management 33,074 33,074

2. OAKVALE CAPITAL Limited

Funds previously under management 1,000,000 680,500

RATING CATEGORY

PURCHASE

DATE

MATURITY

DATE

TOTAL

TERM

(DAYS)

REMAINING

DAYS TO

MATURITY %

FACE

VALUE

$

BOOK VALUE

$

GOV'T

GUARANTEE

3. WMC DIRECT INVESTMENTS

TERM DEPOSITS: (in order of M aturity)

SUNCORP

TERM DEPOSIT 4/03/2014 5/01/2015 307 5 3.60 1,000,000 1,000,000 #

NATIONAL AUSTRALIA BANK

TERM DEPOSIT 11/03/2014 5/01/2015 300 5 3.72 2,000,000 2,000,000 #

ING DIRECT

TERM DEPOSIT 23/07/2014 19/01/2015 180 19 3.49 2,000,000 2,000,000 #


TERM DEPOSIT 31/03/2014 27/01/2015 302 27 3.67 2,000,000 2,000,000 #

ING DIRECT

TERM DEPOSIT 10/02/2014 10/02/2015 365 41 3.79 1,000,000 1,000,000 #

ANZ BANK

TERM DEPOSIT 17/11/2014 16/02/2015 91 47 3.37 3,000,000 3,000,000 #

BANKWEST

TERM DEPOSIT 17/11/2014 16/02/2015 91 47 3.40 3,000,000 3,000,000 #

BANK OF SYDNEY

TERM DEPOSIT 17/02/2014 17/02/2015 365 48 3.95 250,000 250,000 Guaranteed

BANKWEST

TERM DEPOSIT 25/11/2014 23/02/2015 90 54 3.40 1,000,000 1,000,000 #

BANKWEST

TERM DEPOSIT 27/11/2014 25/02/2015 90 56 3.50 2,000,000 2,000,000 #

BANKWEST

TERM DEPOSIT 29/08/2014 27/03/2015 210 86 3.35 1,000,000 1,000,000 #


TERM DEPOSIT 29/08/2014 27/03/2015 210 86 3.62 2,000,000 2,000,000 #

ANZ BANK

TERM DEPOSIT 29/08/2014 27/03/2015 210 86 3.21 2,000,000 2,000,000 #

BANKWEST

TERM DEPOSIT 29/08/2014 27/03/2015 210 86 3.35 1,000,000 1,000,000 #

RABODIRECT

TERM DEPOSIT 7/07/2014 3/04/2015 270 93 3.55 1,000,000 1,000,000 #

ST GEORGE

TERM DEPOSIT 7/11/2014 6/05/2015 180 126 3.35 2,000,000 2,000,000 #

BANKWEST

TERM DEPOSIT 7/11/2014 6/05/2015 180 126 3.45 2,000,000 2,000,000 #

ING DIRECT

TERM DEPOSIT 7/11/2014 6/05/2015 180 126 3.51 1,000,000 1,000,000 #


TERM DEPOSIT 27/10/2014 14/05/2015 199 134 3.53 2,000,000 2,000,000 #


TERM DEPOSIT 27/10/2014 14/05/2015 199 134 3.53 1,000,000 1,000,000 #

ING DIRECT

TERM DEPOSIT 17/11/2014 18/05/2015 182 138 3.51 1,000,000 1,000,000 #


TERM DEPOSIT 17/11/2014 18/05/2015 182 138 3.50 2,000,000 2,000,000 #

SUNCORP

TERM DEPOSIT 25/11/2014 25/05/2015 181 145 3.60 1,000,000 1,000,000 #


TERM DEPOSIT 2/06/2014 2/06/2015 365 153 3.65 1,000,000 1,000,000 #

BENDIGO/ADELAIDE BANK

TERM DEPOSIT 30/07/2014 30/07/2015 365 211 3.65 1,000,000 1,000,000 #

BENDIGO/ADELAIDE BANK

TERM DEPOSIT 31/07/2014 31/07/2015 365 212 3.65 1,000,000 1,000,000 #

ST GEORGE

TERM DEPOSIT 9/10/2014 5/08/2015 300 217 3.48 2,000,000 2,000,000 #

AM P BANK

TERM DEPOSIT 11/11/2014 10/08/2015 272 222 3.50 2,000,000 2,000,000 #

ANZ BANK

TERM DEPOSIT 26/09/2014 28/09/2015 367 271 3.51 2,000,000 2,000,000 #


TERM DEPOSIT 7/11/2014 6/11/2015 364 310 3.55 2,000,000 2,000,000 #

ANZ BANK

TERM DEPOSIT 7/11/2014 6/11/2015 364 310 3.47 3,000,000 3,000,000 #

COM M ONWEALTH BANK

FLOATING RATE NOTE** 5/03/2012 24/12/2015 1389 358 4.09 1,000,000 983,100 #

AT CALL:

COM M ONWEALTH BANK

ONLINE SAVER A/C 2.55 9,218,994 9,218,994 #

AMP BANK

31DAY NOTICE ACCT 3.30 2,904,170 2,904,170

ANZ BANK

11AM CALL ACCT 2.50 50,000 50,000 #

Total WMC Direct Investments 63,423,164 63,406,264

Weighted Average Days to Maturity of WMC Direct Investments 130.97

Weighted Average Return of WMC Direct Investments 3.51

PORTFOLIO TOTALS 64,456,238 64,119,838

# Covered under Council's Investment Policy

* Government Guaranteed deposits have been rated AAA

** BBSW + 1.05%p.a.

I hereby certify that the above investments have been made in accordance w ith Section 625 of the Local Government Act 1993,

Clause 212 of the Local Government (General) Regulation 2005 and Council's investment policy.

D. Johnston

CHIEF FINANCIAL OFFICER




INVESTMENTS PORTFOLIO AS AT 31 DECEMBER 2014

SecurityPolicy

RefClassification

Purchase

Date

Final

Maturity

Date

Face Value

(FV)

Total Purchase

PriceCurrent Book Value Notes

1. LEHMAN BROTHERS (formerly GRANGE SECURITIES)UBS Cash Management Trust Cash 33,074 33,074 33,074 2

Total Lehman Brothers 33,074 33,074 33,074

2. OAKVALE CAPITALEmeral Reverse Mortgage Series 2007-1 Class B Mortgage Backed 6/07/2007 6/07/2057 1,000,000 1,000,000 680,500 1

Total Oakvale Capital 1,000,000 1,000,000 680,500

3. WMC INVESTMENTSNational Bank (3.72% 300d) A1 TD 11/03/2014 5/01/2015 2,000,000 2,000,000 2,000,000 2

National Bank (3.67% 302d) A1 TD 31/03/2014 27/01/2015 2,000,000 2,000,000 2,000,000 2







ANZ Bank (3.37% 91d) A1 TD 17/11/2014 16/02/2015 3,000,000 3,000,000 3,000,000 2

ANZ Bank (3.21% 210d) A1 TD 29/08/2014 27/03/2015 2,000,000 2,000,000 2,000,000 2

ANZ Bank (3.51% 367d) A1 TD 26/09/2014 28/09/2015 2,000,000 2,000,000 2,000,000 2

ANZ Bank (3.47% 364d) A1 TD 7/11/2014 6/11/2015 3,000,000 3,000,000 3,000,000 2

St George - div of Westpac (3.35% 180d) A1 TD 7/11/2014 6/05/2015 2,000,000 2,000,000 2,000,000 2

St George - div of Westpac (3.48% 300d) A1 TD 9/10/2014 5/08/2015 2,000,000 2,000,000 2,000,000 2

Bankwest (3.40% 91d) A1 TD 17/11/2014 16/02/2015 3,000,000 3,000,000 3,000,000 2

Bankwest (3.40% 90d) A1 TD 25/11/2014 23/02/2015 1,000,000 1,000,000 1,000,000 2

Bankwest (3.50% 90d) A1 TD 27/11/2014 25/02/2015 2,000,000 2,000,000 2,000,000 2

Bankwest (3.35% 210d) A1 TD 29/08/2014 27/03/2015 1,000,000 1,000,000 1,000,000 2

Bankwest (3.35% 210d) A1 TD 29/08/2014 27/03/2015 1,000,000 1,000,000 1,000,000 2

Bankwest (3.45% 180d) A1 TD 7/11/2014 6/05/2015 2,000,000 2,000,000 2,000,000 2

Commonwealth Bank (BBSW + 1.05% 3 yrs) A1 FRN 5/03/2012 24/12/2015 1,000,000 976,400 983,100 2

Sub-total Tier 1 Deposits 39,000,000 38,976,400 38,983,100

ING Direct (3.49% 180d) A2 TD 23/07/2014 19/01/2015 2,000,000 2,000,000 2,000,000 2

ING Direct (3.79% 365d) A2 TD 10/02/2014 10/02/2015 1,000,000 1,000,000 1,000,000 2

ING Direct (3.51% 180d) A2 TD 7/11/2014 6/05/2015 1,000,000 1,000,000 1,000,000 2

ING Direct (3.51% 182d) A2 TD 17/11/2014 18/05/2015 1,000,000 1,000,000 1,000,000 2

AMP Bank (3.50% 272d) A2 TD 11/11/2014 10/08/2015 2,000,000 2,000,000 2,000,000 2


Rabo Direct (3.55% 270d) A3 TD 7/07/2014 3/04/2015 1,000,000 1,000,000 1,000,000 2

Suncorp (3.60% 307d) A3 TD 4/03/2014 5/01/2015 1,000,000 1,000,000 1,000,000 2

Suncorp (3.60% 181d) A3 TD 25/11/2014 25/05/2015 1,000,000 1,000,000 1,000,000 2

Bendigo/Adelaide Bank (3.65% 365d) A3 TD 30/07/2014 30/07/2015 1,000,000 1,000,000 1,000,000 2

Bendigo/Adelaide Bank (3.65% 365d) A3 TD 31/07/2014 31/07/2015 1,000,000 1,000,000 1,000,000 2


Bank of Sydney (3.95% 365d) B TD 17/02/2014 17/02/2015 250,000 250,000 250,000 2

Sub-total Govt Guaranteed Deposits 250,000 250,000 250,000

ANZ Bank 11am Call Account A1 Cash 50,000 50,000 50,000 2

CBA Online Saver A1 Cash 9,218,994 9,218,994 9,218,994 2

AMP 31 day Notice Account A2 Cash 2,904,170 2,904,170 2,904,170 2

Total WMC Investments 63,423,164 63,399,564 63,406,264

Total Portfolio 64,456,238 64,432,638 64,119,838

PORTFOLIO SUMMARISED BY CLASSIFICATIONFRN 1,000,000 976,400 983,100

Mortgage Backed 1,000,000 1,000,000 680,500

TD 50,250,000 50,250,000 50,250,000

Cash 12,206,238 12,206,238 12,206,238

64,456,238 64,432,638 64,119,838

1. Book Value (Fair Value) as at 30 June 2014

2. Face value of deposit / bank bill

FRN - Floating Rate Note

Mortgage Backed Security

Term Deposit Term Deposit is a money deposit at an approved deposit taking (ADI) institution for a fixed term at a fixed interest rate.

When the term is over it can be withdrawn or it can be held for another term.

Floating rate notes (FRNs) are bonds that have a variable coupon, equal to a money market reference rate, plus a

spread. The spread is a rate that remains constant. Almost all FRNs have quarterly coupons, i.e. they pay out interest

every three months.

A mortgage-backed security is an asset-backed security whose cash flows are backed by the principal and interest

payments of a set of mortgage loans. Payments are typically made monthly over the lifetime of the underlying loans.




The total amount held with the Commonwealth Bank exceeded the 25% threshold at month end as additional funds

were held At Call pending advice on the timing of GST obligations for the sale of O’Dea Avenue Depot. This has since

been resolved with funds now invested in term deposits.




Commentary:

The weighted average dropped during December with no new investments and existing portfolio

moving towards maturity.

Commentary:

The weighted average return remained at 3.51% with nil purchases or maturities during the month.

142 124

140 135

151 139

131

152

127

114 115

162

131

0

20

40

60

80

100

120

140

160

180

Days

Weighted Average Days to Maturity

3.87 3.84 3.81

3.76 3.75 3.72

3.633.60

3.493.45 3.47

3.51 3.51

3.20

3.30

3.40

3.50

3.60

3.70

3.80

3.90

4.00

% R

etu

rn

Weighted Average Return




Commentary:

This chart tracks Council’s weighted average return on its direct investment portfolio against a 90

day term deposit index. There was virtually no change for the month.

Commentary:

The Actual v. Budget chart has been updated to include the revised September Forecast following

the quarterly budget review and updated phasing based on actual receipt of asset sales proceeds

(originally budgeted to be investment from January 2015 onward). The total accrued interest year-

to-date to December of $856k is slightly ahead of the revised budget forecast of $836k.

3.87 3.84 3.81 3.76 3.75 3.72 3.63 3.60 3.49 3.45 3.47 3.51 3.51

3.30 3.28 3.25 3.24 3.22 3.19 3.19 3.14 3.12 3.11 3.10 3.09 3.08

0.00

0.50

1.00

1.50

2.00

2.50

3.00

3.50

4.00

4.50

% R

etu

rnWeighted Average Return v TD Index

Council TD Index

98223

367

513

674

856

109211

335463

583

717

987

1,232

1,498

1,756

2,015

2,284

109230

381535

681

836976

1,100

1,2401,379

1,5061,686

0

500

1,000

1,500

2,000

2,500

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Actual Interest Earned v Original Budget

$'000

Actual Original Budget Sept Forecast




Maturity Range $M Invested % of Portfolio

< 90 days 35.42 55.87

90 - 180 days 14.00 22.08

181 - 270 days 6.00 9.46

271 - 365 days 7.98 12.59

1 - 2 years 0.00 0.0

2 - 3 years 0.00 0.0

3 -5 years 0.00 0.0

63.40 100.0

Commentary:

The chart and table reflect Council’s position of generally rolling short term investments.

< 90 days, $35.42m, 55.87%90-180 days, $14.00m, 22.08%

181 - 270 days, $6.00m, 9.46%

271 - 365 days, $7.98m, 12.59% 1 - 2 YEARS, $0.0m, 0.0%

2 - 3 YEARS,$ 0m, 0.%3 -5 YEARS, $0m, 0%

Direct Investment Maturities




Movements in Book Value of Investments

Commentary:

The table above details any movements in Council’s portfolio formerly managed by Lehman

Brothers and Oakvale Capital along with Council’s direct investment floating rate note. It typically

includes the maturity or sale of securities, quarterly coupon payments and fair value (market)

adjustments. It will also include small payments of interest earned on Council’s cash management

accounts and the deduction of fees associated with Council’s safe custody arrangements.

There were no coupons due for December.

Arrears of Rents & Fees

The table below summarises the arrears (greater than 30 days) of rents and fees as at 31 December

2014. The Corporate & Works Committee has previously requested that this information be

provided on a quarterly basis along with details of any outstanding debts greater than $50,000.

Comparative information is also provided for the previous quarter and the same quarter last year.

Formerly managed by Lehman Brothers

Date Description Securities

UBS Cash

Management

Trust

Total

Book Value

30/06/2014 Balance brought forward 14,427.27 14,427.27

15/07/2014 CBA FRN - quarterly interest 9,400.00 23,827.27

23/07/2014 UBS Fee - Jun'14 management fee (61.22) 23,766.05

11/08/2014 UBS Fee - Jul'14 management fee (63.32) 23,702.73

9/09/2014 UBS Fee - Aug'14 management fee (63.72) 23,639.01

30/09/2014 Interest - UBS Cash Account 88.74 23,727.75

15/10/2014 CBA FRN - quarterly interest 9,400.00 33,127.75

16/10/2014 UBS Fee - Sep'14 management fee (59.44) 33,068.31

10/11/2014 UBS Fee - Oct'14 management fee (62.65) 33,005.66

5/12/2014 UBS Fee - Nov'14 management fee (61.10) 32,944.56

31/12/2014 Interest - UBS Cash Account 129.63 33,074.19

0.00 33,074.19

Formerly managed by Oakvale Capital

Securities

Blackrock

Managed Fund

Total

Book Value


680,500.00 0.00

Direct InvestmentsSecurities Total


983,100.00




The aging in the above table is based on invoice date.

The amount outstanding for greater than 90 days under the heading of ‘Environmental Health’

relates to health inspection fees which are extremely difficult to recover cost effectively.

Outstanding Rents and Fees Debts greater than $50,000

Of the $268,091 appearing in > 60 days for General debtors $168,299 relates an outstanding final

grant claim from Roads and Maritime Services for intersection and pedestrian refuge upgrade works

and the City of Sydney’s contribution towards Paddington Library ($67,469).

Don Johnston

Chief Financial Officer

Stephen Dunshea

Director Corporate Services

Annexures: Nil.

ARREARS

> 30 days > 60 days > 90 days

Dec'14 Sep'14 Dec'13 Dec'14 Sep'14 Dec'13 Dec'14 Sep'14 Dec'13

General 16,314,054 145,585 145,215 110,287 268,091 33,748 155,224 167,256 243,316 629,759

% of Total Revenue 1.0% 4.0% 3.1% 1.8% 0.9% 4.4% 1.1% 6.7% 17.8%

Environmental Health 92,319 14,930 2,400 773 1,840 720 11,366 18,655 24,089 19,530

% of Total Revenue 27.3% 20.0% 1.5% 3.4% 6.0% 21.6% 34.1% 200.6% 37.2%

Preschool 490,513 66,955 18,667 3,101 193 0 0 14,763 13,496 13,576

% of Total Revenue 16.4% 8.8% 0.8% 0.0% 0.0% 0.0% 3.6% 6.4% 3.3%

Trade Waste 1,243,949 125,184 44,794 26,410 640 28,420 750 59,749 72,121 34,244

% of Total Revenue 11.5% 8.4% 2.4% 0.1% 5.3% 0.1% 5.5% 13.4% 3.2%

Total 18,140,835 352,654 211,076 140,572 270,764 62,887 167,340 260,423 353,022 697,108

% of Total Revenue 2.1% 4.8% 2.8% 1.6% 1.4% 3.3% 1.6% 8.0% 13.7%

Type

Total Collectible

(14/15 Revenue +

Arrears)





Subject: Disclosure of Interest Returns submitted by designated employees

during the period October to December 2014

Author: Ailsa Crammond

File No: SC524

Reason for Report: To table the disclosure of interest returns that have been received by Council

during the period 1 October to 31 December 2014.

Recommendation:

A. That the Disclosure of Interest Returns of the new designated persons who were required to

submit a Primary Return during the period October to December 2014 be tabled.

B. That Council notes that the Primary Disclosure of Interest Returns have been submitted in

accordance with the requirements of the Local Government Act 1993.

Councillors and designated persons are required to lodge a primary disclosure of interest return

within three (3) months of becoming a Councillor or designated person and an annual return for

each July 1 to June 30 period.

A designated person is described in Section 441 of the Local Government Act as:

S441 Who are “designated persons”?

For the purposes of this Chapter, “designated persons” are:

the general manager

other senior staff of the council

a person (other than a member of the senior staff of the council) who is a member of staff

of the council or a delegate of the council and who holds a position identified by the

council as the position of a designated person because it involves the exercise of functions

under this or any other Act (such as regulatory functions or contractual functions) that, in

their exercise, could give rise to a conflict between the person’s duty as a member of staff

or delegate and the person’s private interest

a person (other than a member of the senior staff of the council) who is a member of a

committee of the council identified by the council as a committee whose members are

designated persons because the functions of the committee involve the exercise of the

council’s functions under this or any other Act (such as regulatory functions or contractual

functions) that, in their exercise, could give rise to a conflict between the member’s duty as

a member of the committee and the member’s private interest.




The incumbents of the following Council positions have been determined to be designated persons

for the purpose of Section 441 of the Local Government Act: General Manager Determined by Local Government Act

Directors Determined by Local Government Act

Managers Deemed to exercise designated persons functions Corporate Services

Governance Services Coordinator Exercises designated persons functions

Team Leader – Corporate & Civic Support Exercises designated persons functions Planning & Development

Assessment Officer Exercises designated persons functions

Assistant Building & Compliance Officer Exercises designated persons functions

Building & Compliance Officer Exercises designated persons functions

Coordinator Regulatory Services Exercises designated persons functions

Development Compliance Officer Exercises designated persons functions

Duty Planners Exercises designated persons functions

Environmental Health Officers Exercises designated persons functions

Executive Planner Exercises designated persons functions

Fire Safety Officer Exercises designated persons functions

Food & Health Officer Exercises designated persons functions

Heritage Officer Exercises designated persons functions

Senior Assessment Officer Exercises designated persons functions

Senior Building & Compliance Officer Exercises designated persons functions

Senior Environmental Health Officer Exercises designated persons functions

Senior Strategic Planner Exercises designated persons functions

Strategic Heritage Officer Exercises designated persons functions

Strategic Planner Exercises designated persons functions

Team Leader Compliance Exercises designated persons functions

Team Leader Development Control Exercises designated persons functions

Team Leader Strategic Planning Exercises designated persons functions

Urban Design Planner Exercises designated persons functions Technical Services

Business Centres & Street Cleaning Coordinator Exercises designated persons functions

Coordinator Assets & Parks Maintenance Exercises designated persons functions

Coordinator Civil Works Exercises designated persons functions

Coordinator Trees Maintenance Exercises designated persons functions

Design Engineer Exercises designated persons functions

Development Engineer Exercises designated persons functions

Engineer – Development Assessment Exercises designated persons functions

Plant and Fleet Coordinator Exercises designated persons functions

Project Manager Civil Works Exercises designated persons functions

Project Manager – Open Space Exercises designated persons functions

Senior Property Officer Exercises designated persons functions

Property Officer Exercises designated persons functions

Project Officer (Sustainable Business) Exercises designated persons functions

Property Services Coordinator Exercises designated persons functions

Purchasing Coordinator Exercises designated persons functions

Senior Tree Officer Exercises designated persons functions

Team Leader – Development Assessment Exercises designated persons functions

Team Leader Environment & Sustainability Exercises designated persons functions

Team Leader – Infrastructure Assets Exercises designated persons functions

Team Leader Open Space & Rec Planning Exercises designated persons functions

Trades Supervisor Exercises designated persons functions

Traffic and Development Assessment Engineer Exercises designated persons functions

Traffic & Transport Team Leader Exercises designated persons functions

Traffic & Transport Engineer Exercises designated persons functions

Tree Officer Exercises designated persons functions




Section 450A(2)(a) of the Local Government Act requires the returns lodged with the General

Manager be tabled at the first meeting held after the last day for lodgement. The purpose of this

report is to table the Disclosure of Interest Returns of designated persons received by Council

during the period 1 October to 31 December 2014.

Tabling of Returns:

Two new designated persons were required to submit a Primary Disclosure of Interest Return

during the period and those designated persons submitted their returns in accordance with the

legislative requirements.

Conclusion:

The Returns are tabled in accordance with the requirements of the Local Government Act and it is

recommended that the information be noted.

Ailsa Crammond

Governance Services Coordinator

Stephen Dunshea

Director Corporate Services

Annexures:

Nil




Item No: R1 Recommendation to Council

Subject: William Street Paddington – Streetscape Upgrade Project

Author: Jake Matuzic – Manager Capital Projects

File No: Tender No SC2560

Reason for Report: To recommend to Council the acceptance of a Tender

Recommendation:

A. That Council enter into a Contract with Civil Works (NSW) Pty Ltd for William Street

Paddington – Streetscape Upgrade Project for the sum of $508,079 (excluding GST).

B. That successful and unsuccessful tenderers be advised accordingly.

C. That Council nominate to use bluestone pavers for William Street instead of the concrete

pavers used in Oxford Street, Paddington.

Background

In July 2013, Council was advised that it was successful in obtaining $2.1 million of subsidised

loans as part of the Local Infrastructure Renewal Scheme for four streetscape projects, including

$585,000 of funding toward William Street, Paddington.

In 2014, we developed two streetscape options to be considered by the local community through a

public consultation process which included a public meeting and survey. The infrastructure renewal

and streetscape proposals include new wider footpaths paved for the full length of William Street,

reconstruction of kerb and gutter, road reconstruction and resurfacing and improvement to

pedestrian amenity. However the two options differed in the following areas:

Option 1

Improved pedestrian access, achieving disabled access compliance at the majority of crossing

points through the provision of upgraded kerb ramps at each of the intersections. Pedestrian

crossing points are maintained at grade that is, at existing road surface levels.

Option 2

Improved pedestrian access, achieving disabled access compliances at all crossing points

through the provision of raised pedestrian crossing thresholds at major intersections.

Upgrade and installation of additional stormwater pipe system to convey stormwater past

raised pedestrian thresholds.

In addition to the above two options, several streetscape themes were also presented, these included:

Gateway Treatments;

Heritage;

Public Art and Fashion;

Vibrant Community;

Soft Landscaping.

The majority consensus collated from the public consultation process was to proceed with option 2

as this option will achieve the best pedestrian access outcomes. This option will improve safety and

access of pedestrians and slow traffic.




In addition there was a strong view to maintain a heritage theme but also to introduce soft

landscaping through the planting of new street trees and the enhancement of existing planting beds

at the Paddington Street end of William Street.

There was also a strong opinion that William Street be distinguished from Oxford Street by paving

William Street with a different paver pattern or a natural stone paver as opposed to using the Oxford

Street concrete paver. In response to this, quotations for paver supply and delivery were called for

consideration, which is discussed later in this report.

The area of works to be completed as part of this works is shown in the following aerial

photograph:

Works included in the invitation to tender include the construction of kerb and gutter, laying of new

paved footpaths, construction of raised pedestrian thresholds at major intersections and installation

of kerb ramps at other intersections, installation of street trees, stormwater pit and pipe upgrades,

road reconstruction and resurfacing.

Invitation to Tender

Tender SC2560 for William Street Paddington – Streetscape Upgrade Project was advertised in the

Tenders section of the Sydney Morning Herald commencing on Tuesday 18 November 2014, and in

the Wentworth Courier on Wednesday 19 November 2014.

A Pre-Tender meeting was held on 3 December 2014 at 11.30am. All tenderers who had registered

their interest in the tender were invited to attend. Questions raised by tenderers were answered and

a record of the questions and answers was circulated to all tenderers who attended, or who were

unable to attend but registered their wish to receive information.

AREA OF WORKS




Addendums to the tender were also issued to the attendees and posted on Council’s tender website.

Tenders for this project closed at 2.30pm on Thursday 18 December 2014. A total of four (4)

tenders were received prior to the closing date and time. In addition, one (1) tender was received

after the closing date and time and could not be accepted.

All the tenders received by the closing date and time are listed in Table 1:

Table 1

TENDERER

Civil Works (NSW) Pty Ltd

Melhemcorp Pty Ltd

Starcon Group Pty Ltd

North Shore Paving Pty Ltd

Tender Assessment

The tender assessment panel comprised David Byatt, Purchasing Coordinator as the convenor and

independent member of the tender panel, Cathy Edwards-Davis, Manager Engineering Services as

the Commissioning Officer and Jake Matuzic, Manager Capital Projects as the Project Manager for

the delivery of the Project.

Council has resolved that a probity adviser should be included during the tender assessment stage

for high risk, high value or sensitive projects. This contract was deemed to not meet this definition

and it was agreed that a probity adviser should not be included in the tender process.

Prior to the closing date, the tender panel agreed on the following weightings that would be used

against the advertised selection criteria:

Cost and Pricing 40%

Demonstrated experience and capacity 20%

Program and methodology 25%

Quality Management (OHS, quality & environment) 10%

Duration of works 5%

All tenders received were deemed conforming and their lump sum prices and duration of works are

listed in Table 2:

Table 2

TENDERER

Lump sum tender

price (excl GST)

Time (weeks)

Civil Works (NSW) Pty Ltd $ 508,079.00 15

Melhemcorp Pty Ltd $ 592,390.00 14

Starcon Group Pty Ltd $ 611,714.00 10

North Shore Paving Pty Ltd $ 966,553.85 14

The tenders were assessed in accordance with the selection criteria stated in the tender documents.

The tenders were given a preliminary score on each item of the selection criteria, which resulted in

a total score out of 100. Tenderers were ranked in accordance with their scores.




Post-Tender Interviews were not required as the two highest ranked tenderers are both known to

Council having completed similar works in the recent past.

Assessment of highest ranked tenderers

Table 3 shows the scores and rankings of all tenders considered.

Table 3 CRITERIA

TENDERER

(ranked by total score)

Dem

on

stra

ted

Ex

per

ien

ce a

nd

Ca

pa

bil

ity

(2

0%

)

Pro

gra

m a

nd

met

ho

do

log

y (

25

%)

Qu

ali

ty M

an

ag

emen

t

(OH

& S

,

En

vir

on

men

tal

an

d

Qu

ali

ty)

(10

%)

Du

rati

on

of

Wo

rks

(5%

)

Su

b T

ota

l N

on

Pri

cin

g C

rite

ria

Co

st a

nd

Pri

cin

g

(40

%)

TO

TA

L S

CO

RE

(10

0%

)

Civil Works (NSW)

Pty Ltd

15.00 25.00 8.75 3.33 52.08 40.00 92.08

Melhemcorp Pty Ltd 15.63 25.00 7.50 3.57 51.70 34.31 86.01

Starcon Group Pty

Ltd

16.25 16.67 9.38 5.00 47.30 33.22 80.52

North Shore Paving

Pty Ltd

15.00 6.25 9.38 3.57 34.20 21.03 55.23

1. Cost and Pricing: the lowest price is deemed to achieve 100% of the score for this criterion. The lowest price is

divided by the other tenderers’ prices to give their respective scores as percentages.

2. Demonstrated Experience and Capability: Information was requested pertaining to size and value of past works,

types of works performed and complexity of past works. From this information the tender panel assessed the level

of demonstrated experience for each tenderer

3. Program & Methodology: Information was requested pertaining to project program, construction management

plan, traffic management plan and environmental management plan. From the information received the evaluation

panel assessed the contractor’s ability to sequentially carry out the works.

4. Management Systems (OHS, Environmental and Quality): Assessment of Quality, Environment controls and OH

& S, scored according to comprehensiveness of documentation and evidence of it being applied to past projects.

The highest scores were allocated for systems with independent accreditation

5. Duration of Works: The shortest time is deemed to achieve 100% of the score for this criterion. The shortest time

is divided by other tenderer’s times to give their respective scores as percentages

Comment

The two highest scoring tenders are Civil Works (NSW) Pty Ltd and Melhemcorp Pty Ltd. Both of

these companies submitted competitive quotations. The following is a brief summary of each of

these tenderers’ submissions

1. Civil Works (NSW) Pty Ltd

Civil Works (NSW) Pty Ltd tendered the lowest lump sum price to undertake the works and

were also the highest scoring tenderer across the non-pricing criteria.

Civil Works (NSW) Pty Ltd are a small civil construction company that has good experience

in this type of works across the local government sector.

Civil Works (NSW) Pty Ltd have predominantly completed civil construction and seawall

works, and have recently completed two projects for Woollahra Council at Coolong Road,

Vaucluse and more recently John Street, Woollahra.




References were contacted from City of Canada Bay Council and Demian Construction (a

private developer). Both referees considered Civil Works (NSW) Pty Ltd to be a good

contractor that do not make unreasonable variation requests, and indicated that they would

engage the contractor again.

Civil Works (NSW) Pty Ltd have a strong project manager in charge, and scored equal

highest for the program and methodology, and submitted a duration of works of 15 weeks,

which was considered well thought out and achievable. Given the constraints of the location

of the project, the submitted construction methodology outlines completing works in stages

that minimise disruption to the local property owners and business proprietors.

They have a well documented quality management system including independent

accreditation that ensure that all Work Health and Safety, Environment and Quality

Assurance controls are adequately addressed during construction.

Civil Works (NSW) Pty Ltd submitted a total price of $22,500 for anticipated provisional

rate items that are subject to confirmation during construction. This represents less than 5%

of the contract sum which is a manageable risk.

2. Melhemcorp Pty Ltd

Melhemcorp Pty Ltd tendered the 2nd best lump sum price to undertake the works. They

also scored 2nd best on non-pricing selection criteria.

Melhemcorp Pty Ltd are a small civil construction company that has good experience in this

type of works across the local government sector.

They have predominantly completed civil and stormwater construction, and have recently

completed several projects for Woollahra Council, including the first stage of Underwood

Street Paddington and William Street Double Bay.

From direct experience on a number of projects we have found that Melhemcorp are a good

contractor that do not make unreasonable variation requests, and are worthy of engaging for

future projects.

Melhemcorp Pty Ltd have a engineering professional in charge, and scored equal highest for

the program and methodology, submitting a duration of works of 14 weeks, which was

considered well thought out and achievable. Given the constraints of the location of the

project, the submitted construction methodology outlines completing works in stages that

minimise disruption to the local property owners and business proprietors.

They have well documented quality management systems that ensure that all Work Health

and Safety, Environment and Quality Assurance controls are adequately addressed during

construction.

Melhemcorp Pty Ltd submitted a total price of $31,000 for anticipated provisional rate items

that are subject to confirmation during construction. This represents approximately 5% of

the contract sum which is a manageable risk.

The price submitted by Melhemcorp Pty Ltd was on this occasion too high to consider

further.




Tender Assessment Panel Opinion

The tender panel is of the opinion that the tender of Civil Works (NSW) Pty Ltd is the most

advantageous to Council in terms of value for money, quality of work and the ability to complete

the works within an acceptable time frame.

Selection of Paver Type

During the consultation process there was a strong opinion from submissions received that William

Street be distinguished from Oxford Street by paving William Street with a different paver pattern

or a natural stone paver as opposed to using the Oxford Street concrete paver.

To achieve this there are two options available to Council.

Use the existing grey border concrete type of paver from Oxford Street but in a different size

and paver pattern (nominated 600x300mm rectangular shaped paver laid in brick bond

pattern perpendicular to the kerb) or

Use a natural stone paver in William Street (nominate 600x 300 bluestone paver laid in a

brick bond pattern perpendicular to the kerb – similar to the pavers used at the Five Ways,

Paddington).

Both of the above options would achieve the point of difference between Oxford Street and William

Street.

The cost to supply the pavers were subject to a separate paver supply and delivery quotation process

that ran concurrently with the Tender.

To compare, to supply the Oxford Street concrete paver as described above would cost $72,908

(exc GST). The most competitive price received for the supply of a bluestone paver as described

above was $71,026 (exc GST).

Given that the cost to supply the pavers are comparable it is recommended that Council consider

using the bluestone pavers to distinguish William Street from Oxford Street.

Identification of Income and Expenditure:

All figures below exclude GST.

The total budget allocation for this project is $713,577. $585,000 of this project is funded through a

subsidised loan as part of the Local Infrastructure Renewal Scheme, approved by the Department of

Local Government in July 2013.

To date approximately $52,138 has been spent on survey, consultation, detailed design and project

management. Therefore the remaining available budget is approximately $661,439.

The preferred tenderer’s lump sum price for this project is $508,079.

The total anticipated funding required for this project is estimated to be $660,000. This includes

approximately $72,000 for the supply and delivery of pavers (being procured by a separate

quotation process), an allowance of $40,000 for project and construction management and an

additional $40,000 for anticipated project variations which includes the anticipated provisional rate

items priced (that is the adjustment of utility service boxes affected by the works).




There are sufficient funds to cover the cost of construction at the highest ranked tenderer’s price,

plus additional project costs, including the paver supply costs, project management costs and any

project variations incurred.

Conclusion

The tender panel recommends that Council enter into a Contract with Civil Works (NSW) Pty Ltd

for the William Street, Paddington – Streetscape Upgrade Project for the sum of $508,079

(excluding GST).

Jake Matuzic

Manager Capital Projects

Tom O’Hanlon

Director - Technical Services

Annexures: Nil




Political Donations – matters to be considered by Councillors at Meetings

Action Declare a significant non-pecuniary conflict of

interest, absent yourself from the meeting and take no further part in the debate or vote on the matter

(Code of Conduct Cl 4.16b)

Action

Consider appropriate action required. This could include limiting involvement by:

1. participating in discussion but not in decision making (vote), 2. participating in decision making (vote) but not in the discussion

3. not participating in the discussion or decision making (vote) 4. removing the source of the conflict

Do you believe the political contribution creates a significant non-pecuniary conflict of interest

for you?

(Code of Conduct Cl 4.23)

Action Declare a significant non-

pecuniary conflict of interest, absent yourself from the meeting

and take no further part in the debate or vote on the matter

(Code of Conduct Cl 4.16(5)

Staff to record decision process (motions/amendments) and Division of votes for the determinative resolution or recommendation in the

meeting minutes.

Matter before Committee or

Council Meeting

Did the applicant, owner (if not the applicant) or someone close

to the applicant make a donation in excess of $1,000 that directly benefited your

election campaign? (Code of Conduct Cl 4.21)

Is the matter before the meeting

a Planning Matter?

Action

Participate in debate and vote on the matter

Did the applicant or someone close to the applicant make a donation less than $1,000 that directly benefited your election

campaign?

(Code of Conduct Cl 4.2)

Staff to record decision process (motions/amendments) and Division of votes for the determinative resolution or recommendation in the

meeting minutes.

No

No No

No

Yes

Yes Yes

Yes

Yes

agenda: corporate & works committee · corporate & works committee 2 february 2015...

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