AGENDA

FOR THE REGULAR MEETING OF COUNCIL TO BE HELD Monday, July 13, 2015 AT 6:30 P.M.

IN COUNCIL CHAMBER 91-1ST STREET NW, NAKUSP

Pages CALL TO ORDER INTRODUCTION OF LATE ITEMS a) b) A. AGENDA APPROVAL

Recommended Motion: THAT the agenda for the July 13, 2015 Council meeting be approved as amended/submitted.

B. MINUTES-

1. Minutes of June 22, 2015 Regular Meeting of Council Page 5

Recommended Motion: THAT the Minutes of June 22, 2015 Regular Council Meeting be adopted as amended/submitted.

C. DELEGATIONS, PETITIONS, PRESENTATIONS

1. RCMP Corporal – Jason Burndred Page 10 Jason Burndred, the new RCMP Corporal will briefly introduce himself to council.

2. Song of Nakusp – Ty Klassen Page 11 Ty Klassen has written a song about Nakusp that he will present.

3. Nakusp Launch Club Page 12 Marina Breakwater

D. BUSINESS ARISING FROM THE MINUTES Page 13 E. UNFINISHED BUSINESS

1. Outstanding Actions from Council Resolutions Page 14-17 2. AKBLG – Surplus Page 18, 19

Recommended Motion: THAT Council authorize the use of Village’s share of the AKBLG surplus in the amount of $6768.70 for capital improvements to the Hot Springs facilities.

Page 1 of 64

Agenda – Regular Council Meeting July 13, 2015 ______

F. REPORTS FROM COUNCIL COMMITTEES- Page 20-23 1. Mayor Hamling’s Report

Recommended Motion: THAT Mayor Hamling’s Report be received for information.

G. BYLAW APPROVAL Page 24

H. NEW BUSINESS

1. Biomass Standing Committee Page 25-27 Biomass District Heating Project

Recommended Motion: THAT Council engage a consultant to do a detailed economic analysis of the proposed biomass district heating project; AND THAT the CAO work with Columbia Basin Trust to develop the terms of reference for the economic analysis and to secure funding for completion of the analysis.

2. Policy GAP4 – Memorial Tree, Bench & Picnic Table Installation Page 28-34

Replacing the policy and establishing guidelines

Recommended Motion: THAT Council replace Policy GAP4 – Memorial Bench/Picnic Table Installation dated July 25, 2002 with Policy GAP4 – Memorial Tree, Bench & Picnic Table Installation dated July 13, 2015.

3. Annual Report 2014 Page 35

Approval of the Annual Municipal Report 2014

Recommended Motion: THAT the 2014 Annual Municipal Report be received as submitted.

4. Budget Variance Report – Jun 30, 2015 Page 36-43

Updated Budget Variance Report provided to council

Recommended Motion: THAT council receives the Budget Variance Report as at June 30th 2015 for information.

Page 2 of 64

Agenda – Regular Council Meeting July 13, 2015 ______

5. Nakusp Rotary Club Page 44-46

Concession Rental Waiver

Recommended Motion: THAT the request from the Rotary Club of Nakusp for waiver of the rental fee for the concession on August 1, 2 and 3, 2015 be denied. OR THAT the Rotary Club of Nakusp be granted a 50% reduction in the rental fee for the concession on August 1, 2 and 3, 2015.

I. INFORMATION

1. Information Items I1 – I6 1. Unconditional Grant Funding Letter – email from Coralee Oakes Page 47, 48 2. Japanese Knotweed – Plant Eating BC – email from Ulli Mueller Page 49-52 3. 2015 AKBLG AGM Nakusp – Thank you Letter Page 53 4. Camaro 5 Fest Tour - August 15, 2015 Page 54-56 5. Nakusp Medieval Society Page 57, 58 6. Regional District of Central Kootenay – Nakusp Recycling Depot Relocation Page 59

Recommended Motion:

THAT items I1-I6 be received for information, and that item(s) ____ be brought forward for

discussion.

J. INQUIRIES BY COUNCIL OF ADMINISTRATION Page 60 K. NOTICE OF MOTION Page 61

L. QUESTIONS FROM THE PRESS OR PUBLIC Page 62 M. NOTICE OF IN-CAMERA MEETING- Page 63

Recommended Motion THAT in accordance with Section 90(1)(a)(personnel) of the Community Charter, the Council meeting be closed and that persons other than Council members and staff be excluded from the meeting.

N. ITEMS BROUGHT FORWARD FROM IN-CAMERA Page 64 O. ADJOURNMENT

Recommended Motion: THAT the July 13, 2015 Council meeting be adjourned at _________ PM.

Page 3 of 64

Agenda Item B1

DRAFT MINUTE(S) REPORT

STAFF RECOMMENDATION(S):

That the following Minutes be approved as submitted/amended.

1. June 22, 2015 Regular Minutes

Page 4 of 64

“DRAFT” MINUTES FOR THE REGULAR MEETING OF COUNCIL HELD Monday, June 22, 2015 AT 6:30 P.M.

IN COUNCIL CHAMBER 91-1ST STREET NW, NAKUSP

Present were: Mayor Karen Hamling Councillors Bill Tobey Tom Zeleznik Staff Laurie Taylor, Chief Administrative Officer Clyde Bersky, Director of Finance Terry Welsh, Director of Hot Springs Operations Warren Leigh, Director of Operations Regrets Len Heppner, Councillor Ulli Mueller, Councillor CALL TO ORDER: Mayor Hamling at 6:31 PM INTRODUCTION OF LATE ITEMS A. AGENDA APPROVAL

R136/15

Moved by Councillor Zeleznik, Seconded by Councillor Tobey THAT the agenda for the June 22, 2015 Council meeting be approved as submitted.

CARRIED

B. MINUTES

1. Minutes of May 25, 2015 Regular Meeting of Council

R137/15

Moved by Councillor Zeleznik, Seconded by Councillor Tobey THAT the Minutes of May 25, 2015 Regular Council Meeting be adopted as submitted.

CARRIED

Page 5 of 64

Draft Minutes Regular Council Meeting June 22, 2015 Page 2 ______

2. Minutes of June 2, 2015 Special Meeting of Council

R138/15

Moved by Councillor Zeleznik, Seconded by Councillor Tobey THAT the Minutes of June 2, 2015 Special Council Meeting be adopted as submitted.

CARRIED

C. DELEGATIONS, PETITIONS, PRESENTATIONS

1. Nakusp & Area Trails Society Karen Marshall and Jean Lancaster, representatives from the Nakusp and Area Trail Society presented Council the Proposal for Improvements to Our Wrap Around Nakusp Trail.

Suggested signage along the trail; signage would be on a sponsorship basis

Identified areas of trail that are in need of maintenance

Future goas for trail – interpretive signage, crosswalk lights at highway crossings, paving the trail and have all sections designated as non-motorized

Council referred the matter to staff for a report.

2. Nakusp Public Library Representatives from the Nakusp Public Library presented Council the Nakusp Public Library 2014 Financial Information.

D. BUSINESS ARISING FROM THE MINUTES E. UNFINISHED BUSINESS – report will be available for the July 13th, 2015 Council Meeting.

1. Outstanding Actions from Council Resolutions

Note: Staff will be submitting a report on this item at the July 13, 2015 Council Meeting

F. REPORTS FROM MANAGEMENT 1. Director of Finance - Clyde Bersky

2014 Statement of Financial Information

R139/15

Moved by Councillor Zeleznik, Seconded by Councillor Tobey THAT 2014 Statement of Financial Information be received for information:

CARRIED

2. Director of Operations – Warren Leigh

Report for the period May 15, 2015 to June 15, 2015

Page 6 of 64

Draft Minutes Regular Council Meeting June 22, 2015 Page 3 ______

3. Director of Hot Springs Operations – Terry Welsh

Report for the period May 15, 2015 to June 15, 2015

R140/15

Moved by Councillor Tobey, Seconded by Councillor Zeleznik THAT the following reports be received for information: a. Director of Operations b. Director of Hot Springs Operations

CARRIED

G. BYLAW APPROVAL Nil

H. NEW BUSINESS

1. NACFOR

Appointment of Director Laura Latter

R141/15

Moved by Councillor Tobey, Seconded by Councillor Zeleznik THAT Council appoint Laura Latter to the Board of Directors of the Nakusp and Area Community Forest 2013 Inc.

CARRIED

2. 2015 Motogiro

Support for 2015 Motogiro Event on September 18 to 20, 2015

R142/15

Moved by Councillor Zeleznik, Seconded by Councillor Tobery THAT Council support the request from the Canadian Vintage Motorcycle Group (Rocky Mountain Section) to host the 2015 Motogiro event on Hot Springs Road September 18 to September 20, 2015, subject to conditions specified by village staff regarding access and promotion of the event being met by the group.

CARRIED

3. Nakusp & District Chamber of Commerce

Support for Canada Day celebrations

R143/15

Moved by Councillor Tobey, Seconded by Councillor Zeleznik THAT the Chamber of Commerce be notified that their requests for Village

services/equipment on Canada Day be granted as requested in their letter dated May

22, 2015 EXCEPT that the provision of Village staff to provide clean up after 8PM be

DENIED as there is no staff scheduled to work at that time.

CARRIED

Page 7 of 64

Draft Minutes Regular Council Meeting June 22, 2015 Page 4 ______

4. Appointment of Biomass Standing Committee (s. 141 Community Charter)

Mayor Hamling advised she has appointed Council, Laurie Page, Hugh Watt, Gregg Kneeland, Jason Rogers and Jean-Francois Brodeur to the Biomass Standing Committee.

5. Cancellation of September 28, 2015 Council Meeting

R144/15

Moved by Councillor Zeleznik, Seconded by Councillor Tobey

THAT the September 28, 2015 Council Meeting be cancelled due to the 2015 UBCM

Convention.

CARRIED

6. The Arrow (local radio station) Request permission to record Council meetings.

R145/15

Moved by Councillor Zeleznik, Seconded by Councillor Tobey THAT the request from The Arrow radio station to record council meetings be approved.

CARRIED

7. 2015 UBCM attendance Staff requested confirmation as to which members of Council will be attending the

UBCM convention. 8. 2015 Community Development Grant Application

To apply for the 2015 RDCK Community Development Grant funding for $22,625.81for the Sport Complex and Arena Improvements.

R146/15

Moved by Councillor Zeleznik, Seconded by Councillor Tobey THAT the 2015 RDCK Community Development Grant application for $22,625.81 be approved.

CARRIED

I. INFORMATION

1. Information Items I1-I7

1. Proposed logging at Summit Lake- email from Barbara Holmberg 2. Letter regarding opposing logging at Summit Lakes from:

C. Spicer- Edgewood BC

L. Michaud- Edgewood BC

Emerson Coatsworth- Edgewood BC

Lana King-Faquier BC

Al Roettger- Faquier BC

Page 8 of 64

Draft Minutes Regular Council Meeting June 22, 2015 Page 5 ______

3. Pathway around the Village of Nakusp- Letter from Don Trego 4. Pathway around the Village of Nakusp- Letter from Hubert Blattnig 5. Pathway around the Village of Nakusp- Letter from Jean Trego 6. Canadian Postmasters and Assistant Association- Resolution in Support of Rural Post Offices 7. 2015 Open for Business Awards

R147/15

Moved by Councillor Zeleznik, Seconded by Councillor Tobey

THAT items I1-I7 be received for information.

CARRIED

J. INQUIRIES BY COUNCIL OF ADMINISTRATION Nil K. NOTICE OF MOTION Nil L. QUESTIONS FROM THE PRESS OR PUBLIC Nil M. NOTICE OF IN-CAMERA MEETING-

R148/15

Moved by Councillor Zeleznik, Seconded by Councillor Tobey THAT in accordance with Section 90(1)(a)(personnel) of the Community Charter, the Council meeting be closed and that persons other than Council members and staff be excluded from the meeting.

CARRIED

N. ITEMS BROUGHT FORWARD FROM IN-CAMERA

Director of Hot Springs Operations- Permanent Position

O. ADJOURNMENT

R149/15

Moved by Councillor Tobey, Seconded by Councillor Zeleznik THAT the June 22, 2015 Council meeting be adjourned at 8:00 PM.

CARRIED

__________________________________ ________________________________ Mayor Corporate Officer

Page 9 of 64

Agenda Item C1

STAFF REPORT – Council Information DATE: July 13, 2015 SUBJECT: New RCMP Corporal – Jason Burndred TO: Mayor and Council FROM: Laurie Taylor, Chief Administrative Officer

PURPOSE: The new RCMP Corporal Jason Burndred will join the council meeting to briefly introduce himself to everyone.

Page 10 of 64

Agenda Item C2

STAFF REPORT – Council Information DATE: July 13, 2015 SUBJECT: Song of Nakusp – Ty Klassen TO: Mayor and Council FROM: Laurie Taylor, Chief Administrative Officer

PURPOSE: Ty Klassen will be presenting a song to council that he wrote about Nakusp.

Page 11 of 64

Agenda Item C3

DATE: July 13, 2015 SUBJECT: Nakusp Launch Club – Wharf Breakwater

Page 12 of 64

Agenda Item D1

DATE: July 13, 2015 SUBJECT: Business Arising from the Minutes

Page 13 of 64

Agenda Item E1

STAFF REPORT: Request for Council Decision DATE: July 13, 2015 SUBJECT: Outstanding Actions on Resolutions TO: Mayor and Council FROM:

STAFF RECOMMENDATION(S):

That council pass the following resolution:

That the Outstanding Action on Resolutions report be received for information and further that the

completed items be removed from the Outstanding Actions on Resolutions report.

BACKGROUND:

The outstanding action on resolutions report is intended to be a report which records all council resolutions

which require action. It is not a list of all management duties/priorities – this information is included in the

monthly CAO report.

Some items were included on this list when it was started that were general items or resolutions of the

previous council. Any item may be removed from the outstanding task list if a councilor brings it forward

and council votes to remove it.

__________________

Submitted by:

Attachment:

Outstanding action item report

Page 14 of 64

OUTSTANDING ACTIONS ON COUNCIL RESOLUTIONS (originating from council direction) - Updated July 8/15

Origin Item Description Status

1 Statutory Water Service Bylaw Update Water Service bylaw to incorporate properties outside village who are receiving Village water

High priority File on the draft bylaw has been located. Staff will have report to Council August 24, 2015

2 Resolution # R334/11

Nakusp Trails Society Prepare report for council re stewardship agreement

Ongoing.

3 Council direction

Policy P-11 Staff appreciation Update of policy required. In conjunction with item #8

4 Council direction

Memorial Trees/benches (donations)

Policy update required; CAO working with Parks/Arena and PW to develop proposed policy for council including map of available locations for further benches.

Report on July 13/15 agenda

5 Resolution # R18/11

Nakusp Chicken Bylaw Will be done in conjunction with item #26

6 Subdivision Bylaw Update required Ongoing

7 Purchasing policy update Some revisions required to update for consistency and clarity

CFO has been given this as a priority and will have done for August 24, 2015 meeting

8 Policy Manual Review of existing policies; update as required

Ongoing.

9 Statutory Bylaws Complete consolidations and review of outdated references

Ongoing.

10 R81/12 Chamber of Commerce Request to use ESB for Board Meetings No longer an action – have alternate meeting location

Page 15 of 64

11 R193/12 Staff develop a policy for purchasing sponsorship in community events rather than granting fee waiver

Policy development – purchase of sponsorship (advertising) in community events.

In conjunction with policy manual review

12 R R254/12 Public Showers Chamber of Commerce Chamber to research grant/funding opportunities for coin operated showers at Marina. In progress; dependant on Chamber time constraints.

13 R255/12 Review of portion of OCP/Zoning bylaw relating to R5 zone and adjacent properties.

Ongoing

14 R98/13 Launch Club Agreement CAO to prepare an Agreement and present to council regarding the breakwater replacement

Report from CFO being drafted

15 R279/13 Cemetery Bylaw Review requirements for headstones Report will be forwarded to August 24, 2015 meeting

16 R169/14 Unsightly premises 1401-Hwy 6 Staff to work to an acceptable solution Requires staff follow up.(March)

17 R248/14 Build Canada Project Grant Projects Duplicate of #25

18 R14/15 Options for Sexual Health- Kinsmen Health Building

Lease to occupy the Kinsmen Health Building

Lease completed – awaiting signatures

19 R21/15 Biomass Grant application Report July 13, 2015 meeting

20 Medieval Society Fee waiver for porta potty sewage dumping

completed

21 Medieval Society Letter of Support completed

22 Municipal Campground Expression of Interest Completed May 11, 2015

23 Farms Market LTO/Permit to use Municipal Road Right of Way

Approved May 11, 2015

24 Waterfront Lighting Ongoing

25 Building Canada Fund Grant application Pressure Reducing Station resolution. Amendment to January 12, 2015 Minutes

Completed (see item #17)

Page 16 of 64

26 Animal and Poultry Regulations Staff to prepare a Draft Animal and Poultry Regulation Bylaw

In conjunction with #5 – tentative Sept/Oct 2015

27 Bylaw 654, 2015- 2015-2019 Financial Plan

Adopted

28 Lone Tree Electronics Music Festival

Port-a-potty dumping Event has been cancelled

29 NADB Request to insert information in Village tax newsletter

completed

30 Recycling Depot Relocation of RDCK Recycling Depot Completed Letter sent to RDCK – They have confirmed that they will remove the bins on October 18, 2015. The depot will be relocated to the Landfill

31 Arena Roof Leak Application for grant funding under the Canada 150 grant fund submitted

32 Hot Springs Capital Pre-approval

Pre-approval for $15,000 to purchase items for the Hot Springs and Chalets

Approval completed, Project to be completed by July 17, 2105, Final report will be submitted by Director of Hot Springs

33 Bylaw 655, 2015- Tax Rates (2015)

Third reading passes at the April 28, 2015 Special Meeting of Council

Adopted

34 June 22/15 Trail Society Our Wrap Around Trail Proposal In conjunction with #2 – report to Council August 24, 2015

Page 17 of 64

Page 18 of 64

Page 19 of 64

Agenda Item F1 - 6

#1 - 6

COMMITTEE REPORTS STAFF RECOMMENDATION(S):

That council pass the following resolution:

“That Reports from Council be accepted for information”.

Committee Reports from Council:

1. Mayor Hamling- Community Health/Community Consultative RDCK Labour Relations

2. Councillor Heppner- Emergency Management BC (EMBC) Liaison- Nakusp and Area Youth Society 3. Councillor Mueller- Nakusp and Area Development Board Library RDCK Alternative/Resource Recovery 4. Councillor Tobey- Recreation Commission #4 Nakusp and Area Community Forest (NACFOR) 5. Councillor Zeleznik- Chamber of Commerce Nakusp and Area Development Board 6. Committee of the Whole Financial Audit Committee Community Pride Week Planning (OCP) Council and Sr. Management Quarterly Meetings Park & Water Front Plan, DT Revitalization Climate Change

Page 20 of 64

MAYOR’S REPORT

JULY 2015

REGIONAL DISTRICT OF CENTRAL KOOTENAY

The meeting was held on June 19th, 2015.

The Nelson and District Community Complexes facility has put out requests for

construction management in order to start the process of much needed upgrades.

RDCK has updated their Bylaw 2451 – Election and Assent Voting Procedures to state

that each candidate running for office must now have 5 nomination signatures rather than

just the one signature.

The Arrow Lakes Official Community Plan was amended to allow a part of agriculture

land to be used for Senior’s housing in Burton.

The board chair appointed a standing Emergency Program Committee that will act as the

policy group for Emergency Operations Centre as follows:

Chair Karen Hamling, Vice-Chair Lawrence Chernoff; CAO Stuart Horn, Director Tanya

Wall, Director Aimee Watson and Director Ann Bunka.

The Board approved a financial plan amendment to allow for the transfer of emergency

management reserve funds in the amount of $41,449.00 to the emergency management

operational budget for the purchase of infrastructure to equip the Lakeside Emergency

Operations Centre.

AKBLG – I sent a request to AKBLG to allow us to keep 50% of the profit after the first

$5000(required by AKBLG) instead of the $2500 originally agreed to and they were very

pleased with how well we did and were gracious enough to approve the request. I send

personal Thank-you notes to every sponsor that we had at AKBLG.

FCM- FCM was held from June 5-8 in Edmonton this year. It was a very interesting

session. RDCK paid for all directors registration and expenses.

We had the leaders of three of the four parties speak in person. The Prime Minister was

out of the country and sent a video message. There was a panel later in the program

where each party was represented and were asked various questions pertaining to budget

and policies.

I attended several workshops: Building a Culture of Civic and Political Engagement;

Finding New Monies without Increasing Taxes and User Fees – Sponsorship Specialists;

Facing the Future: Building Resilience in the Age of Climate Change.

Page 21 of 64

Director Leah Main was supported by RDCK and put her name forward for the BC

Caucus for FCM and was successful in her bid. It is important that this area have

representation.

June 12th – The Director of Operations and I gave a tour to the Grade 2/3 class and the

grade 2 class of the Village Office, Council Chambers, Water Treatment Plant and Sewer

Treatment plant and the Emergency services building. They asked some very interesting

questions.

June 13th - Attended the Grad ceremonies and gave a welcome and congratulations from

the Village of Nakusp.

June 16th – Attended the Community meeting Common Agenda and the community

members attending listed items that they felt were areas of importance to move forward

on. Wayne Lundeberg from CBT promised that the Short term projects issues listed

would be moved forward on and the large projects are being looked at by various

individuals who will report back at the next meeting. Short term projects included help

with the Fire Hall Collective, Biomass Project, Downtown Nakusp refreshment, trails and

Medieval days support.

Long term projects listed are: Self Sustaining utility & youth centre; Health & Wellness

Destination; Nakusp Hot Springs Development (business plan?) and Industrial land at

Box Lake – support on project.

June 17th- 18th – RDCK Rural Affairs and board meeting

June 20th, the CAO and I attended the Firemen’s B.B. Q to present year pins.

June 23rd – Opening and Ribbon cutting of the Kinship Building. They have done a great

job of the building.

July 1st – Welcome on behalf of the Village of Nakusp and cut and served the July 1st

cake.

July 8th – Cranbrook – announcement of Broadband funding for three regional districts –

Some funding is coming to Area K. We will be looking at trying to get the ISP’s to work

with the RD’s on further proposals for this area.

Respectfully submitted,

Karen E. Hamling,

Mayor Village of Nakusp

Page 22 of 64

Page 23 of 64

Agenda Item G1

DATE: July 13, 2015 SUBJECT: Bylaw Approval - None

Page 24 of 64

Agenda Item H1

STAFF REPORT: Request for Council Decision DATE: July 13, 2015 SUBJECT: Biomass District Heating Project TO: Mayor and Council FROM: Laurie Taylor, Chief Administrative Officer

STAFF RECOMMENDATION(S): That council adopt the following resolution:

“THAT Council engage a consultant to do a detailed economic analysis of the proposed biomass district heating project; AND THAT the CAO work with Columbia Basin Trust to develop the terms of reference for the economic analysis and to secure funding for completion of the analysis.”

PURPOSE: To consider the recommendation from the Biomass Standing Committee to engage a consultant to do a detailed economic analysis on the proposed biomass district heating project. BACKGROUND: In May and June 2013 members of Council and others met with David Dubois to discuss the potential of a local wood waste rural heating system. David Dubois is the coordinator of the Wood Waste 2 Rural Heat (WW2RH) project led by Community Futures East Kootenay (CFEK). Columbia Basin Trust (CBT) is one of the funding providers for the project. The purpose of the project is to work with communities to assist them to understand and adopt biomass hearting solutions using local wood waste as an alternative to fossil fuels. Their goal is to expand biomass thermal to 15% of BCs commercial, institutional and residential energy demand by 2025. At the July 8, 2013 Council meeting Council passed a resolution to participate in the Wood Waste to Rural Heat Project and directed staff to provide information to Mr. Dubois to enable the completion of a business case and determine the feasibility of using wood waste to heat municipal buildings. At the January 13, 2014 Council meeting Council received the initial report from Mr. Dubois that outlined three potential locations for the project. These were the public works shop, emergency services building and the arena. At that meeting Council passed a resolution directing staff to analyze the recommendations from Mr. Dubois and to bring recommendations to the 2014 budget deliberations.

Page 25 of 64

Biomass District Heating Project July 13, 2015 Page 2

At the February 24, 2014 Council meeting, Council authorized the execution of a MOU between the Village, Dan Wiebe and Tom Zeleznik (Nakusp District Heating Group) to acknowledge the desire of all parties to develop a business case for a biomass district heating system. The intent of the MOU was to explore the feasibility of the system and to determine whether there was interest in the community to move forward with such a project. On April 28, 2014 Council passed a resolution authorizing staff to engage a consultant to prepare a feasibility study/business plan for a biomass district heating system at a cost of up to $25,000 with the funds taken from Gas Tax Funds. Subsequent to that date a business case was prepared by David Dubois. The report was based on the biomass facility being located on the property owned by the Nakusp and Area Youth Society (NAYS) on 4th Street NW. The conclusions in the report dated 2015-01-05 included:

There exists a financial case for the Village of Nakusp to look at developing a biomass-fueled district heating system that would result in energy savings for clients who are connected.

The capital cost for phase 1&2 is just over $1,200,000.

It is expected that with completion of phase 1 & 2, the system should generate approximately $22,000/year in net revenue.

The completion of phase 2 as a stand-alone system has the strongest economic case. The completion of phase 1 & 2 , as well as phase 3, represent strong opportunities for the future.

The system would consume about 185 BDT (bone dry tones) of biomass annually, resulting in approximately one gravel truck load every 1.5 to 2 weeks.

Phase 1 would be heating to Nakusp Senior Secondary and Elementary Schools

Phase 2 would be the buildings along the west side of 8th Avenue (ESB, Arena, day care and seniors’ building)

Phase 3 would be businesses between 6th and 7th Avenues down to Overwaitea, K2 Rotor Lodge and Kal Tire)

The business case was received by Council in early January 2015. At their meeting held January 26, 2015 Council passed a resolution endorsing, in principle, a Village owned and operated District Energy (Biomass) system, and authorizing a grant application to the Gas Tax Strategic Priorities fund for the development of the system. A round table discussion was held on May 26, 2015 with representatives from NAYS and the Nakusp District Heating Group. At that time there was general agreement that the biomass initiative in Nakusp is viable due to the close proximity of ready customers, easy geography to install infrastructure and funding potential. There was also general agreement that the Village would own and operate the plant. The Mayor set up the Biomass Standing Committee whose mandate is to provide Council with advice and recommendations in relation to the biomass district heating system project. Specifically the committee was requested to offer advice and recommendations on: the type of business model that should be employed (revenue neutral or generate revenue); the type of ownership structure and funding sources. At the committee’s first meeting held June 15, 2015 the consensus was that the Village should be the sole owner of the biomass facility and that the project has to generate revenue for the Village.

Page 26 of 64

Biomass District Heating Project July 13, 2015 Page 3

At that meeting it was identified that a meeting be set up with representatives of CBT to discuss both the preliminary business case prepared by David Dubois and the next steps. That Biomass Standing Committee meeting was held on July 3, 2015 with representatives from CBT. At that meeting the committee confirmed that their objectives for the biomass district heating project are twofold:

Revenue source for the Village

Utilization of local fuel sources as a means of producing green energy It was noted that Council needs more detailed information on the capital, operating and borrowing costs and the potential for revenue, before a decision can be made on the feasibility of the project. The committee recommended that a detailed economic analysis be done on the project. FINANCIAL IMPLICATIONS: Preliminary figures indicate that the capital cost for phase 1 & 2 is just over $1.2 million. Potential grant sources would only fund a portion of the capital costs and the Village would have to borrow the balance. CONCLUSIONS/SUMMARY: In order for Council to make an informed decision on the feasibility of the project, more accurate and detailed costs are needed. Respectfully submitted: Laurie Taylor

Page 27 of 64

Agenda Item H2

STAFF REPORT: Request for Council Decision DATE: July 13, 2015 SUBJECT: Policy GAP4 – Memorial Tree, Bench & Picnic Table Installation TO: Mayor and Council FROM: Laurie Taylor, Chief Administrative Officer

STAFF RECOMMENDATION(S): That council adopt the following resolution:

“THAT Council replace Policy GAP4 – Memorial Bench/Picnic Table Installation dated July 25, 2002 with Policy GAP4 – Memorial Tree, Bench & Picnic Table Installation dated July 13, 2015.

PURPOSE: To review the existing Policy regarding the installation of memorial benches, picnic tables and trees, to ensure that Village property is maintained to an appropriate standard, and to establish guidelines regarding the installation and maintenance of the memorials. BACKGROUND: In 2009 a staff report was sent to Council from the P/W Manager, requesting a review of Policy GAP4 - Memorial Bench/Picnic Table Installations, in order to establish a plan for the installation, maintenance and replacement of memorial benches. This report was referred to the Downtown Committee for review and recommendations. The new policy (attached) incorporates the recommendations of the committee. The current Policy excludes the installation of memorial trees, although the Village has traditionally installed trees and plaques along the waterfront and Broadway Street. The Policy also states that 'repair and maintenance of the bench or table will be the responsibility of the Village of Nakusp'. Since the majority of the benches in the Village are aged, this may present considerable future costs. In order to develop a comprehensive plan, staff has undertaken a survey of other municipalities to review their Policies/Programs. This survey included: Chase; Castlegar; Goldstream; Creston; Elkford; Enderby; Fernie; Golden; Grand Forks; Fruitvale; Kaslo; Lumby; Nelson; Pemberton; Rossland; Salmo; Sicamous; and Trail. Programs/Policies vary greatly- a summary of the survey results has been attached for information.

Page 28 of 64

ALTERNATIVES/OPTIONS: • Leave Policy as is, effectively suspending the practice of installing memorial trees; • Amend the existing Policy to include the installation of memorial trees, without any

other changes; • Rescind the Policy for future installations, but grandfather existing benches, trees &

tables; • Rescind the existing Policy and adopt the proposed draft Policy; • Refer this issue back to staff for further information; • Regardless of the Policy, the Village should establish a budget to reflect cost of

service and future capital implications (with inclusion in the Capital Asset Management Program).

FINANCIAL IMPLICATIONS: Currently, the Village assumes responsibility for the site prep, installation, repair and maintenance of the existing benches and tables. The costs may not be substantial at the moment, but as the number of benches/tables increase and age, expenditures will increase. Currently, there are in excess of 60 benches. Should the Village wish to assume ownership &/or responsibility for the up-keep of this infrastructure, it should be incorporated into a Capital Asset Plan. CONCLUSIONS/SUMMARY: This issue has remained unresolved for a long period of time. It is my recommendation that Council adopt the draft Policy for immediate implementation. An associated program will then be developed to: inventory all existing benches, trees and tables; map their locations; record the purchaser's contact information; develop an annual inspection program; conduct regular maintenance and repairs; identify suitable locations for future installations; and establish the number of desired benches, tables and trees. Respectfully submitted: Laurie Taylor ATTACHMENTS: Existing Policy GAP.4 Summary of Survey Draft Policy

Page 29 of 64

VILLAGE OF NAKUSP

POLICY

POLICY NO.: GAP4

Section: Gen.- Arena/Parks

MEMORIAL TREE, BENCH & PICNIC TABLE INSTALLATION

PREAMBLE To ensure that Village property is maintained to an appropriate standard, and to

establish guidelines for proper procedure regarding installation and maintenance of

memorial trees, benches and picnic tables the following will be implemented POLICY

Persons wishing to have a memorial tree, bench or picnic table installed on Village

property must receive permission from the Village through the approval of the

attached application form, prior to ordering any tree, bench or table. Approval will be

at the discretion of the Director of Operations and shall be subject to the fees outlined

in Schedule A and the following conditions: TREES

Applicants are responsible for the purchase and delivery (1325 Hot Springs Rd) of an approved memorial tree; the purchase of the corresponding plaque; and, any fees for tree and plaque installation.

The Village shall be responsible for the installation and maintenance of the tree, as

time and resources permit. In the event that the tree or plaque deteriorates,

becomes an eye sore or is vandalized, the Village will make every attempt to contact

the applicant to arrange for repair or replacement at the applicant's expense. In the

event that an applicant cannot be reached or is unwilling to repair or replace the

damaged items, the Village, at its sole discretion, will remove the tree and/or plaque

and make the space available to the public for re-use.

Installation Locations:

Memorial Trees may be planted in approved designated spots along the

waterfront, in the municipal campground and Village parks. The exact location is

at the sole discretion of the Village. Memorial trees will not be planted under utility lines; over municipal infrastructure; or within easements or rights-of-way.

Size:

Memorial trees must be a minimum of three (3) feet in height.

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Species Variety:

• Memorial trees must be one of the following:

Acer circinatum (Vine Maple)

Acer glabrum var. douglasil (Douglas Maple)

Sorbus Americana (American Mountain Ash}

Picea glauca (White Spruce)

Pseudotsuga menziesii (Douglas Fir)

Tsuga heterophylla (Westerm Hemlock)

Larix occidentalis (Western Larch)

Picea glauca dentate (Black Hill Spruce)

Picea pungens (Colorado Spruce)

Picea pungens glauca (Blue Spruce)

Thuja plicata (Western Red Cedar)

Betula papyrifera (White Birch) Memorial Tree Plaque Specifications: Maximum size: 8" long x 6" wide

Text shall be limited to: "In Memory of (name)

The Village will pour a concrete base and install the plaque. BENCHES & PICNIC TABLES

Applicants are responsible for the purchase and delivery (1325 Hot Springs Rd) of an

approved memorial bench or picnic table; the purchase and installation of the

corresponding plaque; and, any fees for installation. All plaques must be installed

prior to delivery. The Village shall be responsible for the installation and maintenance of the bench or

table. In the event that the bench, table or plaque deteriorates, becomes an eye

sore or is vandalized, the Village will make every attempt to contact the applicant to

arrange for repair or replacement at the applicant's expense. In the event that an

applicant cannot be reached or is unwilling to repair or replace the damaged items,

the Village, at its sole discretion, will remove the damaged item, in whole or in part,

and may make the space available to the public for re-use.

Installation Location:

• Pre-poured concrete pads will be available in various locations. Applicants may

indicate their preference however, the Director of Operations will determine the

best location based on size, style and existing infrastructure. Alternate locations

will not be considered until all pre-poured pads have been filled. Installation of the

bench or table will be done by Village of Nakusp Public Works as time schedule

permits.

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Bench/Table Style:

A drawing or picture denoting the design measurements, color, composition and

style of the proposed bench/table must be submitted with the attached application,

for approval by the Director of Operations. The objective will be to create some

uniformity and pleasing aesthetics within areas.

Plaque Specifications:

Plaque size and design must be submitted for approval with the attached appl icat ion

Text shall be limited to: "In Memory of (name)

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Application to Install a Memorial Tree, Bench or Picnic Table

In accordance with provisions of Policy GAP 4

Date of Application: ___________ Cell#: ___________________

Full Name: ____________________________ Alt Tel#: _

Mailing Address: __________________________________________________________

_________________________________________________

A) I would like to apply to have the following installed:

___ a Memorial Tree - size:______ variety:

___ a Memorial Bench

___ a Memorial Picnic Table

B) I would like to have my tree/bench/table installed in the following area, if possible:

___ Along the Waterfront Walkway

___ In the Municipal Campground

___ In the park - specify which:

C) I have read, understand and agree to all terms and conditions in The Village of Nakusp Memorial Tree, Bench & Picnic Table Installation Policy GAP4.

D) I have attached my proposed design for the memorial bench/table.

E) The plaque shall read: "IN MEMORY OF _______

Indicate plaque size: ____________

F) I agree to pay installation costs, as set out in Schedule A of Policy GAP4.

Applicant's Signature: ____ ________________________ __________________

FOR OFFICE USE ONLY

Approved by:

Signature: __________ Date:___________

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VILLAGE OF NAKUSP

POLICY GAP 4

SCHEDULE A

FEES & CHARGES:

Memorial Tree Installation: $150.00

Memorial Tree Plaque Installation: $150.00

Bench/Table Installation: $500.00

All fees are subject to GST.

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Agenda Item H3

STAFF REPORT: Request for Council Decision DATE: July 13, 2015 TO: Mayor and Council FROM: Laurie Taylor, Chief Administrative Officer SUBJECT: Annual Report-2014

STAFF RECOMMENDATION(S):

That council pass the following resolution:

THAT the 2014 annual municipal report be received as submitted.

PURPOSE:

For approval of the 2014 Annual Municipal Report by Council.

BACKGROUND: See the 2014 Village of Nakusp Annual Municipal Report attached. NOTE: ANNUAL REPORT SENT UNDER SEPARATE COVER DUE TO LARGE SIZE OF FILE. PRINTED COPIES WILL BE AVAILABLE AT COUNCIL MEETING. POLICY / LEGISLATIVE ANALYSIS: The Community Charter provides that Council must, prior to June 30 each year, have prepared an annual municipal report including:

a statement of municipal objectives and the measures for the current and next year,

audited annual financial statements for the previous year;

the amount of property taxes that would have been imposed on the property that were granted permissive tax exemptions for the previous year;

a report of municipal services and operations for the previous year; and

a progress report of the objectives and measures for the previous year. At the meeting at which the report is received, Council must consider any submissions by the public relating to the report. The 2014 Annual Municipal Report has been prepared in accordance with these requirements, and is presented for approval by Council. SUMMARY AND CONCLUSION: The 2014 Village of Nakusp Annual Municipal Report, prepared in accordance with the requirements of the Community Charter, are presented to Council. Respectfully submitted, Laurie Taylor, CAO

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STAFF REPORT – Request for Council Decision

DATE: July 13, 2015 SUBJECT: Budget Variance Report - June 30th, 2015 TO: Mayor and Council FROM: Clyde Bersky, Director of Finance

PURPOSE:

To provide council with an update on the Budget vs. Actual expenditures as at June 30th 2015

STAFF RECOMMENDATION(S):

That council considers the following resolutions:

1. THAT council receives the Budget Variance Report as at June 30th 2015 for information.

ANALYSIS:

General Operating:

No significant variation from second quarter expectations. Note that the Hot Springs and Chalet Revenues do

not reflect the full amounts for June, 2015; just the first five months (Jan-May) of 2015.

General Capital:

Equipment: RFPs have been received and awarded for the backhoe, pick-up truck, and p/u truck service box.

Public Works: Sidewalk repairs - in progress

Parks & Arena: Roof repair on hold; fire escape and curling club windows replacement completed

Fire Equipment: Sprinkler protection unit project - in progress

Hot Springs: Roof replacement project completed

Chalets: Roof replacement project - in progress

Sewer Operating:

No significant variation from second quarter expectations.

Sewer Capital:

Sewer Treatment Plant: expenditures reflect on-going effluent optimization (in preparation for reclaimed water

project and to meet lake discharge specifications).

Water Operating:

No significant variation from second quarter expectations.

Water Capital:

Water Treatment Plant: 200,000 gal. reservoir pump generator installed (final component of the WTP project

requirements).

Well #2 project: the 75HP pump is fully installed and operational.

Other Water Capital: this represents the full cost of the 2015 Hydrant replacement project (on budget).

Pressure Reducing Valve (PRV) and adjoining water mains replacement project: yet-to-start - waiting for Build

Canada funding ($167,000) announcement.

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SUMMARY

Other than the possibility of the Hot Springs roof project coming in slightly over the amended budget amount,

all capital projects completed are within budget, and those in progress are expected to be within budget.

Revenues and Expenditures for the first six months of the year are within expectations.

ALTERNATIVES/OPTIONS:

1. Accept the report for information purposes as presented

2. Refer back to staff for further review and report.

CONCLUSIONS/SUMMARY:

That council accepts the budget variance report as presented for information.

____________________ Submitted by: Clyde Bersky, Director of Finance

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Village of Nakusp Page : 1

GENERAL OPERATINGDate : Jul 10, 2015 Time : 8:47 am

For Period Ending 30-Jun-2015

2015 BUDGET 2015 YTD REMAINING %

GL5410

GENERAL OPERATING FUND

REVENUE

Revenues

Property Taxes (931,682) (931,681) (1) 100

Grants in Lieu of Taxes (74,000) (65,156) (8,844) 88

Fees and Charges (1,239,637) (230,883) (1,008,754) 19

Hot Springs Fees & Charges (510,950) (154,756) (356,194) 30

Chalets Revenues (210,000) (80,893) (129,107) 39

Provincial / Federal Transfers (380,000) (380,477) 477 100

Other Revenues - tsf from rsvs (86,350) 0 (86,350) 0

Total Revenues (3,432,619) (1,843,846) (1,588,773) 54

EXPENDITURE

Expenses

Legislative 74,000 23,704 50,296 32

Administration 796,385 476,901 319,484 60

Public Works 466,655 192,718 273,937 41

Parks and Recreation 634,362 262,726 371,636 41

Hot Springs 574,134 230,629 343,505 40

Cedar Chalets 197,083 36,480 160,603 19

Fire Protection 176,250 49,337 126,913 28

Emergency Services Building 38,750 16,660 22,090 43

Amortization Costs 475,000 0 475,000 0

Total Expenses 3,432,619 1,289,154 2,143,465 38

Total GENERAL OPERATING FUND 0 (554,691) 554,691 0

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Village of Nakusp Page : 1

GENERAL CAPITALDate : Jul 10, 2015 Time : 11:09 am

For Period Ending 30-Jun-2015

2015 BUDGET 2015 YTD REMAINING %

GL5410

GENERAL CAPITAL FUND

REVENUE

General Capital Revenues

Transfer from Operating (69,000) 0 (69,000) 0

Capital Grants (146,000) 0 (146,000) 0

Borrowing (100,000) 0 (100,000) 0

Use of Reserve Funds (95,000) 0 (95,000) 0

Use of Equipment Reserve Funds (173,000) 0 (173,000) 0

Use of Fire Reserve Funds (20,000) 0 (20,000) 0

Total General Capital Revenues (603,000) 0 (603,000) 0

EXPENDITURE

General Capital Expenditures

Public Works 10,000 0 10,000 0

Capital Equipment 173,000 0 173,000 0

Parks and Arena 130,000 1,075 128,925 1

Hot Springs 192,000 186,887 5,113 97

Cedar Chalets 78,000 3,523 74,477 5

Fire Equipment 20,000 0 20,000 0

Total General Capital Expenditures 603,000 191,485 411,515 32

Total GENERAL CAPITAL FUND 0 191,485 (191,485) 0

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Village of Nakusp Page : 1

SEWER OPERATINGDate : Jul 10, 2015 Time : 11:21 am

For Period Ending 30-Jun-2015

2015 BUDGET 2015 YTD REMAINING %

GL5410

SEWER OPERATING FUND

REVENUE

SEWER REVENUES

Sewer Fees Charged (334,986) (334,004) (982) 100

Sewer Parcel Tax (9,825) (9,788) (37) 100

Other Sewer Revenue (139,349) 0 (139,349) 0

Total SEWER REVENUES (484,160) (343,791) (140,369) 71

EXPENDITURE

SEWER EXPENDITURES

Sewer General 103,400 18,266 85,134 18

Sewer Treatment Plant 109,000 40,266 68,734 37

System Maintenance 36,025 27,153 8,872 75

Lift Station 22,000 9,116 12,884 41

Sewer Financing Costs 213,735 14,483 199,252 7

Total SEWER EXPENDITURES 484,160 109,283 374,877 23

Total SEWER OPERATING FUND 0 (234,508) 234,508 0

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Village of Nakusp Page : 1

SEWER CAPITALDate : Jul 10, 2015 Time : 11:26 am

For Period Ending 30-Jun-2015

2015 BUDGET 2015 YTD REMAINING %

GL5410

SEWER CAPITAL FUND

REVENUE

SEWER CAPITAL REVENUE

Transfer from Operating (31,454) 0.00 (31,454) 0.00

Capital Grants (40,500) 0.00 (40,500) 0.00

Use of Reserve Funds (28,546) 0.00 (28,546) 0.00

Total SEWER CAPITAL REVENUE (100,500) 0.00 (100,500) 0.00

EXPENDITURE

SEWER CAPITAL EXPENDITURES

Sewer Treatment Plant 100,500 7,088.66 93,411 7.05

Total SEWER CAPITAL EXPENDITURES 100,500 7,088.66 93,411 7.05

Total SEWER CAPITAL FUND 0 7,088.66 (7,089) 0.00

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Village of Nakusp Page : 1

WATER OPERATINGDate : Jul 10, 2015 Time : 12:04 pm

For Period Ending 30-Jun-2015

2015 BUDGET 2015 YTD REMAINING %

GL5410

WATER OPERATING FUND

REVENUE

WATER REVENUE

Micro Hydro Plant (35,000) (31,909) (3,091) 91

Water Fees Charged (428,710) (401,085) (27,625) 94

Other Water Revenue (117,996) (2,080) (115,916) 2

Total WATER REVENUE (581,706) (435,074) (146,632) 75

EXPENDITURE

WATER EXPENSE

Micro Hydro Plant 5,475 176 5,299 3

Nakusp East Pump Station 9,300 3,945 5,355 42

Water General 378,581 18,744 359,837 5

Water Treatment Plant 90,000 16,931 73,069 19

System Maintenance 57,850 34,762 23,088 60

Reservoirs 13,200 4,561 8,639 35

Hydrants 6,350 6,350 (0) 100

Water Wells 20,950 11,136 9,814 53

Total WATER EXPENSE 581,706 96,606 485,100 17

Total WATER OPERATING FUND 0 (338,468) 338,468 0

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Village of Nakusp Page : 1

WATER CAPITALDate : Jul 10, 2015 Time : 8:49 am

For Period Ending 30-Jun-2015

2015 BUDGET 2015 YTD REMAINDER %

GL5410

WATER CAPITAL FUND

REVENUE

WATER CAPITAL REVENUE

Transfer from Operating (149,710.00) 0.00 (149,710.00) 0.00

Use of Reserve Funds (170,290.00) 0.00 (170,290.00) 0.00

Total WATER CAPITAL REVENUE (320,000.00) 0.00 (320,000.00) 0.00

EXPENDITURE

WATER CAPITAL EXPENDITURES

Water Treatment Plant 50,000.00 31,533.97 18,466.03 63.07

Well #2 Project 70,000.00 66,592.09 3,407.91 95.13

Other Water Capital 200,000.00 10,062.78 189,937.22 5.03

Total WATER CAPITAL EXPENDITURES 320,000.00 108,188.84 211,811.16 33.81

Total WATER CAPITAL FUND 0.00 108,188.84 (108,188.84) 0.00

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Agenda Item H5

STAFF REPORT: Request for Council Decision DATE: July 13, 2015 SUBJECT: Request from Rotary for Concession Rental Waiver TO: Mayor and Council FROM: Laurie Taylor, Chief Administrative Officer

STAFF RECOMMENDATION(S):

That council pass the following resolution:

THAT the request from the Rotary Club of Nakusp for waiver of the rental fee for the concession on

August 1, 2 and 3, 2015 be denied.

OR

THAT the Rotary Club of Nakusp be granted a 50% reduction in the rental fee for the concession on

August 1, 2 and 3, 2015.

PURPOSE:

To consider the request from Rotary for waiver of the concession rental for August 1, 2 & 3, 2015.

BACKGROUND: The rental fee for the Park Concession is set by Policy GA5 – Facility Rental at a rate of $103.00 per day or $154.50 for a weekend. Key deposit $51.50 and damage deposit $206 Policy GC1 – Community Grant provides for reductions in rental rates as follows (excerpt): “a. The Village of Nakusp may provide limited assistance or contributions to worthwhile events/causes that

will benefit the Village as a whole, who meet the following criteria:

o event/cause is a special community event, open to the public at no charge; or o event/cause is a new activity; or o event/cause will be promoting the Village throughout the region, province, country or

internationally. o Events or causes that, in the opinion of Council – otherwise qualify for assistance.

b. The Village of Nakusp may provide limited assistance or contributions to worthwhile organizations

whose activities benefit the Village as a whole, and who meet the following criteria:

o organization provides a service to Nakusp residents, responding to identified community needs; and o organization can demonstrate that they will attain a high level of public involvement; and o organization is not duplicating an existing program in the community. o Organizations that, in the opinion of Council, qualify for assistance.

c. Village assistance may be in one or more of several forms:

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o a 50% reduction in rates for use of Village facilities (other than those controlled by the Arena Joint Service Commission)

o supplying pins, brochures, Hot Springs items (See Policy GHS.3) o use of Village equipment or supplies (e.g. barricades); or o use of Village staff; or o other forms of donations, other than cash

IT IS IMPERATIVE THAT COUNCIL EMPLOY AND ADMINISTER THIS POLICY WITH FAIRNESS AND CONSISTENCY TO ENSURE NO ONE GROUP RECEIVES ANY ADVANTAGE OVER ANOTHER.

e. NO CASH GRANTS - The Village shall not provide cash grants or direct funds to any event, organization, cause or activity.

f. NO FULL FEE WAIVER – The Village will not provide full fee waivers for any rental, unless the facility is

used for a Village function, for an election, as specified in Policy No.F8, or under very limited conditions. These limited conditions can include:

o By special Council resolution, to a non-profit organization where should they be charged a rental

fee, an undue hardship will be caused; further all funds raised by this organization must be used completely within the Village. A certified financial statement must accompany any fee waiver request, justifying the need.

o No ‘across-the-board’ waivers will be given to any one organization. Each request will be dealt with

individually and accounts must be provided to the Village at the time of each request which show the organization’s contribution to the Village of Nakusp, or a financial statement. Damage and cleaning deposits will not be waived.”

SUMMARY AND CONCLUSION: The maximum fee waiver permitted for the Rotary Club under Policy GC1 is 50%. Respectfully submitted, Laurie Taylor, CAO

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July 10, 2015 Agenda Item H5(a) Laurie Taylor Village of Nakusp Dear Laurie The Rotary Club of Nakusp is planning to have concessions on August 1, 2, and 3 for the annual Ball Tournament at the concession building at the park. We would like to request the Village to waive the rental charge for this event. This is a fund raiser for our club, and the proceeds will go toward community and international projects of our club. This concession normally takes place at the Ball Park. However, this year we won’t have our new concession trailer ready in time. We are in the process of building a trailer, but the health regulation permit is taking time, and we cannot proceed with the trailer design as we planned. We hope the Village will agree with our request, and our club will be able to continue serving our community. Sincerely, Mayumi van der Pol Concession Chair Rotary Club of Nakusp 250-265-0002 mayumivdp@gmail.com

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790 Shakespeare Street, Trail BC V1R 2B4

Phone 250-368-8650 | Cell 250-231-0404 | Email akblg@shaw.ca

June 24, 2015

Village of Nakusp

Mayor Karen Hamling and Council

91 – 1st West, PO Box 280

Nakusp BC V0G 1R0

Dear Mayor Hamling, Council and Staff;

Re: 2015 AKBLG Annual General Meeting and Conference

The AKBLG Executive would like to express thanks and appreciation for Hosting the

2015 AGM and Conference. This is a big event for a small community to tackle and we

recognize a job well done! The guest speakers, content and sense of community were all

outstanding.

Your request regarding the disbursements of funds realized from the Conference is

acceptable to the AKBLG Executive and we thank you for your financial diligence.

Yours truly,

Mayor Debra Kozak

President AKBLG

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Agenda Item I4

STAFF REPORT: Council Information DATE: July 13, 2015 SUBJECT: Camaro 5 Fest Tour – August 15, 2015 TO: Mayor and Council FROM: Laurie Taylor, Chief Administrative Officer

The Nakusp & District Chamber of Commerce has been contacted by Fifth Generation Camaro. They are

holding a BC/Alberta Meet and Greet in Revelstoke and have plans to do a stop in Nakusp the afternoon of

August 15, 2015 to display their cars. It is anticipated that there will be about 60 vehicles in the tour.

The Chamber has requested use of the soccer field where the Music Fest was formerly held. Staff does not feel

that a car show is an appropriate use for the soccer field as there is the potential for damage. Staff will work

with the Chamber to find a suitable location for the car show.

BACKGROUND:

Request from Nakusp & District Chamber of Commerce.

ATTACHMENTS: 1. Request from Nakusp & District Chamber of Commerce

_____________________________________ Respectfully submitted by: Laurie Taylor, CAO

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Nakusp & District Chamber of Commerce | PO Box 387, 92 – 6th Avenue NW | Nakusp BC V0G 1R0

250-265-4234 phone | 250-265-3808 fax | www.nakusparrowlakes.com

Village of Nakusp

91 1st Street NW

Box 280

Nakusp, BC

V0G 1R0

July 7, 2015

Dear Mayor and Council,

Earlier this year we received the following background and proposal from Brian Forster of the

Camaro 5 club:

In 2008 a web site was formed for the launch of the Fifth Generation Camaro and it’s

owners in North America and Worldwide that currently has over a hundred thousand

members. In 2010 in Valdosta Georgia the first Camaro 5 Fest was launched attracting

over 400 Camaro’s from North America including 12 cars form Canada, myself included.

Since then Camaro 5 Fest has been held annually in Phoenix, 2 in Indianapolis and last

year in Houston Texas attracting close to a thousand Camaro’s from the US and Canada.

Back in in early 2012 Layla and myself decided that we would stage the 1st Annual

BC/Alberta Meet n Greet in Revelstoke BC for the more local cars to have a get together.

That year we attracted 19 car’s for the first event, followed by 29 in 2013 and last year we

invited our neighbors to the south in Washington state which brought us to 39 cars in

attendance. This year we currently have 47 cars booked at the Hillcrest Hotel in

Revelstoke and expecting the number to reach 50 Camaro’s in total to attend.

Our Proposal:

We are planning on loading all 50+ Camaro’s on the ferry at Shelter Bay at 12 noon and

crossing the lake to your side and then cruising into Nakusp for the afternoon. We would

be more then happy to stage Camaro’s in the Park for your locals to come out and enjoy a

Car Show in park. We have looked at a map and thought we would bring the Camaro’s

into Nakusp on HWY 23 turn left on HWY 6 and around the back side of Nakusp to

Broadway and down the centre of town to the Fairgrounds to park all them all for

Camaro’s in the Park.

What we need is a area large enough to park them all, preferably grass and some

volunteers on your part to help with directing traffic and parking. We are a very friendly

bunch and love to show are Camaro’s off as well be on hand to answer question from

your town folk during the afternoon.

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Nakusp & District Chamber of Commerce | PO Box 387, 92 – 6th Avenue NW | Nakusp BC V0G 1R0

250-265-4234 phone | 250-265-3808 fax | www.nakusparrowlakes.com

In early July, the group indicated that they now have 62 cars signed up to participate this year.

Would it be possible to use the soccer field (where Music Fest was held) for this event? We

understand that it will be necessary to mark the sprinkler heads and direct cars around them.

An alternative proposal would be to close a couple of side streets just off Broadway so the cars

could park downtown.

As you can see from the background Brian sent, this rally has been growing every year. They would like to make this an annual Nakusp show, with the potential to include a fundraiser for a local

charity. Each car usually brings two people, and they plan to eat and shop here. The Chamber of

Commerce feels this is a great way to introduce our beautiful village to a group of people who like to

explore the area and are likely to return in the future; bringing not only a boost to our businesses but an

awareness of what makes Nakusp unique.

We already have local sponsors for small trophies for Mayor’s Choice and People’s Choice.

And there would be room for more local businesses to be involved in future years.

Thank you for your consideration.

Sincerely,

Nakusp & District Chamber of Commerce

92 6th Ave. NW

Box 387

Nakusp, BC V0G 1R0

tel: 250 - 265- 4234

toll free: 1-800-909-8819

fax: 250-265-3808

www.nakusparrowlakes.com

email: nakusp@telus.net

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Agenda Item I5

STAFF REPORT: Council Information DATE: July 13, 2015 SUBJECT: Nakusp Medieval Society – tables and chairs TO: Mayor and Council FROM: Laurie Taylor, Chief Administrative Officer

Janis Neufeld of the Nakusp Medieval Society is requesting the use of tables, chair and garbage cans for their

festival on the August long weekend. That weekend is a very busy weekend for village facilities as there is the

annual ball tournament and a wedding booked for that weekend. As a result the tables, chairs and garbage

cans will in use.

BACKGROUND:

Request from the Nakusp Medieval Society attached.

ATTACHMENTS: 1. Request from Nakusp Medieval Society

_____________________________________ Respectfully submitted by: Laurie Taylor, CAO

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Agenda Item J1

DATE: July 13, 2015 SUBJECT: Inquiries by Council of Administration

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Agenda Item K1

DATE: July 13, 2015 SUBJECT: Notice of Motion

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Agenda Item L1

DATE: July 13, 2015 SUBJECT: Questions from the Press or Public

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Agenda Item M1

DATE: July 13, 2015 SUBJECT: Notice of In-Camera Meeting

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Agenda Item N1

DATE: July 13, 2015 SUBJECT: Items Brought Forward from In-Camera

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