agenda and business papers 20-21-22 april 2015 and business papers 20-21-22 april 2015 _____ notice...

AGENDA AND BUSINESS PAPERS

20-21-22 April 2015

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NOTICE OF MEETING

AN ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOK will be held at

the Administration Centre, 10 Furneaux Street, Cooktown on the 20, 21 & 22 April, 2015

Tuesday, 21 April 2015

9.00 am. Ordinary Meeting commences – open to the public.

Bruce Davidson

Chief Executive Officer


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AGENDA CONTENTS

ATTENDANCE:........................................................................................................................ 1

MEETING OPENED ................................................................................................................. 1

APOLOGIES: ............................................................................................................................ 1

NOTICE OF BEREAVEMENT: ............................................................................................... 1

CONFIRMATION OF MINUTES ............................................................................................ 1

CONFIRMATION OF MINUTES OF ORDINARY MEETING ......................................... 1

BUSINESS ARISING: .............................................................................................................. 1

ENGINEERING SERVICES .................................................................................................. 2

PLANNING AND ENVIRONMENT ..................................................................................... 3

APPLICATION FOR A DEVELOPMENT PERMIT – DA/3390 – FOR

RECONFIGURATION OF LOT 7 ON PLAN RP744503 LOCATED AT 52 HOPE

STREET, COOKTOWN INTO TWO (2) LOTS. ................................................................. 3

REQUEST TO EXTEND THE CURRENCY PERIOD FOR DEVELOPMENT PERMIT

DA/2214 – STAGE EIGHT (8) RECONFIGURATION OF LOT 500 ON PLAN

SP262376 ............................................................................................................................. 12

CESSATION OF DISPOSAL OF BIOSOLIDS AT FOUR MILE QUARRY SITE ......... 16

LOCAL LAWS REVIEW 2014 – PUBLIC CONSULTATION PROCESS & ADDRESS

ON SUBMISSIONS ............................................................................................................ 22

LAND TENURE..................................................................................................................... 27

APPLICATION FOR CHANGE OF CONDITIONS OF A LEASE (ADDITIONAL

PURPOSE OF LOW KEY TOURISM) OVER LOT 369 ON PLAN SP136191 –

BRAMWELL STATION: PARISHES OF HANSON. ....................................................... 27

APPLICATION FOR CONVERSION TO FREEHOLD OF ROLLING LEASE –

PASTORAL HOLDING 14/242 OVER LOT 242 ON PLAN SP154003 - SPRINGVALE

STATION, MULLIGAN HIGHWAY, LAKELAND; PARISH OF KINGSDALE;

LOCALITY OF LAKELAND. ............................................................................................ 31

APPLICATION FOR CONVERSION TO FREEHOLD OF PASTORAL HOLDING

PH219194 OVER LOT 3 ON PLAN SP9140870 - MERLUNA STATION, PENINSULA

DEVELOPMENTAL ROAD, ARCHER RIVER: PARISH OF MERLUNA; LOCALITY

OF ARCHER RIVER. ......................................................................................................... 36

LAND EVALUATION FOR BROMLEY AND BOYNTON AGGREGATION - LOT 152

ON PLAN SP171834; PARISH OF BROMLEY. ............................................................... 40

ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES ................................ 49

REQUEST FOR CONTINUED SPONSORSHIP OF THE COOK SHIRE AWARD ....... 49

CORPORATE SERVICES ................................................................................................... 51

FINANCE ............................................................................................................................... 51

REVENUE AND EXPENDITURE – MARCH 2015 ......................................................... 51

ADMINISTRATION ............................................................................................................. 53

COUNCIL MEETING – JUNE 2015 - LAKELAND ......................................................... 53


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SOLE SUPPLIER REGISTER 2015 – NEW REGISTER ENTRIES ................................ 54

REBEL FM .......................................................................................................................... 60

MAJOR PROJECTS REVIEW 63

WATERFRONT ADVISORY COMMITTEE MINUTES ................................................. 73

PERFORMANCE MANAGEMENT SYSTEM ................................................................. 79

FINANCIAL SUSTAINABILITY/ORGANISATIONAL REVIEW - REDUNDANCIES

.............................................................................................................................................. 82

REVIEW OF OPERATIONAL PLAN 2014-2015 - APRIL 2015 .................................... 84

HIRE OF PLANT - PANEL OF PREFERRED SUPPLIERS 2015 (T0115) ..................... 85

COMMITTEE OF THE WHOLE ....................................................................................... 94

PLANNING AND ENVIRONMENT ................................................................................... 94

STREET BIN ENCLOSURES ............................................ Error! Bookmark not defined.

LAND TENURE......................................................................... Error! Bookmark not defined.

NATIVE TITLE DETERMINATION APPLICATION QUD157/2011 – NORTHERN

CAPE YORK GROUP #2; DETERMINATION BY FEDERAL COURT OF

AUSTRALIA THAT NATIVE TITLE EXISTS – INJINOO 30 OCTOBER 2014. ...Error!

Bookmark not defined.

INFORMATION .................................................................................................................... 94

ENGINEERING SERVICES ................................................................................................ 95

ENGINEERING SERVICES REPORT – APRIL 2015 ...................................................... 95

PLANNING AND ENVIRONMENT ................................................................................. 105

BUILDING APPROVALS –2015 ..................................................................................... 105

CURRENT RECONFIGURATION AND MCU DEVELOPMENT APPLICATIONS AS

AT 2015 ............................................................................................................................. 106

BIOSECURITY MONTHLY REPORT – APRIL 2015 ................................................... 121

LAND TENURE................................................................................................................... 124

APPLICATION FOR A LOCAL GOVERNMENT CHANGE – MINOR BOUNDARY

CHANGE LOCKHART RIVER ABORIGINAL SHIRE COUNCIL – LOT 2 ON PLAN

WMT 26 – LOCKHART AIRPORT; LOT 6 ON PLAN WMT54 – LINE HILL. ........... 124

ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES .............................. 127

ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES DIVISIONAL

REPORT – MARCH 2015................................................................................................. 127

CORPORATE SERVICES ................................................................................................. 139

FINANCE ............................................................................................................................. 139

FINANCE STATUS MARCH 2015 ................................................................................. 139

ADMINISTRATION ........................................................................................................... 146

BUSINESS SERVICES REPORT – APRIL 2015 – FOR INFORMATION ................... 146


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ATTENDANCE:

The Mayor, Cr PH Scott, Councillors A Wilson, KG Price, GC Shephard, PL Johnson, R

Bowman, S Clark, Chief Executive Officer (B Davidson), Minute Officer (R Norris).

MEETING OPENED

The Mayor, Cr PH Scott declared the meeting open at

APOLOGIES:

NOTICE OF BEREAVEMENT:

Advice has been received of the passing of Barbara McKenzie

As a mark of respect one minute silence was observed.

CONFIRMATION OF MINUTES

CONFIRMATION OF MINUTES OF ORDINARY MEETING

That the minutes of the Ordinary Meeting of 16-17-18 March 2015 be confirmed subject to the

following amendments

Page/Reso # Correction

30960 Delete assessment number 10003564 and insert 10010718

BUSINESS ARISING:


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ENGINEERING SERVICES


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PLANNING AND ENVIRONMENT

PE1 APPLICATION FOR A DEVELOPMENT PERMIT – DA/3390 –

FOR RECONFIGURATION OF LOT 7 ON PLAN RP744503

LOCATED AT 52 HOPE STREET, COOKTOWN INTO TWO (2)

LOTS.

Report No.AD15/385 from John Harrison Planning Officer

Précis

Applicant: John P Middleton

PO Box 998

Cooktown, Qld. 4895

Owner: John P Middleton

Location: 52 Hope Street, Cooktown

RPD: Lot 7 on Plan RP744503

Area: 2030 sq metres

Zone: Medium Density Residential

Proposed Use: Reconfiguration into two (2) lots

Minimum Lot Size: 904 sq metres

Referral Agencies: Nil

Report

Application has been made to Council for the issue of a Development Permit for the

Reconfiguration of Lot 7 on Plan RP744503 located at 52 Hope Street, Cooktown, into two (2)

lots. The application is Code Assessable Development under the Cook Shire Planning Scheme.

Proposal

The application proposes the reconfiguration of Lot 7 on Plan RP744503 into two (2) lots. The

areas of the proposed lots are as follows:


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Proposed Lot 7 – 1,126 sq metres

Proposed Lot 8 – 904 sq metres (including easement of 54 sq metres)

Access will be via Hope Street which is bitumen sealed and both lots will be connected to

reticulated water, sewerage and electricity.

The Site

The development site is located at 52 Hope Street, Cooktown and is within the reticulated water,

sewerage and electricity areas. Lot 7 has an area of 2030 sq metres and is zoned Medium Density

Residential under the Cook Shire Planning Scheme. Proposed Lot 7 has a House and two sheds

located on it, while proposed Lot 8 has a shed located on it. The existing sewer line connection

for proposed Lot 8 will be protected by an easement within proposed Lot 7 (see easement A on

the proposal plan).

Town Planning Considerations

Lot 7 is zoned Medium Density Residential under the Cook Shire Planning Scheme and the

proposed Reconfiguration into two (2) lots is Code Assessable development.

The purpose of the Medium Density Residential Zone Code is to achieve the following overall

outcomes for the Medium Density Residential zone:

The residential neighbourhood is medium density in scale and design and contains a mix

of Houses, Dual Occupancies and well designed Multiple Residential and Other

Residential land uses with a high standard of residential amenity;

The residential neighbourhood is located close to services and Community Facilities and

provided with an appropriate level of infrastructure; and

Non-residential development which supports the immediate community is located and

designed to maintain the amenity for adjoining residential development.

Code Requirements for Reconfiguring a Lot in the Medium Density Residential Zone.

Council’s Planning Scheme identifies the following Codes as being applicable to Reconfiguring

a lot in the Medium Density Residential Zone, however only the following Codes are triggered

by this proposed development:

Medium Density Residential Zone Code

Reconfiguration of a Lot Code

Works, Services and Infrastructure Code

Parking and Access Code

As a general overview the proposed development is acceptable from a planning point of view

and complies with the performance criteria of the relevant codes.

Areas of non compliance with the given Acceptable Solutions are detailed below:


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Reconfiguration of a Lot Code

PC1 States:

“Lots have adequate area and appropriate dimensions for their intended use and good quality

agricultural land is not lost to production through its fragmentation into economically unviable

units, unless over-riding public benefit can be demonstrated.”

AS1 States:

“Lots comply with the minimum area and dimensions for those zones listed in Schedule 1 of this

Code.”

In the Medium Density Residential Zone the minimum lot size requirements are as follows:

Minimum lot size (excluding access handle area for hatchet lots) – 800m2

Minimum frontage – 20m

Maximum depth to width ratio – N/A

Proposed Lots 7 and 8 comply with the minimum lot size requirements of eight hundred (800)

sq metres for the Medium Density Residential Zone, but proposed Lot 8 only has a frontage to

Hope Street of eighteen (18) metres.

The applicant state in the application that: “This (the smaller frontage width) is a result of the

location of the existing sewer HC pipe work that connects the existing house to the sewer main. It

is proposed to keep as much as possible of this pipe work within Lot 7 (the lot the existing house

is located within) with the remainder of the existing sewer HC pipe work being protected by an

Easement 3.0 metres wide within Lot 8 (proposed Easement A).

The lesser width of eighteen (18) metres will not prevent proposed Lot 8 from being developed

for land uses compatible with development in the Medium Density Residential Zone. The

proposed development is therefore deemed by Council Officers to comply with PC1 of the

Reconfiguration of a Lot Code.

Discussion

The proposed development is considered to be consistent with the intent of the Medium Density

Residential Zone Code and complies with the relevant Performance Criteria applicable to this

application. This development is therefore recommended to Council for approval, subject to

Conditions


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Recommendation

That the Application by John Middleton for a Development Permit for Reconfiguration of Lot 7

on Plan RP744503 located at 52 Hope Street Cooktown, into two (2) lots be approved subject to

the following Conditions:

A. Assessment Manager (Council) Conditions

Approved Plans

1. The development must be carried out generally in accordance with the proposal plan Drawing

20150129-01 Rev.B dated 20/01/2015 submitted with the application, except for any minor

variations required to comply with the Conditions of this Approval (see Appendix ‘B’).

Access

2. Access to proposed Lot 7 must be via the existing Hope Street access.

3. Access to proposed Lot 8 must be via the existing Hope Street crossover. Access from the

property boundary to the kerb and channel must be concrete sealed, details to be provided for

approval by Council’s Director Engineering Services prior to works commencing.

Water Supply

4. Both proposed lots must be connected to the Cooktown Reticulated Water Supply in

accordance with the requirements of the FNQROC Manual at full cost to the applicant.

5. Both proposed lots must have a separate metered water connection.

Sewerage

6. Proposed Lots 7 and 8 must be connected to the Cooktown Reticulated Sewerage Scheme.

Easement

7. Existing sewerage connection infrastructure for proposed Lot 7 located within proposed Lot

8 must be protected by an easement in favour of proposed Lot 7 as per the approved plan (see

Easement A). Documentation to be submitted to Council at time of lodgement of the Plan of

Survey.

Electricity

8. A reticulated electricity supply must be provided to each proposed lot. Council will accept the

overhead reticulation of electricity for this development. A Certificate of Electricity supply from


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Ergon Energy must be provided to Council by the applicant, prior to Council endorsement of the

Plan of Survey.

Heritage Protection

9. The Heritage stone kerb and channelling must be protected from damage at all times.

Public Utilities

10. The applicant is responsible for the cost of any alterations to public utilities as a result of

complying with conditions of this development permit. Repairs or alterations must satisfy the

relevant Design Guidelines set out in Section D8 of the FNQROC Manual.

Outstanding Charges

11. All rates, service charges, interest and other charges levied on the land must be paid prior to

Council’s endorsement of the Plan of Survey.

Infrastructure Charges

12. Infrastructure charges for water, sewerage and public open space must be paid to Council at

the time of application for Council endorsement of the Plan of Survey, as indicated on the

attached Adopted Infrastructure Charges Notice at the rate applicable at the time of payment (see

Appendix ‘A’).

Compliance with Conditions

13. All relevant conditions of the reconfiguration must be complied with prior to the Plan of

Survey being endorsed by Council.

Signing and Sealing

14. The reconfiguration of a lot approval authorised by this Development Permit must be

completed and the Plan of Survey submitted to Council for endorsement within two (2) years

from the commencement of this approval or this approval will lapse.

Appendix ‘A’


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Appendix ‘B’


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PE2 REQUEST TO EXTEND THE CURRENCY PERIOD FOR

DEVELOPMENT PERMIT DA/2214 – STAGE EIGHT (8)

RECONFIGURATION OF LOT 500 ON PLAN SP262376

Report No.AD15/835 from Lisa Miller Development Coordinator

Précis

Applicant: Charles O’Neill Surveyors and Planners

PO Box 5246

CAIRNS QLD 4870

Attention: Michael Tessaro

Owner: Malcolm Haskell & Anne Rigg

Location: Rossville Bloomfield Road, Bloomfield

R.P.D: Lot 500 on Plan SP262376

Area: 287.7831 hectares

Zone: Rural

Use Classification: Reconfiguration

Referral Agencies: Nil

Submissions: Not applicable

Report

A request has been made to Council under section 383 (1)(b) of the Sustainable Planning Act

2009, for a four (4) year extension to the currency period for Stage Eight (8) of DA/2214,

Reconfiguration of Lot 500 on Plan SP262376 into three (3) lots, located at Rossville Bloomfield

Road, Bloomfield, until the 10 March 2019.

Council issued a Decision Notice for the above application on the 17 March 2009 and an

Operational Works approval – DA/2824 for the purpose of driveway access and road

construction – 10 March 2011. As the Operational Works approval was obtained within the

initial two (2) years of the Reconfiguration currency period in accordance with section 341 of the

Sustainable Planning Act 2009, the Development Permit for DA/2214 remains current up to and

including the 10 March 2015.

The applicant has advised that they are requesting an extension to the currency period for the

above development permit due to delays in obtaining approvals from the Department of Natural


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Resources and Mines, with regard to a permanent road closure and road opening as part of the

original Conditions of approval for the development - regarding Stages 5 - 7, which has

subsequently been lodged (DA/3101) approved and complied with.

Section 388 (1) of the Sustainable Planning Act 2009 states what the assessment manager must

take into account in deciding a request for an extension of a development permit.

388 (1) In deciding a request under section 383, the assessment manager must only have regard

to-

(a) the consistency of the approval, including its conditions, with the current laws and

policies applying to the development, including, for example, the amount and type of

infrastructure contributions, or infrastructure charges payable under an

infrastructure charges schedule; and

(b) the community’s current awareness of the developmental approval; and

(c) whether, if the request were refused-

(i) further rights to make a submission may be available for a further

development application; and

(ii) the likely extent to which those rights may be exercised; and

(d) the view of any concurrence agency for the approval given under section 385.

Development application DA/2214 was lodged and approved under the Superseded Cook Shire

Planning Scheme (the Planning Scheme preceding the current Integrated Planning Act 1997

(IPA) Scheme) as part of this approval a Preliminary Approval was granted for Stages 5 – 7. A

development application for Stages 5 – 7 was subsequently lodged and approved under the

current IPA Planning Scheme (DA/3101) this approval has now been completed and the relevant

Survey Plans endorsed by Council. There were no State Referral Agencies for this application.

Stage Eight (8) is the final stage for the development. An extension to the currency period for

DA/2214 is therefore supported by Council Officers, but only for a period of two (2) years not

the requested four (4), given that the original approval was issued in 2009, four (4) years would

extend the application to a life of ten (10) years before potential completion.

As the draft Cook Shire Planning Scheme may be adopted in this time along with any potential

changes to relevant State and Federal Acts and the relevance of the original Conditions, Officers

feel that two (2) years is sufficient, noting that the applicant has the ability to apply for a further

extension to the currency period for this approval prior to this extension expiring, if need be.

An extension to the currency period for Stage Eight (8) of DA/2214, Reconfiguration of Lot 500

on Plan SP262376 into three (3) lots (proposed Lots 71, 72 and 73) located at Rossville

Bloomfield Road, Bloomfield by a period of two (2) years is recommended by Council Officers

to Council for approval.


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Recommendation

That Council grant a two (2) year extension to the currency period for Stage Eight (8) of

Development Permit DA/2214, Reconfiguration of Lot 500 on Plan SP262376 into three (3) lots

(proposed Lots 71, 72 and 73) located at Rossville Bloomfield Road, Bloomfield, until the 10

March 2017 to enable compliance.

Figure 1 – Proposal Plan with Stages


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PE3 CESSATION OF DISPOSAL OF BIOSOLIDS AT FOUR MILE

QUARRY SITE

Report No.D15/5096 from Waste Management Coordinator and Director

Planning and Environment

Précis

To advise Council of correspondence from Department of Environment Heritage Protection,

dated 30 March 2015, advising of potential enforcement regarding the past disposal, or storage,

of biosolids at Four Mile Quarry Site , and to seek a resolution of Council to endorse the required

remedial actions as submitted to EHP by DPE.

Background/History

Under the Environmental Protection Act 1994 (EP Act) Cooktown Sewage Treatment Plant

(Cooktown STP) (Lot 74 on BS131) holds an environmental authority NoEPPR00755213.

Biosolids are produced during the dewatering of the sewage sludge using a belt press. Cooktown

STP produces approximately 250m³ of biosolids annually.

Since 2009 biosolids were transported to Four Mile Quarry Site directly from the Cooktown STP

by the contractor holding the environmental authority No EPSX00453413 for regulated waste

transport. An average of 3 trips per month have been undertaken to dispose of 21m³ of biosolids

at the Four Mile site.

Sewage sludge and biosolids are listed as a regulated waste under the Environmental Protection

Regulation 2008 (The Regulation). Waste tracking information has been submitted to the

Department in accordance with Part 9 of the Regulation.

Lot 94 on C17952 does not hold an environmental authority for the disposal of the regulated

waste but the site is approved for the storage of biosolids for beneficial use. An approval No

ENBU02356611 (the Notice) was issued by the Department in accordance with section 166 of

the Waste Reduction and Recycling Act 2011. This Notice was issued on April 12, 2012 and

extended on April 11, 2014. The EHP letter advising of the offence remains in force until April

12, 2019.

The Letter from EHP outlines a number of conditions for storage of the waste:

Resource quality monitoring

Monitoring of the resource to determine the suitability for beneficial use in line with New

South Wales Environmental Protection Authority Environmental Guidelines: Use and

Disposal of Biosolids Products 2000 must be conducted at least every 120 dry tonnes.


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All determinations of the quality of the resource must be carried out on samples that are

representative of the resource to be used.

Analysis of samples taken as a requirement of the Notice must be undertaken by a

National Association of Testing Authorities (NATA) accredited laboratory.

Transportation of the resource

Following records must be maintained for each load of the resource transported:

- Date and time of pickup and delivery for each load of biosolids;

- Location of pickup and delivery for each load of biosolids; and

- Quantity of biosolids delivered.

The resource must be transported directly to the site of use or to a temporary storage area.

The resource is not permitted to be unloaded from any vehicle other than at the site

approved for use of the resource or at a place that can lawfully accept regulated waste.

If a delivery of the resource is rejected at the site, the driver must immediately return the

resource to a place that can lawfully accept regulated waste.

Storage of the resource

The resource must not be stored for a period exceeding 30 days.

Storage areas must be located outside the buffer distances stated in the table below.

All storage areas must be bunded so that overland flow is excluded from the bunded area.

Stormwater runoff and vehicle washdown water that is collected in the bund must be

recycled or irrigated to land on which crops are grown at a rate that is at or below the

irrigation demand of the irrigation area in order to satisfy the soil moisture deficit within

the crop root depth.

The base of any storage area, and any dam or pond constructed to collect runoff from

within the bunded area, must be constructed to minimise the potential for groundwater

contamination.

Minimum Buffer Zones to Sensitive Receptors

Until

March

13,

2015

Counci

l and

Cookto

wn

STP

were

under

the

underst

anding

that the

storage


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of biosolids at Four Mile Quarry site was in line with the beneficial use approval.

As we became aware of the breach of Beneficial Use Approval Notice, the Department was

contacted to clarify the issues and the compliance inspection at Four Mile Quarry Site was

initiated.

The disposal of the biosolids at Four Mile Quarry has ceased since the compliance inspection.

The newly generated waste is disposed of at Springmount Waste Management Facility which

holds an environmental authority for the disposal and handling of biosolids. The regulated waste

is transported by the contractor who holds the relevant environmental authority.

A number of quotes have been obtained for removal of the existing stockpile at Four Mile

Quarry Site. We estimate that 500m³ of stockpiled waste will be removed by the end of the

current financial year. Waste will be disposed of at Springmount Waste Management Facility in

Mareeba.

The existing leachate management system will be dismantled and removed by the end of April

2015.

Meanwhile Council is exploring beneficial use options for biosolids through Arkwood Organic

Recycling who holds an environmental authority for transport and handling of regulated waste.

Beneficial use is subject to further sampling of contaminant levels in the biosolid.

Council is currently it the process of sourcing quotes to manufacture enough suitable skip bins to

temporarily store the waste at Cooktown Waste Transfer Station (Landfill) Lots 2 and 3 on SP

132221 which is also listed on the environmental authority No EPPR00755213. Stockpiled waste

will be removed from the site by the licensed contractor.

Link to Corporate Plan

NIL

Consultation

Carrie Goldsmith, Department of Environment and Heritage Protection

Joshua Maunder, Department of Environment and Heritage Protection

Mark Marziale, Director of Planning and Environment

Robert Fenn, Manager of Water and Sewerage

Michael Czarnecki, Acting Director of Engineering Services

Legal Implications (Statutory, basis, legal risks)

Environmental Protection Act 1994

Environmental Protection Regulation 2008

Waste Reduction and Recycling Act 2011

New South Wales Environmental Protection Authority Environmental Guidelines: Use

and Disposal of Biosolids Products 2000


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Policy Implications

NIL

Financial and Resource Implications (Budgetary)/Risk Assessment

Penalties associated with the offence are significant:

. The maximum penalty for an individual is 4500 penalty units, totalling $512,325.00 .

The maximum penalty for a corporation is 22,500 penalty units, totalling $2,561,625.00

If additional evidence becomes available, or continuation of the offence is identified, the

Department will consider taking further enforcement action in accordance with its enforcement

guidelines.

It is estimated that the removal of existing stockpile and leachate management system

will cost the Council approximately $100,000.

The new skip bin bank to store the waste will cost an additional $50,000.

Ongoing waste transport from Cooktown Waste Transfer station to Springmount Waste

Management Facility or site for beneficial use (if suitable) will cost approximately

$11,000 per annum.

Final waste disposal at Springmount Waste Management Facility will cost approximately

$15,000 per annum unless the waste will be deemed suitable for beneficial use.

Beneficial use of biosolids by Arkwood Organic Recycling will cost approximately

$5,000 per annum.

Budgetary Assessment

Available Budget for Waste Management for 2014/2015 $212,793

Mitigation of the offence (clean-up & storage skip bins) $150,000

Balance remaining - $62,793

RECOMMENDATION

In accordance with the advice of the Department of Environment and Heritage Protection, dated

30 March 2015, Council herein resolves to undertake the following actions, and changes, to

ensure compliance in its management of regulated waste, under the Environmental Protection

Act 1994, as set out below:

1. Ceases the disposal or storage of any regulated waste at the Four Mile Quarry site;

2. Authorises the removal of existing stockpile from Four Mile Quarry Site, to a lawful

place for disposal.

3. Approves the purchase of the new compliant skip bins for storage and transport of

biosolids to the place of disposal.

Attachments


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PE4 LOCAL LAWS REVIEW 2014 – PUBLIC CONSULTATION

PROCESS & ADDRESS ON SUBMISSIONS

Report No.D15/4866 from Director of Planning & Environment

Précis

1. Council determine its position with regards to the written submission made in response to

the release of the Draft Local Laws 2014 for public consultation.

Background/History

2. The Local Government Act 2009 – chapter 3, part 1, make clear that it is the

responsibility of each local government to make their local laws and to decide what

process it will use to make them, so long as the process and the laws are consistent with

the provisions of the Local Government Act 2009.

3. At its Meeting held 18-20 August 2014, Council resolved to release the Draft Local Laws

2014 for public consultation.

4. The proposed Draft Local Laws 2014 were advertised/ notified for public consultation for

the month of November 2014, and interested persons were permitted and encouraged to

make written submissions.

5. The following submissions were received, during the public consultation period, as set

out in the below table:

Submission Type

Numerous noted by staff Verbal during public presentations

Elisabeth Peck [ Orchid Caravan Park

Cooktown]

Written Objection to the proposed RV Rest

Area, Adelaide Street, Cooktown

6. A copy of written submissions is attached to this Report.

7. The Proposed Local Laws (Model) – Table 1

Local Law No. 1 (Administration) 2014

Local Law No. 2 (Animal Management) 2014

Local Law No. 3 (Community and Environmental Management) 2014

Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2014

Local Law No. 5 (Parking) 2014


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8. Existing Local Laws Proposed to be Retained – Table 1A

Previous

Number

Proposed Number - Retained Local Law

00 Local Law No. 6 (Aerodromes) 2014

07 Local Law No. 7 (Foreshores) 2014

10 Local Law No. 8 (Jetties, Barge Loading Ramps and Boat Ramps) 2014

18 Local Law No. 9 ( Gates and Grids) 2014

All current Local Laws and Subordinate Local Laws, except those reviewed and included

in the above Table 1A, are proposed to be repealed.

9. The Proposed Subordinate Local Laws - Table 2

Subordinate Local Laws

Subordinate Local Law No. 1 (Administration) 2014

Subordinate Local Law No. 2 (Animal Management) 2014

Subordinate Local Law No. 3 (Community and Environmental Management) 2014

Subordinate Local Law No. 4 (Local Government Controlled Areas, Facilities and

Roads) 2014

Subordinate Local Law No. 5 (Parking) 2014

10. A written response to those who made written submission is required, and should address

the details of the comments made. Council’s solicitors require council’s position with

regard to public comments made in writing, in order to prepare the response.


11. Strategic Direction: NATURAL ENVIRONMENT, ENVIRONMENTAL HEALTH SERVICES AND SUSTAINABLE DEVELOPMENT 4.2.1 Undertake the management and provision of the following, to a standard

that ensures legislative compliance: b) Effective and appropriate local laws and their enforcement. c) Animal control in all townships and localities. d) Environmental health initiatives and services.

Consultation

12. Notice was given for 28 days public consultation period, November 2014, to enable

proper consideration and inclusion of improvements and adjustments.



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13. Council, as a local government authority is responsible for the review and adoption of a

current and legally viable set of Local Laws, and this is a requirement of the Local

Government Act 2009 – chapter 3, part 1 .

Policy Implications 14. As detailed in the Proposed Local Laws.

Financial and Resource Implications (Budgetary) 15. Funds to cover the drafting, public notice advertising, legal assessment, and reporting are

allocated in the Council Budget 2015 Financial year.

RECOMMENDATION

That Council hereby states the terms of its position with respect to the written submission of

Elisabeth Peck, Owner of the Orchid Travellers Park, Cooktown, regarding its Draft Local Laws

2014, including Draft Subordinate Local Laws, as set out below.

The Trial RV Rest Area, as approved by Council at its Meeting held December 2013, is herein

distinguished from the proposed Adelaide Street RV Rest Area as defined in the maps and

provisions detailed in the Cook Shire Draft Local Laws, Schedule 2, Subordinate Local Law

No5.

The first documented details of the a RV Rest Area (Short Term Parking for Self Contained RV),

formed part of the Cooktown Foreshore and Webber Esplanade Revitalisation, Masterplan

Report Revision 4, 04 May 2012, in the Passive Natural Recreation Precinct, pages 19 & 21.

The subject Short Term Parking Area is further detailed in the section 5.2 Hardscape and

Furniture Palette drawings page 34, which contains an indicative layout of the proposed 29

oversized car parking spaces, lighting, a waterpoint, a dump point, and rubbish bins. This

report, known as the Waterfront Masterplan Report, underwent extensive public consultation

prior to the final version being accepted by Council.


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The Short Term Parking for Self Contained RV area, as delineated in the Waterfront Masterplan

2012, is shown as occupying the area of the reserve Lot 2 / C179109, located entirely on the

western side of Adelaide Street, either side of the intersection with Walker Street.


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The establishment of the Adelaide Street RV Rest Area, is required to be undertaken as a

Declared off-Street Regulated Parking Area, in schedule 1 of SLL No 5. The subject parking

area is proposed over the reserve Lot 2 / C179109 which is State land, and will require an

application to the Department of Natural Resources and Mines, including preparation of a Land

Management Plan, as the Reserve for Recreation purposes, in the trusteeship of Cook Shire

Council.

Under the the draft Local Laws, Subordinate Local Law No 5 (SLL5), two (2) Maps of Parking

Areas at the RV Rest Area were included, in order to give stakeholders an alternative option to

comment on. No comments were made with specific regard to the location of the RV Rest Area,

only that the proposed use was objected to, for a number of reasons, including operational

management issues pertaining to the management of compliance over the Trial RV Rest Area.

The proposed penalty, 0.5 penalty units, for a parking offence in the proposed RV Rest Area

(Declared off street regulated parking area) is contained in Schedule 3, SLL5.

The definition of a Recreational Vehicle is contained in Schedule 4, SLL5, and only complying

Recreational Vehicles will be permitted to utilise the proposed parking area.

Council understands the provision of suitably located parking provisions for fully self contained

Recreational Vehicles, is important for the development of tourism industry in Cooktown, and

Cape York, and therefore fully supports its legal establishment in its Local Laws.

Council believes that the regulatory definitions and provisions in its Local Laws will ensure that

the Adelaide Street Recreational Vehicle Rest Area, will be restricted to use by fully self

contained recreational vehicles, including trailers, for short term parking (48 hours). Therefore,

Council has determined that the establishment of the Adelaide Street RV Rest Area will not

adversely impact on Caravan Park businesses in the locality, when the proposed Local Laws

2014, become operational.


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LAND TENURE

LT1 APPLICATION FOR CHANGE OF CONDITIONS OF A LEASE

(ADDITIONAL PURPOSE OF LOW KEY TOURISM) OVER LOT

369 ON PLAN SP136191 – BRAMWELL STATION: PARISHES OF

HANSON.

Report No.D15/4825 from Land Tenure Officer File No. 2.85.90;

2.650.29; 2.650.30

Précis

1. Raise no objection to the change of conditions of a lease to include the additional purpose

of Low Key Tourism.

Background/History

2. By letter dated 27 February 2015, the Department of Natural Resources and Mines

advised that an application had been received for change of conditions of a Lease over

Lot 369 on Plan SP136191, being Bramwell Station Pastoral Holding. See attached

SmartMaps.

3. The proposed application is to add condition A61 (1) on the lease to include the

additional purpose of Low Key Tourism.

4. The Department further advised that an amendment of the current lease conditions may

result in an intensification of use to the lease area and requested Council’s

views/requirements including any local non-indigenous cultural heritage values that the

Department should consider when assessing the application.

5. Council at its March 2014 meeting, vide Resolution No. 30708, resolved inter alia to

raise no objection to the renewal of Term Lease 215417 – Lot 369 on Plan SP136191,

subject to all outstanding planning and building approvals being finalised to the

satisfaction of Council.

6. Planning and Environment advised that the current lessee is working with Council to

rectify the outstanding planning and building matters and the lessee had been advised that

the additional purpose of Low Key Tourism to the current term lease would be required

to enable these outstanding matters to be finalised.

7. Engineering has no issues or requirements.

8. There are no known local non-indigenous cultural heritage values within the lease area.


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9. The following recommendation is submitted for consideration.


10. Key issue 4.5 Cultural Heritage, Land Tenure, Native Title and Indigenous Land Use

Negotiations

Consultation

11. Internal


12. Nil

Policy Implications

13. Nil

Financial and Resource Implications (Budgetary)

14. Nil

RECOMMENDATION

The Department of Natural Resources and Mines be advised that Council raises no objection to

the change of conditions of a Lease over Lot 369 on Plan SP136191, to include the additional

purpose of Low Key Tourism.

Moreover, Council is unaware of any local non-indigenous cultural heritage values within the

lease area that should be considered when assessing the application.

Att.

SmartMaps

Tourism area within Bramwell Station


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LT2 APPLICATION FOR CONVERSION TO FREEHOLD OF

ROLLING LEASE – PASTORAL HOLDING 14/242 OVER LOT

242 ON PLAN SP154003 - SPRINGVALE STATION, MULLIGAN

HIGHWAY, LAKELAND; PARISH OF KINGSDALE; LOCALITY

OF LAKELAND.

Report No.D15/4824 from Land Tenure Officer File No. 2.650.73.

Précis

1. Raise no objection to the conversion of lease to freehold, subject to compliance of all

planning matters and creation of esplanades.

Background/History


advised that an application for conversion of Rolling Term Lease 14/242 over Lot 242 on

Plan SP154003 to Freehold had been received.

3. The Department further advised that the proposed use of the land was for Grazing

purposes and requested Councils views/requirements including any local non-indigenous

cultural heritage values that should be considered when assessing the application.

4. Lot 242 on Plan SP154003 has an area of approx 56000 hectares. See attached

Springvale Station Property Area Map.

5. Additionally, the lessees hold a special lease for grazing purposes over Reserve for

Camping Purposes, Lot 201 on Plan SP154004 of which Cook Shire Council is the

trustee; this lease with the State expires in 2018 and does not form part of the proposed

conversion application.

6. Planning and Environment advise that there is currently an Operational Works

application with Council for a dam within Springvale. Although there does not appear to

be any outstanding building matters, the owners must ensure that all structures and/or

buildings have obtained compliance with the requirements of the Queensland building

legislation, the Building Act 1975 and referenced legislation.

7. As the property has a long history of use for cattle farming, Council’s Environmental

Health Officer advised that there is a strong probability that it once had or has a cattle dip

and therefore should be listed on the contaminated land register and recommended that

any cattle dipping sight be identified and excised from the freehold.

8. Engineering has no issues.

9. In accordance with Council’s Policy in relation to Roads, Stock Routes and Public

Access Issues and reaffirmed at the October 2012 Council Meeting, 30 meter wide


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esplanades should be required along the banks of the West Normanby River and East

Normanby River, in accordance with attached plan, “Proposed 30m wide Esplanades

within L242 SP154003”.

Public Access

20-21 JULY 1999 RESOLUTION NO.19787

That Council’s attitude/intent regarding river/creek/beach access etc is to request/require

legal public access wherever possible. Council intends to request/require

esplanades/access roads plus adjacent reserves (landing, recreation, etc) wherever

possible. Any Council request/application should be processed with the foregoing in

mind.

10. Council has identified the gazetted historical roads as known local non-indigenous

cultural heritage of value requiring consideration by the Department in its assessment of

the application

11. The following recommendation is submitted for consideration.


1. Key issues 4.3 Sport and Recreation Facilities and Public Access and 4.5 Cultural

Heritage, Land Tenure, Native Title and Indigenous Land Use Negotiations.

Consultation

12. Internal.


13. Nil.

Policy Implications

14. Nil– in accordance with policy position.


15. Nil.

RECOMMENDATION


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The Department of Natural Resources and Mines be advised that Council raises no objection to

the conversion of Rolling Term Lease, Pastoral Holding 14/242 over Lot 242 on Plan SP154003

to Freehold, subject to;

i. the owner ensures all structures and/or buildings have obtained compliance with the

requirements of the Queensland building legislation, the Building Act 1975 and

referenced legislation,

ii. any cattle dipping sight be identified, listed on the contaminated register and excised

from the freehold, and

iii. the creation of 30 meter wide esplanades along the banks of the West Normanby River

and the East Normanby River, as depicted on submitted plan, “Proposed 30m wide

Esplanades within L242 SP154003”.

I draw your attention to Councils access position as previously conveyed to the Department in

connection with particular dealings. Council’s access position is as follows:

That Councils attitude/intent regarding river/creek/beach access etc is to request/require

legal public access wherever possible. Council intends to request/require

esplanades/access roads plus adjacent reserves (landing, recreation, etc) wherever

possible. Any Council request/application should be processed with the foregoing intent

in mind.

Moreover, Council has identified the gazetted historical roads as known local non-indigenous

cultural heritage of value requiring consideration by the Department in its assessment of the

application.

Att.

Springvale Station Property Area Map

Proposed 30 meter wide Esplanades within Lot242 on Plan SP154003


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LT3 APPLICATION FOR CONVERSION TO FREEHOLD OF

PASTORAL HOLDING PH219194 OVER LOT 3 ON PLAN

SP9140870 - MERLUNA STATION, PENINSULA

DEVELOPMENTAL ROAD, ARCHER RIVER: PARISH OF

MERLUNA; LOCALITY OF ARCHER RIVER.

Report No.D15/4823 from Land Tenure Officer File No. 2.650.11.

Précis

1. Council support the conversion to freehold subject to realignment of road and allowing

for gravel resources, contaminated sites indentified and compliance with building codes.

Background/History


advised that an application had been received for conversion to freehold of PH219194

over Lot 3 on Plan SP140870, and requested advice as to Council’s views or

requirements, including any local non-indigenous cultural heritage values that the

Department should consider when assessing the application – see attached SmartMap.

3. The proposed use of the land was for grazing purposes with an area of approx 169,000

hectares.

4. Planning and Environment advise that there are no outstanding planning matters

however, the owner must ensure that all structures and/or buildings have obtained

compliance with the requirements of Queensland building legislation, the Building Act

1975 and referenced legislation.

5. As the property has a long history of use for cattle farming, Council’s Environmental

Health Officer advised that there is a strong probability that it once had or has a cattle dip

and therefore should be listed on the contaminated land register and recommended that

any cattle dipping sight be identified and excised from the freehold.

6. Engineering advised that the existing dedicated road traversing Merluna Station is not on

alignment and requires being placed on the existing alignment with the road increased to

120 – 200m with to allow for access to gravel resource for road maintenance as depicted

on attached plan, csc proposed 3sp140870 31-3-2015.

7. There are no known local non-indigenous cultural heritage values.

8. The following recommendation is submitted for Council’s consideration.


9. Key issues 4.5 Cultural Heritage, Land Tenure, Native Title and Indigenous Land Use

Negotiations and 4.6 Drainage, Stormwater, Road, Footpath and Bridge Network.


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Consultation

10. Internal.


11. Nil.

Policy Implications

12. Nil.


13. Nil.

RECOMMENDATION

The Department of Natural Resource and Mines be advised that Council raises no objection to

the conversion to freehold of Pastoral Holding PH219194 over Lot 3 on SP140870 subject to;

i. existing dedicated road put on its current formed alignment with the width increased to

120 – 200m to allow for access to gravel resource for road maintenance as depicted on

submitted plan, csc proposed 3sp140870 31-3-2015,

ii. any cattle dipping sight be identified, listed on the contaminated register and excised

from the freehold, and

iii. the owner ensures that all structures and/or buildings have obtained compliance with the

requirements of Queensland building legislation, the Building Act 1975 and referenced

legislation.

Moreover, Council is unaware of any local non-indigenous cultural heritage values that should

be considered when assessing the application.

Att.

SmartMap

csc proposed 3sp140870 31-3-2015


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LT4 LAND EVALUATION FOR BROMLEY AND BOYNTON

AGGREGATION - LOT 152 ON PLAN SP171834; PARISH OF

BROMLEY.

Report No.D15/4881 from Land Tenure Officer File No. 2.650.17;

2.650.19; 2.660.75.

Précis

1. Council’s previous requirements be conveyed to the State.

Background/History

2. By letter dated 19 February 2015 the Department of Aboriginal and Torres Strait Islander

Partnerships advised that the Cape York Peninsula Tenure resolution Program

(‘CYPTRP’) was investigating the future use and tenure of Bromley Station under the

auspices of the Land Act 1994 and requested Council’s views. See attached SmarMap.

3. Tenure resolution on Cape York Peninsula is subject to the provisions of the Land Act

1994 (“the Act”), the Nature Conservation Act 1992 (“NCA”), the Aboriginal Land Act

1991 (“ALA”), the Cape York Peninsula Heritage Act 2007(“CYPHA”) and all relevant

State, regional and local planning strategies and policies.

4. Before land is allocated under the Act, the Chief Executive is required to assess the most

appropriate tenure and use of the land prior to allocating tenure. The evaluation must

take account of the State, regional and local planning strategies and policies, the objective

and principles of the Act and may also take account of commitments and undertakings

given by persons under, or arising from a Cape York agreement.

5. Council has previously dealt with its requirements/interests with desk-top studies

regarding the former Bromley Pastoral Holding (“PH”);

May 1999 – Bromley PH lease renewal – Report No. 12945; Resolution No.

19513.

August 2004 – Creation of Reserve for Environmental Purposes under the

Trusteeship of the Environmental Protection Agency (under the Land Act 1994,

as an interim measure “for management purposes only until final tenure

arrangements are negotiated”) – Report No.145734; Resolution No. 23904.

August 2006 – Section 16 Land Act 1994 Land Act 1994 evaluation of the former

Shelburne PH (Lot 5117 on SP137279 & Lot 73 on SP171835), and the former

Bromley PH (Lot 152 on SP171834) – Report No.240111; Resolution No. 25275.


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February 2008 - Section 16 Evaluation of Batavia Downs (Lot 22 on Plan

SP171852 Various Parishes); Moreton Telegraph Station (Lot 2 on Plan

SP171852 Parish of Berney); and (former) Bromley Pastoral Holding (Lot 152 on

Plan SP171834 Parish of Bromley) – Report No. 376984; Resolution No. 28184.

6. Previously identified interests were the;

dedication of a 60 metre wide road reserve over the existing connection and

access tracks,

creation of a community reserve for Recreation Purposes under the trusteeship of

Cook Shire Council at Temple Bay.

7. Attached Plan “Proposed Roads and Recreation Area within Bromley” indicates the roads

and proposed reserve referred to in paragraph 5 above; existing dedicated roads and

existing formed (undedicated roads) which should be roads open to the public – this is in

keeping with Council’s road policy:

“That Council’s attitude/intent regarding river/creek/beach access etc is to

request/require legal public access wherever possible. Council intends to

request/require esplanades/access roads plus adjacent reserves (landing,

recreation, etc) wherever possible. Any Council request/application should be

processed with the foregoing in mind.”

8. Council also strenuously opposed closure of existing roads or esplanades and required

that access to gravel resources for road construction/maintenance must be provided.

9. The State by letter dated 15 January 2008, clearly indicated its intention for land dealings

in Bromley. See attached plan “SPA Job Ref – J151 Bromley_proposal.mxd”;

White - proposed National Park;

Yellow – proposed Aboriginal Land

Green – proposed Beach Protection Reserve (this area includes Esplanade)

Council’s view of the apparent intention of the State (February 2008 Council meeting)

was;

APPARENT STATE INTENTION

15. Council is of the opinion, that the State’s intention in each case is the declaration of

new areas of National Park, and the creation of such areas of Aboriginal freehold as

are necessary to secure Traditional Owner agreement to the creation of the areas of

National Park.

16. Council is further of the view, that its requirements in relation to roads are, despite

the fact that Council is responsible for the road network within its jurisdiction,


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generally ignored in order to gain the State’s primary purpose of the declaration of

new areas of National Park.

17. Similarly, Council is of the view that its requirements for the aspirations of the

general public are also ignored in order to gain the State’s primary purpose of the

declaration of new areas of National Park.

18. Moreover, it appears to Council that despite the requirements for public access and

the policy supporting public access set out in the State Coastal Management Plan, the

State ignores that document in order to gain the State’s primary purpose of the

declaration of new areas of National Park – this despite the fact that the State Coastal

Management Plan has the status of formal State Planning Policy under the Integrated

Planning Act 1997.

10. In 2007, the (then) Cape York Tenure Resolution Task Force had been charged with the

responsibility of tenure regularization in Cape York as a priority of Government. This

process is commonly referred to as the “Heads of Agreement”, Bromley was one of the

priority State land dealing properties identified by Government to be dealt with under the

tenure regularization process.

11. Through this program, the State is changing the tenure of identified properties to

Aboriginal freehold land, allowing Traditional Owners to return to live on country and

pursue employment and business opportunities in land management, grazing, and mining.

12. Areas with outstanding environmental values are being dedicated as jointly managed

national parks, providing for conservation, recreation and tourism. The State is also

converting existing national parks to jointly managed national parks, with Aboriginal

freehold as the underlying tenure.

13. The move towards joint management of national parks on Cape York Peninsula took

effect through the proclamation of the Cape York Peninsula Heritage Act 2007.

14. Joint management for national parks (National Park Cape York Peninsula Aboriginal

Land - NP (CYPAL)) is established through an Indigenous Management Agreement

which must not result in a decrease in public rights of access to the national park.

15. If the area is to be declared a National Park, it is most unlikely that any road dedication or

reserve creation will take place; if tenure resolution is proposed by the State, Council

should press for dedication of all the roads indicated on the relevant plan, as well as

creation of the reserve – in the trusteeship of this Council.

16. Native Title Determination Application QUD6023/02 – Wuthathi, Kuuku Ya’u and

Northern Kaanju is over the former Bromley Pastoral Holding. This claim has been

listed by the Federal Court of Australia for consent determination hearing in Cairns on 28

April 2015.

17. The following recommendation is submitted for Council’s consideration.


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18. Key Issues 4.3 Sport and Recreation Facilities and Public Access; 4.5 Cultural Heritage,

Land Tenure, Native Title and Indigenous Land Use Negotiations and 4.6 Drainage,

Stormwater, Road, Footpath and Bridge Network.

Consultation

19. Nil.


20. Nil identified.

Policy Implications

21. In accordance with Council’s Road policy


22. Nil.

RECOMMENDATION

The Department of Aboriginal and Torres Strait Islander Partnerships be advised in response to

its correspondence of 19 February 2015 that Council’s requirements in respect to Bromley as

conveyed to the Department by letters dated 26 May 1999, 24 August 2006 and 21 February

2008, and as set out below, be drawn to the attention of the Department, with the request that

those requirements be addressed prior to “final tenure arrangements” being negotiated;

dedication of a 60 metre wide road reserve over the existing connection and

access tracks,

creation of a community reserve for Recreation Purposes under the trusteeship of

Cook Shire Council at Temple Bay.

Attached Plan “Proposed Roads and Recreation Area within Bromley” indicates the roads

and proposed reserve referred to in paragraph 5 above; existing dedicated roads and

existing formed (undedicated roads) which should be roads open to the public – this is in

keeping with Council’s road policy:

“That Council’s attitude/intent regarding river/creek/beach access etc is to

request/require legal public access wherever possible. Council intends to

request/require esplanades/access roads plus adjacent reserves (landing,

recreation, etc) wherever possible. Any Council request/application should be

processed with the foregoing in mind.”


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Further, Council strenuously opposes closure of existing roads or esplanades and requires that

access to gravel resources for road construction/maintenance must be provided.

Atts.

SmartMap

Topography/Tenure Plan

SPA Job Ref – J151 Bromley_proposal.mxd

Proposed Roads and Recreation Area within Bromley


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46


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ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES

CS1 REQUEST FOR CONTINUED SPONSORSHIP OF THE COOK

SHIRE AWARD

Report No.D15/4638 from Arts and Cultural Officer

Précis

Request for continued sponsorship by the Cooktown School of Art Society of the Cook Shire

Award.

Background/History

For 36 years Council has sponsored the Cook Shire Award at the Cooktown School of Art

Society annual art exhibition. It is an acquisitive award to the value of $1,000.00. It is the only

art prize to be funded by Council and its continuation is a demonstration to the community of

loyalty to tradition and support for the arts.

After completing an audit, it became apparent that Council’s artwork collection are not being

effectively cared for or utilised. From previous audits there are currently eight paintings

unaccounted for and no suitable storage for works currently not on display. Continuing

sponsorship of an acquisitive prize requires a commitment to proper care and management (i.e.:

storage) of current and future works.

Utilising the current collection, such as through the rotation of artworks through Council

buildings, requires an ongoing financial and staff resources. As the collection grows through

continuing acquisition, so does the commitment required by Council.


4.3 Active, Creative and Connected

4.3.1 (c) Support and advocacy for community groups, clubs, societies and organisations.

4.3.1 (d) Support and advocacy for events and festivals and arts and cultural endeavours.

4.7 Economic Wellbeing

4.7.3 (g) Support development through the provision of advocacy, support and partnership

arrangements.

Consultation

Members of Cooktown School of Art Society Inc.


Nil.


$1,000.00 annually.


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RECOMMENDATION

Council continue sponsorship of the Cook Shire Award as a non acquisitive prize and approve a

budgetary line for a donation of $1,000.00 to be reviewed in line with Council’s annual operating

budget.


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CORPORATE SERVICES

FINANCE

F1 REVENUE AND EXPENDITURE – MARCH 2015

That the Revenue and Expenditure Statements for March 2015 be adopted


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ADMINISTRATION

A1 COUNCIL MEETING – JUNE 2015 - LAKELAND

Report No.D15/4467 from Executive Assistant

Précis

Proposed Council meeting in Lakeland on 16 June 2015

Background/History

Section 257 of the Local Government Regulation 2012, requires local governments to meet at

least once a month at its public office or at another place fixed by the local government, by

resolution, for the meeting.

It is proposed to have the June 2015 Council meeting at Lakeland. This will give persons who

live in the area a practical opportunity to attend a Council meeting.


Legal requirement

Consultation

Councillors and interested parties


Nil

Policy Implications

Nil


Cost has not been calculated but will mainly be restricted to travel. This will be offset by the

opportunity of residents in more remote centres of Council’s population to have access to all

Councillors and senior staff.

RECOMMENDATION

That the meeting of Council to be held on 15-16 June 2015 be held at the Lakeland Hall,

Lakeland.


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A2 SOLE SUPPLIER REGISTER 2015 – NEW REGISTER ENTRIES

Report No.D15/4767 from Council’s Business Services Manager

Précis

This report identifies ‘sole suppliers’ for endorsement where Council cannot reasonably find

alternative sources of supply for goods and services that are specialised or confidential in nature,

compatible with existing products and/or services, or available within the region and supply from

outside the region would be cost prohibitive.

Background/History

It is a requirement of the Local Government Regulation 2012 to invite written quotations or

tenders where the carrying out of works or the supply of goods or services involves a cost greater

than $15,000 or $200,000 respectively. Additionally, Council’s Procurement Policy contains

provisions regarding obtaining quotes for amounts less than $15,000

The Regulation acknowledges that there are instances when it will not always be possible to

meet this requirement and provides a number of exceptions to manage these instances.

To meet operational requirements it has been identified that there are a number of suppliers who

are the only reasonable source of supply for various products and services required by Council.

Section 235(a) of the Queensland Local Government Regulation 2012 reads as follows:

A local government may enter into a medium-sized contractual arrangement or large-sized

contractual arrangement without first inviting written quotes or tenders if—

(a) the local government resolves it is satisfied that there is only 1 supplier who is reasonably

available; or

To apply this exemption a specific resolution of Council is required on the basis of the facts or

circumstances relevant to the particular contract.

Any of evaluative decisions made under section (a) (as outlined above) are matters for subjective

consideration and determination by the Council. They do not involve an objective test such that a

Court can substitute its own view of the facts if a decision were challenged.

The legislative requirement for a sole supplier requires a Council to prove that the supplier is the

only supplier that can reasonably provide that good or service. The emphasis is on the word

“reasonably” and advice from the Department of Infrastructure, Local Government and Planning

is that this can be interpreted on a regional and operational basis. This means if there is only one

supplier in the rate-paying region of Council and they are considered to be providing a

competitive service then they can be deemed a sole supplier.

LGAQ and the Department state that the purchase of goods and services from a sole source to

support existing assets in an original equipment manufacturer (OEM) situation can also be

deemed a sole supplier arrangement.


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LGAQ supplied commentary to section 235(a) of the Local Government Regulation 2012 also

states that this section might be applied where Council wishes to upgrade a proprietary computer

software program to add functionality and/or where there is generally only one possible supplier

and the calling of tenders or quotes “would be a manifest waste of time and resources”. This

interpretation of the legislation has been used to support and validate the inclusion of a number

of sole supplier recommendations in regard to software and other like products and services

This report provides an overview of the necessary sole supply arrangements required for

Council’s standard and project based operations premised on:

- the availability of products and services that are difficult to source due to their nature

or Council’s remote location;

- genuine failed attempts to find multiple suppliers (by quote or tender) who can

reasonably supply Council with the required products and services you;

- products and services that are specialised in nature (unique one-off providers);

- arrangements that are linked to specialty products or brands that we already have i.e.

an agent that services a product under warranty and to have that service done by

another company would void the warranty;

- the supplier is local and can meet immediate emergent needs i.e. local business that

can supply for purchases that have not been planned for and are time critical; or

- the supplier captures the market for maintenance and replacement parts for a specific

piece of specialised equipment.

In the 2013/2014 Financial Year $3,982,296.60 was spent working with sole suppliers (8% of

purchasing) and in the 2014/2015 the amount to date totals $2,802,824.24 (5% of purchasing)*.

Appendix 1 provides a breakdown of these figures by supplier and rational.

* This report excludes Council and Government preferred supplier and pre-qualified supplier

arrangements.


Nil.


4.1 Leadership and Governance

4.1.1 Provide, to a standard that ensures (at a minimum) legislative compliance:

a) Sustainable financial and administrative management of the Shire’s municipal

and community resources.

b) A sound annual budget which ensures adequate funding and reserves to

provide for Council’s future financial obligations.

c) Appropriate corporate governance.

In terms of Delivering Sound Governance and Economic Management, the ongoing review of

who is a sole supplier will ensure that responsible financial and professional practises are utilised


20-21-22 April 2015

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56

to maintain a sustainable framework within procurement across Council. It also ensures that

Council provides sound governance and economic management in monitoring these suppliers

and the market place.

Consultation

All Council staff were consulted and asked to nominate suppliers for the report. Suppliers that

have been deemed not to meet the requirements as per the definition of sole supplier in the

Regulation have been excluded from this report and alternate procurement practices will be put

in place to ensure legislative and policy compliance.

Council’s Business Services function has researched each recommended sole supplier and has

sourced the expenditure information for this report.

Policy Implications

Nil


No risk to Council has been identified. Any financial risk to Council is mitigated by Council

officers having assessed these products as being suitable products and the suppliers as being the

only reasonable option from which Council can obtain the relevant goods and services. Pricing

has also (where available) been benchmarked against comparable products or suppliers to ensure

commercial competitiveness factoring in transport and availability.

RECOMMENDATION

It is recommended that Council:

1. Notes this quarterly report on sole supplier expenditure; and

2. Resolves in accordance with section 235(a) of the Local Government Regulation

2012 that it is satisfied the suppliers listed in Attachment 1 are sole suppliers and

that they be added to the sole supplier register for the 2014/15 financial year; and

3. Delegates authority to the Chief Executive Officer in accordance with the Local

Government Act 2009 to negotiate, finalise and execute any and all matters in

relation to these sole suppliers.


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57

APPENDIX 1. SOLE SUPPLIER REGISTER

Product Supplier Rational Expenditure

2013/2014

Expenditure

2014/2015

Local Print Advertising Cooktown Local News Only dedicated regular

local print publication.

Legislative requirements

require that notices be

broadcast locally.

$42,884.90 $31,222.01

Regional print advertising The Cairns Post Daily regional print

publication, dedicated

advertising features (eg.

tenders, careers), used for

advertising to the broader

business/industrial/comm

ercial/professional

community. Legislative

requirements require that

notices be broadcast

locally.

$14,574.92 $14,005.48

Aerial 1080 baiting Atherton Creek Air

Charters - Matthew

Jennings *

Aerial baiting is a niche

operation and Atherton

Creek Air Charters is the

only company/pilot to

have made the necessary

modifications that enable

an aircraft to effectively

drop bait. The aircraft is a

Piper-Cherokee which

has a chute engineered in

to the underside of the

cabin. A stainless steel

tray can be inserted and

fitted to the interior of the

cabin that connects to the

chute which is used to

hold the baits prior to

dropping. No known

replacement exists. This

determination supported

by research undertaken

within the pest

management industry in

the Far North Queensland

region.

$13,355.94 Pending

Future Need

Coen Flights West Wing PTY LTD

pending Successor

Only airline flying into

Coen *

$6,854.88 $5,540.47

Memcor Plant Servicing

(Laura & Coen)

Aqua Manage Goods or services

purchased from the

‘Original Equipment

Manufacturer’ (OEM)

$14,850.00 $17,385.50

Parts - Belt Filter Press -

Sewerage Treatment

Ovivo Australia PTY

LTD

OEM

$8,944.87 $3,996.30


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58


2013/2014

Expenditure

2014/2015

Plant

Spirac Step Screen

Maintenance - Sewerage

Treatment Plant

Spirac PTY LTD OEM

$20,845.00

HACH Reagents HACH Pacific PTY LTD OEM

$18,997.02 $30,551.82

Ecoli & Coliforms

Testing Products -

Colisure, Antifoam,

Quanti Trays, Sample

Bottles -Industry Self

Testing Equipment and

Chemicals.

IDEXX Laboratories OEM

$9,464.63 $12,078.00

Accommodation Bramwell Station Tourist

Park

Location Specific

$2,480.00

Local Electronics

Servicing

Cape York Electronics Only suitably qualified

available

$8,980.61 $2,933.41

Accommodation Hann River Roadhouse Location Specific

$445.44

Accommodation Quinkan Hotel Location Specific

Does Not

Run Accounts

Accommodation / Fuel /

Meals

Archer River Roadhouse Location Specific

$40,838.17 $25,896.19


Meals

Bramwell Junction

Roadhouse

Location Specific

$17,956.98 $11,282.19

Accommodation Exchange Hotel Coen Location Specific

$6,767.00 $3,646.00


Meals

Musgrave Roadhouse Location Specific

$58,304.30 $99,357.79

Windscreen

Repair/Replacement

Pete's Auto Only Windscreen supplier

in Cooktown

$21,792.91 $11,889.50

Air Fares Hinterland Sole Supplier

$19,265.61 $12,378.50

Bulk Shredding ShredX ( Australian

Document Management)

Location Specific

$5,823.66

Electricity Ergon Sole Supplier

$649,153.96 $402,257.79

Photocopier and Printer

Servicing - Cannon

Brilliant Technologies OEM

$4,354.40 $2,354.82


Servicing - Kyocera

Evolve Equipment

Management

OEM

$25,546.13 $25,324.58


Servicing - Fuji Xerox

Fuji Xerox Business

Centres

OEM

$12,438.60 $441.72

Enterprise Management

System and Associated

Functions and Hardware

Civica, Authority, TRIM

& Ezyscan

OEM

$287,786.63 $250,416.87

Plant Parts and Service Komatsu Australia OEM

$242,431.16 $37,411.08

Plant Parts and Service Hastings Deering OEM

$223,047.77 $5,209.35

Plant Parts and Service Conplant Amman Aust OEM

$4,696.91 $1,247.01

Plant Parts and Service Newholland - AKC OEM $2,926.54 $4,845.31


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59


2013/2014

Expenditure

2014/2015

Mechanical

Plant Parts and Service JCB OEM

$3,031.40 $1,191.94

Plant Parts and Service Bobcat/Clarke Equipment OEM

$83,564.79 $9,425.99

Plant Parts and Service Toyota/Hino - Pacific OEM

$1,225,643.64

$1,171,224.92

Plant Parts and Service Isuzu - FR Ireland OEM

$286,940.34 $78,532.49

Hardware items unable to

be sourced as needed

through Council's Stores

Function

Cooktown Hardware Solo Regional Supplier

$348,590.00 $177,150.00

Survey Hardware &

Consumables Leica

Geosystems

C.R. Kennedy OEM - Exclusive

Australian Distributor

$47,793.00 $11,935.74

GIS Software - Upgrades

and Maintenance.

ESRI OEM

Licence

Current.

Sole Supplier Retail

Batched Concrete

HTFU TA Cooktown

Concrete

Sole Supplier - Location

Specific

$ 213,538.67 $299,352.12

Mobile Batching Plant -

Sole Supplier

Malanda Remote

Concrete Services Pty Ltd

Sole Supplier in Region -

Location Specific - Able

to Work in Remote Areas

of the Shire. Permit based

works only.

Pending

Future Need

Waste Management

Software

Mandalay Technologies

Pty Ltd

OEM

$14,054.48 $14,897.69

Tyre Shredding for

Reduced Transport Costs

Shark Recyclers Pty Ltd Regional Consultation

indicates Sole Supplier of

On Site Shredding

$770.00

Biosolid Sludge Cake

(was bi-product from

Sewerage Treatment

Plant).

Cooktown Towing &

Waste Pumping.

Sole Supplier based on

collection units and

methodology (skip bin

type).

Anticipated expenditure of

$1100 per week until more cost

effective solution can be

established and implemented.

TOTAL

$3,982,296.60

$2,802,821.24

* Not used since 2012 - Future use scheduled.

** Specific supplier to change when handover finalised.


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A3 REBEL FM

Report No.D15/4849 from Manager Corporate Services

Précis

Council has been maintaining Rebel FM equipment on Mt Tully, Rebel advised in 2014 that

they wish to add a second station (Breeze FM) and are requesting Council to pay for

equipment upgrades and ongoing maintenance.

Should Council not continue to service the Rebel’s equipment another Cooktown

organisation may take up the operation of Rebel.

Background/History

For the past 10 years Council has been maintaining the following equipment for Rebel FM on

Mt Tully:–

Satellite dish

Combiner – shared with Classic FM

Receiver

Transmitter

Computer

Antenna – shared with Classic FM

Maintenance costs include replacement and repair of equipment due to lightning strikes and

cyclone damage, the servicing has been carried out by the IT department .

For Council to take on the extra station, Rebel require Council to purchase or upgrade the

following equipment:-

Conversion kit $ 400

Receiver $ 790

Satellite dish $2,000

Combiner $1,900

Transmitter $6,000 to $10,000 depending on model

Computer $1,000

Additional costs would include cost of frequency changes by contractor, Council plant and

labour costs and installation costs - a significant expense considering this is a commercial

operation albeit a benefit to the Cooktown community.

Summary

While Council maintains television and Radio services throughout the Shire, the cost of

hardware has generally been supplied by the broadcasting organisation.

Cook Shire TV and Radio Maintenance Costs

Expense 2011-

12 2012-13 2013-14 2014-15


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61

Council costs

1,632

1,184

551

322

Contractors

1,012

294

2,216

1,388

Materials

4,183

1,299

3,391

Electricity (Ayton & L’land)

4,559

3,672

1,897

1,179

Insurances

-

504

583

420

Licences

-

120

123

123

Other

1,454

795

518

501

Total

12,840

7,868

9,279

3,933

Legal Implications (statutory, basis, legal risks)

Nil


4.6.1 - Maintenance of media networks and communications infrastructure was a listed

priority from the consultation process and has been a budget item for 10 years.

Consultation

Original request from Rebel was discussed at EMT and ongoing correspondence with Rebel

has revolved around equipment specifications, costs and confirmation that Rebel will not

contribute to infrastructure or maintenance costs.

Rebel has been seeking assistance from the Cooktown business community to take up the

service should Council not proceed with the cost of the upgrade and ongoing maintenance.


Refer table above: the average cost of maintaining all broadcasting services across the Shire

has averaged $9,500 per annum for the past 4 years.

Approximate cost of equipment upgrades and installation for the Rebel upgrade will be

$14,000 to $18,000

The upgrade of new equipment will provide some reduction in maintenance costs.

RECOMMENDATION

It is recommended that:


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Council inform Rebel FM that in the first instance it should pursue financial support from the

Cooktown business sector.


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63

A4 MAJOR PROJECTS REVIEW-APRIL 2015

Report No.D15/4916 from Chief Executive Officer

Précis

Review of Major Projects

Background/History

1. Introduction

In March 2015, Council considered a report that reviewed the Organisation’s structure,

performance and financial viability. The report emanated from concerns that Council may not

remain financially viable if they persisted with the same level of resources and management

practices.

The report also recognised that the extensive list of major projects currently under

consideration/development by Council also has the potential to impact on Council’s future

financial position.

2. Scope of Report

As a financial planning document, the following Table details Council’s major projects, at

their varying phases of development, and recommends how they should be progressed and

prioritised as part of Council’s 2015/16 Budget process.

The following Table includes twenty-one (21) specific Projects, grouped under 5 headings:-

Category 1 - 8 projects- Fully committed, funded and in Implementation phase.

Category 2 –2 projects- Council Capital Works Projects –Fully Funded –but works

not yet commenced

Category 3 –3 projects - Council/Private Sector Partnerships

Category 4 - 4 projects- Future Council projects-No Funding secured -further research

required.

Category 5 - 4 projects- Externally Focused projects –Council as facilitator –No

Direct cost.

3. Financial Approach

For 2015/16 the most significant and ambitious project for Council is the completion of the

waterfront project .This is a complex project involving multiple disciplines and components

and as such has the potential for cost escalations despite how well it may be managed .

Whilst Council has managed to attract significant Government funding to meet more than

50% of the estimated cost of the Waterfront project, it is unlikely that further Government

funding will be available for the current planned phases of the project .Any costs over the

currently funded estimates will have to be met from Council’s own revenue sources.

Given the financial circumstances of the Waterfront project, and coupled with Council’s

current tight liquidity and the absence of discretionary reserves, the recommended approach

to Major Projects funding is wherever possible to:-

Complete all projects that are already funded and commenced-Cat 1


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64

Defer commencement on other projects in 2015/16 that will have a direct call on

Council funds and are considered capable of deferral. Cat 2

Continue the planning for those projects where Council is partnering with the private

sector-Cat 3

Restrict new projects requiring Government and Council funding to the

research& planning phase only-Cat 4

Continue to advocate for those community benefit projects where Council is not a

funding partner -Cat 5


Incorporate best practice management as a benchmark in all activities

Consultation

Internal


None identified

Policy Implications

None identified


As per the report

RECOMMENDATION

That the Major Projects Review of April 2015 be received and that Council adopt as their

2015/16 Budget strategy, the course of action for each of the 21 projects as detailed under the

Column” Proposed Action for 2015/16”.


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65

Category 1- Fully committed, funded and in Implementation phase. Project

No. Dept. Project Name

&

Project Objectives

Development Status

Budgets, Funding, Expenditure

Comments Proposed Action for 2015/16

1.1 Eng.

Services Streetscape- Hope

Street

Improved pedestrian

and bikeway access

to schools.

Works in Progress

R2R and ATIDS funding of $320,000 each. $276,693 spent or

Committed

$363,307 remaining.

New reduced bollard design agreed by

Council March 2015.

Work to be completed by 30/6 to

comply with Grant requirements. No further action or funding required

for 2015/16

1.2 Eng.

Services Graffiti Stop –

Waterfront

Installation of security

cameras at waterfront to

reduce graffiti and

inappropriate behaviour

Works in Progress

Budget $54,000 $39,216 Grant

$14,997.00 CSC

$31,999.00 Spent to date

Part of Waterfront project.

Finalisation of grant extended to

Dec. 2015 to coincide with other

works.

1.3 Eng.

Services Woobadda Creek

Bridge

Private works for

Douglas/TMR as means

of engaging

workforce/profit

Work in Progress Budget $1.6m Actual $2.532m

Request to TMR for additional funds

Final engineering sign-off and final claim

still outstanding.

12 months contract retention -$75,000-to be

held in cash.

No further action other than

finalisation of contract and funding

1.4 Eng.

Services Waterfront Project

Major Community

/Recreation

infrastructure project

Work In progress Budget revised to $6.124 March 2015

Black & More and Acting DES to review

project components and report to April

Waterfront Advisory Committee and

Council meetings.

Major capital works for 2015/16

Revised completion date -

Feb/March. 2016


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1.5 Eng.

Services Wharf Replacement

Restoration of major

commercial and

recreation waterfront

facility

Work in progress Budget $800,000 $600,000 TMR

$200,000 CSC

Expended and committed $704,000

Near completion

Running slightly under budget

No funds required 2015/16

1.6 P&E-

Building -

support by

PM

Coen Toilet block

Facility at Coen

Recreation Reserve

Work In progress Funded by CSC from revenue. $19,728 spent or committed

$24,000 to refurbish container off site

$20,000 for onsite installation

Difficulty attracting builder

Balance of works likely to flow over

into 2015/16

1.7 ED&CS Supported

by PM

PCYC Electrical refit

Lighting replaced with

LED as ongoing energy

saving

Project completed

Budget$43,176.08 Full funded by State Grant obtained by

PCYC

All original light fixtures retained by CSC

No cost to Council

No action or funds required for

2015/16

1.8 ED&CS Cooktown Business

Incubation Hub IT business facilities at

Cooktown Library

Work in Progress Budget $36,906 $31,000 State Library ,

balance CSC

Work commenced mid April 2015.

Balance of works likely to flow over

into 2015/16


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67

Category 2 –Council Capital Works Projects –Fully Funded –but works not yet commenced Project


&

Project Objectives

Development Status



2.1 PM with

Corp

Services as

“Client”

New Store at Depot

Consolidation of stock

management across the

organisation and under

one roof

Developmental-

Design completed.

Need to restart DA

process afresh.

Budget $1M- Loan funds drawn $25,279. Spent or committed.

Project temporarily placed on hold due to

Council’s current tight cash position.

Construction to be tendered out as a turnkey

project.

Documentation 90% complete.

Revert to a mix of contract and day

labour for project delivery. Complete detailed plans & costings.

Defer commencement until 2016/17-

after completion of Waterfront

2.2 PM Council Housing

Project

Construction of 4 “staff”

houses at 60 Garden St

in response to shortage in

housing supply.

Developmental -

No final agreement

on designs and

construction

methodology.

Budget $1.3mil

Loan funds to be drawn April 2015.

$8,332.34 spent-held as work in progress.

Project temporarily placed on hold due to

Council’s current tight cash position.

Requires 85% Occupancy to break even

Given required occupancy rates,

requires a re-assessment of project

need relative to current housing

demand and supply and to examine possible synergies with

Retirement village project.

Defer commencement until 2016/17-

after completion of Waterfront and

subject to reviews detailed above.


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Category 3 –Council/Private Sector Partnerships- Project


&

Project Objectives

Development Status



3.1 ED &CS

P&E

ES

Airport Subdivision

Commercial /industrial

subdivision by Council

to facilitate economic

development

Developmental $170,540 spent or Committed over life of

project-held on books as Work in Progress

on assumption sale price of lot will meet

development costs

Only one response to call for Expressions

of Interest

Subdivision being revised by P&E in

response to EOI.

Formation of Project Committee

(include one Councillor) to manage

project. Complete detailed project plan.

ROL to accommodate EOI.

Detailed cost estimates for access to

airport apron ($1M)

Grant application to National Stronger

Regions Fund.

Detailed negotiations with EOI party.

2015/16 Budget allocation $250,000.

3.2 ED&CS

P&E

Retirement Village

35 unit village to retain

aging families in

Cooktown

Developmental Primarily a private sector project but on

Council land- No agreed arrangements in regard to

location, tenure, subdivision etc.

LG Act requires Council to tender the

private sector opportunity.

Formation of Project Committee to

scope and manage project- to include

one Councillor.

Planning budget required for 2015/16-

$25,000

3.3 ED&CS Cape York Regional

Training Centre A regional employment

training Centre

Developmental

Essentially a Facilitation role only for

Council. No direct cost to Council, other than use of

3 rooms at Events Centre

In early stage of development

Target for 2015/16- Study hub for

CQU

No budget allocation required


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69

Category 4 -Future Council projects-No Funding secured -further research required.

Project


&

Project Objectives

Development Status



4.1 Eng

Services Cooktown Water Supply - Reservoir Development

2 mg. Back up supply

in times of emergency,

cyclone etc.

Conceptual Estimated cost -$3.8m Application to R4R based on $95,000. CSC contribution unsuccessful. Limited research on specifics for the

project-previous grant application desk top

only

Progress subject to a successful application in any future round of Govt. Funding

For 2015/16-No budget allocation required Further In house development of more refined/detailed specifications for possible future project.

4.2 ED &CS Energy Conservation

Reduced energy

consumption for large

CSC consumers through

practices and

technology

Conceptual

No specific

program.

Currently no budget or funding Dependent upon development of a Power

Demand strategy

Funding for renewable energy projects to

be sought through Federal Govt. Emissions

Reduction Fund and renewable energy

target

For 15/16-Budget allowance of

$20,000 to complete a Power

Demand Management strategy.

4.3 PM Lakeland Reserve Development of

recreation

reserve/facilities for

area.

Conceptual No project plan

No Budget/No funding Application for $400k grant, with $200K

CSC contribution unsuccessful.

Reserve surveyed. Includes a contaminated

area

Current -application to Gambling Fund for

grant for fencing

For 2015/16’ Council not in position

to meet a $200,000 CSC matching

contribution. Budget for 2015/16- $15,000 to

locate and remediate contaminated

area


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70

4.4 Eng.

Services Hydro Plant Annan

Water Reduction in operating

costs through alternative

energy source

Developmental- No final design or

costings

Funded $150k grant towards a $550,000

project $18,088.97 spent

$14,300.00 in Commitments

Current project lapsed as revised project

costs escalated to $1.0M+

Grant of $150,000 less expended

surrendered.

March 2015-Council resolution :-

Continuation of project under new

arrangements referred to 2015/16

Budget deliberations

Given new cost estimates, project be

deferred for 2015/16 and possibly

reviewed in light of other emerging

solar projects.


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71

Category 5 Externally Focused projects –Council as facilitator –No Direct cost. Project


&

Project Objectives

Development Status



5.1 P&E Lakeland dam Water Resource for

local and regional

agriculture/tourism

Developmental

Budget-Nil Facilitation role only however, Council

may be required to contribute to the cost of

a feasibility study

Continue to facilitate and advocate 2015/16 Budget allowance sought

from State’s Priority Development

Infrastructure

5.2 ED&CS Cook Shire Solar

project Alternative power

source and industry

competition

Developmental Primarily a Facilitation and advocacy role

Continue to facilitate/Advocate For 2015/16 Small marketing and

communications Budget of $5000

available.

5.3 ED&CS National Broadband

network Improved Internet

communications

Developmental

Primarily a Facilitation and advocacy role Cooktown recently announced on NBN

rollout program.

Continue to facilitate/Advocate For 2015/16 Small Digital Economy

and Community awareness Budget of

$5000 available.

5.4 ED&CS Catholic Education

Flexible Learning

Centre Improved Education

opportunities

Work in Progress

Budget-$ Nil On Council land

Continue to facilitate/Advocate


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72


20-21-22 April 2015

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73

A5 WATERFRONT ADVISORY COMMITTEE MINUTES

3 FEBRUARY, 3 MARCH & 7 APRIL 2015

Report No.D15/ 5052 from Chief Executive Officer

Précis

Presentation of minutes of the Waterfront Advisory Committee

Background/History

Council has created a Waterfront Advisory Committee in accordance with section 265 of the

Local Government Regulation 2012.

Previous meetings of the committee were held on 3 March 2015 and 7 April 2015 and the

minutes of those meetings are attached.


Legislation

Consultation

Nil


Nil

Policy Implications

None identified


RECOMMENDATION

That the minutes of the Waterfront Advisory Committee meeting held on 3 March 2015 and 7

April 2015 be received.


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74

MINUTES OF WATERFRONT ADVISORY COMMITTEE

3 MARCH 2015

ATTENDANCE Katrina Houghton, Russ Bowman, Alan Wilson, Penny Johnson, Lisa

Miller, Sue Clark, Phyl Bray, Peter Scott, Tony Lickiss, John Harrison,

Michael Czarnecki, Bruce Davidson, Martin Cookson, Mark Marziale

APOLOGIES Kaz Prtice

The Chair, Cr Peter Scott, opened the meeting at 9.07 am on 3 March 2015

Cr A Wilson moved; seconded Cr R Bowman

That the Minutes of the meeting of 3rd

February 2015 be confirmed with the amendment that the

entry for the “Project Signage” be removed as this did not relate to the Waterfront Project.

CARRIED

BUSINESS ARISING:

Mound – pricing is still not available as the contractor is absent from Cooktown due to a

death in the family. The contractor was scheduled to commence work on 16 February

and he will take over the site when the site level required is known.

Retaining wall – has been designed but no price has been given by the contractor as a

variation to the contract. It was noted that no building application for the buildings had

been received by Council.

Amenities GANNT – has been produced but is still in draft form

Overall GANNT – still in progress.

Review of project Scope, Costing & Budget

Tony provided a report on progress to redefine the scope of the project, the development of firm

cost estimates and sources of funds.

The review process is yet to be finalised with pricing outstanding on several components of the

project.

The report provided for the retention of all elements of the project with the exception of the BBQ

shelters.

The proposed Project Budget has increased at this point from $4,750,000 to $6,020,291.

The report proposed the additional funds required ($1,270,291) be sourced from the balance of

the 2014/15 R2R allocation and part of the 2015/16 R2R allocation .

It was noted that R2R funding must be used only for “roads” project. R4R funds are being used

for Fishing Platforms, Amenities Block, Splash Pad and Lagoon.

$486,000.00 remains unallocated from 14/15 R2R funds. Allocation for 15/16 is $1,613,095.00

and for the remaining three years $806,548.00 for each year.

No alternative uses have so far been nominated by Council for use of the R2R excepting the

Hope Street Bikeway.

The precise amounts of R2R funding cannot be determined until the Scope and costing review is

completed and presented to Council for their consideration


20-21-22 April 2015

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75

The Committee recommendation—That Council agree in principle to the use of portion of the

2014/15 and 2015/16 R2R allocations on road components of the Waterfront project and the

specific amounts be subject to agreement of Council once Council considers and adopts the final

scope ,costings and budget for the project

Staff’s target is to present final report to the March Council meeting.

The following explanations were provided in regard to the various components of the project

costing.

o Water Park – Council is getting quotes for the slab to benchmark against

Council’s price.

o Sewerage – the following items have been moved to this works order – Powder

Magazine retro-fit, Mains Power (50%) and Water Mains. All the material is in

hand and has to be installed.

o Roadworks – okay

o Irrigation - $45,000 moved to Works Order 2226 as design costs. Design adjusted

to meet budget

o Gazebo/Shade sails – The major cost is the poles and this item is estimated at

$20,000.00

o BBQs – Includes shelters. It may be that we move to three (3) shelters with two

bbqs in each. They will not be built at this time but provision will be made for

water and power. This does form part of the R4R agreement.

o Amenities blocks – still do not have the total price. TO814 variations

o Landscaping – have quotes for all

o Lighting – have quotes for supply of poles and lights

o Mains Power – still awaiting quotes from Council’s electrician to lay 40mm

conduit all over the site. It is estimated at this stage at $5 per metre which

includes materials.

o Pool Fence – Allowance has been made for 42 metres of architect designed fence

at $350.00 per linear metre.

o Saltwater Pool fit-out – Steps and retaining wall are not included in this estimate.

Once known the cost will be on top of that shown.

o Fishing Platforms – this is for all three, fully installed.

o Stage Area – this has been dropped from the project but provision will be made

for power

o Concrete bikeway and drive – The 4 metre wide path on top of the wall is a

structural element of the wall. This will be funded from R2R and has been priced

at $157.00 per m2. No project has been put forward to R2R yet.

o Marina fit-out – dropped from this stage of project.

o CCTV – the cameras have been purchased and will be installed when poles are

erected.

o General excavation – this is a new item for the removal of sludge mud (1000m3)

to 4 mile. The mud is inert.

o Project Management – to be looked at to see if it includes design and management

of other items.

Budget – Tony advised that he was still waiting on numbers which are outside of his

control. The contractor for the amenities block has a lot of the information that is needed


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and he is expected back in Cooktown on Wednesday. Quotes for the retaining wall and

stairs can be put to other guys.

Penny asked if there were clear guidelines for allocation of R2R funds. Tony advised that the

funds could be applied to any roads in the Shire. Martin advised that Council normally puts up a

program for allocation of the funds which are not normally rejected.

Tony advised that the final two weeks of dredging will be commenced at the end of this week

and they will have their equipment off the site.

The meeting closed at 10.35 am on 3 March 2015


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MINUTES OF WATERFRONT ADVISORY COMMITTEE

7 APRIL 2015

ATTENDANCE Peter Scott, Sue Clark, Alan Wilson, Bruce Davidson, Lisa Miller, Karen

Nicolau, Michael Czarnecki, Kaz Price, Russel Bowman, Mark Marziale.

Greg & John (Black and Moore), by teleconference.

APOLOGIES Penny Johnson

The Chair, Cr Peter Scott, opened the meeting at 9.07 am on 7 April 2015

Michael advised that Black and Moore will be providing a report on the waterfront in the next

week based on the $M6.124 budget and design elements that were removed to get to that budget.

The total of the budget doesn’t work because there are too many things in the air.

Discussions took place concerning the extent of the storm water drainage. Council is looking at

the removal of the intermediate pits. It was noted that the road would still be passable to the

subdivision at the end of the Esplanade in the event of a large rain event.. Amenities block and

kiosk would be okay as there would be sufficient drainage there.. The maximum build up of

water at the kerb would be 200mm and then it would flow over the kerb. Michael advised that

the road would be built by contractor.

Discussions then took place about the steps into the pool and it was decided that these steps were

a requirement. The retaining wall and steps will be constructed by Mat and Greg advised that his

quote for the works appears to be reasonable. Mat has made it clear that his quote is for all

components of the project and will not do only parts of it. Council will be responsible for

ground water.

Deck on amenities block - what colour? It was decided that it would be light grey with a grey

colour for the timberwork underneath.

Stairs up the amenities block – Greg was of the opinion that if they were not built people would

not walk up the ramp but would walk on the grass eventually creating a track. No quote has been

received from Mat with the stairs in it. Originally Council was going to construct the stairs.

Driveway and bikepath – the depth of the concrete was to be between 90mm and 100mm. This

was not sufficient to take traffic and plant. To raise it to 150mm would increase the cost of

material only by $30,000.00.

Michael to forward existing reports to Black and Moore for perusal.

Once Black and Moore’s report is received it will be forwarded to Councillors with firm

numbers.

It is expected that all works will be completed by 31 December 2015

Mat will be on-site on 13 or 14 April.


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Soil under the proposed eastern amenities block needs to be tested.

Karen advised that she will need some photo opportunities for the R4R grant.

The meeting closed at 10.45 am on 7 April 2015


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A6 PERFORMANCE MANAGEMENT SYSTEM

Report No. D2015/04872 from Human Resource Officer

Précis Proposed changes to Cook Shire Council’s Performance Management System PMS.

Background/History

Our current PMS is out of step with our corporate objectives because it does not drive

employment engagement nor high performance. Therefore, it is imperative to redesign and

implement a new and robust PMS to meet the future needs and success of Council.

Given the significant change in our operational requirements, it is an opportune time to bring in a

new PMS that will be closely linked to our Corporate Plan and the new Operational Plan and

Budget for the financial period 2015/2016.

A PMS is a formal process to enable management to gain higher productivity and efficiency

levels from their staff and optimise Council’s overall organisational performance.

Council will flourish strategically and operationally from the flow on benefits of an effective

PMS. Some benefits listed below:-

- Individual performance expectations are established.

- Individual goals align with divisional and overall Council goals.

- Performance levels are enhanced.

- Accurate and consistent evaluation of the employee’s overall performance.

- Strong performance is recognised and weaker performance is addressed.

- Opportunities for development and growth are identified and pursued.

- Employees are held accountable for their performance.

- Managers are held accountable for managing the process within their division.

- Employee engagement, satisfaction and retention improves.

- Council meets community expectations.

The bottom line is to ensure staff are performing well in their role and that their performance is

aligned with Council’s divisional goals and objectives which filter into Council’s overall

operations. But to achieve this, management must play a critical role in driving organisational

performance.

Council’s success is not just dependent upon having the right tools and resources, but is heavily

reliant on the ability of Council’s management to:

- Get the best possible performance from the staff they manage.

- Lead a high performance culture within Council.

- Lead Council’s direction and being accountable for achieving performance results for the

community it serves; and

- Being a role model to walk the performance management talk.


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Overall, management’s ongoing commitment is essential in achieving improved workforce and

organisational performance.

Management are responsible for assessing the performance of the staff they manage. However,

management too, needs feedback on their performance and how they are meeting their work

objectives. In all, management’s performance is closely tied to the effectiveness of their

Division.

Therefore, the introduction of a 360 degree feedback process for management staff, including

CEO, Directors, and line managers be implemented to allow them to understand how their

effectiveness as a manager is viewed by others. An effective 360 degree feedback process can

achieve:

- Individuals get to carry out a self assessment.

- Individuals get a broad perspective of how they are perceived by others and how they

impact others – both positively and negatively.

- Encourages open feedback and this feedback is often perceived as more valid and

objective, leading to acceptance of results and actions required.

- Clarifies crucial performance aspects, reinforces desired competencies and identifies

strengths that can be used to the best advantage of Council.

- Supports a climate of continuous improvement and focuses agenda for development,

identifying key development areas for the individual, a team or Council as a whole.

- Gaps are identified between the employee’s self perception versus the perception of the

manager, peers or direct reports.

The design and implementation of a solid (PMS) involves a number of key elements and the

success of a (PMS) relies on good design and implementation.

Due to the scope and complexity of the project, it calls for expertise that is currently not widely

available within Council and recommends that Council engages an external consultant who

specialises in (PMS) to lead this very important project in order to achieve excellence in

performance.


4.1.1 c) appropriate corporate governance

Consultation

Consultation with members of the Executive Management Team and Councillors


Nil

Policy Implications

Nil


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Financial and resource implications will not be known until such time as Council seeks quotes

from external service providers. However, when this is known, Council will be requested to

make provision in the 2015/2016 budget.

RECOMMENDATION

That Council accept this report and approve the engagement of an external specialist to lead,

design and implement a new (PMS) with the support and assistance of Council’s key

stakeholders.


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A7 FINANCIAL SUSTAINABILITY/ORGANISATIONAL REVIEW -

REDUNDANCIES

Report No.D15/5047 from Chief Executive Officer

Précis

Redundancies as a result of the Financial Sustainability/Organisational Review

Background/History

Introduction

One of the key strategies agreed by Council in adopting its approach to Financial Sustainability

was to offer all employees the opportunity to apply for a voluntary redundancy.

Process

Applications from employees were invited on 25th

March 2015 and closed on Friday 10th

April

14 applications were received

10 applications were accepted from the following areas of responsibility:-

Section Employees

Engineering Services –Construction 6

Engineering Services -P&G 1

Engineering Services-Workshop 1

Community services 1

Executive Services-HR 1

Total 10

All applicants were advised of the outcome on Friday 17th

April.

Those successful applicants will conclude their employment with Cook Shire on Friday 24th

April.

Financial Outcome Total Annual Cost Cost for May/June Redundancy Cost Budget Impact

$726,639 $121,107 $197,000 -$75,893

The Need for further Redundancies

For Council’s operational works and programmes, the wages and salaries costs have been

reduced through natural attrition and voluntary redundancies by $660,000 against a targeted

amount of $1m

Through the same processes, the Construction workforce has been reduced from 40 employees to

34 employees.

Unfortunately, in respect to the Capital program there has been no breakthrough in regard to

either, ATSI TIDS funding, NDRRA works or the ability to utilise day labour for NDRRA works

The Financial Sustainability and Organisational Review outlined two options available to

Council should these conditions continue to prevail:-


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Option 1 –Move to further redundancies based on the known and guaranteed sources of

funds available to Council for capital works for 2015/16.

Option 2 –Given Council can carry its existing workforce to closer to 30th

June, and

given the very serious representations that have been made to both State and Federal

Government, Council could defer any decision on further redundancies until closer to the

end of the Financial year (May Council meeting) when the outcome of those two

variables may be known.


Sustainable financial and administrative management of the Shire’s municipal and community

resources.

Consultation

Consultation has taken place with all employees of Council. In addition an organiser of the

Australian Workers’ Union attended meetings and other relevant unions were advised of

Council’s intention to call for voluntary redundancies.


None identified; however the process has been governed by appropriate awards, certified

agreements and the requirements of the Industrial Relations Act 1999

Policy Implications


As listed in the body of the report

RECOMMENDATION

I. That the report on the outcomes from the Voluntary redundancy process be noted

II. That the decision on the need for further redundancies be deferred until the May 2015

Council meeting pending the outcome of Council’s representations on additional capital

funding applications and NDRRA funding conditions.(day Labour).


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A8 REVIEW OF OPERATIONAL PLAN 2014-2015 - APRIL 2015

Report No. D15/4883 from Chief Executive Officer

Précis

Acceptance of progress of implementing the 2014-2015 Operational Plan.

Background/History

Section 174 of the Local Government Regulation 2012 requires that the Chief Executive Officer

must present a written assessment of Council’s progress towards implementing the annual

operational plan at meetings of Council at regular intervals of not more than three months.


Legislative requirement

Consultation

Nil – no public consultation required.


Legislative requirement.

Policy Implications

Legislative requirement


Operational Plan must be consistent with the annual budget.

RECOMMENDATION

That the quarterly review of the Operational Plan 2014-2015 be adopted.


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A9 HIRE OF PLANT - PANEL OF PREFERRED SUPPLIERS 2015

(T0115)

Report No.D15/4865 from Council’s Business Services Manager and

Council’s Records Officer.

PRÉCIS Resolution is required to adopt a panel of preferred suppliers for Council’s 2015 plant hire.

OVERVIEW

Every year Council puts to Tender its Panel of Preferred Suppliers for Plant Hire, generating a

list of wet hire civil works equipment from which Council can hire machinery (with an operator)

at an hourly rate. Prices, as submitted under the Tender, are non-negotiable for 12 months.

Tender T0115 (Panel of Preferred Suppliers for Plant Hire) was advertised (in accordance with

requirements as prescribed under the Queensland Local Government Act 2009 and associated

Regulations 2012):

1. Thursday February 5, 2015 in the Cooktown Local News (and in subsequent weeks);

2. Saturday February 7, 2015 in the Cairns Post; and

3. On Council’s website and periodically in Council’s news releases.

Based on Council’s cost recovery premise, each Tender was sold for $45.00, as the cost of

Tendering is an expense for the Tenderer (it is offset against revenue in establishing profit).

Tender sales generated approximately $4680. This income is used to cover the costs of running

the Tender, document production, contract management and other associated costs.

One Addenda was released on March 6, 2015, clarifying several aspects of the Tender in

response to queries from potential Tenderers.

Tenders closed Thursday 2.00 PM March 19, 2015. The Tender Box was isolated from the

workforce and public and remained locked until March 24, as cyclone Nathan prevented the

dedication of the operational resources required to handle the opening of the large number of

Tenders received.

Three people supervised the opening of the Tenders. 93 individual Tenders were received (for

single and multiple items of Plant and Equipment).

In some instances Council followed up with individual Tenderers where further information was

required, but only where the absence of that information did not render the Tender non-

conforming i.e. the information was ancillary to the Tender and did not impact upon or change

the substance or compliance of the submission.

Clause 4.7 in the Conditions of Tender allows Council to undertake this service:


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4.7 If requested by the Principal the Tenderer must:

a) provide further information relating to the Tender

As such, all Tenderers supplied sufficient information to be deemed conforming except where

itemised below:

Tenderer

Tender Status

A & M Wakefield Machinery Hire Conforming

All Wheels Conforming

Al's Grader Hire Non-conforming

Handwritten Submission in unacceptable format

i.e. did not comply with Council’s Primary Tender

Requirements.

Alvisa Pty Ltd Conforming

Anderson Slashing and Tilt Tray Service Conforming

Artemis Cattle Company Conforming

Ben's Excavation & Maintenance Pty Ltd Conforming

Bloomfield Machinery Hire Conforming

Bowen Earthworks Conforming

Bramwell Station Earthmoving Contractors Conforming

Builders North Pty Ltd Conforming

Cape York Contracting Pty Ltd Conforming

CCC Trucking & Equipment Pty Ltd Conforming

Cheshire Contractors Pty Ltd Conforming

CJ & AL Guy Conforming

CJ & MA Innes Conforming

Coleman Contracting Conforming

Cooktown Civil Group Conforming

Cooktown Earthmoving Pty Ltd Conforming

Cooktown Excavations Conforming

CR & MR Ballard - Col Ballard Tipper Haulage T/A Conforming

D & D Backhoe Hire Conforming

Delahunty Plant Hire Pty Ltd Conforming

Dennis R Fitzgerald Conforming

DP Truck Hire Conforming

Dusty Roads Truck hire Conforming

Earthmech (NT) Pty Ltd Conforming

Ellis N.Q. Pty Ltd Non-conforming


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Tenderer

Tender Status

Late: not sent with sufficient time to arrive by the

closing date.

Ferguson Contracting Qld Conforming

Flexihire Pty Ltd Conforming

Garbold Haulage Conforming

Geoff Bird Conforming

GR & RL Fielding Tipper Hire Conforming

Great Northern Haulage & Transport Conforming

GS & SM Jones Conforming

Harcoo Enterprises Pty Ltd Conforming

Helenvale Truck & Tractor Hire Conforming

Hussey Electrical Conforming

Hydro-Vac Excavations Pty Ltd Conforming

Ironbark Holdings Pty ltd Conforming

James Miles Conforming

JM Fabrication & Plant Hire Pty Ltd Conforming

KG & KR Robertson Conforming

Koppen Developments Pty Ltd Conforming

Kuranda Earthmoving Conforming

Lockhart River Non-conforming

Late: not sent with sufficient time to arrive by the

closing date.

Mareeba Crane Hire Conforming

Marrin Pty Ltd Conforming

Marton Mechanical Services Conforming

Marton Transport Conforming

McKenna Group Construction Pty Ltd Conforming

Meski Oasis Enterprises Pty Ltd Conforming

Mick Newport Contracting Pty Ltd Conforming

Millers Contractors Conforming

MK & DA Gostelow Conforming

Nastana Pty Ltd Conforming

Northern Traffic Control Pty Ltd Conforming

Northern Truck & Excavator Conforming

Oakdare Holdings Pty Ltd Conforming

OZ Earthmoving Pty Ltd Conforming


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Tenderer

Tender Status

Palmer Cooktown Pty Ltd Conforming

Peninsula Bulk Haulage Conforming

PF & PL Arkey Conforming

RG & AM Raymond Conforming

RM & CM Fitzgerald Conforming

Robinson Civil Group Conforming

Ross Andreassen Pty Ltd Conforming

Ross Andreassen Pty Ltd Conforming

RP & KS Wakefield Conforming

RVH Pty Ltd Conforming

Ryan Sperring Backhoe Hire Conforming

S & K Civil Contracting Conforming

SC Browning Pty Ltd Conforming

Scott Earthmoving & Bulk Haulage Pty Ltd Conforming

Scott Ecavation Hire Pty Ltd Conforming

SG & S Ahlers Conforming

Sieverding Group Pty td Conforming

STJ Enterprises Pty Ltd Trading as STJ Earthmoving Conforming

Supply & Resources Pty Ltd Conforming

T & C White Grader Hire Pty Ltd Conforming

T & L Truck Hire Conforming

THE Mining Pty Ltd Conforming

TMC Conforming

Up North Building Pty Ltd Conforming

Viv Bowyer Contracting Conforming

W & J Truck Hire - WN Finch & JL Smith T/A Conforming

W & J Truck Hire - WN Finch & JL Smith T/A Conforming

WAR (NQ) Pty Ltd Conforming

Wayne Withers Conforming

Wegrzyniak Haulage Conforming

Western Auger Drilling Conforming

William O'Donoghue Conforming

Willman Contracting Pty Ltd Conforming

It is recommended that all conforming Tenders be appointed to the Panel so to meet any/all

potential operational needs for plant hire during the next 12 months.

It is recommended that Tenderers who submitted non-conforming Tenders not be admitted to the

Panel of Preferred Suppliers. Non-conforming Tenders are Tenders that are missing either hard


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89

or soft copy information, were not submitted in the appropriate format, place conditions upon the

hire that breach the General Conditions of Contract and Specification, or arrived after the closing

date.

Section 104 of the Queensland Local Government Act 2009 requires that positions on a Panel of

Preferred Suppliers be awarded in accordance with the sound contracting principles, namely:

(a) value for money; and

(b) open and effective competition; and

(c) the development of competitive local business and industry; and

(d) environmental protection; and

(e) ethical behaviour and fair dealing.

Inherent in the process of compiling a Panel of Preferred Suppliers is that the market determines

the pricing offered. Individual jobs are also appointed based on the same sound contracting

principles. As such, the 1750 individual plant items submitted have not been itemised within this

report.

The process for work allocation will follow the following steps. This process has come about by

way of communication with the CCC (the Queensland Crime and Corruption Commission),

feedback from Council’s foreman and Overseer, and interdepartmental communication with

other relevant parties:

Work Allocation Task Responsibility

Determination of works location Engineering

Comparison of transport costs to works location for all needed

plant

Corporate Services

Business Services Manager

Comparison of hourly rate by region by total rostered hours Corporate Services


Overall Cost per Roster & Estimated Timeframe for Works,

including Transport

Corporate Services


Qualitative evaluation of plant, operator and crews * Corporate Services


Engineering

Overseer

Foremen

Generate a Works Order based on Qualitative & Quantitative

Analysis

Purchasing Officer &

Overseer or Director with Appropriate

Financial Delegation


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* This evaluation is to be a cross-departmental exercise used to establish whether value for

money comprises the cheapest option as established through preliminary costing, or

whether there is a documented, reasonable, justifiable reason why a more expensive

machine, operator or crew may be a better option.

The contract for the Panel will run from May 1, 2015 to April 20, 2016.

Consultation

Interdepartmental


Statutory requirement.

Policy Implications

Nil


Ongoing expenditure in line with budgeted works.


4.1 Leadership and Governance

4.1.1 Provide to a standard that ensure (at a minimum) legislative compliance:

(c) Appropriate Corporate Governance.

4.6 Infrastructure, Transport and Services

4.6.1 Provide to a standard that ensure (at a minimum) legislative compliance:

a) A maintenance and extension program (where necessary) for Council’s drainage,

stormwater, road, footpath and bridge network.

f) Support for the extension of non-Council road networks into remote communities and

national parks.

RECOMMENDATION

Council endorse the appointment of the following Tenderers (and their associated plant

offerings) to the 2015 Panel of Preferred Suppliers for Plant Hire.

Tenderer

A & M Wakefield Machinery Hire

All Wheels

Alvisa Pty Ltd

Anderson Slashing and Tilt Tray Service

Artemis Cattle Company

Ben's Excavation & Maintenance Pty Ltd


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Tenderer

Bloomfield Machinery Hire

Bowen Earthworks

Bramwell Station Earthmoving Contractors

Builders North Pty Ltd

Cape York Contracting Pty Ltd

CCC Trucking & Equipment Pty Ltd

Cheshire Contractors Pty Ltd

CJ & AL Guy

CJ & MA Innes

Coleman Contracting

Cooktown Civil Group

Cooktown Earthmoving Pty Ltd

Cooktown Excavations

CR & MR Ballard - Col Ballard Tipper Haulage T/A

D & D Backhoe Hire

Delahunty Plant Hire Pty Ltd

Dennis R Fitzgerald

DP Truck Hire

Dusty Roads Truck hire

Earthmech (NT) Pty Ltd

Ferguson Contracting Qld

Flexihire Pty Ltd

Garbold Haulage

Geoff Bird

GR & RL Fielding Tipper Hire

Great Northern Haulage & Transport

GS & SM Jones

Harcoo Enterprises Pty Ltd

Helenvale Truck & Tractor Hire

Hussey Electrical

Hydro-Vac Excavations Pty Ltd

Ironbark Holdings Pty ltd

James Miles

JM Fabrication & Plant Hire Pty Ltd

KG & KR Robertson

Koppen Developments Pty Ltd

Kuranda Earthmoving

Mareeba Crane Hire


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Tenderer

Marrin Pty Ltd

Marton Mechanical Services

Marton Transport

McKenna Group Construction Pty Ltd

Meski Oasis Enterprises Pty Ltd

Mick Newport Contracting Pty Ltd

Millers Contractors

MK & DA Gostelow

Nastana Pty Ltd

Northern Traffic Control Pty Ltd

Northern Truck & Excavator

Oakdare Holdings Pty Ltd

OZ Earthmoving Pty Ltd

Palmer Cooktown Pty Ltd

Peninsula Bulk Haulage

PF & PL Arkey

RG & AM Raymond

RM & CM Fitzgerald

Robinson Civil Group

Ross Andreassen Pty Ltd

Ross Andreassen Pty Ltd

RP & KS Wakefield

RVH Pty Ltd

Ryan Sperring Backhoe Hire

S & K Civil Contracting

SC Browning Pty Ltd

Scott Earthmoving & Bulk Haulage Pty Ltd

Scott Ecavation Hire Pty Ltd

SG & S Ahlers

Sieverding Group Pty td

STJ Enterprises Pty Ltd Trading as STJ Earthmoving

Supply & Resources Pty Ltd

T & C White Grader Hire Pty Ltd

T & L Truck Hire

THE Mining Pty Ltd

TMC

Up North Building Pty Ltd

Viv Bowyer Contracting


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Tenderer

W & J Truck Hire - WN Finch & JL Smith T/A

W & J Truck Hire - WN Finch & JL Smith T/A

WAR (NQ) Pty Ltd

Wayne Withers

Wegrzyniak Haulage

Western Auger Drilling

William O'Donoghue

Willman Contracting Pty Ltd


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COMMITTEE OF THE WHOLE


INFORMATION


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95

ENGINEERING SERVICES

ENGINEERING SERVICES REPORT – APRIL 2015

Report No. D15/4880 from Engineering Services

General

Webber Esplanade Reclamation

Update covered in the waterfront advisory committee meeting.

Woobadda Creek Bridge

We are still waiting on approval of the ASCON drawings for works completed during

construction. Council is at risk that the superintendent may require professional drafted

plans to be provided and this would be at a further cost to council. Expenditure as at

14/04/2015 is $2,537,892.16 over $872,534.50 on original contract value plus

variations.

Cooktown Public Wharf Replacement

The project is nearing completion with an expected reopen date of Friday the 17th

of

April, on this date the wharf will be reopen to the public without the service of power.

There are still a number of design faults with the project that Wagners are dealing with.

Expenditure as at 14/04/2015 is $682,253.58 with $117,746.42 still allowed in the

budget for completion.


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2. Water Supply

2.1 Water Report

2.1.1 Annan Treatment Plant

420mm of rain fell for the month causing the river to reach 2.5mtrs over the weir.

Raw water turbidity at 127ntu and colour of 293 at its worst saw the plant go

through a number of dose rate changes but coped well.

The actuator that controls the dosed water inlet valve to the filters has failed. Parts

have been ordered and will be repaired as soon as they arrive.

Mowing and yard maintenance including poisoning, irrigation and fencing has been

kept up to date.

Plant maintenance has been kept up to date as per Big Foot Maintenance Program.

All sample data has been entered into the appropriate computer data programs.

Water sampling as per the Sampling matrix were collected and analysed, with all

samples complying

2.1.2 Cooktown Water Report

5 service repairs for this month

2 mains repair for this month


samples complying

2.1.3 Laura Water Report

1 service repair for this month

No mains repair for this month

A CIP and routine maintenance were performed fortnightly

Maintenance took place on the fire hydrants this month


samples complying

2.1.4 Lakeland Water Report


No mains repairs and no operational problems this month

Three meters were replaced this month

All mains were scoured and all fire hydrants have been cleaned


samples complying

2.1.5 Coen Water Report


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The water supply came from the Coen Dam and the bores this month


A CIP was performed this month

Routine maintenance around the treatment plant took place and mowing was

completed around the dam fence line

No operational problems with the Solar system

Belts were adjusted on the compressor this month

Water sampling as per the sampling matrix were collected and analysed, with all

samples complying. Additional sampling has been collected each month to check

the treatment of the dam through the DAF and the roughing filters

2.2 Sewerage Report

2.2.1 Cooktown Sewerage

PU204 was pulled and blockages removed

A faulty cut off float was replaced in the filtrate sump

Two tracking arms and a sludge skirt have been replaced on the belt filter press

The standby gensets for the Sewerage Treatment Plant and Boundary Street have

been checked, run and ready for use

The balance tank had to be cleaned out due to sludge carry over caused by excess

infiltration

A new vega level sensor was installed on the alum tank

The IAT and DO sensor and No 1 gas detector has been calibrated

The AAT and IAT air times have been adjusted

Recent rains have caused infiltration at the plant, manholes and pits have been

inspected and repairs will be made to all sources of infiltration

Regular maintenance is ongoing as is adjustment of aeration time, sludge removal

and chemical use

River & treatment plant samples were collected and sent off for analysis, with the

results showing the plant to be running well. All tests complying with EPA licence

conditions

2.2.2 Coen Sewerage

The treatment plant has been operating well this month with no operational

problems, operations have been routine, with minor adjustments to chlorine dosing

and aeration times.

All sludge was removed from both drying beds then hosed out, cleaned and new

sand replaced

Routine maintenance was performed at the Sewerage Treatment Plant, which

included mowing, brush cutting along the fence line

Effluent has been pumped to the irrigation area this month

Samples were collected and all complied with the licence requirements


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The chlorine contact tank and final effluent tank were cleaned out, the sludge was

pumped from the two tanks into the drying beds.

Waste baskets have been getting blocked up from dish washing chucks, clothes,

baby wipes and some other unwanted stuff.

Aerodrome Operations

Cooktown Airport

Fuel Sales for March totalled 10,457.25 Litres (1441.41 Avgas, 9015.84 Jet A1).

The rate of grass growth throughout March meant that the main focus of the month was slashing,

mowing and whipper snipping. The task of spraying herbicide around the boundary fence, lights

and markers and around the runway shoulders has also begun.

Repairs have been carried out to the apron and car park security lights which suffered water

damage. The sleeve on the primary wind indicator was replaced. Some sink holes along the flight

strip and damaged access roads have been repaired.

Preparations for cyclone Nathan and clean up post cyclone as well as the rush of aircraft in the

days after, requiring fuel and assistance took most of a week.

Coen Airport

Core business activity

0

5000

10000

15000

20000

25000

Ap

r'1

3

May

'13

Jun

e'1

3

July

'13

Au

g'1

3

Sep

'13

Oct

'13

No

v'1

3

Dec

'13

Jan

'14

Feb

'14

Mar

'14

Ap

r'1

4

May

'14

Jun

'14

July

'14

Au

g'1

4

Sep

'14

Oct

'14

No

v'1

4

Dec

'14

Jan

'15

Feb

'15

Mar

'15

Cooktown Airport Fuel Sales

Avgas (L) Jet A1 (L) Total Litres


20-21-22 April 2015

________________________________________________________________________

99

Total landings for the month: 96

Fuel Sales Avgas JetA1

Litres 10074 11339

$ Value 25688.7 19786.6

Plant and Equipment

All plant and equipment in regular use is operating well with only minor issues

being addressed

Aerodrome Maintenance

Post wet season mowing and slashing is well under way.

All buildings are due for pest control treatment.

Concrete pathways around office and old residence are crumbling and becoming a

trip hazard.

Septic system at old house has broken concrete lids on grease traps and is

generally in need of replacement or major repairs. This facility has a high usage

during the dry season with council workers and road crews using the

accommodation.

Other Issues

There are no other issues to report.

0

5000

10000

15000

20000

25000

30000

Coen Airport Fuel Sales

Series1 Series2 Series3


20-21-22 April 2015

________________________________________________________________________

100

Parks and Gardens

4.1 General

Cyclone Nathan cleanup. Several trees on road reserves deemed to be a risk were taken

out prior to cyclone Nathan, and cleaning up debris after the event occurred over the

following week.

Regular tree maintenance – removal of dangerous or damaged limbs, obstructive

vegetation, fallen palm fronds etc. Large dead Beach Almond removed from grounds of

Community Hall, Lakeland.

Mowing and whipper-snipping, including within parks and reserves, the Cooktown

cemetery, council blocks and facilities, and road reserves including Helen, Harrigan and

Charlotte Streets. Similar maintenance undertaken in towns including Rossville, Ayton,

Lakeland, Laura, Coen and Portland Roads

Loose litter collection within parks and reserves and roadsides, litter-bin emptying, road

kill removal and outlying windyloo servicing

Weed control within parks and streets through herbicide spraying including gutters,

channels, footpaths and around posts etc

Debris removal from roadside gutters and crossovers

Garden maintenance at traffic islands, cemetery, Grassy Hill, Lions Park

Cleaning tables and BBQ

Playground inspections and maintenance, including shade sail maintenance at Lions Park.

Two torn sails have been repaired and reinstalled

Two old picnic tables removed from Weary Bay, Ayton. These tables were installed by

locals many years ago and were badly deteriorated. One new table with built in benches

has been temporarily installed, pending construction of a concrete pad which it will be

bolted to.

ANZAC Park cenotaph pad – old paint removed with gurney, fresh paint applied in

preparation for ANZAC Day.

4.2 Botanic Gardens

Cyclone Nathan. The cleanup took 2 weeks we lost many trees due to Cyclone Nathan,

including the Macadamia specimen, the Bats Wing Coral Tree, the Bamboo, Bunday,

Flame Trees, Yellow Myrtle, Jatrophe, Native Olives and some trees in the revegetation

at the car park, and many large branches - similar to Cyclone ITA, however the size of

the trees damaged was relatively smaller. Many young trees needed to be staked after

falling over.

No other normal maintenance was able to be done during that time.

Entomologists did a night survey in the gardens with lights, research for a book on the

life cycle of Hawkmoths. The food plants of these moths’ larvae were located for them

and identified as the culprits that were doing regular damage to the Leichhardt Tree,

Noni, the Lolly Bush and some Gardenias.

Clean up the track to Cherry Tree Bay.

Mulching and feeding garden beds.


20-21-22 April 2015

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101

Rock borders, replacing rotten log borders continued.

Nursery work and maintenance of plants for foreshore project, street & parks plantings

and Botanic Gardens continued.

Mapping of plants continued.

Label Plates installed (ongoing).

Plant Identification service (ongoing).

Gardens Plant Register database updated. (All material coming into/out of the gardens

identified and registered). (ongoing)

Continued updating descriptions of plants in the Botanic Gardens Plant Register and label

plates.


20-21-22 April 2015

________________________________________________________________________

102

Cook Shire Monthly Water Stats

Date Range 1/03/2015

to 31/03/2015

Cooktown Lakeland Laura Coen

Total Monthly Consumption (K/Litres)

40,964 1,749 3,450 4,292

Max Daily Consumption (K/Litres)

1,617 70 190 203

Min Daily Consumption (K/Litres)

1,129 44 50 105

Avg Daily Consumption (K/Litres)

1,321 56 111 138

Total Monthly Rainfall (ml's)

676 368

No of days Rain Recorded

14 15

No of Mains Repairs

0 0 0 0

No of Service Repairs

5 0 1 1

No of Service Connections

936 44 49 116

No of New Connections this month

1 0 0 0

No of Electrical Faults

0 0 0 0

No of Mechanical Faults

0 0 0 0

No of Meters Replaced

1 3 0 0

No of Service Complaints

0 0 0 0

No of Water Quality Complaints

0 0 0 0

No of Callouts

1 0 0 0

No of E.coli samples collected

12 4 4 10

No of E.coli samples compliant

12 4 4 10


20-21-22 April 2015

________________________________________________________________________

103

Total Monthly Consumption / Connection (K/L)

43.8 39.8 70.4 37.0

Total K/w used for Production

50833 21638

Total K/w / ML of Production, Distribution and Chlorination

1240.9 5041.5

Avg. Fluoride (mg/L) at Treatment Plant - NATA Analysed

0.00

Avg. Fluoride (mg/L) in Reticulation - NATA Analysed

0.00


20-21-22 April 2015

________________________________________________________________________

104

Cook Shire Monthly Sewerage Stats

Date Range 1/03/2015

to 31/03/2015

Cooktown Coen

Total Monthly Sewerage Inflow (K/Litres)

23,741.0 3,872.0

Total Monthly Sewerage Outflow (K/Litres)

25,341.0 3,219.0

Max Daily Effluent Outflow (K/Litres)

2,371.0 194.0

Min Daily Effluent Outflow (K/Litres)

347.0 1.0

Avg Daily Effluent Outflow (K/Litres)

817.5 103.8

Total Monthly Rainfall at Sewerage Plant(ml's)

463.6 328.5

No of days Rain Recorded

15 13

No of STP Electrical Faults

1 0

No of STP Mechanical Faults

0 0

No of Pump Stns Electrical Faults

3 0

No of Pump Stns Mechanical Faults

0 0

No of Sewer Mains Repairs

0 0

No of Sewer Service Repairs

0 0

No of Sewer Chokes

0 0

No of New Sewer Connections this month

0 0

Total No of Sewer Connections

627 92

No of Pump Blockages

0 0

No of Callouts

0 0

No of samples collected for Analysis

19 11

No of Samples meeting Licence Requirements

19 11


20-21-22 April 2015

________________________________________________________________________

105


BUILDING APPROVALS –2015

Report No.D15/4473 from Town Planning Officer

Application

No:

Landowner Builder Value Building Street Address Certifier

DA/3385 Ergon Energy Rod

Henderson

$2,000.00 Shed 46 Hope Street,

Cooktown

Cook Shire Council

DA/3387 Cook Shire

Council TTE

Daniel Howlett $24,000.00 Covered area

Water Plan

Infrastructure

Gampe Drive, Rossville Cook Shire Council

DA/3394 Andrew Curtis Peter Thornton $100,503.00 House 24 Furneaux Street,

Cooktown

Cook Shire Council

DA/3397 Andrew Curtis Brett Thornton $11,000.00 Shed 24 Furneaux Street,

Cooktown

Cook Shire Council

DA/3403 Peter McKenzie

& Belinda White

Owner $50,000.00 Carport & Shed

Extension

94 Hutchinson Street,

Cooktown

Cook Shire Council

DA/3396 Brett & Michelle

Taylor

Brett Thornton $18,780.00 Carport 5 Newman Street,

Cooktown

Cook Shire Council

Total value of approvals this period: $ 206, 283.00 Total value of approvals same period last year: $ 2, 381, 550.00

Total value of approvals to date

(Financial year 2014/2015): $ 19, 787, 188.98


20-21-22 April 2015

________________________________________________________________________

106

CURRENT RECONFIGURATION AND MCU DEVELOPMENT

APPLICATIONS AS AT 2015

Report No.D15/ from Town Planning Officer


20-21-22 April 2015

________________________________________________________________________

107

DA/No Applicant Owner Type of

Application Location

Current Status

D

A

/

3

2

1

5

DAMIEN CURR &

BRIDGET

ADAMS

DAMIEN CURR &

BRIDGET ADAMS Operational Works –

Construction of a Dam

Code Assessable

Referral Agencies

Dept Transport & Main

Roads (DTMR) within

25m of a Main Road

Dept Natural

Resources & Mines

(DNRM) clearing

vegetation

Dept Agriculture,

Fisheries & Forestry

(DAFF) constructing or

raising waterway

barrier works

through State

Assessment & Referral

Agency (SARA)

Lot 242 on Plan

SP154003

P/H14/242 – 6460-

6586 Mulligan

Highway, Lakeland

Zone - Rural

Application received as valid 6 February 2014

Acknowledgement Notice issued 17 February 14

No further information required by Council 17 Feb 14

SARA extend referral Info Request period to 27 March 2014

SARA issue applicant with an Info Request 20 March 2014

SARA extend applicant’s response period to SARA information

request to 20 Dec 14 – received 12 Sept 2014

9 Dec 2014 SARA extend applicant’s response period to SARA

information request for a further period to 20 June 2015


20-21-22 April 2015

________________________________________________________________________

108

D

A

/

3

2

5

4

FARLAW NO. 10

PTY LTD C/-

PLANZ TOWN

PLANNING

FARLAW NO. 10

PTY LTD Material Change of

Use for the purpose of

- Caravan Park (RV

Park)

Impact Assessable

Referral Agencies


Roads (DTMR)

through State


Agency (SARA) –

within 25m of a Main

Road

Lot 133 on Plan

BS135 – 1133

Endeavour Valley

Road, Cooktown

Zone - Rural

Application received 7 May 2014

Acknowledgement Notice issued 19 May 2014

Council issue Information Request 28 May 2014

Applicant refer application to DTMR (SARA) 20 May 2014

Applicants response to Council Info Request received 29 May

2014

Notice of commencement of Public Notification received 5 June

2014

DTMR (SARA) Referral response received 12 June 2014

Notice of compliance with Public Notification received 2 July

2014

No submissions were received, report to July Council Meeting

Approved with Conditions 22 July 2014

Decision Notice issued 25 July 2014.

Applicant request to suspend appeal period to Negotiate Decision

13 August 2014

Council Officers have met with the applicant to discuss conditions

, applicant proposes to withdraw request for negotiation - 17

September 2014


20-21-22 April 2015

________________________________________________________________________

109

D

A

/

3

2

6

5

AUSTRALIAN

VOLUNTEER

COASTGUARD

ASSOC

AUSTRALIAN

VOLUNTEER

COASTGUARD

ASSOC.

COOKTOWN

FLOTILLA

Operational Works –

Tidal Works for a

Pontoon

Code Assessable

Referral Agencies

Referral Agencies

through State


Agency (SARA)


Roads (DTMR)

Maritime Safety – Op

Works in Tidal Waters

Dept Environment &

Heritage Protection –

Tidal works, Coastal

Management District

Lot 4 CP889653 –

SL 205871 – 31

Sherrin Esplanade,

Cooktown

Zone – Community

Use

Application not yet valid – waiting on Owners Consent

Owner’s Consent received 12 Jan 2015

Acknowledgement Notice issued 22 Jan 2015

Applicant notify Council the application has been referred to

SARA 10 Feb 2015

SARA as Referral Coordinator issue applicant with an Information

Request 18 Feb 2015


20-21-22 April 2015

________________________________________________________________________

110

D

A

/

3

2

8

5

BANA YARRALJI

BUBU

INCORPORATED

C/- AURECON

AUSTRALASIA

PTY LTD

JABALBINA

YALANJU LAND

TRUST TTE

Material Change of

Use – House and an

Undefined Use

(Cultural Healing Place

with Commercial

Aspects) and

Reconfiguration of a

Lot (for the purpose

of a Lease) into 3

Lease are lots

Impact Assessable

Referral Agencies

Dept Natural

Resources & Mines

(DNRM) clearing

vegetation

through State


Agency (SARA)

Lot 7 on Plan

SP189923 –

Shiptons Flat Road,

Rossville

Zone -

Conservation

Application received as valid 7 July 2014

Acknowledgement Notice issued 21 July 14

Council issue Information Request 4 August 2014

Applicant request Amended Acknowledgement Notice 26 August

2014

Applicant lodge IDAS Form 11 for Vegetation 9 September 2014

Amended Acknowledgement Notice issued 9 September 2014

Council Info Request re-issued 9 September 2014

Applicant request an extension to the Referral Period in order to

meet with Dept State Infrastructure & Planning (DSDIP) and the

SARA section to negotiate referral triggers17 Sept 2014

Council extend Referral period to 14 Dec 2014, so applicant can

negotiate 2 Oct 2014

Applicant notify Council of Referral trigger removed by DSDIP &

SARA agency 6 Nov 2014

Applicant request further Amended Acknowledgement Notice with

the Referral Agency removed from Notice 6 Nov 2014

Council issue 2nd

Amended Acknowledgment Notice 11 Nov 2014

Applicant extend response to Info Request period until 12

April 15 – 10 March 15


20-21-22 April 2015

________________________________________________________________________

111

D

A

/

3

3

0

7

P & F

INDERBITZIN

AND

SHARPROCK

PTY LTD

P & F INDERBITZIN

AND SHARPROCK

PTY LTD TTE



Code Assessable

Referral Agencies


Roads (DTMR) within

25m of a Main Road

Dept Natural

Resources & Mines

(DNRM) clearing

vegetation

Dept Agriculture,



raising waterway

barrier works

through State


Agency (SARA)

Lot 1 SP147286 –

Mulligan Highway,

Lakeland

Zone - Rural

Application received 28 July 2014


Information Request issued 28 July 2014

Notice of Referral by Applicant received 28 July 2014

Referral Agency (SARA) issue Information Request to applicant

27 August 2014

Applicant request further time to respond to Council’s Information

Request 26 Jan 2015

Council grant 3 month extension (to 28 April 15) for the Applicant

to respond to Council’s Information Request 27 Jan 15


20-21-22 April 2015

________________________________________________________________________

112

D

A

/

3

3

0

9

CHARLES

FARRUGIA C/-

PLANZ TOWN

PLANNING

CHARLES

FARRUGIA Material Change of

Use- Caravan Park

Impact Assessable

Referral Agencies


Roads (DTMR)

through State


Agency (SARA) –


Road

Lot 38 on Plan

SP172667 – 412

Shiptons Flat Road,

Rossville

Zone - Rural



Council extend Information Request period 14 August 2014

SARA referral response and Conditions received 26 August 2014

Council issue Applicant Information Request 8 September 2014

Applicant’s response to Council Info Request received 13 Feb

2015

Public Notification may commence

Application lapsed 14 March 2015 due to Public Notification

not commencing. Applicant re-lodged 25 March 2015 (see

DA/3406).


20-21-22 April 2015

________________________________________________________________________

113

D

A

/

3

3

1

2

COOK SHIRE

COUNCIL C/-

REEL PLANNING

PTY LTD

QLD GOVT

DEPARTMENT OF

NATURAL

RESOURCES &

MINES

Material Change of

Use – Extractive

Industry (sand

extraction)

Impact Assessable

Referral Agencies


Roads (DTMR) -


Road

Dept Environment &


Development on a Qld

Heritage Place

Dept Natural

Resources & Mines –

removal of Quarry

material from a

watercourse

through State


Agency (SARA)

Laura, Normanby,

Palmer, Wenlock,

Jardine, Coen,

Hann Pascoe,

Kennedy, Coleman

& Edward Rivers



Notice of Referral by Applicant received 1 Aug 2014

Applicant request extension of time for Public Notification to start

1 Oct 14

Council grant extension of time to 13 Jan 2015 for Public

Notification to commence

SARA referral response received 9 Oct 2014

Applicant request a further extension of time of 12 months to

commence public notification 2 Dec 2014

Council grant extension (until Jan 2016) of time for

commencement 2 Dec 2014


20-21-22 April 2015

________________________________________________________________________

114

D

A

/

3

3

1

5

T & P

INDERBITZIN

&LEVIN

ENTERPRISES

T & P INDERBITZIN

&LEVIN

ENTERPRISES



Code Assessable

Referral Agencies


Roads (DTMR) within

25m of a Main Road

Dept Natural

Resources & Mines

(DNRM) clearing

vegetation

Dept Agriculture,



raising waterway

barrier works

through State


Agency (SARA)

Lot 219 on Plan

SP218120 –

Peninsula

Developmental

Road, Lakeland

Zone - Rural

Application received 13 August 2014

Acknowledgement Notice issued 27 August 2014

Council issue Information Request 9 September 2014

Applicant request extension of time to refer the application to

SARA in order to have a pre-lodgment meeting with SARA

regarding referral fees – 24 Sept 2014

Council grant extension period for the applicant to refer the

application to 28 November 2014 on 25 Sept 2014

Applicant request further extension of time to refer the application

to SARA 28 Nov 2014

Council grant extension for the applicant to refer the application to

31 March 2015 – 28 Nov 2014

Council grant extension for the applicant to refer the

application until 31 May 2015 – 31 March 2015


20-21-22 April 2015

________________________________________________________________________

115

D

A

/

3

3

1

8

BENJAMIN

CROPP

BENJAMIN CROPP

AND PRANEE

JONES


Prescribed Tidal Works

(construction of a

pontoon)

Code Assessable

Referral Agencies

through State


Agency (SARA)


Roads (DTMR)

Maritime Safety – Op

Works in Tidal Waters

Dept Environment &


Tidal works, Coastal

Management District

Lot 26 on Plan

SP241624 – 38

Slaughter Yard

Road, Marton

Zone – Rural

Residential

Application received 26 August 2014

Application not valid – requires Owners Consent

D

A

/

3

3

3

7

THOMASON

CONSTRUCTION

S PTY LTD

COOKTOWN

BOWLS CLUB Code Assessable

Building Work

assessable against a

planning scheme (

within the Townscape

Character Overlay,

Cook Shire Planning

Scheme) – Shade

Structure Cover over

Bowling Green

Code Assessable

Referral Agencies

Lot 1 on Plan

C179109 – 129

Charlotte Street,

Cooktown

Zone – Open Space

Application received as valid – 25 September 2014

Council issue Information request 16 Oct 2014

Partial response to Information Request received 27 Nov 2014

Further partial response to Information Request received 4 Dec

2014

Further partial response to Council Info Request received 15 and

29 Jan 2015

Preliminary approval issued – Council waiting on further building

information to be supplied in order to complete assessment 28 Feb

2015


20-21-22 April 2015

________________________________________________________________________

116

Nil

D

A

/

3

3

7

2

JOHN, JENNIFER,

JOTHAM &

JAMES SELKE

ELSTEEL

CONSTRUCTIONS

PTY LTD

Material Change of

Use – Dual Occupancy

Impact Assessable

Referral Agencies

Nil

Lots 9 and 10 on

Plan C17949 – 18

and 24 Burkitt

Street,

Cooktown

Zone – Low

Density Residential

Application received 8 December 2014

Council issue applicant Acknowledgement Notice 12 Dec 2014

Council issue applicant Information Request 19 Dec 2014

Applicants response to Info Request received 12 Jan 2015

Public Notification can commence

Notice of Commencement received 28 Jan 2015

Notice of Compliance with Public Notification received 23 Feb

2015

Report to March Council Meeting

Approved with Conditions 17 March 2015

Decision Notice issued 24 March 2015.

D

A

/

3

3

7

8

CHRISTIAN

COMMUN ITY

MINISTRIES

COOK SHIRE

COUNCIL (LEASE

TO CHRISTIAN

COMMUNITY

MINISTRIES

Material Change of

Use – Educational

Establishment (Stage

3)

Impact Assessable

Referral Agencies

Nil

Lot 27 on Plan

C17945 – 12

Charles Street,

Cooktown

Zone – Low

Density Residential

Application received 19 January 2015


Council issue applicant with an Information Request 10 Feb 2015

Applicant submit partial response 18 Feb 2015

Applicant issue a complete response 4 March 2015

Public Notification can commence

Notice of commencement for Public Notification received 27

March 2015

D

A

/

3

3

7

9

MARILYN

CLARK C/-

PROJEX

PARTNERS PTY

LTD

BARRY, MARILYN,

ERIC & SUE CLARK Reconfiguration of a

Lot into two (2) lots

Code Assessable

Referral Agencies

Nil

Lot 1 on Plan

RP902192 – 41 Mt

Amos Road,

Cooktown

Zone - Rural


No Referrals

Council extend (to 3 March 15) Information Request period 2 Feb

2015

Council issue applicant an Information Request 16 Feb 2015

Applicant’s response to Council Info Request received 25

March 2015

Council Decision period commenced


20-21-22 April 2015

________________________________________________________________________

117

D

A

/

3

3

8

0

MALCOLM

MCCUDDEN C/-

BRAZIER MOTTI

PTY LTD

MCCUDDEN

HOLDINGS PTY LTD Material Change of

Use – Caravan Park

(Expansion of existing)

Impact Assessable

Referral Agencies

Nil

Lot 26 on Plan

RP725840 – 1

Sesame Street,

Lakeland

Zone – Village



Council issue applicant an Information Request 10 Feb 2015

D

A

/

3

3

9

0

D BUHMANN &

M PALMER

(SALE TO J

MIDDLETON)

JOHN MIDDLETON Reconfiguration of a

Lot into two (2) lots

Code Assessable

Referral Agencies

Nil

Lot 7 on Plan

RP744503 – 52

Hope Street,

Cooktown

Zone – Medium

Density Residential

Application received 25 February 2015

Council require no further information 12 March 15

Report for April Meeting


20-21-22 April 2015

________________________________________________________________________

118

D

A

/

3

3

9

1

RESTORATION

ISLAND PTY LTD

COLIN LINDSAY C/-

PLANZ TOWN

PLANNING

Material Change of

Use – Caretakers

Residence

Code Assessable

Referral Agencies

Nil

Lot 4 on Plan

WMT63 –

Restoration Island,

Lockhart

Zone – Rural

Application received 25 February 2015

Council issue application with an Information Request 12

March 2015

Applicant respond to Council Info Request 24 March 15

Decision period commenced

D

A

/

3

3

9

3

TROY & ERICA

D’ADDONA

LAKELAND HORSE

SPORTS

ASSOCIATION C/-

U&I TOWN PLAN

Reconfiguration for

the purpose of a

Lease two (2) lots

Code Assessable

Referral Agencies

through State


Agency (SARA)


Roads (DTMR) within

25m of a Main Road

Lot 26 on Plan

SP193139 –

7725 Mulligan

Highway, Lakeland

Zone – Rural

Application received as Valid – 4 March 2015

Acknowledgement Notice issued 18 March 2015

Council issue applicant with an Information Request 18 March

2015

D

A

3

3

9

8

NB2 FARMING

LTD C/- RPS

AUSTRALIA

EAST PTY LTD

NB2 FARMING LTD Reconfiguration of a

Lot - three (3) lots

into seven (7) lots

Code Assessable

Referral Agencies

through State


Agency (SARA)

Lot 3 on PP273337,

Lot 5 on PP262070

and Lot 8 on

SP262071 –

Peninsula Road,

Lakeland

Zone - Rural

Application received 16 March 2015

Acknowledgment Notice issued 25 March 2015


20-21-22 April 2015

________________________________________________________________________

119


Roads (DTMR) within

25m of a Main Road

D

A

/

3

4

0

1

SHARPROCK

PTY & PJ & FM

INDERBITZIN

AND TVPS NO2 &

TV & PS

INDERBITZIN C/-

TWINE SURVEYS

PTY LTD

SHARPROCK PTY &

PJ & FM

INDERBITZIN AND

TVPS NO2 & TV &

PS INDERBITZIN

Reconfiguration of a

lot for Boundary

Realignment

Code Assessable

Referral Agencies

Nil

Lot 219 on

SP218120 and Lot

142 on RP912529 –

Honey Dam Road,

and Peninsula

Developmental

Road, Lakeland

Zone – Rural


D

A

/

3

4

0

4

JAMIE EDWARD

SAIL C/- U &I

TOWN PLAN

JAMIE SAIL Reconfiguration of a

Lot into five (5) lots

Code Assessable

Referral Agencies

through State


Agency (SARA)


Roads (DTMR) within

25m of a Main Road

Ergon Energy - within

100m of a Substation

Lot 1 on Plan

SP198001 – 2552

Mulligan Highway,

Rossville

Zone - Rural



20-21-22 April 2015

________________________________________________________________________

120

D

A

/

3

4

0

6

CHARLES

FARRUGIA C/-

PLANZ TOWN

PLANNING

CHARLES

FARRUGIA Material Change of

Use- Caravan Park

Impact Assessable

Referral Agencies


Roads (DTMR)

through State


Agency (SARA) –


Road

Lot 38 on Plan

SP172667 – 412

Shiptons Flat Road,

Rossville

Zone - Rural



20-21-22 April 2015

________________________________________________________________________

121

BIOSECURITY MONTHLY REPORT – APRIL 2015

Report No. D15/4833 from Senior Biosecurity Officer

Précis Report on the activities of the Biosecurity Unit including legislative changes, contracts and

current works in progress.

Link to Corporate Plan Theme 4.2 Environmental Wellbeing:

4.2.1 Undertake the management and provision of the following, to a standard that ensures

legislative compliance:

f) Pest and weed management services.

4.2.2 Where resources and capacity allow:

a) Incorporate best practice management as a benchmark in all activities.

Legal Implications (Statutory, basis, legal risks) None to report.

Update on Panama Disease

The threat of Panama Disease Tropical Race 4 (Panama Disease TR4) infecting banana farms in

Cook Shire is still high with another farm in Mareeba being confirmed as having the disease.

Lakeland Growers have been very proactive in setting up farm gate quarantine measures and

issuing a community notice regarding procedures for people visiting banana farms in the area.

This has been circulated to all Cook Shire employees.

Queensland Police Service (QPS) has suggested erecting signage on the road entrances to

Lakeland outlining that trespass is an offence and the associated penalties. This is designed to

deter illegal entry to banana farms. QPS are willing to supply the signs and uprights but have

requested that Council pay for the cost of installation. It is proposed that in addition to the QPS

signs Council design and install on the same site a further sign advising travellers they are

entering an area in which quarantine restrictions apply. Biosecurity Services is working with

Main Roads at present to determine the feasibility of the proposal. It is requested that if the

concept is approved by Main Roads Council permit allocation of funds from the Biosecurity

Services budget to:

a. Purchase a sign that declares Lakeland as an area where quarantine restrictions apply

(approx. $420); and

b. Pay for installation of the QPS and Council signage (approx. $1,350)

Incentive Scheme

The Pest Management Incentive Scheme has been fully subscribed with no further applications

to be accepted at present. At this point in time $3,100 has been reimbursed with the remaining


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funds to be expended as tax invoices are supplied by landholders to Council. Each of the

properties participating in the scheme now has a current Property Pest Management Plan.

1080 Baiting

Discussions have been held with an extensive grazing property to commence collecting data

outlining financial losses caused by dogs each year. It is hoped that this data will be collected

from additional cattle stations and will serve the dual purposes of establishing the annual costs to

Cape York graziers caused by wild dogs, as well as providing some indication as to the efficacy

of Council’s 1080 baiting run.

Responses to Customer Requests

Sicklepod reported on the road reserve in Helen Street, Cooktown has been sprayed by

Parks and Gardens.

A pig trap has been set on Endeavour Valley Road in response to a request from a

landholder.

A resident complained about the lack of action regarding a new weed she reported a

couple of years ago which occurs on the Mt Carbine stretch of the Mulligan Highway.

Although this is out of our jurisdiction we are investigating this as it has the potential to

spread to Cook Shire. A botanical sample was sent to the Queensland herbarium for

identification and has been identified as Ptilotus macrocephalus, a non-invasive native.

The resident has been advised of the identification and status.

A report was received on 13/4/15 of a potential weed (a sedge) in the Pascoe River area.

Photos have been forwarded to the herbarium for positive identification.

Training/Workshops/Meetings/Conferences

Meeting with QPWS regarding joint control planning and data sharing.

Darryn attended the Agforce meeting in Laura.

Meeting with Cape York NRM Operations Manager to discuss project and funding

opportunities, as well as a coordinated approach to pest management plans for all local

governments on CYP.

Meeting with Council Engineering section regarding Lakeland vehicle washdown bay to

identify modifications required prior to the tourist season.

Meetings held with various sections of Main Roads with the view of strengthening

contract clauses on weed management for the upcoming upgrade works on the PDR.

Attended a meeting of the Biosecurity Regulations Local Government Consultation

Group.

Met with Travis Sykes from FNQROC to discuss assistance with consultation phase of

the new CSC Biosecurity Plan.

Current/completed works

Roadside spraying has commenced along the Mulligan Highway with the area between the Shire

border and Lakeland treated during the first week of April. The PDR is next on the program.

Only limited Cook Shire controlled roads will be treated due to limited funds.


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Planned works

Two post control monitoring and survey trips of Gamba Grass with FNQR planned for May and

June.

RECOMMENDATION

Report submitted for information.

Report prepared by Cathy Waldron

Senior Biosecurity Officer

14 April 2015


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LAND TENURE

APPLICATION FOR A LOCAL GOVERNMENT CHANGE –

MINOR BOUNDARY CHANGE LOCKHART RIVER

ABORIGINAL SHIRE COUNCIL – LOT 2 ON PLAN WMT 26 –

LOCKHART AIRPORT; LOT 6 ON PLAN WMT54 – LINE

HILL.

Report No.D15/4822 from Land Tenure Officer 2.502.14.

Précis

1. Council’s application referred to the Change Commission for assessment.

Background/History

2. Discussions and negotiations between Cook Shire Council (‘CSC’) and Lockhart River

Aboriginal Shire Council (‘LRASC’) had been ongoing since 2011; LRASC by letter

dated 27 August 2014, wished to recommence negotiations and proceed with the

boundary realignment of the Lockhart River Airport – Lot 2 WMT26 - being transferred

from the Cook Shire Local Government to LRASC.

3. In addition to the aerodrome, LRASC advised that it wished to incorporate the area of

land known as ‘Line Hill’ – Lot 6 WMT54 - in the proposed boundary changes. See

attached MAP ’A’

4. The land described as Lot 2 on Plan WMT26, consists an area of 100.4 hectares and is an

area of Cook Shire that is an island surrounded by the area of the LRASC. The whole of

the area is used as the Lockhart River Aerodrome. The aerodrome is operated by the

Lockhart River Aerodrome Ltd that is an enterprise of the LRASC.

5. The land described as Lot 6 on Plan WMT54, consists of an area of 3009 hectares, is

freehold, owned by LRASC and is adjacent to the town of Lockhart River and is

contiguous with the LRASC boundary.

6. Council at its September 2014 meeting, vide Resolution No. 30837 and 30838 resolved

inter alia to request the then Minister for Local Government, Community, Recovery and

Resilience, the Honourable David Crisafulli, MP to propose these changes to the Change

Commission in accordance with Chapter 2, Part 3 of the Local Government Act 2009.

7. By letter dated 8 April 2015, the Honourable Jackie Trad MP, Deputy Premier, Minister

for Transport, Minister for Infrastructure, Local Government and Planning and Minister

for Trade, advised Council that following consideration of CSC submission, including

LRASC support for the proposed change and in accordance with Chapter 2, Part 3 of the


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Local Government Act 2009, it’s submission had been referred to the Change

Commission for assessment.

8. Further, Council will be advised once the Deputy Premier is in receipt of the Change

Commission’s recommendations.


9. Address the issue of immediate concern by regularising boundaries with neighbouring

Councils.

Consultation

10. Lockhart River Aboriginal Shire Council.


11. Local Government Act 2009 and Local Government Regulation 2012.

Policy Implications

12. Nil.


13. Future loss of rate revenue currently $6,738.80 per annum.

RECOMMENDATION

Report be received for information purposes.

Att.

MAP ‘A’


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DIVISIONAL REPORT – MARCH 2015

Report No.D15/4856 from Economic Development and Community Services

Director.

1. GRANTS

Applications Submitted

Department of Veterans’ Affairs – Saluting Their Service Commemorations Grants –

Coen Flagpole.

Department of Veterans’ Affairs – Saluting Their Service Commemorations Grants –

Coen Memorial.

Department of Transport and Main Roads – Community Road Safety Grant – Safety

Audit Portland Roads Road.

Department of the Environment – Green Army Projects.

Applications Successful

State Libraries of Queensland – Incubators of ideas, learning and innovation – Business

Hub

Grants Acquitted

2014-15 RACQ Get Ready Queensland - Department of Local Government Community

Recovery and Resilience

Applications Outstanding

Department of State Development, Infrastructure and Planning (DSDIP) – Royalties for

the Regions (Round Four) – Cooktown Reservoir

Education Queensland – Smart School Subsidy – Shade Sail for Cooktown Pool

(Notification received decision delayed to June.)

Office of Liquor and Gaming Regulation – Community Benefit Fund – Lakeland

Recreational Park Fence

Current Funding Available

Department of Infrastructure and Transport - Black Spot Funding

Future Funding Available

Australian Government, Department of Infrastructure and Regional Development –

National Stronger Regions Fund (Round Two opens 1 May)


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Correspondence

Executed Grant Agreement - State Libraries of Queensland – Incubators of ideas,

learning and innovation – Business Hub.

Variation Request - Department of State Development, Infrastructure and Planning –

Royalties for the Regions – Cooktown Waterfront and Webber Esplanade Revitalisation

– Activity Precinct.

Request for extension of time – Department of Local Government Community Recovery

and Resilience – Infrastructure (Waterfront Amenities, Water Park).

Request for extension of time – Department of Local Government Community Recovery

and Resilience – GraffitiSTOP Clean Up – Protecting Shire Assets (Cameras).

My Pathway – Activity Workplan – Community Beautification – Cook Shire Council

Parks and Gardens.

2. ARTS AND CULTURE

Round 3 of the Regional Arts Development Fund (RADF) opened on March 2, 2015. Council’s

Arts and Cultural Officer attended an information session on the changes to the RADF program

held by Arts Queensland in Cairns. Development of Council’s new RADF guidelines, forms and

strategic initiatives commenced.

An internal audit of Council’s art collection was completed.

The public art project for the Foreshore Activity Precinct has been put on hold due to the

following issues being identified with the submitted designs

potential risk to public health and safety

non compliance with Playground Standards AS 4685

ongoing maintenance costs

available budget

The feedback received during the community consultation for this project will provide

appropriate direction when public art for the Activity Precinct is again considered once the

necessary infrastructure is complete.

3. COMMUNITY DEVELOPMENT

Youth Network Meeting

Attended on March 10 at Cooktown District Community Centre. Action from this meeting for

council is to conduct an audit of the sporting equipment library at PCYC following

recommendation for clubs with a youth focus to borrow equipment rather than purchasing.

4. MEDIA, MARKETING and COMMUNICATIONS

Cook Shire Website


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Staff absence had delayed work on the new website, however an external contractor has been

hired to progress the site. A completion date is yet to be determined, the project is a priority and

work is ongoing on updating content and finalising layout and menu options.

Social Media

Insights for Council’s official Facebook page, Cook Shire Connect, as of April 8, 2015

Total ‘likes’ – 1,596 (up 154 since last month).

The most popular post by Council was “Crocodile Warning: A large crocodile has

taken a pet dog...”, posted on March 6 in relation to a crocodile attacking a dog at the

Marton Boat Ramp. It reached more than 16,400 people, garnered 485 likes, 219

comments and 161 shares.

Statistically, an image was the most popular post this month, the same as last month,

reaching an average of 1,519 people (up 816 more than last month), followed by 906

people reached by a status (up by 220 from last month) and 383 reached with a link.

Insights for Council’s official Twitter account, @CookShire, as of April 8, 2015

Council’s page has a steadily growing group of followers – now at 226, an increase

of 50 from last month.

New followers include Queensland Fire and Emergency Services media officer

Shannon Roccisano, NQ Radio managing director Al Kirton and Brisbane Times

journalist Jorge Branco.

Twitter was used widely during Cyclone Nathan to broadcast Council information to

the wider community, including media reporting on the weather event, politicians

and emergency services.

Tourism Marketing

Council secured two half price deals in The Cairns Post, using both spots to promote visitation to

Cook Shire. The first ad was a colour full page, which appeared on March 13 and promoted the

Cooktown region with a clear call to action “Book your holidays now!” The second ad is due to

appear this month and will be a colour half page advertising upcoming events in Cook Shire,

including the Discovery Festival, Laura Dance Festival, Laura Races and Bramwell Cup.

5. EVENTS and FESTIVALS

International Women’s Day

International Women’s Day was celebrated in the Council Chambers on March 6. Female

council staff and councillors attended the lunch and celebrated International Women’s Day in the

theme of ‘Make it Happen’.

Remembrance Walk

24 teams have registered for the Remembrance Walk which is taking place on April 18. Warren

Entsch will be participating as part of one of the RSL teams.

Cooktown Discovery Festival


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Council’s Tourism and Events Officer has been liaising with the Coordinator of the Cooktown

Discovery Festival to ensure this year’s event is a success. Further details and updates will be

provided closer to the event.

Upcoming Events and Date Claimers

April 10-12 Mungumby Mountain Bike Muster

April 18 Remembrance Walk

April 25 ANZAC Day Dawn Service – Grassy Hill, opening of time capsule

May 8 Cooktown’s Got Talent

15-17 May Cairns Home Show, Caravan and Camping Expo

May 24 Cooktown Beach Clean Up

5-7 June Cooktown Discovery Festival

6. ECONOMIC DEVELOPMENT

Meetings and Workshops

Economic Development Projects meeting

The Missing Link

NBN Co. Policies

Keep Australia Beautiful presentation to Cooktown P-12 State School

Atlas.id and Profile.id training

Cooktown and Cape York Business Conference

Economic Development Document Updates

Several Economic Development focused documents are being reviewed for updates in house and

include:

Economic Development Plan

Investment Incentives

Several businesses have expressed their interest in obtaining a three tiered display to promote the

2015 Economic Profile, Economic Development Plan and Meeting and Events Planner.

Cook Shire Solar Project The ARENA Technical Panel will meet again on April 14 and a board meeting is scheduled for

May 18. ARENA has given approval to connect to the board. Key personnel within Lyon

Infrastructure have indicated that ARENA and Ergon Energy sound positive. A funding

agreement announcement could be scheduled for June 2015. Ergon Energy see this as an

opportunity to test a project this size elsewhere in Cape York.

Power Demand Management

Currently there are some major changes happening within the energy sector and to be prepared

for these changes, Lyon Infrastructure suggested the best way to move forward with negotiations

with Ergon Energy regarding future tariff changes and peak demand times is to formulate a

Power Demand Management Strategy. This will address current issues with supply and


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consumption and look at ways to shift consumption during peak demand times as well as

planning for future renewable energy projects.

Key Stakeholders include:

Ergon Energy

Regional Development Australia

FNQROC

Dept State Development

Key partners to assist with the development of the Power Demand Management Strategy

include:

Lyon Infrastructure

Cummings Economics

This will incorporate investigations that have already started such as the solar panels for the

administration building concept and will also draw upon research compiled by GHD regarding

the energy audits recently conducted around Cooktown.

“Kill-A-Watt” Energy Audits

Andrew Brassett from GHD has finished conducting energy audits on council owned buildings

on behalf of the “Kill-a-Watt” program and is in the process of compiling reports for each

building. It is anticipated that these reports will be available in the coming weeks.

Airport Development

The new five lot subdivision requires surveying and a submission lodged with Department

Natural Resources and CASA before gaining solid interest with any prospective investors.

Further scoping and development of a project plan to be completed prior to any future works.

Signage Project

At the February Economic Development Projects meeting, the councillors decided to undergo

community consultation to determine the best picture and style for their “Welcome To” signs.

Lakeland and Laura Progress Associations have given their feedback and provided photos for the

“Welcome to Lakeland” and “Welcome to Laura” signs. Progression of this project in this year’s

budget requires the remaining townships of; Marton, Ayton and Rossville to be determined as

does the “Welcome to Cook Shire” sign.

National Broadband Network Co.

Aurecon and the NBN Co. are continuing liaising with Council Officers within the Planning and

Environment Department to determine best locations to construct the monopoles for the Fixed

Wireless Service. One of the next stages of community consultation will require the audience of

our local builders and electricians about the changes to the development applications for building

approvals and the new infrastructure requirements for multi-dwelling buildings.

The Lakeland Progress Association has also requested clarification over the service delivery that

is expected for their township. NBN Co. confirmed that Lakeland will be receiving satellite


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technology and will be able to use the internet with speeds up to 25mbps, which is the same as

the rest of the country. Whether that will be utilised with the new satellite which is being

launched soon or the next satellite due to be launched next year is yet to be determined.

The NBN Co. Connect Roadshow, an interactive travelling marketing promotional tool, is

visiting Cairns in July. Subject to budgetary restraints, the Connect Roadshow will visit

Cooktown however this has not been confirmed.

Cape York Regional Training Centre

Two representatives from Central QLD University were shown the three office rooms at the

PCYC Events Centre on March 27. CQU’s vision is that they will outfit the three meeting rooms

and employ two full time positions to assist with the uptake of students; however these positions

are dependent on grant funding yet to be confirmed. The Cooktown Employment and Training

Committee haven’t guaranteed the feasibility study will commence and council can only commit

to half the $25,480 fee. An extension of time has been sought on the original quote.

2015 Cooktown and Cape York Business Conference

This year’s Conference attracted 100 delegates from within Cooktown and the surrounding

region. The networking dinner at

Hillcrest was well attended with

Raymond Austin providing some light

entertainment and the Chamber of

Commerce and Tourism operating the

bar.

The following chart identifies the

industry breakdown of the attending

delegates:

Some feedback includes:

“There was a very good diverse range

of speakers which together made for a

interesting and engaging day. I really

enjoyed the event. Well Done!!”

“Some of the speaking sessions were a

bit long. More interactive ones would

be better”.

“Maybe you could look to run this

every second year. It might have a

greater impact. Saying that

congratulations on a super job”.


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87% of delegates would attend another Cooktown and Cape York Business Conference.

Cooktown Chamber of Commerce and Tourism

The Cooktown Chamber of Commerce and Tourism recently held their AGM.

The new Committee Members are as follows:

President: Mick Davies (River of Gold Motel)

Vice President: Carmel Blann (Bowls Club)

Treasurer: Katrina Wright (Hillcrest Guest House)

Secretary: Viv Tritton

Executive Members:

Hamish Haslop

Vera Scott-Bloxam

Russell Bowman

Justin Coventry

Loretta Sullivan

John Tritton

Barbara Hay


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Incubation Hub at Cooktown Library

A successful grant has secured funding to renovate the library and create a working space with

eight computer tables with privacy screens. The room will cater for workshops and Skype video

facilities also.

Work to reconfigure the back room at the Cooktown Library commenced on April 13.

Workshops from both TheSpace and Inspire Business Consulting could commence as early as

June 2015.

Economic Development Grants tracking

Organisation Name Project Name Project

start date Project

End Date Council

amount

approved

Project

acquitte

d

Portland Roads

Property Services Interpretive signage

for Portland Roads 1/12/2014 30/11/2015 $ 5,000.00 n/a

Cooktown

Chamber of

Commerce &

Tourism

Explore Cooktown

Tourist Guide Booklet 30/09/2014 31/01/2015 $ 5,000.00 overdue

Lakeland Progress

Association Inc Establishment and

Future planning

workshop

1/10/2014 30/06/2015 $ 2,218.00 n/a

Cooktown

Re-enactment

Assoc

Cooktown Historical

Tourism Lecture Tour

and Promotion -

Melbourne 2015

1/03/2015 30/04/2015 $ 500.00 n/a

Cooktown

Photographic &

Framing

10 Must see places to

visit in Cooktown

Coffee Table Book

1/01/2015 31/05/2015 $ 2,000.00

n/a

7. TOURISM

Meetings

Cultural heritage tourism meeting in Mareeba – idea to produce a DL flyer of all the

cultural tourism attractions in the region including Croydon Shire, Cassowary Coast,

Cairns, Mareeba, Tablelands, Cook Shire, Douglas and Carpentaria Shire.

James Cook Museum advisory committee meeting – ways to increase tourist’s length of

stay in Cooktown using the strength of the National Trust.

Cooktown 2020 meeting with National Maritime Museum and Queensland Maritime

Museum representatives.


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Tourism Website upgrade

Mooball IT has been engaged to redesign the tourism website. Work will begin on this project in

April.

Town Map

The A3 town and regional maps are in the final stages with the new maps to be delivered to

Cooktown early May.

Cape York Traffic Counter

Situated at Moreton Telegraph Station (Batavia Downs) and showing latest annual comparisons.

Month 2015 2014 2013

January 218 217 43

February 136 No data recorded 76

March 54 10 52

April 656 597

May 1375 2124

June 3705 5784

July 8119 5500

August 4799 2659

September 4266 3395

October 2760 2660

November 618

December 1156 332

Total for year 15,856 23,519

James Cook Museum Statistics

Nature’s Powerhouse / Visitor Information Centre

Month 2015 2014 2013

January 707 445 897

February 175 No data given 17

March No data given 391 479

April 764 1,032

May 1,624 1,698

June 3,055 4,033

July 5,375 5,445

August 4,199 4,180

September 2,778 2,840

October 1,881 1,814

November 710 817

December 701 784

Total 20,512 24,036

Month 2015 2014 2013


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January 85 549 715

February 112 118 433

March 142 174 405

April 203 664

May 826 1,659

June 1,509 3,515

July 3,534 4,258

August 2,750 2,422

September 1,570 824

October 1,071 498

November 436 358

December 220 281

Total 12,304 16,032


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During this month 50 visitors to the VIC were from interstate

During this month 43 visitors to the VIC were from intrastate

During this month 49 visitors to the VIC were from overseas

Café

Café has been open for cold drinks and ice-creams.

Catering for functions outside business hours remains available on order.

March has been a very quiet month with cyclone Nathan impacting visitor numbers.

Vera Scarth-Johnson Gallery & Charles Tanner Wildlife Exhibition

The number of visitors to the Galleries in March 2015 was 78.

8. LIBRARY UPDATE

Cooktown

Karien Francois attended a Professional Development training course in Brisbane

returning with resources including “Kids Only” membership cards. These will be offered

at the launch of the Best Start service. Communications have started with Cooktown

District Community Centre and other agencies to enable delivery of Best Start at these

agencies.

The business hub has priority over all other projects at this stage, once the works have

finished other programs will be launched in due time.

Bloomfield

No report received from Bloomfield. Bloomfield is unable to receive email

communication until the problem is fixed. Statistics were downloaded from the Aurora

management report.

Coen

Coen’s internet is down, unable to received report, and could not retrieve statistics

through Aurora

Library Statistics – March 2015

Library Membership

Adults, Junior Instit /Temp

Loans Internet Usage March

Reservations

Cooktown A 859, J 89 Y 13 Inst 3, T3 2227 570 vouchers issued 207

Bloomfield A 86, J 8 , Inst. 1 228 ? 23

Coen 0


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9. COOKTOWN SWIMMING POOL

Maintenance

Kiosk awning under construction

Trench dug and electricity put to undercover area power point and lights also headworks

to BBQ.

10. SENIOR UNITS

Routine inspections were conducted on March 17 with Director of Planning and

Environment and Building Surveyor in attendance. Majority of properties presented in a

`clean and tidy’ condition. All maintenance issues actioned in accordance with urgency.

Feedback Form – only one tenant completed. Tenant overall level of satisfaction with

council administration of rental property `very high’ and general standard of rental

property `very high’.

One unit vacant as of March 27. RSL have no preferred applicant for the property.

Maintenance issues will be addressed prior to new tenant taking possession. Selection

committee to review applicants on council waiting list.

2014/15 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total

General Entry 463 461 701 1532 1281 1291 1741 1109 821 9400

Swim 4 Your Life 21 42 28 77 67 37 53 75 59 459

Aqua Aerobics 16 5 15 59 58 22 53 74 40 342

Private Lessons 0 0 0 0 14 0 9 4 12 39

School Lessons 0 0 0 0 0 0 0 0 0 0

Swim Club 0 0 0 0 0 0 0 0 0 0

Underwater Hockey 43 47 24 40 49 35 46 49 0 333

CDCC 0 0 0 0 0 0 43 21 61

125

Alternate Care 0 0 20 65 59 52 18 2 0 216

Gungarde 0 0 0 0 0 0 121 0 0

121

Total 543 555 788 1773 1528 1437 2084 1334 993 0 0 0 11035

2013/14 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total

General Entry 277 252 936 1664 1281 1324 1118 1099 1043 572 710 312 10588

Swim 4 Your Life 24 66 53 85 109 56 55 106 73 51 85 40 803

Aqua Aerobics 0 0 0 23 43 14 38 43 22 20 52 15 270

Private Lessons 0 0 0 8 16 0 0 12 2 3 0 0 41

School Lessons 0 0 0 0 0 0 0 246 0 3 0 0 249

Swim Club 0 0 0 0 0 0 0 0 0 48 0 0 48

Alternate Care 9 47 30 23 37 32 49 43 26 22 17 0 335

Total 310 365 1019 1803 1486 1426 1260 1549 1166 719 864 367 12334


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CORPORATE SERVICES

FINANCE

FINANCE STATUS MARCH 2015

Report No.D15/4311 from Senior Finance Officer

Accounts Payable – March 2015

Cheques issued 29 Value $ 167,745.34

EFTs paid 258 Value $ 1,284,545.05

Cancelled EFT 1 Value $ (3,139.95)

Cancelled Cheques 7 Value $ (24,718.35)

Total Expenditure $ 1,424,442.09

Accounts Receivable – March 2015

Invoices Issued 147 Value $ 4,078,060.33

Credits Notes 24 Value $ (120,841.39)

Aged Balances Current $ 191,664.82

30 Days $ 53,574.28

60 Days $ 23,134.04

90 Days $ 9,872.71

90+ Days $ 211,605.55

Total Outstanding $ 489,851.50

Letters of Demand 2

Wharfage Report February 2015

Vessel Days at Wharf

Arafura Queen 5

Stella Rain 2

Unloads

Vessel Unload to Unloaded

Arafura Queen Aqua Cairns Live Trout

Stella Rain Seafresh Live Trout


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Rates Report – February 2015

R1 - Property Transfers When properties are sold change of ownership details are recorded by Council

Month Number of Transfers

Comments: 8 Dwellings in Cooktown, 2 Dwellings, 4 Commercial/Farming outside Cooktown

Feb 13

Mar 14

R2 - Change of Addresses When ratepayers change their address details are recorded by Council

Month Number of COAs

Feb 6

Mar 88

R3 - Returned Mail Mailed returned as addressee no longer living at the postal address. Alternative addresses researched and mail re-sent

Month Number of returned letters

Feb 19

Mar 7

R4 - Rate and Ownership Searches Property searches are compiled on application, providing rating, property and financial information on a property

Month Rates Searches

Ownership Searches

Feb 6 1

Mar 13 1

R5 - Valuation Changes Month Number of Valuation Changes

Feb 0

Mar 11


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Debt Recovery Report

No. Details Statistics

D1 - Rates Debt Outstanding **Run the crystal trial balance report and go to the second last page for figures**

Month Balance BF Levied Less Payments (includes prepayments)

Less Rebates

Interest Discount Taken

Adjustment Total Outstanding

February 570,598.08 3,764,321.33 -1,377,068.55 -43,401.79 839.95 -47,283.31 3210.55 2,871,216.26

March 570,598.08 3,763,847.59 -3,080,852.22 -44,619.26 6,964.59 -143,701.10 4,591.37 1,076829.05


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Number of Assessments by Category

Residential Commercial Rural Extractive Other

February 73 13 18 24 48

March 209 29 24 62 110

Number of Assessments by Years

Current 1 Year 2 Years 3 Years Greater than 3 years

February 113 39 15 3 7

March 379 34 14 2 5

Number of Assessments per outstanding balance

Less than $500.00

$500.00 - $1000.00

$1000.00 - $5000.00

$5000.00 - $10,000.00

$10,000.00- $20,000.00

Greater than

$20,000.00

February 15 28 97 24 8 5

March 85 116 197 21 10 5

D2 - Letters Sent

Month Rates Reminders

Final Demands

Legal Letters

February

March

D3 - Payment Arrangements

Month Arrange-ments

Debt Collectors

Sale of Arrears

February 19 70 7

March 18 64 1


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Rate Year Levied Amount

Balance at EOY without overpayments

Balance at EOY with overpayments

2012 $ 6,222,646.99 $ 706,804.40 11.36% $ 628,684.22 10.10%

2013 $ 6,794,799.78 $ 813,773.24 11.98% $ 735,827.08 10.83%

2014 $ 6,980,438.50 $ 821,701.36 11.77% $ 713,241.02 10.22%

2015 $ 7,319,023.47 $ 1,126,565.91 15.39% $ 1,074,153.03 14.68%

2016

Balance

Aboriginal Freehold $ 203,415.69 3% Levied

18% Arrears

Rates $ 992,731.06 88% Water $ 133,834.85 12%

$ 1,126,565.91 100%

Arrears $ 523,261.78 46% Current $ 603,304.13 54%

$ 1,126,565.91 100%

$7

06

,80

4.4

0

$8

13

,77

3.2

4

$8

21

,70

1.3

6

$1

,12

6,5

65

.91

0

200000

400000

600000

800000

1000000

1200000

Balance

$523,261.78

$603,304.13

Arrears

Current


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Grants update - March 2015 FUNDING BODY

Grant Monies Received March 2015 REASON

Amount Received Dept Infrastructure & Transport R2R Quarterley Payment $320,000.00 Dept Transport & Main Roads ATSI TIDS - Lockhart River Access Rd Enrichment $65,082.57 Queensland Reconstruction Authority Cyclone Ita & Fletcher $3,312,868.89

Total Received $3,697,951.46 Grant Monies Outstanding as at 28 March 2015 Cape York Natural Resource Management Ltd Acceptance of interim progress report $70,400.00 State Library of Queensland Business Innovation Hub $31,000.00 Dept Local Government, Community Recovery & Resilience Get Ready Queensland $533.00 Dept Premier and Cabinet Anzac Centenary $2,148.30 Dept Local Government, Community Recovery & Resilience Waterfront Amenities/Water Play $350,000.00 Dept State Development, Infrastructure and Planning Waterfront construction $2,500,000.00

Total outstanding $2,954,081.30

Note: ANNUAL SUBSIDY/GRANTS Dept Community Safety - Emergency Management

Queensland Annual Local Government Subsidy +/-$22,000.00 (Yearly Payment) Dept of Local Government Community Recovery &

Resilience (2014/2015 paid by quarterly instalments) $8,534,753.00 FAG - Roads Identified Road Grant - $1,501,328 FAG - General General Purpose Grant - $7,033,425 Department of Infrastructure & Transport Roads to Recovery over 4 year period 2014-2015 (per year for the next 4 years) $995,000.00


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ATSI TIDS - dependant on Projects acceptance 2014-2015 - Streetscape $650,000.00 Cape York Natural Resource Management Ltd 1 Mar

2015 Acceptance of interim progress report $64,000.00 1-Sep-15 Acceptance of yearly progress report $32,000.00 15-Sep-15 Acceptance of Financial Report $64,000.00 State Library of Queensland Best Start Family Literacy Initiative $5 to 7,000.00


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ADMINISTRATION

BUSINESS SERVICES REPORT – APRIL 2015 – FOR

INFORMATION

Report No. D15/4835from Records Management Officer

The following information details the operational works and projects currently being

undertaken by the Business Services and IT Functions:

OPERATIONAL

- Operational Customer Service.

- Operational Stores and procurement.

- Information management (Privacy, Right To)

- Ongoing hall management (bookings).

- Ongoing property management (administrative/legal).

- Operational Correspondence and Records.

- Ongoing insurance management.

- Ongoing contract management and advice.

- Operational IT.

BUSINESS STATISTICS

Customer Service December

Phones Calls inward 1489

Counter Enquiries 671

RV Permits 0

Front Counter Receipts 616

Stores

Issues: 279

Items Issues: 101910.90

Value of Issues: $43,233.30

INFORMATION TECHNOLOGY

Cash

$78,049.36

Cheques

$356,209.90

Credit Cards

$372,152.39

EFT $6,736.82

Other $2,111.10

TOTAL $833,304.44


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By utilising more of the reporting features provided in the IT task tracking system we

have been able to supply a more detailed view of the monthly figures.

This month cyclone preparation occupied the majority of IT resources. Other tasks

undertaken during the period include:

Building of new website platform

Main Office to Depot Office wireless link upgrade

Virtual machine backup improvements

Mail server upgrade

Broken mobiles

Authority Upgrade

Radio Faults

Various user support request

March Created Tickets : 52

March Resolved Tickets: 78


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March Updated Tickets by Status: 52

Tickets End of March: 320


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RECORDS & CORRESPONDENCE

* Includes documents registered for individual officers by the Records team as part of the suite of records services offered to the wider workforce.

DOCUMENTS SCANNED DOCUMENTS TOTALS

Records Officer 55 148 203

Correspondence Officer 158 708 866

RECORDS TOTALS 213 856 1069

WHOLE OF COUNCIL 1758 863 2621


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BUSINESS SERVICES MANAGEMENT PROJECTS Note: tasks that have been struck out are complete or have been re-allocated and will be removed from the task management spreadsheet in the next month’s report.

Task To be done. Last Action Prioritised

Procurement & Asset Disposal - Contracting

Tender Concrete Products Re-run Tender for New Panel - Revised Pricing Etc. Possibility of using FNQROC (Far North Queensland Regional Organisation of Councils).

Determined not required - Falls under sole supplier or general procurement policy.

Commence March

Tender for Road Transport Generate Yearly Quotes Amended task from Tender to Quote

Commence March

Sole Supplier Register Annual report to go before Council.

Report before Council Report April.

Accommodation for all councillors and staff.

Yearly quote/Tender. Receipt of Task

Tender for Asphalt and Bitumen

Match against FNQROC Panel and determine viability.

FNQROC Panel to be Used.

Commence March

Investigate Partially Centralised Purchasing.

Investigate and implement internal control whereby upon input of purchase order data entry personal confirm purchasing policy has been followed

FNQROC Discussion. Pending Project.

Stores and Workshop Building Tender

On hold pending budget.

Advice from DCS no budget.

On Hold Pending Budget

FNQROC Templates, Panels and Contracts Portal

Working to identify common contracts, templates and future panels.

FNQROC Meeting. Templates forwarded.

Ongoing


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Rebel, Breeze & Classic FM Formal Decision re. Classic FM to be relayed from EMT or Council.

Task forwarded to Director Corporate Services for Action

Pending information from Rebel re. Handover and EMT re. Classic

Council Housing Tender On hold pending budget.

Advice from DCS no budget.


Contract for Transport & Disposal of Waste

Bulk Haulage Tender Expires Early 2015. Combine with Disposal. Part of FNQROC initiative.

Determined no contract in place for disposal. Scheduled for 2015. Meeting with FNQROC

Pending FNQROC & Feedback from Waste

T0115 - Panel of Preferred Suppliers

Close and Evaluate Tender

Tender Report before Council.

Current Project.

Harrigan Street Lot - Sale DA to be Approved to meet special conditions.

Contract Finalised. Pending DA for Full Payment.

NA

Telehandler - Tender for Purchase and Trade.

Offerings received in previous Tender unsuitable. Re-run Tender.

Notice from workshop Tender to be re-run in New Year.


Shire Hall Tender - Management Agreement to be Put in Place.

Finalise Management Agreement Terms

Hall no longer used by Martial Arts Group

Final draft to be negotiated.

Request for Quote for Spraying Contract. Drafting and Evaluation.

Job awarded. Contract in place.

Contract drafted and executed.

Completed

Legal

Oz Turners - Documentation Required for Claim

ARL to action. Documents sent to ARL.

All Documents Supplied as Requested.

CYWAFAP Handover to NatureCall.

Meeting to be scheduled by Naturecall.

Terms of MOU sent to NatureCall

Pending response from Naturecall.


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Mining Compensation Agreement x 3

New compensation agreement to, provide review and cost.

Receipt of Tasks. 1 x Agreement Reviewed. 3 x Agreement Priced.

High.

Photocopier Contract - Ownership versus leasing.

Establish what our contractual terms are and present to IT.

Receipt of task from IT. Not Scheduled.

Strathmay Fence - Damage Caused by Flood Damage Works. Gate Damage included. Claim for Compensation.

Establish liability. Further information to be provided by Olkola

Information received from Engineering. Additional claim made by Olkola.

Pending information from Olkola.

Debt Recovery Project Strategy for pursuing claims to be established i.e. organisational responsibilities.

Interdepartmental meeting required.

Not scheduled.

Internal Controls and Corporate Governance

Register of Interests Incorporated into Authority Registers

Create Register in Authority. Transfer from Hard Copy held by CEO.

Receipt of Task. Scheduled by End of Financial Year.

Report on Complaints for All Complaints 2011/2014.

Compile report on all complaints since 2011. Findings and recommendations, versus current corporate governance and practice.

Receipt of Task. Not Scheduled.

OIC Privacy Camera Survey

Fill out and submit audit.

Delegated. As per requirement.

Customer Service Charter Finalise Draft. Interdepartmental consultation and presentation to EMT and Council.

Put on hold until June. June.


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Risk Register Create Register in Authority. Transfer from Hard Copy held by Executive Services.

Draft sent to EMT for Approval.

Scheduled by End of Financial Year.

Change in purchasing policy to reflect local government act. Review of 10% Locality Allowance.

Changes implemented in T0115. Still to be implemented in Policy.

Reviewed other policies and intent of legislation with reference to locality allowance. Implemented in current Tender.

Ongoing project.

Conflict of Interest Register.

Create Register in Authority. Transfer from Hard Copy held by Executive Services

Delegated. Scheduled by End of Financial Year.

Benefits & Gifts Register Create Register in Authority. Transfer from Hard Copy held by Executive Services

Delegated. Scheduled by End of Financial Year.

RTI on Website Log recent RTI outcomes on publication schedule.

Receipt of Task. Not Scheduled.

Lease Register - Include in Authority Registers

Create Register in Authority. Transfer from Soft Copy in Excel.

Delegated. Change of Responsibilities.

Scheduled by End of Financial Year.

Privacy Impact Statement. Create Privacy Impact Statement in accordance with Legislation.


CCC Policy Create CCC Policy in accordance with changes in legislation and templates as released by CCC.



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Resolution vs Action Tracking

Adopt and implement policy for tracking Council resolutions.

Procedures, templates and policy presented to EMT. Taken off list due to lack of feedback.

Depending on approval from EMT.

Corporate Portfolio of Forms and Templates - Process and Action 2014

Ongoing project whereby forms and corporate documents are updated and rebrand as necessary.

Ongoing Ongoing project.

Records Management

Retrieve corporate records from historical society

Approach and retrieve corporate records from Historical Society.

Delegated to records. Initial approaches made.

Ongoing time dependant.

Vera Scarth Johnson Documents

Establish exact nature of tenure over NPH by Vera Scarth Johnson Foundation.

Internal Search for Records. Pending information from Foundation.

To be scheduled once feedback received from Foundation.

Records - Email Dumps, Central Processing, Councillors, Applying Retention to DW Docs

Ongoing project to capture all corporate records. Particularly those of Councillors.

Delegated to records. Central processing separated as own task. Possibilities for councillors discussed.


Review of Records Management - Possibility of Central Management.

Establish workload versus Whole of Council training versus Failure in Organisation to Register Corporate Records.

Information Gathering Stage. Email traffic and Records Capacity.

Scheduled for Costing by End of April.

Workers Compensation and Work Cover

Capture all workers compensation and workcover records in Records Management System.

Delegated to records. Scheduled and approval granted for project.


Complaints and Information Management


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CCC Document Supply - Investigation

Liaise with CCC. Supply information and access to personnel as necessary.

Ongoing Ongoing Project.

Complaint 2. Finalise investigation. Compile Report. Make recommendations. Give findings to Client.

Investigation ongoing. Ongoing project due for completion March.

Complaint 3. Complaint to be followed up by request of ombudsman. Delegated to second complaints Officer.

Delegated.

Change Contact with Ombudsman

Change primary contact with Ombudsman

Receipt of Task.

Right to Information - 1 RTI Application. Sort and itemise documents and release if appropriate.

Finalised application. Invoiced for Processing Period.

NA

Right to Information - 2 RTI Application. Sort and itemise documents and release if appropriate.

Finalised application. Invoiced for Processing Period.

NA

Complaint 1. Finalise complaint and claim.

Sent findings to complainant.

Pending response.

Delegation Updates Required

RTI & IP delegations require updating.

Delegation request sent to Executive Services.

Timely action required.

Risk Management and Insurance

Incorrect Grade of Gravel - With Insurance Company

Finalise claim. All information provided.

Claim finalised and settled at $120,000

Anticipated claim to be finalised early Feb.

Hall Review - Use, community service, insurance, maintenance, etc.

Interdepartmental meeting to be scheduled to open up discussions.

Receipt of 2 x hall requests.

Urgent.


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Hall managers requirement for Public Liability

Ensure all hall managers have appropriate insurance.

Notice sent to relevant hall managers and agents. Included in hall review.

Ongoing project.

Public Liability Audit Receipt of annual public liability audit.

Complete and return audit.

As per requirement.

Staffing & Training

Performance Appraisals. Performance appraisals for Business Services Employees.

Records, Administration, Customer Service, Business Services Manager.

Due Feb/March. Time dependant.

Restructure Business Services Review and Documentation of Responsibilities including Taking on More.

Meeting held to establish roll out - Director approved proposed structure and roles.

IP, RTI, TRIM, Purchasing and Authority Training - Whole of Organisation

Ongoing Project Ongoing Project Ongoing Project.

Land Tenure/Property Management - Contractual Arrangements

Licence to traverse - Mt Tully

Implement Licence to Traverse Agreement with State.

Agreement sent for review.

Follow up due Feb.

NBN - Tenure - Organise Trustee Lease

Trustee Lease to be established.

Communication channels established.

Wuthathi Claim Request for evidence of unauthorised works.

Letter received and responded to.


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Oak Tree Retirement Village

Put to Tender P Scott requested action.

As advised.

JS Love Building Repairs Forms part of Hall review.

Receipt of request for repairs.

Job-Find Transfer Lease to new Tenants.

Completed. NA

Railway Building Request for Certain Tenure.

Forms part of Hall Review.

Batavia Invoice Gravel Tally for Invoicing

Sent to Engineering Pending reply

Gravel Briefing - Olkola, Batavia, Jalbina, Black Pinch, Wuthathi, Mt Amos. Inc. Working Relationship Protocols Out for Hire of Plant.

What arrangements we have over what land - briefing for works crews and Hire of Plant.

Task received Scheduled for prior to start of works season.

Additional Land Christian School

Facilitate Additional Land for Christian School Oval.

Resolution by Council. Initial Terms Sent. Valuation commenced.

Expect response Feb 27.

Battlecamp and McIvor Gravel Leases - DATSIMA

Facilitate Gravel Leases for Engineering with DATSIMA

Information provided. Site visit arranged. Spoke week starting 23 January.

No further action until information received from DATSIMA.

Re-enactment Society - Renew Lease

Renew Lease Receipt of Overdue Notice.

Time dependant. Lease is periodic until renewed.

Historical Society - Renew Lease

Renew Lease Receipt of Overdue Notice.

Time dependant. Lease is periodic until renewed.

CDCC - Renew Lease Renew Lease New lease sent for review. Pending feedback.

Intention to implement March.


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Form 14. Lodge. Lodge with DNRM. Assumption of land.

With OSR for stamping. Duty Paid.

Pending return of Form 14 from OSR.

Lease E and State Lands Lease over Water.

Required decision by Council/EMT

Information provided to CEO.

Pending Council Decision.

Administration

Authority Dashboard and Review of Customer Service Procedures.

Make use of Internal Financial System for procedure dissemination.

Receipt of Task. Time dependant.

Cultural Heritage Procedure

To be finalised with Engineering

Datsima input received.

Prior to work season commencing.

Halls and Attributes - Customer Service

Detail all hall attributes for common reference. Part of Hall Review. Also deals with Heritage.

Delegated task to customer service.

Ongoing.

Procedures and Policy for the Pool - possibly TRIM and Authority integration. Work with Kathy and Narelle.

Establish common procedures and policies with Pool

Receipt of Task Mid January.

Scheduled End February / March

Phone and Cable Comparison Local Buy

Evaluate new LGAQ Contract.

Completed. Signed onto new contract. Costs beneficial to Council

NA

Change in mail procedure to deal with change in library operational practices.

Handover of new mailing address for library books.

Completed. NA

Projects On Hold

Lease Solar - Lyon Lease drafted. On hold. On hold.


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CUSTOMER REQUESTS FOR THE MONTH OF MARCH 2015

March

Description

Open at Start of Month Open Closed

Open at End of Month

EXECUTIVE SERVICES Chief Executive Officer WHS Officer Accidents & Incidents 3 3

EXECUTIVE SERVICES TOTALS 3 0 0 3

CORPORATE SERVICES 0

0

Director Corporate Services Disaster & Emergency Management 3 3

Senior Administration Officer Public Toilets - Cooktown Area 0 1 1 0

Rates Officer Rating Enquiry 0 0

Wheelie Bin Exchange 1 1

CORPORATE SERVICES TOTALS 1 1 1 1

ECONOMIC DEVELOPMENT & COMMUNITY SERVICES Manager of Marketing & Communications Library Enquiry 0 1 1 0

ECONOMIC DEVELOPMENT TOTALS 0 1 1 0

PLANNING & ENVIRONMENT Director Planning & Environment Local Laws Officer Abandoned Vehicle Concerns 12 12

Control of Nuisances - Fire Hazard 1 1

Control of Nuisances - Noise Pollution 0 1 1 0

Control of Nuisances - Overgrown Vegetation 0 6 6

Control of Nuisances - Visual Pollution 1 1

Dog Attack 0 1 1

Domestic Animals - Excess 0 1 1

Domestic Animals - Rush/Menace 0 1 1

Domestic Animals - Wandering at Large 1 10 11

Illegal Camping 1 1

Senior Accommodation Living Units - Maintenance Request 2 38 9 31

Building Surveyor 3 3

Building Enquiries/Complaints 0 1 1

Council Properties - Maintenance 12 17 21 8

Private Swimming Pools 0 1 1

Plumber Council Properties - Plumbing Maintenance 2 4 6

Environmental Health Officer Environmental Complaint 3 3 6


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March

Description

Open at Start of Month Open Closed

Open at End of Month

Waste Management Co-ordinator

Landfill/Rubbish/Recycling Enquiry 0 1 1

Missed Waste Service Pickup 0 2 2 0

Assistant Bio-Security Officer Bio-Security - Feral Pig Control 0 1 1 0

Bio-Security - Incentive Scheme Applications 0 9 9

Assistant Environmental Health Officer Local Law Complaints 0 2 1 1

Town Planning Officer Land Use & Planning Enquiries 0 1 1

Planning Application Enquiry 0 2 1 1

PLANNING & ENVIRONMENT TOTALS 38 102 36 104

ENGINEERING SERVICES Director Engineering Services Road - Opening & Closing 3 3

Airport - General Maintenance 1 1

Construction & Maintenance Shire Overseer

Damaged Traffic Signs, Rails 2 2

Fallen Trees 3 3

Footpaths & Bikeways 0 2 1 1

Roads Maintenance 3 20 23

Wharves, Boat Ramps & Fishing Pontoons 0 1 1

Stormwater Drainage 1 4 5

Project/Administration Officer Verge Mowing Enquiries 0 1 1

Parks & Gardens Manager Park Furniture 1 1 1 1

Parks & Gardens - Other Maintenance 3 6 2 7

Water Administration Officer Water Supply Enquiries/Repairs 0 2 1 1

ENGINEERING SERVICES TOTALS 16 38 5 49

OVERALL TOTALS 58 142 43 157


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DISASTER MANAGEMENT Records is integrally involved in the registration of all requests for assistance using the Guardian System. This service was bought into play during Cylone Nathan during both passes. This role includes attaching photos of damaged assets to the appropriate “Request For Assistance” (RFA). Our Correspondence Officer captured and relayed to the Local Disaster Coordination Centre, the number of persons entering the Events Centre as a Place of Refuge. All jobs are tracked and detailed information added to logs when complete. This data will be used as additional evidence in the NDRRA claim process.

Link to Corporate Plan Leadership and Governance 4.1.1 Provide, to a standard that ensures (at a minimum) legislative compliance: c) Appropriate corporate governance.