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NOTICE OF MEETING
AN ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOK will be held at
the Administration Centre, 10 Furneaux Street, Cooktown on the 20, 21 & 22 April, 2015
Tuesday, 21 April 2015
9.00 am. Ordinary Meeting commences – open to the public.
Bruce Davidson
Chief Executive Officer
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AGENDA CONTENTS
ATTENDANCE:........................................................................................................................ 1
MEETING OPENED ................................................................................................................. 1
APOLOGIES: ............................................................................................................................ 1
NOTICE OF BEREAVEMENT: ............................................................................................... 1
CONFIRMATION OF MINUTES ............................................................................................ 1
CONFIRMATION OF MINUTES OF ORDINARY MEETING ......................................... 1
BUSINESS ARISING: .............................................................................................................. 1
ENGINEERING SERVICES .................................................................................................. 2
PLANNING AND ENVIRONMENT ..................................................................................... 3
APPLICATION FOR A DEVELOPMENT PERMIT – DA/3390 – FOR
RECONFIGURATION OF LOT 7 ON PLAN RP744503 LOCATED AT 52 HOPE
STREET, COOKTOWN INTO TWO (2) LOTS. ................................................................. 3
REQUEST TO EXTEND THE CURRENCY PERIOD FOR DEVELOPMENT PERMIT
DA/2214 – STAGE EIGHT (8) RECONFIGURATION OF LOT 500 ON PLAN
SP262376 ............................................................................................................................. 12
CESSATION OF DISPOSAL OF BIOSOLIDS AT FOUR MILE QUARRY SITE ......... 16
LOCAL LAWS REVIEW 2014 – PUBLIC CONSULTATION PROCESS & ADDRESS
ON SUBMISSIONS ............................................................................................................ 22
LAND TENURE..................................................................................................................... 27
APPLICATION FOR CHANGE OF CONDITIONS OF A LEASE (ADDITIONAL
PURPOSE OF LOW KEY TOURISM) OVER LOT 369 ON PLAN SP136191 –
BRAMWELL STATION: PARISHES OF HANSON. ....................................................... 27
APPLICATION FOR CONVERSION TO FREEHOLD OF ROLLING LEASE –
PASTORAL HOLDING 14/242 OVER LOT 242 ON PLAN SP154003 - SPRINGVALE
STATION, MULLIGAN HIGHWAY, LAKELAND; PARISH OF KINGSDALE;
LOCALITY OF LAKELAND. ............................................................................................ 31
APPLICATION FOR CONVERSION TO FREEHOLD OF PASTORAL HOLDING
PH219194 OVER LOT 3 ON PLAN SP9140870 - MERLUNA STATION, PENINSULA
DEVELOPMENTAL ROAD, ARCHER RIVER: PARISH OF MERLUNA; LOCALITY
OF ARCHER RIVER. ......................................................................................................... 36
LAND EVALUATION FOR BROMLEY AND BOYNTON AGGREGATION - LOT 152
ON PLAN SP171834; PARISH OF BROMLEY. ............................................................... 40
ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES ................................ 49
REQUEST FOR CONTINUED SPONSORSHIP OF THE COOK SHIRE AWARD ....... 49
CORPORATE SERVICES ................................................................................................... 51
FINANCE ............................................................................................................................... 51
REVENUE AND EXPENDITURE – MARCH 2015 ......................................................... 51
ADMINISTRATION ............................................................................................................. 53
COUNCIL MEETING – JUNE 2015 - LAKELAND ......................................................... 53
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SOLE SUPPLIER REGISTER 2015 – NEW REGISTER ENTRIES ................................ 54
REBEL FM .......................................................................................................................... 60
MAJOR PROJECTS REVIEW 63
WATERFRONT ADVISORY COMMITTEE MINUTES ................................................. 73
PERFORMANCE MANAGEMENT SYSTEM ................................................................. 79
FINANCIAL SUSTAINABILITY/ORGANISATIONAL REVIEW - REDUNDANCIES
.............................................................................................................................................. 82
REVIEW OF OPERATIONAL PLAN 2014-2015 - APRIL 2015 .................................... 84
HIRE OF PLANT - PANEL OF PREFERRED SUPPLIERS 2015 (T0115) ..................... 85
COMMITTEE OF THE WHOLE ....................................................................................... 94
PLANNING AND ENVIRONMENT ................................................................................... 94
STREET BIN ENCLOSURES ............................................ Error! Bookmark not defined.
LAND TENURE......................................................................... Error! Bookmark not defined.
NATIVE TITLE DETERMINATION APPLICATION QUD157/2011 – NORTHERN
CAPE YORK GROUP #2; DETERMINATION BY FEDERAL COURT OF
AUSTRALIA THAT NATIVE TITLE EXISTS – INJINOO 30 OCTOBER 2014. ...Error!
Bookmark not defined.
INFORMATION .................................................................................................................... 94
ENGINEERING SERVICES ................................................................................................ 95
ENGINEERING SERVICES REPORT – APRIL 2015 ...................................................... 95
PLANNING AND ENVIRONMENT ................................................................................. 105
BUILDING APPROVALS –2015 ..................................................................................... 105
CURRENT RECONFIGURATION AND MCU DEVELOPMENT APPLICATIONS AS
AT 2015 ............................................................................................................................. 106
BIOSECURITY MONTHLY REPORT – APRIL 2015 ................................................... 121
LAND TENURE................................................................................................................... 124
APPLICATION FOR A LOCAL GOVERNMENT CHANGE – MINOR BOUNDARY
CHANGE LOCKHART RIVER ABORIGINAL SHIRE COUNCIL – LOT 2 ON PLAN
WMT 26 – LOCKHART AIRPORT; LOT 6 ON PLAN WMT54 – LINE HILL. ........... 124
ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES .............................. 127
ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES DIVISIONAL
REPORT – MARCH 2015................................................................................................. 127
CORPORATE SERVICES ................................................................................................. 139
FINANCE ............................................................................................................................. 139
FINANCE STATUS MARCH 2015 ................................................................................. 139
ADMINISTRATION ........................................................................................................... 146
BUSINESS SERVICES REPORT – APRIL 2015 – FOR INFORMATION ................... 146
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ATTENDANCE:
The Mayor, Cr PH Scott, Councillors A Wilson, KG Price, GC Shephard, PL Johnson, R
Bowman, S Clark, Chief Executive Officer (B Davidson), Minute Officer (R Norris).
MEETING OPENED
The Mayor, Cr PH Scott declared the meeting open at
APOLOGIES:
NOTICE OF BEREAVEMENT:
Advice has been received of the passing of Barbara McKenzie
As a mark of respect one minute silence was observed.
CONFIRMATION OF MINUTES
CONFIRMATION OF MINUTES OF ORDINARY MEETING
That the minutes of the Ordinary Meeting of 16-17-18 March 2015 be confirmed subject to the
following amendments
Page/Reso # Correction
30960 Delete assessment number 10003564 and insert 10010718
BUSINESS ARISING:
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ENGINEERING SERVICES
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PLANNING AND ENVIRONMENT
PE1 APPLICATION FOR A DEVELOPMENT PERMIT – DA/3390 –
FOR RECONFIGURATION OF LOT 7 ON PLAN RP744503
LOCATED AT 52 HOPE STREET, COOKTOWN INTO TWO (2)
LOTS.
Report No.AD15/385 from John Harrison Planning Officer
Précis
Applicant: John P Middleton
PO Box 998
Cooktown, Qld. 4895
Owner: John P Middleton
Location: 52 Hope Street, Cooktown
RPD: Lot 7 on Plan RP744503
Area: 2030 sq metres
Zone: Medium Density Residential
Proposed Use: Reconfiguration into two (2) lots
Minimum Lot Size: 904 sq metres
Referral Agencies: Nil
Report
Application has been made to Council for the issue of a Development Permit for the
Reconfiguration of Lot 7 on Plan RP744503 located at 52 Hope Street, Cooktown, into two (2)
lots. The application is Code Assessable Development under the Cook Shire Planning Scheme.
Proposal
The application proposes the reconfiguration of Lot 7 on Plan RP744503 into two (2) lots. The
areas of the proposed lots are as follows:
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Proposed Lot 7 – 1,126 sq metres
Proposed Lot 8 – 904 sq metres (including easement of 54 sq metres)
Access will be via Hope Street which is bitumen sealed and both lots will be connected to
reticulated water, sewerage and electricity.
The Site
The development site is located at 52 Hope Street, Cooktown and is within the reticulated water,
sewerage and electricity areas. Lot 7 has an area of 2030 sq metres and is zoned Medium Density
Residential under the Cook Shire Planning Scheme. Proposed Lot 7 has a House and two sheds
located on it, while proposed Lot 8 has a shed located on it. The existing sewer line connection
for proposed Lot 8 will be protected by an easement within proposed Lot 7 (see easement A on
the proposal plan).
Town Planning Considerations
Lot 7 is zoned Medium Density Residential under the Cook Shire Planning Scheme and the
proposed Reconfiguration into two (2) lots is Code Assessable development.
The purpose of the Medium Density Residential Zone Code is to achieve the following overall
outcomes for the Medium Density Residential zone:
The residential neighbourhood is medium density in scale and design and contains a mix
of Houses, Dual Occupancies and well designed Multiple Residential and Other
Residential land uses with a high standard of residential amenity;
The residential neighbourhood is located close to services and Community Facilities and
provided with an appropriate level of infrastructure; and
Non-residential development which supports the immediate community is located and
designed to maintain the amenity for adjoining residential development.
Code Requirements for Reconfiguring a Lot in the Medium Density Residential Zone.
Council’s Planning Scheme identifies the following Codes as being applicable to Reconfiguring
a lot in the Medium Density Residential Zone, however only the following Codes are triggered
by this proposed development:
Medium Density Residential Zone Code
Reconfiguration of a Lot Code
Works, Services and Infrastructure Code
Parking and Access Code
As a general overview the proposed development is acceptable from a planning point of view
and complies with the performance criteria of the relevant codes.
Areas of non compliance with the given Acceptable Solutions are detailed below:
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Reconfiguration of a Lot Code
PC1 States:
“Lots have adequate area and appropriate dimensions for their intended use and good quality
agricultural land is not lost to production through its fragmentation into economically unviable
units, unless over-riding public benefit can be demonstrated.”
AS1 States:
“Lots comply with the minimum area and dimensions for those zones listed in Schedule 1 of this
Code.”
In the Medium Density Residential Zone the minimum lot size requirements are as follows:
Minimum lot size (excluding access handle area for hatchet lots) – 800m2
Minimum frontage – 20m
Maximum depth to width ratio – N/A
Proposed Lots 7 and 8 comply with the minimum lot size requirements of eight hundred (800)
sq metres for the Medium Density Residential Zone, but proposed Lot 8 only has a frontage to
Hope Street of eighteen (18) metres.
The applicant state in the application that: “This (the smaller frontage width) is a result of the
location of the existing sewer HC pipe work that connects the existing house to the sewer main. It
is proposed to keep as much as possible of this pipe work within Lot 7 (the lot the existing house
is located within) with the remainder of the existing sewer HC pipe work being protected by an
Easement 3.0 metres wide within Lot 8 (proposed Easement A).
The lesser width of eighteen (18) metres will not prevent proposed Lot 8 from being developed
for land uses compatible with development in the Medium Density Residential Zone. The
proposed development is therefore deemed by Council Officers to comply with PC1 of the
Reconfiguration of a Lot Code.
Discussion
The proposed development is considered to be consistent with the intent of the Medium Density
Residential Zone Code and complies with the relevant Performance Criteria applicable to this
application. This development is therefore recommended to Council for approval, subject to
Conditions
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Recommendation
That the Application by John Middleton for a Development Permit for Reconfiguration of Lot 7
on Plan RP744503 located at 52 Hope Street Cooktown, into two (2) lots be approved subject to
the following Conditions:
A. Assessment Manager (Council) Conditions
Approved Plans
1. The development must be carried out generally in accordance with the proposal plan Drawing
20150129-01 Rev.B dated 20/01/2015 submitted with the application, except for any minor
variations required to comply with the Conditions of this Approval (see Appendix ‘B’).
Access
2. Access to proposed Lot 7 must be via the existing Hope Street access.
3. Access to proposed Lot 8 must be via the existing Hope Street crossover. Access from the
property boundary to the kerb and channel must be concrete sealed, details to be provided for
approval by Council’s Director Engineering Services prior to works commencing.
Water Supply
4. Both proposed lots must be connected to the Cooktown Reticulated Water Supply in
accordance with the requirements of the FNQROC Manual at full cost to the applicant.
5. Both proposed lots must have a separate metered water connection.
Sewerage
6. Proposed Lots 7 and 8 must be connected to the Cooktown Reticulated Sewerage Scheme.
Easement
7. Existing sewerage connection infrastructure for proposed Lot 7 located within proposed Lot
8 must be protected by an easement in favour of proposed Lot 7 as per the approved plan (see
Easement A). Documentation to be submitted to Council at time of lodgement of the Plan of
Survey.
Electricity
8. A reticulated electricity supply must be provided to each proposed lot. Council will accept the
overhead reticulation of electricity for this development. A Certificate of Electricity supply from
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Ergon Energy must be provided to Council by the applicant, prior to Council endorsement of the
Plan of Survey.
Heritage Protection
9. The Heritage stone kerb and channelling must be protected from damage at all times.
Public Utilities
10. The applicant is responsible for the cost of any alterations to public utilities as a result of
complying with conditions of this development permit. Repairs or alterations must satisfy the
relevant Design Guidelines set out in Section D8 of the FNQROC Manual.
Outstanding Charges
11. All rates, service charges, interest and other charges levied on the land must be paid prior to
Council’s endorsement of the Plan of Survey.
Infrastructure Charges
12. Infrastructure charges for water, sewerage and public open space must be paid to Council at
the time of application for Council endorsement of the Plan of Survey, as indicated on the
attached Adopted Infrastructure Charges Notice at the rate applicable at the time of payment (see
Appendix ‘A’).
Compliance with Conditions
13. All relevant conditions of the reconfiguration must be complied with prior to the Plan of
Survey being endorsed by Council.
Signing and Sealing
14. The reconfiguration of a lot approval authorised by this Development Permit must be
completed and the Plan of Survey submitted to Council for endorsement within two (2) years
from the commencement of this approval or this approval will lapse.
Appendix ‘A’
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Appendix ‘B’
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PE2 REQUEST TO EXTEND THE CURRENCY PERIOD FOR
DEVELOPMENT PERMIT DA/2214 – STAGE EIGHT (8)
RECONFIGURATION OF LOT 500 ON PLAN SP262376
Report No.AD15/835 from Lisa Miller Development Coordinator
Précis
Applicant: Charles O’Neill Surveyors and Planners
PO Box 5246
CAIRNS QLD 4870
Attention: Michael Tessaro
Owner: Malcolm Haskell & Anne Rigg
Location: Rossville Bloomfield Road, Bloomfield
R.P.D: Lot 500 on Plan SP262376
Area: 287.7831 hectares
Zone: Rural
Use Classification: Reconfiguration
Referral Agencies: Nil
Submissions: Not applicable
Report
A request has been made to Council under section 383 (1)(b) of the Sustainable Planning Act
2009, for a four (4) year extension to the currency period for Stage Eight (8) of DA/2214,
Reconfiguration of Lot 500 on Plan SP262376 into three (3) lots, located at Rossville Bloomfield
Road, Bloomfield, until the 10 March 2019.
Council issued a Decision Notice for the above application on the 17 March 2009 and an
Operational Works approval – DA/2824 for the purpose of driveway access and road
construction – 10 March 2011. As the Operational Works approval was obtained within the
initial two (2) years of the Reconfiguration currency period in accordance with section 341 of the
Sustainable Planning Act 2009, the Development Permit for DA/2214 remains current up to and
including the 10 March 2015.
The applicant has advised that they are requesting an extension to the currency period for the
above development permit due to delays in obtaining approvals from the Department of Natural
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Resources and Mines, with regard to a permanent road closure and road opening as part of the
original Conditions of approval for the development - regarding Stages 5 - 7, which has
subsequently been lodged (DA/3101) approved and complied with.
Section 388 (1) of the Sustainable Planning Act 2009 states what the assessment manager must
take into account in deciding a request for an extension of a development permit.
388 (1) In deciding a request under section 383, the assessment manager must only have regard
to-
(a) the consistency of the approval, including its conditions, with the current laws and
policies applying to the development, including, for example, the amount and type of
infrastructure contributions, or infrastructure charges payable under an
infrastructure charges schedule; and
(b) the community’s current awareness of the developmental approval; and
(c) whether, if the request were refused-
(i) further rights to make a submission may be available for a further
development application; and
(ii) the likely extent to which those rights may be exercised; and
(d) the view of any concurrence agency for the approval given under section 385.
Development application DA/2214 was lodged and approved under the Superseded Cook Shire
Planning Scheme (the Planning Scheme preceding the current Integrated Planning Act 1997
(IPA) Scheme) as part of this approval a Preliminary Approval was granted for Stages 5 – 7. A
development application for Stages 5 – 7 was subsequently lodged and approved under the
current IPA Planning Scheme (DA/3101) this approval has now been completed and the relevant
Survey Plans endorsed by Council. There were no State Referral Agencies for this application.
Stage Eight (8) is the final stage for the development. An extension to the currency period for
DA/2214 is therefore supported by Council Officers, but only for a period of two (2) years not
the requested four (4), given that the original approval was issued in 2009, four (4) years would
extend the application to a life of ten (10) years before potential completion.
As the draft Cook Shire Planning Scheme may be adopted in this time along with any potential
changes to relevant State and Federal Acts and the relevance of the original Conditions, Officers
feel that two (2) years is sufficient, noting that the applicant has the ability to apply for a further
extension to the currency period for this approval prior to this extension expiring, if need be.
An extension to the currency period for Stage Eight (8) of DA/2214, Reconfiguration of Lot 500
on Plan SP262376 into three (3) lots (proposed Lots 71, 72 and 73) located at Rossville
Bloomfield Road, Bloomfield by a period of two (2) years is recommended by Council Officers
to Council for approval.
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Recommendation
That Council grant a two (2) year extension to the currency period for Stage Eight (8) of
Development Permit DA/2214, Reconfiguration of Lot 500 on Plan SP262376 into three (3) lots
(proposed Lots 71, 72 and 73) located at Rossville Bloomfield Road, Bloomfield, until the 10
March 2017 to enable compliance.
Figure 1 – Proposal Plan with Stages
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PE3 CESSATION OF DISPOSAL OF BIOSOLIDS AT FOUR MILE
QUARRY SITE
Report No.D15/5096 from Waste Management Coordinator and Director
Planning and Environment
Précis
To advise Council of correspondence from Department of Environment Heritage Protection,
dated 30 March 2015, advising of potential enforcement regarding the past disposal, or storage,
of biosolids at Four Mile Quarry Site , and to seek a resolution of Council to endorse the required
remedial actions as submitted to EHP by DPE.
Background/History
Under the Environmental Protection Act 1994 (EP Act) Cooktown Sewage Treatment Plant
(Cooktown STP) (Lot 74 on BS131) holds an environmental authority NoEPPR00755213.
Biosolids are produced during the dewatering of the sewage sludge using a belt press. Cooktown
STP produces approximately 250m³ of biosolids annually.
Since 2009 biosolids were transported to Four Mile Quarry Site directly from the Cooktown STP
by the contractor holding the environmental authority No EPSX00453413 for regulated waste
transport. An average of 3 trips per month have been undertaken to dispose of 21m³ of biosolids
at the Four Mile site.
Sewage sludge and biosolids are listed as a regulated waste under the Environmental Protection
Regulation 2008 (The Regulation). Waste tracking information has been submitted to the
Department in accordance with Part 9 of the Regulation.
Lot 94 on C17952 does not hold an environmental authority for the disposal of the regulated
waste but the site is approved for the storage of biosolids for beneficial use. An approval No
ENBU02356611 (the Notice) was issued by the Department in accordance with section 166 of
the Waste Reduction and Recycling Act 2011. This Notice was issued on April 12, 2012 and
extended on April 11, 2014. The EHP letter advising of the offence remains in force until April
12, 2019.
The Letter from EHP outlines a number of conditions for storage of the waste:
Resource quality monitoring
Monitoring of the resource to determine the suitability for beneficial use in line with New
South Wales Environmental Protection Authority Environmental Guidelines: Use and
Disposal of Biosolids Products 2000 must be conducted at least every 120 dry tonnes.
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All determinations of the quality of the resource must be carried out on samples that are
representative of the resource to be used.
Analysis of samples taken as a requirement of the Notice must be undertaken by a
National Association of Testing Authorities (NATA) accredited laboratory.
Transportation of the resource
Following records must be maintained for each load of the resource transported:
- Date and time of pickup and delivery for each load of biosolids;
- Location of pickup and delivery for each load of biosolids; and
- Quantity of biosolids delivered.
The resource must be transported directly to the site of use or to a temporary storage area.
The resource is not permitted to be unloaded from any vehicle other than at the site
approved for use of the resource or at a place that can lawfully accept regulated waste.
If a delivery of the resource is rejected at the site, the driver must immediately return the
resource to a place that can lawfully accept regulated waste.
Storage of the resource
The resource must not be stored for a period exceeding 30 days.
Storage areas must be located outside the buffer distances stated in the table below.
All storage areas must be bunded so that overland flow is excluded from the bunded area.
Stormwater runoff and vehicle washdown water that is collected in the bund must be
recycled or irrigated to land on which crops are grown at a rate that is at or below the
irrigation demand of the irrigation area in order to satisfy the soil moisture deficit within
the crop root depth.
The base of any storage area, and any dam or pond constructed to collect runoff from
within the bunded area, must be constructed to minimise the potential for groundwater
contamination.
Minimum Buffer Zones to Sensitive Receptors
Until
March
13,
2015
Counci
l and
Cookto
wn
STP
were
under
the
underst
anding
that the
storage
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of biosolids at Four Mile Quarry site was in line with the beneficial use approval.
As we became aware of the breach of Beneficial Use Approval Notice, the Department was
contacted to clarify the issues and the compliance inspection at Four Mile Quarry Site was
initiated.
The disposal of the biosolids at Four Mile Quarry has ceased since the compliance inspection.
The newly generated waste is disposed of at Springmount Waste Management Facility which
holds an environmental authority for the disposal and handling of biosolids. The regulated waste
is transported by the contractor who holds the relevant environmental authority.
A number of quotes have been obtained for removal of the existing stockpile at Four Mile
Quarry Site. We estimate that 500m³ of stockpiled waste will be removed by the end of the
current financial year. Waste will be disposed of at Springmount Waste Management Facility in
Mareeba.
The existing leachate management system will be dismantled and removed by the end of April
2015.
Meanwhile Council is exploring beneficial use options for biosolids through Arkwood Organic
Recycling who holds an environmental authority for transport and handling of regulated waste.
Beneficial use is subject to further sampling of contaminant levels in the biosolid.
Council is currently it the process of sourcing quotes to manufacture enough suitable skip bins to
temporarily store the waste at Cooktown Waste Transfer Station (Landfill) Lots 2 and 3 on SP
132221 which is also listed on the environmental authority No EPPR00755213. Stockpiled waste
will be removed from the site by the licensed contractor.
Link to Corporate Plan
NIL
Consultation
Carrie Goldsmith, Department of Environment and Heritage Protection
Joshua Maunder, Department of Environment and Heritage Protection
Mark Marziale, Director of Planning and Environment
Robert Fenn, Manager of Water and Sewerage
Michael Czarnecki, Acting Director of Engineering Services
Legal Implications (Statutory, basis, legal risks)
Environmental Protection Act 1994
Environmental Protection Regulation 2008
Waste Reduction and Recycling Act 2011
New South Wales Environmental Protection Authority Environmental Guidelines: Use
and Disposal of Biosolids Products 2000
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Policy Implications
NIL
Financial and Resource Implications (Budgetary)/Risk Assessment
Penalties associated with the offence are significant:
. The maximum penalty for an individual is 4500 penalty units, totalling $512,325.00 .
The maximum penalty for a corporation is 22,500 penalty units, totalling $2,561,625.00
If additional evidence becomes available, or continuation of the offence is identified, the
Department will consider taking further enforcement action in accordance with its enforcement
guidelines.
It is estimated that the removal of existing stockpile and leachate management system
will cost the Council approximately $100,000.
The new skip bin bank to store the waste will cost an additional $50,000.
Ongoing waste transport from Cooktown Waste Transfer station to Springmount Waste
Management Facility or site for beneficial use (if suitable) will cost approximately
$11,000 per annum.
Final waste disposal at Springmount Waste Management Facility will cost approximately
$15,000 per annum unless the waste will be deemed suitable for beneficial use.
Beneficial use of biosolids by Arkwood Organic Recycling will cost approximately
$5,000 per annum.
Budgetary Assessment
Available Budget for Waste Management for 2014/2015 $212,793
Mitigation of the offence (clean-up & storage skip bins) $150,000
Balance remaining - $62,793
RECOMMENDATION
In accordance with the advice of the Department of Environment and Heritage Protection, dated
30 March 2015, Council herein resolves to undertake the following actions, and changes, to
ensure compliance in its management of regulated waste, under the Environmental Protection
Act 1994, as set out below:
1. Ceases the disposal or storage of any regulated waste at the Four Mile Quarry site;
2. Authorises the removal of existing stockpile from Four Mile Quarry Site, to a lawful
place for disposal.
3. Approves the purchase of the new compliant skip bins for storage and transport of
biosolids to the place of disposal.
Attachments
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PE4 LOCAL LAWS REVIEW 2014 – PUBLIC CONSULTATION
PROCESS & ADDRESS ON SUBMISSIONS
Report No.D15/4866 from Director of Planning & Environment
Précis
1. Council determine its position with regards to the written submission made in response to
the release of the Draft Local Laws 2014 for public consultation.
Background/History
2. The Local Government Act 2009 – chapter 3, part 1, make clear that it is the
responsibility of each local government to make their local laws and to decide what
process it will use to make them, so long as the process and the laws are consistent with
the provisions of the Local Government Act 2009.
3. At its Meeting held 18-20 August 2014, Council resolved to release the Draft Local Laws
2014 for public consultation.
4. The proposed Draft Local Laws 2014 were advertised/ notified for public consultation for
the month of November 2014, and interested persons were permitted and encouraged to
make written submissions.
5. The following submissions were received, during the public consultation period, as set
out in the below table:
Submission Type
Numerous noted by staff Verbal during public presentations
Elisabeth Peck [ Orchid Caravan Park
Cooktown]
Written Objection to the proposed RV Rest
Area, Adelaide Street, Cooktown
6. A copy of written submissions is attached to this Report.
7. The Proposed Local Laws (Model) – Table 1
Local Law No. 1 (Administration) 2014
Local Law No. 2 (Animal Management) 2014
Local Law No. 3 (Community and Environmental Management) 2014
Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2014
Local Law No. 5 (Parking) 2014
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8. Existing Local Laws Proposed to be Retained – Table 1A
Previous
Number
Proposed Number - Retained Local Law
00 Local Law No. 6 (Aerodromes) 2014
07 Local Law No. 7 (Foreshores) 2014
10 Local Law No. 8 (Jetties, Barge Loading Ramps and Boat Ramps) 2014
18 Local Law No. 9 ( Gates and Grids) 2014
All current Local Laws and Subordinate Local Laws, except those reviewed and included
in the above Table 1A, are proposed to be repealed.
9. The Proposed Subordinate Local Laws - Table 2
Subordinate Local Laws
Subordinate Local Law No. 1 (Administration) 2014
Subordinate Local Law No. 2 (Animal Management) 2014
Subordinate Local Law No. 3 (Community and Environmental Management) 2014
Subordinate Local Law No. 4 (Local Government Controlled Areas, Facilities and
Roads) 2014
Subordinate Local Law No. 5 (Parking) 2014
10. A written response to those who made written submission is required, and should address
the details of the comments made. Council’s solicitors require council’s position with
regard to public comments made in writing, in order to prepare the response.
Link to Corporate Plan
11. Strategic Direction: NATURAL ENVIRONMENT, ENVIRONMENTAL HEALTH SERVICES AND SUSTAINABLE DEVELOPMENT 4.2.1 Undertake the management and provision of the following, to a standard
that ensures legislative compliance: b) Effective and appropriate local laws and their enforcement. c) Animal control in all townships and localities. d) Environmental health initiatives and services.
Consultation
12. Notice was given for 28 days public consultation period, November 2014, to enable
proper consideration and inclusion of improvements and adjustments.
Legal Implications (Statutory, basis, legal risks)
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13. Council, as a local government authority is responsible for the review and adoption of a
current and legally viable set of Local Laws, and this is a requirement of the Local
Government Act 2009 – chapter 3, part 1 .
Policy Implications 14. As detailed in the Proposed Local Laws.
Financial and Resource Implications (Budgetary) 15. Funds to cover the drafting, public notice advertising, legal assessment, and reporting are
allocated in the Council Budget 2015 Financial year.
RECOMMENDATION
That Council hereby states the terms of its position with respect to the written submission of
Elisabeth Peck, Owner of the Orchid Travellers Park, Cooktown, regarding its Draft Local Laws
2014, including Draft Subordinate Local Laws, as set out below.
The Trial RV Rest Area, as approved by Council at its Meeting held December 2013, is herein
distinguished from the proposed Adelaide Street RV Rest Area as defined in the maps and
provisions detailed in the Cook Shire Draft Local Laws, Schedule 2, Subordinate Local Law
No5.
The first documented details of the a RV Rest Area (Short Term Parking for Self Contained RV),
formed part of the Cooktown Foreshore and Webber Esplanade Revitalisation, Masterplan
Report Revision 4, 04 May 2012, in the Passive Natural Recreation Precinct, pages 19 & 21.
The subject Short Term Parking Area is further detailed in the section 5.2 Hardscape and
Furniture Palette drawings page 34, which contains an indicative layout of the proposed 29
oversized car parking spaces, lighting, a waterpoint, a dump point, and rubbish bins. This
report, known as the Waterfront Masterplan Report, underwent extensive public consultation
prior to the final version being accepted by Council.
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The Short Term Parking for Self Contained RV area, as delineated in the Waterfront Masterplan
2012, is shown as occupying the area of the reserve Lot 2 / C179109, located entirely on the
western side of Adelaide Street, either side of the intersection with Walker Street.
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The establishment of the Adelaide Street RV Rest Area, is required to be undertaken as a
Declared off-Street Regulated Parking Area, in schedule 1 of SLL No 5. The subject parking
area is proposed over the reserve Lot 2 / C179109 which is State land, and will require an
application to the Department of Natural Resources and Mines, including preparation of a Land
Management Plan, as the Reserve for Recreation purposes, in the trusteeship of Cook Shire
Council.
Under the the draft Local Laws, Subordinate Local Law No 5 (SLL5), two (2) Maps of Parking
Areas at the RV Rest Area were included, in order to give stakeholders an alternative option to
comment on. No comments were made with specific regard to the location of the RV Rest Area,
only that the proposed use was objected to, for a number of reasons, including operational
management issues pertaining to the management of compliance over the Trial RV Rest Area.
The proposed penalty, 0.5 penalty units, for a parking offence in the proposed RV Rest Area
(Declared off street regulated parking area) is contained in Schedule 3, SLL5.
The definition of a Recreational Vehicle is contained in Schedule 4, SLL5, and only complying
Recreational Vehicles will be permitted to utilise the proposed parking area.
Council understands the provision of suitably located parking provisions for fully self contained
Recreational Vehicles, is important for the development of tourism industry in Cooktown, and
Cape York, and therefore fully supports its legal establishment in its Local Laws.
Council believes that the regulatory definitions and provisions in its Local Laws will ensure that
the Adelaide Street Recreational Vehicle Rest Area, will be restricted to use by fully self
contained recreational vehicles, including trailers, for short term parking (48 hours). Therefore,
Council has determined that the establishment of the Adelaide Street RV Rest Area will not
adversely impact on Caravan Park businesses in the locality, when the proposed Local Laws
2014, become operational.
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LAND TENURE
LT1 APPLICATION FOR CHANGE OF CONDITIONS OF A LEASE
(ADDITIONAL PURPOSE OF LOW KEY TOURISM) OVER LOT
369 ON PLAN SP136191 – BRAMWELL STATION: PARISHES OF
HANSON.
Report No.D15/4825 from Land Tenure Officer File No. 2.85.90;
2.650.29; 2.650.30
Précis
1. Raise no objection to the change of conditions of a lease to include the additional purpose
of Low Key Tourism.
Background/History
2. By letter dated 27 February 2015, the Department of Natural Resources and Mines
advised that an application had been received for change of conditions of a Lease over
Lot 369 on Plan SP136191, being Bramwell Station Pastoral Holding. See attached
SmartMaps.
3. The proposed application is to add condition A61 (1) on the lease to include the
additional purpose of Low Key Tourism.
4. The Department further advised that an amendment of the current lease conditions may
result in an intensification of use to the lease area and requested Council’s
views/requirements including any local non-indigenous cultural heritage values that the
Department should consider when assessing the application.
5. Council at its March 2014 meeting, vide Resolution No. 30708, resolved inter alia to
raise no objection to the renewal of Term Lease 215417 – Lot 369 on Plan SP136191,
subject to all outstanding planning and building approvals being finalised to the
satisfaction of Council.
6. Planning and Environment advised that the current lessee is working with Council to
rectify the outstanding planning and building matters and the lessee had been advised that
the additional purpose of Low Key Tourism to the current term lease would be required
to enable these outstanding matters to be finalised.
7. Engineering has no issues or requirements.
8. There are no known local non-indigenous cultural heritage values within the lease area.
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9. The following recommendation is submitted for consideration.
Link to Corporate Plan
10. Key issue 4.5 Cultural Heritage, Land Tenure, Native Title and Indigenous Land Use
Negotiations
Consultation
11. Internal
Legal Implications (Statutory, basis, legal risks)
12. Nil
Policy Implications
13. Nil
Financial and Resource Implications (Budgetary)
14. Nil
RECOMMENDATION
The Department of Natural Resources and Mines be advised that Council raises no objection to
the change of conditions of a Lease over Lot 369 on Plan SP136191, to include the additional
purpose of Low Key Tourism.
Moreover, Council is unaware of any local non-indigenous cultural heritage values within the
lease area that should be considered when assessing the application.
Att.
SmartMaps
Tourism area within Bramwell Station
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LT2 APPLICATION FOR CONVERSION TO FREEHOLD OF
ROLLING LEASE – PASTORAL HOLDING 14/242 OVER LOT
242 ON PLAN SP154003 - SPRINGVALE STATION, MULLIGAN
HIGHWAY, LAKELAND; PARISH OF KINGSDALE; LOCALITY
OF LAKELAND.
Report No.D15/4824 from Land Tenure Officer File No. 2.650.73.
Précis
1. Raise no objection to the conversion of lease to freehold, subject to compliance of all
planning matters and creation of esplanades.
Background/History
2. By letter dated 19 February 2015, the Department of Natural Resources and Mines
advised that an application for conversion of Rolling Term Lease 14/242 over Lot 242 on
Plan SP154003 to Freehold had been received.
3. The Department further advised that the proposed use of the land was for Grazing
purposes and requested Councils views/requirements including any local non-indigenous
cultural heritage values that should be considered when assessing the application.
4. Lot 242 on Plan SP154003 has an area of approx 56000 hectares. See attached
Springvale Station Property Area Map.
5. Additionally, the lessees hold a special lease for grazing purposes over Reserve for
Camping Purposes, Lot 201 on Plan SP154004 of which Cook Shire Council is the
trustee; this lease with the State expires in 2018 and does not form part of the proposed
conversion application.
6. Planning and Environment advise that there is currently an Operational Works
application with Council for a dam within Springvale. Although there does not appear to
be any outstanding building matters, the owners must ensure that all structures and/or
buildings have obtained compliance with the requirements of the Queensland building
legislation, the Building Act 1975 and referenced legislation.
7. As the property has a long history of use for cattle farming, Council’s Environmental
Health Officer advised that there is a strong probability that it once had or has a cattle dip
and therefore should be listed on the contaminated land register and recommended that
any cattle dipping sight be identified and excised from the freehold.
8. Engineering has no issues.
9. In accordance with Council’s Policy in relation to Roads, Stock Routes and Public
Access Issues and reaffirmed at the October 2012 Council Meeting, 30 meter wide
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esplanades should be required along the banks of the West Normanby River and East
Normanby River, in accordance with attached plan, “Proposed 30m wide Esplanades
within L242 SP154003”.
Public Access
20-21 JULY 1999 RESOLUTION NO.19787
That Council’s attitude/intent regarding river/creek/beach access etc is to request/require
legal public access wherever possible. Council intends to request/require
esplanades/access roads plus adjacent reserves (landing, recreation, etc) wherever
possible. Any Council request/application should be processed with the foregoing in
mind.
10. Council has identified the gazetted historical roads as known local non-indigenous
cultural heritage of value requiring consideration by the Department in its assessment of
the application
11. The following recommendation is submitted for consideration.
Link to Corporate Plan
1. Key issues 4.3 Sport and Recreation Facilities and Public Access and 4.5 Cultural
Heritage, Land Tenure, Native Title and Indigenous Land Use Negotiations.
Consultation
12. Internal.
Legal Implications (Statutory, basis, legal risks)
13. Nil.
Policy Implications
14. Nil– in accordance with policy position.
Financial and Resource Implications (Budgetary)
15. Nil.
RECOMMENDATION
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The Department of Natural Resources and Mines be advised that Council raises no objection to
the conversion of Rolling Term Lease, Pastoral Holding 14/242 over Lot 242 on Plan SP154003
to Freehold, subject to;
i. the owner ensures all structures and/or buildings have obtained compliance with the
requirements of the Queensland building legislation, the Building Act 1975 and
referenced legislation,
ii. any cattle dipping sight be identified, listed on the contaminated register and excised
from the freehold, and
iii. the creation of 30 meter wide esplanades along the banks of the West Normanby River
and the East Normanby River, as depicted on submitted plan, “Proposed 30m wide
Esplanades within L242 SP154003”.
I draw your attention to Councils access position as previously conveyed to the Department in
connection with particular dealings. Council’s access position is as follows:
That Councils attitude/intent regarding river/creek/beach access etc is to request/require
legal public access wherever possible. Council intends to request/require
esplanades/access roads plus adjacent reserves (landing, recreation, etc) wherever
possible. Any Council request/application should be processed with the foregoing intent
in mind.
Moreover, Council has identified the gazetted historical roads as known local non-indigenous
cultural heritage of value requiring consideration by the Department in its assessment of the
application.
Att.
Springvale Station Property Area Map
Proposed 30 meter wide Esplanades within Lot242 on Plan SP154003
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LT3 APPLICATION FOR CONVERSION TO FREEHOLD OF
PASTORAL HOLDING PH219194 OVER LOT 3 ON PLAN
SP9140870 - MERLUNA STATION, PENINSULA
DEVELOPMENTAL ROAD, ARCHER RIVER: PARISH OF
MERLUNA; LOCALITY OF ARCHER RIVER.
Report No.D15/4823 from Land Tenure Officer File No. 2.650.11.
Précis
1. Council support the conversion to freehold subject to realignment of road and allowing
for gravel resources, contaminated sites indentified and compliance with building codes.
Background/History
2. By letter dated 26 February 2015, the Department of Natural Resources and Mines
advised that an application had been received for conversion to freehold of PH219194
over Lot 3 on Plan SP140870, and requested advice as to Council’s views or
requirements, including any local non-indigenous cultural heritage values that the
Department should consider when assessing the application – see attached SmartMap.
3. The proposed use of the land was for grazing purposes with an area of approx 169,000
hectares.
4. Planning and Environment advise that there are no outstanding planning matters
however, the owner must ensure that all structures and/or buildings have obtained
compliance with the requirements of Queensland building legislation, the Building Act
1975 and referenced legislation.
5. As the property has a long history of use for cattle farming, Council’s Environmental
Health Officer advised that there is a strong probability that it once had or has a cattle dip
and therefore should be listed on the contaminated land register and recommended that
any cattle dipping sight be identified and excised from the freehold.
6. Engineering advised that the existing dedicated road traversing Merluna Station is not on
alignment and requires being placed on the existing alignment with the road increased to
120 – 200m with to allow for access to gravel resource for road maintenance as depicted
on attached plan, csc proposed 3sp140870 31-3-2015.
7. There are no known local non-indigenous cultural heritage values.
8. The following recommendation is submitted for Council’s consideration.
Link to Corporate Plan
9. Key issues 4.5 Cultural Heritage, Land Tenure, Native Title and Indigenous Land Use
Negotiations and 4.6 Drainage, Stormwater, Road, Footpath and Bridge Network.
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Consultation
10. Internal.
Legal Implications (Statutory, basis, legal risks)
11. Nil.
Policy Implications
12. Nil.
Financial and Resource Implications (Budgetary)
13. Nil.
RECOMMENDATION
The Department of Natural Resource and Mines be advised that Council raises no objection to
the conversion to freehold of Pastoral Holding PH219194 over Lot 3 on SP140870 subject to;
i. existing dedicated road put on its current formed alignment with the width increased to
120 – 200m to allow for access to gravel resource for road maintenance as depicted on
submitted plan, csc proposed 3sp140870 31-3-2015,
ii. any cattle dipping sight be identified, listed on the contaminated register and excised
from the freehold, and
iii. the owner ensures that all structures and/or buildings have obtained compliance with the
requirements of Queensland building legislation, the Building Act 1975 and referenced
legislation.
Moreover, Council is unaware of any local non-indigenous cultural heritage values that should
be considered when assessing the application.
Att.
SmartMap
csc proposed 3sp140870 31-3-2015
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LT4 LAND EVALUATION FOR BROMLEY AND BOYNTON
AGGREGATION - LOT 152 ON PLAN SP171834; PARISH OF
BROMLEY.
Report No.D15/4881 from Land Tenure Officer File No. 2.650.17;
2.650.19; 2.660.75.
Précis
1. Council’s previous requirements be conveyed to the State.
Background/History
2. By letter dated 19 February 2015 the Department of Aboriginal and Torres Strait Islander
Partnerships advised that the Cape York Peninsula Tenure resolution Program
(‘CYPTRP’) was investigating the future use and tenure of Bromley Station under the
auspices of the Land Act 1994 and requested Council’s views. See attached SmarMap.
3. Tenure resolution on Cape York Peninsula is subject to the provisions of the Land Act
1994 (“the Act”), the Nature Conservation Act 1992 (“NCA”), the Aboriginal Land Act
1991 (“ALA”), the Cape York Peninsula Heritage Act 2007(“CYPHA”) and all relevant
State, regional and local planning strategies and policies.
4. Before land is allocated under the Act, the Chief Executive is required to assess the most
appropriate tenure and use of the land prior to allocating tenure. The evaluation must
take account of the State, regional and local planning strategies and policies, the objective
and principles of the Act and may also take account of commitments and undertakings
given by persons under, or arising from a Cape York agreement.
5. Council has previously dealt with its requirements/interests with desk-top studies
regarding the former Bromley Pastoral Holding (“PH”);
May 1999 – Bromley PH lease renewal – Report No. 12945; Resolution No.
19513.
August 2004 – Creation of Reserve for Environmental Purposes under the
Trusteeship of the Environmental Protection Agency (under the Land Act 1994,
as an interim measure “for management purposes only until final tenure
arrangements are negotiated”) – Report No.145734; Resolution No. 23904.
August 2006 – Section 16 Land Act 1994 Land Act 1994 evaluation of the former
Shelburne PH (Lot 5117 on SP137279 & Lot 73 on SP171835), and the former
Bromley PH (Lot 152 on SP171834) – Report No.240111; Resolution No. 25275.
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February 2008 - Section 16 Evaluation of Batavia Downs (Lot 22 on Plan
SP171852 Various Parishes); Moreton Telegraph Station (Lot 2 on Plan
SP171852 Parish of Berney); and (former) Bromley Pastoral Holding (Lot 152 on
Plan SP171834 Parish of Bromley) – Report No. 376984; Resolution No. 28184.
6. Previously identified interests were the;
dedication of a 60 metre wide road reserve over the existing connection and
access tracks,
creation of a community reserve for Recreation Purposes under the trusteeship of
Cook Shire Council at Temple Bay.
7. Attached Plan “Proposed Roads and Recreation Area within Bromley” indicates the roads
and proposed reserve referred to in paragraph 5 above; existing dedicated roads and
existing formed (undedicated roads) which should be roads open to the public – this is in
keeping with Council’s road policy:
“That Council’s attitude/intent regarding river/creek/beach access etc is to
request/require legal public access wherever possible. Council intends to
request/require esplanades/access roads plus adjacent reserves (landing,
recreation, etc) wherever possible. Any Council request/application should be
processed with the foregoing in mind.”
8. Council also strenuously opposed closure of existing roads or esplanades and required
that access to gravel resources for road construction/maintenance must be provided.
9. The State by letter dated 15 January 2008, clearly indicated its intention for land dealings
in Bromley. See attached plan “SPA Job Ref – J151 Bromley_proposal.mxd”;
White - proposed National Park;
Yellow – proposed Aboriginal Land
Green – proposed Beach Protection Reserve (this area includes Esplanade)
Council’s view of the apparent intention of the State (February 2008 Council meeting)
was;
APPARENT STATE INTENTION
15. Council is of the opinion, that the State’s intention in each case is the declaration of
new areas of National Park, and the creation of such areas of Aboriginal freehold as
are necessary to secure Traditional Owner agreement to the creation of the areas of
National Park.
16. Council is further of the view, that its requirements in relation to roads are, despite
the fact that Council is responsible for the road network within its jurisdiction,
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generally ignored in order to gain the State’s primary purpose of the declaration of
new areas of National Park.
17. Similarly, Council is of the view that its requirements for the aspirations of the
general public are also ignored in order to gain the State’s primary purpose of the
declaration of new areas of National Park.
18. Moreover, it appears to Council that despite the requirements for public access and
the policy supporting public access set out in the State Coastal Management Plan, the
State ignores that document in order to gain the State’s primary purpose of the
declaration of new areas of National Park – this despite the fact that the State Coastal
Management Plan has the status of formal State Planning Policy under the Integrated
Planning Act 1997.
10. In 2007, the (then) Cape York Tenure Resolution Task Force had been charged with the
responsibility of tenure regularization in Cape York as a priority of Government. This
process is commonly referred to as the “Heads of Agreement”, Bromley was one of the
priority State land dealing properties identified by Government to be dealt with under the
tenure regularization process.
11. Through this program, the State is changing the tenure of identified properties to
Aboriginal freehold land, allowing Traditional Owners to return to live on country and
pursue employment and business opportunities in land management, grazing, and mining.
12. Areas with outstanding environmental values are being dedicated as jointly managed
national parks, providing for conservation, recreation and tourism. The State is also
converting existing national parks to jointly managed national parks, with Aboriginal
freehold as the underlying tenure.
13. The move towards joint management of national parks on Cape York Peninsula took
effect through the proclamation of the Cape York Peninsula Heritage Act 2007.
14. Joint management for national parks (National Park Cape York Peninsula Aboriginal
Land - NP (CYPAL)) is established through an Indigenous Management Agreement
which must not result in a decrease in public rights of access to the national park.
15. If the area is to be declared a National Park, it is most unlikely that any road dedication or
reserve creation will take place; if tenure resolution is proposed by the State, Council
should press for dedication of all the roads indicated on the relevant plan, as well as
creation of the reserve – in the trusteeship of this Council.
16. Native Title Determination Application QUD6023/02 – Wuthathi, Kuuku Ya’u and
Northern Kaanju is over the former Bromley Pastoral Holding. This claim has been
listed by the Federal Court of Australia for consent determination hearing in Cairns on 28
April 2015.
17. The following recommendation is submitted for Council’s consideration.
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Link to Corporate Plan
18. Key Issues 4.3 Sport and Recreation Facilities and Public Access; 4.5 Cultural Heritage,
Land Tenure, Native Title and Indigenous Land Use Negotiations and 4.6 Drainage,
Stormwater, Road, Footpath and Bridge Network.
Consultation
19. Nil.
Legal Implications (Statutory, basis, legal risks)
20. Nil identified.
Policy Implications
21. In accordance with Council’s Road policy
Financial and Resource Implications (Budgetary)
22. Nil.
RECOMMENDATION
The Department of Aboriginal and Torres Strait Islander Partnerships be advised in response to
its correspondence of 19 February 2015 that Council’s requirements in respect to Bromley as
conveyed to the Department by letters dated 26 May 1999, 24 August 2006 and 21 February
2008, and as set out below, be drawn to the attention of the Department, with the request that
those requirements be addressed prior to “final tenure arrangements” being negotiated;
dedication of a 60 metre wide road reserve over the existing connection and
access tracks,
creation of a community reserve for Recreation Purposes under the trusteeship of
Cook Shire Council at Temple Bay.
Attached Plan “Proposed Roads and Recreation Area within Bromley” indicates the roads
and proposed reserve referred to in paragraph 5 above; existing dedicated roads and
existing formed (undedicated roads) which should be roads open to the public – this is in
keeping with Council’s road policy:
“That Council’s attitude/intent regarding river/creek/beach access etc is to
request/require legal public access wherever possible. Council intends to
request/require esplanades/access roads plus adjacent reserves (landing,
recreation, etc) wherever possible. Any Council request/application should be
processed with the foregoing in mind.”
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Further, Council strenuously opposes closure of existing roads or esplanades and requires that
access to gravel resources for road construction/maintenance must be provided.
Atts.
SmartMap
Topography/Tenure Plan
SPA Job Ref – J151 Bromley_proposal.mxd
Proposed Roads and Recreation Area within Bromley
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ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES
CS1 REQUEST FOR CONTINUED SPONSORSHIP OF THE COOK
SHIRE AWARD
Report No.D15/4638 from Arts and Cultural Officer
Précis
Request for continued sponsorship by the Cooktown School of Art Society of the Cook Shire
Award.
Background/History
For 36 years Council has sponsored the Cook Shire Award at the Cooktown School of Art
Society annual art exhibition. It is an acquisitive award to the value of $1,000.00. It is the only
art prize to be funded by Council and its continuation is a demonstration to the community of
loyalty to tradition and support for the arts.
After completing an audit, it became apparent that Council’s artwork collection are not being
effectively cared for or utilised. From previous audits there are currently eight paintings
unaccounted for and no suitable storage for works currently not on display. Continuing
sponsorship of an acquisitive prize requires a commitment to proper care and management (i.e.:
storage) of current and future works.
Utilising the current collection, such as through the rotation of artworks through Council
buildings, requires an ongoing financial and staff resources. As the collection grows through
continuing acquisition, so does the commitment required by Council.
Link to Corporate Plan
4.3 Active, Creative and Connected
4.3.1 (c) Support and advocacy for community groups, clubs, societies and organisations.
4.3.1 (d) Support and advocacy for events and festivals and arts and cultural endeavours.
4.7 Economic Wellbeing
4.7.3 (g) Support development through the provision of advocacy, support and partnership
arrangements.
Consultation
Members of Cooktown School of Art Society Inc.
Legal Implications (Statutory, basis, legal risks)
Nil.
Financial and Resource Implications (Budgetary)
$1,000.00 annually.
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RECOMMENDATION
Council continue sponsorship of the Cook Shire Award as a non acquisitive prize and approve a
budgetary line for a donation of $1,000.00 to be reviewed in line with Council’s annual operating
budget.
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CORPORATE SERVICES
FINANCE
F1 REVENUE AND EXPENDITURE – MARCH 2015
That the Revenue and Expenditure Statements for March 2015 be adopted
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ADMINISTRATION
A1 COUNCIL MEETING – JUNE 2015 - LAKELAND
Report No.D15/4467 from Executive Assistant
Précis
Proposed Council meeting in Lakeland on 16 June 2015
Background/History
Section 257 of the Local Government Regulation 2012, requires local governments to meet at
least once a month at its public office or at another place fixed by the local government, by
resolution, for the meeting.
It is proposed to have the June 2015 Council meeting at Lakeland. This will give persons who
live in the area a practical opportunity to attend a Council meeting.
Link to Corporate Plan
Legal requirement
Consultation
Councillors and interested parties
Legal Implications (Statutory, basis, legal risks)
Nil
Policy Implications
Nil
Financial and Resource Implications (Budgetary)/Risk Assessment
Cost has not been calculated but will mainly be restricted to travel. This will be offset by the
opportunity of residents in more remote centres of Council’s population to have access to all
Councillors and senior staff.
RECOMMENDATION
That the meeting of Council to be held on 15-16 June 2015 be held at the Lakeland Hall,
Lakeland.
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A2 SOLE SUPPLIER REGISTER 2015 – NEW REGISTER ENTRIES
Report No.D15/4767 from Council’s Business Services Manager
Précis
This report identifies ‘sole suppliers’ for endorsement where Council cannot reasonably find
alternative sources of supply for goods and services that are specialised or confidential in nature,
compatible with existing products and/or services, or available within the region and supply from
outside the region would be cost prohibitive.
Background/History
It is a requirement of the Local Government Regulation 2012 to invite written quotations or
tenders where the carrying out of works or the supply of goods or services involves a cost greater
than $15,000 or $200,000 respectively. Additionally, Council’s Procurement Policy contains
provisions regarding obtaining quotes for amounts less than $15,000
The Regulation acknowledges that there are instances when it will not always be possible to
meet this requirement and provides a number of exceptions to manage these instances.
To meet operational requirements it has been identified that there are a number of suppliers who
are the only reasonable source of supply for various products and services required by Council.
Section 235(a) of the Queensland Local Government Regulation 2012 reads as follows:
A local government may enter into a medium-sized contractual arrangement or large-sized
contractual arrangement without first inviting written quotes or tenders if—
(a) the local government resolves it is satisfied that there is only 1 supplier who is reasonably
available; or
To apply this exemption a specific resolution of Council is required on the basis of the facts or
circumstances relevant to the particular contract.
Any of evaluative decisions made under section (a) (as outlined above) are matters for subjective
consideration and determination by the Council. They do not involve an objective test such that a
Court can substitute its own view of the facts if a decision were challenged.
The legislative requirement for a sole supplier requires a Council to prove that the supplier is the
only supplier that can reasonably provide that good or service. The emphasis is on the word
“reasonably” and advice from the Department of Infrastructure, Local Government and Planning
is that this can be interpreted on a regional and operational basis. This means if there is only one
supplier in the rate-paying region of Council and they are considered to be providing a
competitive service then they can be deemed a sole supplier.
LGAQ and the Department state that the purchase of goods and services from a sole source to
support existing assets in an original equipment manufacturer (OEM) situation can also be
deemed a sole supplier arrangement.
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LGAQ supplied commentary to section 235(a) of the Local Government Regulation 2012 also
states that this section might be applied where Council wishes to upgrade a proprietary computer
software program to add functionality and/or where there is generally only one possible supplier
and the calling of tenders or quotes “would be a manifest waste of time and resources”. This
interpretation of the legislation has been used to support and validate the inclusion of a number
of sole supplier recommendations in regard to software and other like products and services
This report provides an overview of the necessary sole supply arrangements required for
Council’s standard and project based operations premised on:
- the availability of products and services that are difficult to source due to their nature
or Council’s remote location;
- genuine failed attempts to find multiple suppliers (by quote or tender) who can
reasonably supply Council with the required products and services you;
- products and services that are specialised in nature (unique one-off providers);
- arrangements that are linked to specialty products or brands that we already have i.e.
an agent that services a product under warranty and to have that service done by
another company would void the warranty;
- the supplier is local and can meet immediate emergent needs i.e. local business that
can supply for purchases that have not been planned for and are time critical; or
- the supplier captures the market for maintenance and replacement parts for a specific
piece of specialised equipment.
In the 2013/2014 Financial Year $3,982,296.60 was spent working with sole suppliers (8% of
purchasing) and in the 2014/2015 the amount to date totals $2,802,824.24 (5% of purchasing)*.
Appendix 1 provides a breakdown of these figures by supplier and rational.
* This report excludes Council and Government preferred supplier and pre-qualified supplier
arrangements.
Legal Implications (Statutory, basis, legal risks)
Nil.
Link to Corporate Plan
4.1 Leadership and Governance
4.1.1 Provide, to a standard that ensures (at a minimum) legislative compliance:
a) Sustainable financial and administrative management of the Shire’s municipal
and community resources.
b) A sound annual budget which ensures adequate funding and reserves to
provide for Council’s future financial obligations.
c) Appropriate corporate governance.
In terms of Delivering Sound Governance and Economic Management, the ongoing review of
who is a sole supplier will ensure that responsible financial and professional practises are utilised
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to maintain a sustainable framework within procurement across Council. It also ensures that
Council provides sound governance and economic management in monitoring these suppliers
and the market place.
Consultation
All Council staff were consulted and asked to nominate suppliers for the report. Suppliers that
have been deemed not to meet the requirements as per the definition of sole supplier in the
Regulation have been excluded from this report and alternate procurement practices will be put
in place to ensure legislative and policy compliance.
Council’s Business Services function has researched each recommended sole supplier and has
sourced the expenditure information for this report.
Policy Implications
Nil
Financial and Resource Implications (Budgetary)/Risk Assessment
No risk to Council has been identified. Any financial risk to Council is mitigated by Council
officers having assessed these products as being suitable products and the suppliers as being the
only reasonable option from which Council can obtain the relevant goods and services. Pricing
has also (where available) been benchmarked against comparable products or suppliers to ensure
commercial competitiveness factoring in transport and availability.
RECOMMENDATION
It is recommended that Council:
1. Notes this quarterly report on sole supplier expenditure; and
2. Resolves in accordance with section 235(a) of the Local Government Regulation
2012 that it is satisfied the suppliers listed in Attachment 1 are sole suppliers and
that they be added to the sole supplier register for the 2014/15 financial year; and
3. Delegates authority to the Chief Executive Officer in accordance with the Local
Government Act 2009 to negotiate, finalise and execute any and all matters in
relation to these sole suppliers.
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APPENDIX 1. SOLE SUPPLIER REGISTER
Product Supplier Rational Expenditure
2013/2014
Expenditure
2014/2015
Local Print Advertising Cooktown Local News Only dedicated regular
local print publication.
Legislative requirements
require that notices be
broadcast locally.
$42,884.90 $31,222.01
Regional print advertising The Cairns Post Daily regional print
publication, dedicated
advertising features (eg.
tenders, careers), used for
advertising to the broader
business/industrial/comm
ercial/professional
community. Legislative
requirements require that
notices be broadcast
locally.
$14,574.92 $14,005.48
Aerial 1080 baiting Atherton Creek Air
Charters - Matthew
Jennings *
Aerial baiting is a niche
operation and Atherton
Creek Air Charters is the
only company/pilot to
have made the necessary
modifications that enable
an aircraft to effectively
drop bait. The aircraft is a
Piper-Cherokee which
has a chute engineered in
to the underside of the
cabin. A stainless steel
tray can be inserted and
fitted to the interior of the
cabin that connects to the
chute which is used to
hold the baits prior to
dropping. No known
replacement exists. This
determination supported
by research undertaken
within the pest
management industry in
the Far North Queensland
region.
$13,355.94 Pending
Future Need
Coen Flights West Wing PTY LTD
pending Successor
Only airline flying into
Coen *
$6,854.88 $5,540.47
Memcor Plant Servicing
(Laura & Coen)
Aqua Manage Goods or services
purchased from the
‘Original Equipment
Manufacturer’ (OEM)
$14,850.00 $17,385.50
Parts - Belt Filter Press -
Sewerage Treatment
Ovivo Australia PTY
LTD
OEM
$8,944.87 $3,996.30
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Product Supplier Rational Expenditure
2013/2014
Expenditure
2014/2015
Plant
Spirac Step Screen
Maintenance - Sewerage
Treatment Plant
Spirac PTY LTD OEM
$20,845.00
HACH Reagents HACH Pacific PTY LTD OEM
$18,997.02 $30,551.82
Ecoli & Coliforms
Testing Products -
Colisure, Antifoam,
Quanti Trays, Sample
Bottles -Industry Self
Testing Equipment and
Chemicals.
IDEXX Laboratories OEM
$9,464.63 $12,078.00
Accommodation Bramwell Station Tourist
Park
Location Specific
$2,480.00
Local Electronics
Servicing
Cape York Electronics Only suitably qualified
available
$8,980.61 $2,933.41
Accommodation Hann River Roadhouse Location Specific
$445.44
Accommodation Quinkan Hotel Location Specific
Does Not
Run Accounts
Accommodation / Fuel /
Meals
Archer River Roadhouse Location Specific
$40,838.17 $25,896.19
Accommodation / Fuel /
Meals
Bramwell Junction
Roadhouse
Location Specific
$17,956.98 $11,282.19
Accommodation Exchange Hotel Coen Location Specific
$6,767.00 $3,646.00
Accommodation / Fuel /
Meals
Musgrave Roadhouse Location Specific
$58,304.30 $99,357.79
Windscreen
Repair/Replacement
Pete's Auto Only Windscreen supplier
in Cooktown
$21,792.91 $11,889.50
Air Fares Hinterland Sole Supplier
$19,265.61 $12,378.50
Bulk Shredding ShredX ( Australian
Document Management)
Location Specific
$5,823.66
Electricity Ergon Sole Supplier
$649,153.96 $402,257.79
Photocopier and Printer
Servicing - Cannon
Brilliant Technologies OEM
$4,354.40 $2,354.82
Photocopier and Printer
Servicing - Kyocera
Evolve Equipment
Management
OEM
$25,546.13 $25,324.58
Photocopier and Printer
Servicing - Fuji Xerox
Fuji Xerox Business
Centres
OEM
$12,438.60 $441.72
Enterprise Management
System and Associated
Functions and Hardware
Civica, Authority, TRIM
& Ezyscan
OEM
$287,786.63 $250,416.87
Plant Parts and Service Komatsu Australia OEM
$242,431.16 $37,411.08
Plant Parts and Service Hastings Deering OEM
$223,047.77 $5,209.35
Plant Parts and Service Conplant Amman Aust OEM
$4,696.91 $1,247.01
Plant Parts and Service Newholland - AKC OEM $2,926.54 $4,845.31
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Product Supplier Rational Expenditure
2013/2014
Expenditure
2014/2015
Mechanical
Plant Parts and Service JCB OEM
$3,031.40 $1,191.94
Plant Parts and Service Bobcat/Clarke Equipment OEM
$83,564.79 $9,425.99
Plant Parts and Service Toyota/Hino - Pacific OEM
$1,225,643.64
$1,171,224.92
Plant Parts and Service Isuzu - FR Ireland OEM
$286,940.34 $78,532.49
Hardware items unable to
be sourced as needed
through Council's Stores
Function
Cooktown Hardware Solo Regional Supplier
$348,590.00 $177,150.00
Survey Hardware &
Consumables Leica
Geosystems
C.R. Kennedy OEM - Exclusive
Australian Distributor
$47,793.00 $11,935.74
GIS Software - Upgrades
and Maintenance.
ESRI OEM
Licence
Current.
Sole Supplier Retail
Batched Concrete
HTFU TA Cooktown
Concrete
Sole Supplier - Location
Specific
$ 213,538.67 $299,352.12
Mobile Batching Plant -
Sole Supplier
Malanda Remote
Concrete Services Pty Ltd
Sole Supplier in Region -
Location Specific - Able
to Work in Remote Areas
of the Shire. Permit based
works only.
Pending
Future Need
Waste Management
Software
Mandalay Technologies
Pty Ltd
OEM
$14,054.48 $14,897.69
Tyre Shredding for
Reduced Transport Costs
Shark Recyclers Pty Ltd Regional Consultation
indicates Sole Supplier of
On Site Shredding
$770.00
Biosolid Sludge Cake
(was bi-product from
Sewerage Treatment
Plant).
Cooktown Towing &
Waste Pumping.
Sole Supplier based on
collection units and
methodology (skip bin
type).
Anticipated expenditure of
$1100 per week until more cost
effective solution can be
established and implemented.
TOTAL
$3,982,296.60
$2,802,821.24
* Not used since 2012 - Future use scheduled.
** Specific supplier to change when handover finalised.
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A3 REBEL FM
Report No.D15/4849 from Manager Corporate Services
Précis
Council has been maintaining Rebel FM equipment on Mt Tully, Rebel advised in 2014 that
they wish to add a second station (Breeze FM) and are requesting Council to pay for
equipment upgrades and ongoing maintenance.
Should Council not continue to service the Rebel’s equipment another Cooktown
organisation may take up the operation of Rebel.
Background/History
For the past 10 years Council has been maintaining the following equipment for Rebel FM on
Mt Tully:–
Satellite dish
Combiner – shared with Classic FM
Receiver
Transmitter
Computer
Antenna – shared with Classic FM
Maintenance costs include replacement and repair of equipment due to lightning strikes and
cyclone damage, the servicing has been carried out by the IT department .
For Council to take on the extra station, Rebel require Council to purchase or upgrade the
following equipment:-
Conversion kit $ 400
Receiver $ 790
Satellite dish $2,000
Combiner $1,900
Transmitter $6,000 to $10,000 depending on model
Computer $1,000
Additional costs would include cost of frequency changes by contractor, Council plant and
labour costs and installation costs - a significant expense considering this is a commercial
operation albeit a benefit to the Cooktown community.
Summary
While Council maintains television and Radio services throughout the Shire, the cost of
hardware has generally been supplied by the broadcasting organisation.
Cook Shire TV and Radio Maintenance Costs
Expense 2011-
12 2012-13 2013-14 2014-15
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Council costs
1,632
1,184
551
322
Contractors
1,012
294
2,216
1,388
Materials
4,183
1,299
3,391
Electricity (Ayton & L’land)
4,559
3,672
1,897
1,179
Insurances
-
504
583
420
Licences
-
120
123
123
Other
1,454
795
518
501
Total
12,840
7,868
9,279
3,933
Legal Implications (statutory, basis, legal risks)
Nil
Link to Corporate Plan
4.6.1 - Maintenance of media networks and communications infrastructure was a listed
priority from the consultation process and has been a budget item for 10 years.
Consultation
Original request from Rebel was discussed at EMT and ongoing correspondence with Rebel
has revolved around equipment specifications, costs and confirmation that Rebel will not
contribute to infrastructure or maintenance costs.
Rebel has been seeking assistance from the Cooktown business community to take up the
service should Council not proceed with the cost of the upgrade and ongoing maintenance.
Financial and Resource Implications (Budgetary)
Refer table above: the average cost of maintaining all broadcasting services across the Shire
has averaged $9,500 per annum for the past 4 years.
Approximate cost of equipment upgrades and installation for the Rebel upgrade will be
$14,000 to $18,000
The upgrade of new equipment will provide some reduction in maintenance costs.
RECOMMENDATION
It is recommended that:
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Council inform Rebel FM that in the first instance it should pursue financial support from the
Cooktown business sector.
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A4 MAJOR PROJECTS REVIEW-APRIL 2015
Report No.D15/4916 from Chief Executive Officer
Précis
Review of Major Projects
Background/History
1. Introduction
In March 2015, Council considered a report that reviewed the Organisation’s structure,
performance and financial viability. The report emanated from concerns that Council may not
remain financially viable if they persisted with the same level of resources and management
practices.
The report also recognised that the extensive list of major projects currently under
consideration/development by Council also has the potential to impact on Council’s future
financial position.
2. Scope of Report
As a financial planning document, the following Table details Council’s major projects, at
their varying phases of development, and recommends how they should be progressed and
prioritised as part of Council’s 2015/16 Budget process.
The following Table includes twenty-one (21) specific Projects, grouped under 5 headings:-
Category 1 - 8 projects- Fully committed, funded and in Implementation phase.
Category 2 –2 projects- Council Capital Works Projects –Fully Funded –but works
not yet commenced
Category 3 –3 projects - Council/Private Sector Partnerships
Category 4 - 4 projects- Future Council projects-No Funding secured -further research
required.
Category 5 - 4 projects- Externally Focused projects –Council as facilitator –No
Direct cost.
3. Financial Approach
For 2015/16 the most significant and ambitious project for Council is the completion of the
waterfront project .This is a complex project involving multiple disciplines and components
and as such has the potential for cost escalations despite how well it may be managed .
Whilst Council has managed to attract significant Government funding to meet more than
50% of the estimated cost of the Waterfront project, it is unlikely that further Government
funding will be available for the current planned phases of the project .Any costs over the
currently funded estimates will have to be met from Council’s own revenue sources.
Given the financial circumstances of the Waterfront project, and coupled with Council’s
current tight liquidity and the absence of discretionary reserves, the recommended approach
to Major Projects funding is wherever possible to:-
Complete all projects that are already funded and commenced-Cat 1
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Defer commencement on other projects in 2015/16 that will have a direct call on
Council funds and are considered capable of deferral. Cat 2
Continue the planning for those projects where Council is partnering with the private
sector-Cat 3
Restrict new projects requiring Government and Council funding to the
research& planning phase only-Cat 4
Continue to advocate for those community benefit projects where Council is not a
funding partner -Cat 5
Link to Corporate Plan
Incorporate best practice management as a benchmark in all activities
Consultation
Internal
Legal Implications (Statutory, basis, legal risks)
None identified
Policy Implications
None identified
Financial and Resource Implications (Budgetary)/Risk Assessment
As per the report
RECOMMENDATION
That the Major Projects Review of April 2015 be received and that Council adopt as their
2015/16 Budget strategy, the course of action for each of the 21 projects as detailed under the
Column” Proposed Action for 2015/16”.
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Category 1- Fully committed, funded and in Implementation phase. Project
No. Dept. Project Name
&
Project Objectives
Development Status
Budgets, Funding, Expenditure
Comments Proposed Action for 2015/16
1.1 Eng.
Services Streetscape- Hope
Street
Improved pedestrian
and bikeway access
to schools.
Works in Progress
R2R and ATIDS funding of $320,000 each. $276,693 spent or
Committed
$363,307 remaining.
New reduced bollard design agreed by
Council March 2015.
Work to be completed by 30/6 to
comply with Grant requirements. No further action or funding required
for 2015/16
1.2 Eng.
Services Graffiti Stop –
Waterfront
Installation of security
cameras at waterfront to
reduce graffiti and
inappropriate behaviour
Works in Progress
Budget $54,000 $39,216 Grant
$14,997.00 CSC
$31,999.00 Spent to date
Part of Waterfront project.
Finalisation of grant extended to
Dec. 2015 to coincide with other
works.
1.3 Eng.
Services Woobadda Creek
Bridge
Private works for
Douglas/TMR as means
of engaging
workforce/profit
Work in Progress Budget $1.6m Actual $2.532m
Request to TMR for additional funds
Final engineering sign-off and final claim
still outstanding.
12 months contract retention -$75,000-to be
held in cash.
No further action other than
finalisation of contract and funding
1.4 Eng.
Services Waterfront Project
Major Community
/Recreation
infrastructure project
Work In progress Budget revised to $6.124 March 2015
Black & More and Acting DES to review
project components and report to April
Waterfront Advisory Committee and
Council meetings.
Major capital works for 2015/16
Revised completion date -
Feb/March. 2016
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1.5 Eng.
Services Wharf Replacement
Restoration of major
commercial and
recreation waterfront
facility
Work in progress Budget $800,000 $600,000 TMR
$200,000 CSC
Expended and committed $704,000
Near completion
Running slightly under budget
No funds required 2015/16
1.6 P&E-
Building -
support by
PM
Coen Toilet block
Facility at Coen
Recreation Reserve
Work In progress Funded by CSC from revenue. $19,728 spent or committed
$24,000 to refurbish container off site
$20,000 for onsite installation
Difficulty attracting builder
Balance of works likely to flow over
into 2015/16
1.7 ED&CS Supported
by PM
PCYC Electrical refit
Lighting replaced with
LED as ongoing energy
saving
Project completed
Budget$43,176.08 Full funded by State Grant obtained by
PCYC
All original light fixtures retained by CSC
No cost to Council
No action or funds required for
2015/16
1.8 ED&CS Cooktown Business
Incubation Hub IT business facilities at
Cooktown Library
Work in Progress Budget $36,906 $31,000 State Library ,
balance CSC
Work commenced mid April 2015.
Balance of works likely to flow over
into 2015/16
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Category 2 –Council Capital Works Projects –Fully Funded –but works not yet commenced Project
No. Dept. Project Name
&
Project Objectives
Development Status
Budgets, Funding, Expenditure
Comments Proposed Action for 2015/16
2.1 PM with
Corp
Services as
“Client”
New Store at Depot
Consolidation of stock
management across the
organisation and under
one roof
Developmental-
Design completed.
Need to restart DA
process afresh.
Budget $1M- Loan funds drawn $25,279. Spent or committed.
Project temporarily placed on hold due to
Council’s current tight cash position.
Construction to be tendered out as a turnkey
project.
Documentation 90% complete.
Revert to a mix of contract and day
labour for project delivery. Complete detailed plans & costings.
Defer commencement until 2016/17-
after completion of Waterfront
2.2 PM Council Housing
Project
Construction of 4 “staff”
houses at 60 Garden St
in response to shortage in
housing supply.
Developmental -
No final agreement
on designs and
construction
methodology.
Budget $1.3mil
Loan funds to be drawn April 2015.
$8,332.34 spent-held as work in progress.
Project temporarily placed on hold due to
Council’s current tight cash position.
Requires 85% Occupancy to break even
Given required occupancy rates,
requires a re-assessment of project
need relative to current housing
demand and supply and to examine possible synergies with
Retirement village project.
Defer commencement until 2016/17-
after completion of Waterfront and
subject to reviews detailed above.
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Category 3 –Council/Private Sector Partnerships- Project
No. Dept. Project Name
&
Project Objectives
Development Status
Budgets, Funding, Expenditure
Comments Proposed Action for 2015/16
3.1 ED &CS
P&E
ES
Airport Subdivision
Commercial /industrial
subdivision by Council
to facilitate economic
development
Developmental $170,540 spent or Committed over life of
project-held on books as Work in Progress
on assumption sale price of lot will meet
development costs
Only one response to call for Expressions
of Interest
Subdivision being revised by P&E in
response to EOI.
Formation of Project Committee
(include one Councillor) to manage
project. Complete detailed project plan.
ROL to accommodate EOI.
Detailed cost estimates for access to
airport apron ($1M)
Grant application to National Stronger
Regions Fund.
Detailed negotiations with EOI party.
2015/16 Budget allocation $250,000.
3.2 ED&CS
P&E
Retirement Village
35 unit village to retain
aging families in
Cooktown
Developmental Primarily a private sector project but on
Council land- No agreed arrangements in regard to
location, tenure, subdivision etc.
LG Act requires Council to tender the
private sector opportunity.
Formation of Project Committee to
scope and manage project- to include
one Councillor.
Planning budget required for 2015/16-
$25,000
3.3 ED&CS Cape York Regional
Training Centre A regional employment
training Centre
Developmental
Essentially a Facilitation role only for
Council. No direct cost to Council, other than use of
3 rooms at Events Centre
In early stage of development
Target for 2015/16- Study hub for
CQU
No budget allocation required
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Category 4 -Future Council projects-No Funding secured -further research required.
Project
No. Dept. Project Name
&
Project Objectives
Development Status
Budgets, Funding, Expenditure
Comments Proposed Action for 2015/16
4.1 Eng
Services Cooktown Water Supply - Reservoir Development
2 mg. Back up supply
in times of emergency,
cyclone etc.
Conceptual Estimated cost -$3.8m Application to R4R based on $95,000. CSC contribution unsuccessful. Limited research on specifics for the
project-previous grant application desk top
only
Progress subject to a successful application in any future round of Govt. Funding
For 2015/16-No budget allocation required Further In house development of more refined/detailed specifications for possible future project.
4.2 ED &CS Energy Conservation
Reduced energy
consumption for large
CSC consumers through
practices and
technology
Conceptual
No specific
program.
Currently no budget or funding Dependent upon development of a Power
Demand strategy
Funding for renewable energy projects to
be sought through Federal Govt. Emissions
Reduction Fund and renewable energy
target
For 15/16-Budget allowance of
$20,000 to complete a Power
Demand Management strategy.
4.3 PM Lakeland Reserve Development of
recreation
reserve/facilities for
area.
Conceptual No project plan
No Budget/No funding Application for $400k grant, with $200K
CSC contribution unsuccessful.
Reserve surveyed. Includes a contaminated
area
Current -application to Gambling Fund for
grant for fencing
For 2015/16’ Council not in position
to meet a $200,000 CSC matching
contribution. Budget for 2015/16- $15,000 to
locate and remediate contaminated
area
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4.4 Eng.
Services Hydro Plant Annan
Water Reduction in operating
costs through alternative
energy source
Developmental- No final design or
costings
Funded $150k grant towards a $550,000
project $18,088.97 spent
$14,300.00 in Commitments
Current project lapsed as revised project
costs escalated to $1.0M+
Grant of $150,000 less expended
surrendered.
March 2015-Council resolution :-
Continuation of project under new
arrangements referred to 2015/16
Budget deliberations
Given new cost estimates, project be
deferred for 2015/16 and possibly
reviewed in light of other emerging
solar projects.
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Category 5 Externally Focused projects –Council as facilitator –No Direct cost. Project
No. Dept. Project Name
&
Project Objectives
Development Status
Budgets, Funding, Expenditure
Comments Proposed Action for 2015/16
5.1 P&E Lakeland dam Water Resource for
local and regional
agriculture/tourism
Developmental
Budget-Nil Facilitation role only however, Council
may be required to contribute to the cost of
a feasibility study
Continue to facilitate and advocate 2015/16 Budget allowance sought
from State’s Priority Development
Infrastructure
5.2 ED&CS Cook Shire Solar
project Alternative power
source and industry
competition
Developmental Primarily a Facilitation and advocacy role
Continue to facilitate/Advocate For 2015/16 Small marketing and
communications Budget of $5000
available.
5.3 ED&CS National Broadband
network Improved Internet
communications
Developmental
Primarily a Facilitation and advocacy role Cooktown recently announced on NBN
rollout program.
Continue to facilitate/Advocate For 2015/16 Small Digital Economy
and Community awareness Budget of
$5000 available.
5.4 ED&CS Catholic Education
Flexible Learning
Centre Improved Education
opportunities
Work in Progress
Budget-$ Nil On Council land
Continue to facilitate/Advocate
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A5 WATERFRONT ADVISORY COMMITTEE MINUTES
3 FEBRUARY, 3 MARCH & 7 APRIL 2015
Report No.D15/ 5052 from Chief Executive Officer
Précis
Presentation of minutes of the Waterfront Advisory Committee
Background/History
Council has created a Waterfront Advisory Committee in accordance with section 265 of the
Local Government Regulation 2012.
Previous meetings of the committee were held on 3 March 2015 and 7 April 2015 and the
minutes of those meetings are attached.
Link to Corporate Plan
Legislation
Consultation
Nil
Legal Implications (Statutory, basis, legal risks)
Nil
Policy Implications
None identified
Financial and Resource Implications (Budgetary)/Risk Assessment
RECOMMENDATION
That the minutes of the Waterfront Advisory Committee meeting held on 3 March 2015 and 7
April 2015 be received.
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MINUTES OF WATERFRONT ADVISORY COMMITTEE
3 MARCH 2015
ATTENDANCE Katrina Houghton, Russ Bowman, Alan Wilson, Penny Johnson, Lisa
Miller, Sue Clark, Phyl Bray, Peter Scott, Tony Lickiss, John Harrison,
Michael Czarnecki, Bruce Davidson, Martin Cookson, Mark Marziale
APOLOGIES Kaz Prtice
The Chair, Cr Peter Scott, opened the meeting at 9.07 am on 3 March 2015
Cr A Wilson moved; seconded Cr R Bowman
That the Minutes of the meeting of 3rd
February 2015 be confirmed with the amendment that the
entry for the “Project Signage” be removed as this did not relate to the Waterfront Project.
CARRIED
BUSINESS ARISING:
Mound – pricing is still not available as the contractor is absent from Cooktown due to a
death in the family. The contractor was scheduled to commence work on 16 February
and he will take over the site when the site level required is known.
Retaining wall – has been designed but no price has been given by the contractor as a
variation to the contract. It was noted that no building application for the buildings had
been received by Council.
Amenities GANNT – has been produced but is still in draft form
Overall GANNT – still in progress.
Review of project Scope, Costing & Budget
Tony provided a report on progress to redefine the scope of the project, the development of firm
cost estimates and sources of funds.
The review process is yet to be finalised with pricing outstanding on several components of the
project.
The report provided for the retention of all elements of the project with the exception of the BBQ
shelters.
The proposed Project Budget has increased at this point from $4,750,000 to $6,020,291.
The report proposed the additional funds required ($1,270,291) be sourced from the balance of
the 2014/15 R2R allocation and part of the 2015/16 R2R allocation .
It was noted that R2R funding must be used only for “roads” project. R4R funds are being used
for Fishing Platforms, Amenities Block, Splash Pad and Lagoon.
$486,000.00 remains unallocated from 14/15 R2R funds. Allocation for 15/16 is $1,613,095.00
and for the remaining three years $806,548.00 for each year.
No alternative uses have so far been nominated by Council for use of the R2R excepting the
Hope Street Bikeway.
The precise amounts of R2R funding cannot be determined until the Scope and costing review is
completed and presented to Council for their consideration
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The Committee recommendation—That Council agree in principle to the use of portion of the
2014/15 and 2015/16 R2R allocations on road components of the Waterfront project and the
specific amounts be subject to agreement of Council once Council considers and adopts the final
scope ,costings and budget for the project
Staff’s target is to present final report to the March Council meeting.
The following explanations were provided in regard to the various components of the project
costing.
o Water Park – Council is getting quotes for the slab to benchmark against
Council’s price.
o Sewerage – the following items have been moved to this works order – Powder
Magazine retro-fit, Mains Power (50%) and Water Mains. All the material is in
hand and has to be installed.
o Roadworks – okay
o Irrigation - $45,000 moved to Works Order 2226 as design costs. Design adjusted
to meet budget
o Gazebo/Shade sails – The major cost is the poles and this item is estimated at
$20,000.00
o BBQs – Includes shelters. It may be that we move to three (3) shelters with two
bbqs in each. They will not be built at this time but provision will be made for
water and power. This does form part of the R4R agreement.
o Amenities blocks – still do not have the total price. TO814 variations
o Landscaping – have quotes for all
o Lighting – have quotes for supply of poles and lights
o Mains Power – still awaiting quotes from Council’s electrician to lay 40mm
conduit all over the site. It is estimated at this stage at $5 per metre which
includes materials.
o Pool Fence – Allowance has been made for 42 metres of architect designed fence
at $350.00 per linear metre.
o Saltwater Pool fit-out – Steps and retaining wall are not included in this estimate.
Once known the cost will be on top of that shown.
o Fishing Platforms – this is for all three, fully installed.
o Stage Area – this has been dropped from the project but provision will be made
for power
o Concrete bikeway and drive – The 4 metre wide path on top of the wall is a
structural element of the wall. This will be funded from R2R and has been priced
at $157.00 per m2. No project has been put forward to R2R yet.
o Marina fit-out – dropped from this stage of project.
o CCTV – the cameras have been purchased and will be installed when poles are
erected.
o General excavation – this is a new item for the removal of sludge mud (1000m3)
to 4 mile. The mud is inert.
o Project Management – to be looked at to see if it includes design and management
of other items.
Budget – Tony advised that he was still waiting on numbers which are outside of his
control. The contractor for the amenities block has a lot of the information that is needed
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and he is expected back in Cooktown on Wednesday. Quotes for the retaining wall and
stairs can be put to other guys.
Penny asked if there were clear guidelines for allocation of R2R funds. Tony advised that the
funds could be applied to any roads in the Shire. Martin advised that Council normally puts up a
program for allocation of the funds which are not normally rejected.
Tony advised that the final two weeks of dredging will be commenced at the end of this week
and they will have their equipment off the site.
The meeting closed at 10.35 am on 3 March 2015
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MINUTES OF WATERFRONT ADVISORY COMMITTEE
7 APRIL 2015
ATTENDANCE Peter Scott, Sue Clark, Alan Wilson, Bruce Davidson, Lisa Miller, Karen
Nicolau, Michael Czarnecki, Kaz Price, Russel Bowman, Mark Marziale.
Greg & John (Black and Moore), by teleconference.
APOLOGIES Penny Johnson
The Chair, Cr Peter Scott, opened the meeting at 9.07 am on 7 April 2015
Michael advised that Black and Moore will be providing a report on the waterfront in the next
week based on the $M6.124 budget and design elements that were removed to get to that budget.
The total of the budget doesn’t work because there are too many things in the air.
Discussions took place concerning the extent of the storm water drainage. Council is looking at
the removal of the intermediate pits. It was noted that the road would still be passable to the
subdivision at the end of the Esplanade in the event of a large rain event.. Amenities block and
kiosk would be okay as there would be sufficient drainage there.. The maximum build up of
water at the kerb would be 200mm and then it would flow over the kerb. Michael advised that
the road would be built by contractor.
Discussions then took place about the steps into the pool and it was decided that these steps were
a requirement. The retaining wall and steps will be constructed by Mat and Greg advised that his
quote for the works appears to be reasonable. Mat has made it clear that his quote is for all
components of the project and will not do only parts of it. Council will be responsible for
ground water.
Deck on amenities block - what colour? It was decided that it would be light grey with a grey
colour for the timberwork underneath.
Stairs up the amenities block – Greg was of the opinion that if they were not built people would
not walk up the ramp but would walk on the grass eventually creating a track. No quote has been
received from Mat with the stairs in it. Originally Council was going to construct the stairs.
Driveway and bikepath – the depth of the concrete was to be between 90mm and 100mm. This
was not sufficient to take traffic and plant. To raise it to 150mm would increase the cost of
material only by $30,000.00.
Michael to forward existing reports to Black and Moore for perusal.
Once Black and Moore’s report is received it will be forwarded to Councillors with firm
numbers.
It is expected that all works will be completed by 31 December 2015
Mat will be on-site on 13 or 14 April.
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Soil under the proposed eastern amenities block needs to be tested.
Karen advised that she will need some photo opportunities for the R4R grant.
The meeting closed at 10.45 am on 7 April 2015
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A6 PERFORMANCE MANAGEMENT SYSTEM
Report No. D2015/04872 from Human Resource Officer
Précis Proposed changes to Cook Shire Council’s Performance Management System PMS.
Background/History
Our current PMS is out of step with our corporate objectives because it does not drive
employment engagement nor high performance. Therefore, it is imperative to redesign and
implement a new and robust PMS to meet the future needs and success of Council.
Given the significant change in our operational requirements, it is an opportune time to bring in a
new PMS that will be closely linked to our Corporate Plan and the new Operational Plan and
Budget for the financial period 2015/2016.
A PMS is a formal process to enable management to gain higher productivity and efficiency
levels from their staff and optimise Council’s overall organisational performance.
Council will flourish strategically and operationally from the flow on benefits of an effective
PMS. Some benefits listed below:-
- Individual performance expectations are established.
- Individual goals align with divisional and overall Council goals.
- Performance levels are enhanced.
- Accurate and consistent evaluation of the employee’s overall performance.
- Strong performance is recognised and weaker performance is addressed.
- Opportunities for development and growth are identified and pursued.
- Employees are held accountable for their performance.
- Managers are held accountable for managing the process within their division.
- Employee engagement, satisfaction and retention improves.
- Council meets community expectations.
The bottom line is to ensure staff are performing well in their role and that their performance is
aligned with Council’s divisional goals and objectives which filter into Council’s overall
operations. But to achieve this, management must play a critical role in driving organisational
performance.
Council’s success is not just dependent upon having the right tools and resources, but is heavily
reliant on the ability of Council’s management to:
- Get the best possible performance from the staff they manage.
- Lead a high performance culture within Council.
- Lead Council’s direction and being accountable for achieving performance results for the
community it serves; and
- Being a role model to walk the performance management talk.
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Overall, management’s ongoing commitment is essential in achieving improved workforce and
organisational performance.
Management are responsible for assessing the performance of the staff they manage. However,
management too, needs feedback on their performance and how they are meeting their work
objectives. In all, management’s performance is closely tied to the effectiveness of their
Division.
Therefore, the introduction of a 360 degree feedback process for management staff, including
CEO, Directors, and line managers be implemented to allow them to understand how their
effectiveness as a manager is viewed by others. An effective 360 degree feedback process can
achieve:
- Individuals get to carry out a self assessment.
- Individuals get a broad perspective of how they are perceived by others and how they
impact others – both positively and negatively.
- Encourages open feedback and this feedback is often perceived as more valid and
objective, leading to acceptance of results and actions required.
- Clarifies crucial performance aspects, reinforces desired competencies and identifies
strengths that can be used to the best advantage of Council.
- Supports a climate of continuous improvement and focuses agenda for development,
identifying key development areas for the individual, a team or Council as a whole.
- Gaps are identified between the employee’s self perception versus the perception of the
manager, peers or direct reports.
The design and implementation of a solid (PMS) involves a number of key elements and the
success of a (PMS) relies on good design and implementation.
Due to the scope and complexity of the project, it calls for expertise that is currently not widely
available within Council and recommends that Council engages an external consultant who
specialises in (PMS) to lead this very important project in order to achieve excellence in
performance.
Link to Corporate Plan
4.1.1 c) appropriate corporate governance
Consultation
Consultation with members of the Executive Management Team and Councillors
Legal Implications (Statutory, basis, legal risks)
Nil
Policy Implications
Nil
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Financial and Resource Implications (Budgetary)/Risk Assessment
Financial and resource implications will not be known until such time as Council seeks quotes
from external service providers. However, when this is known, Council will be requested to
make provision in the 2015/2016 budget.
RECOMMENDATION
That Council accept this report and approve the engagement of an external specialist to lead,
design and implement a new (PMS) with the support and assistance of Council’s key
stakeholders.
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A7 FINANCIAL SUSTAINABILITY/ORGANISATIONAL REVIEW -
REDUNDANCIES
Report No.D15/5047 from Chief Executive Officer
Précis
Redundancies as a result of the Financial Sustainability/Organisational Review
Background/History
Introduction
One of the key strategies agreed by Council in adopting its approach to Financial Sustainability
was to offer all employees the opportunity to apply for a voluntary redundancy.
Process
Applications from employees were invited on 25th
March 2015 and closed on Friday 10th
April
14 applications were received
10 applications were accepted from the following areas of responsibility:-
Section Employees
Engineering Services –Construction 6
Engineering Services -P&G 1
Engineering Services-Workshop 1
Community services 1
Executive Services-HR 1
Total 10
All applicants were advised of the outcome on Friday 17th
April.
Those successful applicants will conclude their employment with Cook Shire on Friday 24th
April.
Financial Outcome Total Annual Cost Cost for May/June Redundancy Cost Budget Impact
$726,639 $121,107 $197,000 -$75,893
The Need for further Redundancies
For Council’s operational works and programmes, the wages and salaries costs have been
reduced through natural attrition and voluntary redundancies by $660,000 against a targeted
amount of $1m
Through the same processes, the Construction workforce has been reduced from 40 employees to
34 employees.
Unfortunately, in respect to the Capital program there has been no breakthrough in regard to
either, ATSI TIDS funding, NDRRA works or the ability to utilise day labour for NDRRA works
The Financial Sustainability and Organisational Review outlined two options available to
Council should these conditions continue to prevail:-
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Option 1 –Move to further redundancies based on the known and guaranteed sources of
funds available to Council for capital works for 2015/16.
Option 2 –Given Council can carry its existing workforce to closer to 30th
June, and
given the very serious representations that have been made to both State and Federal
Government, Council could defer any decision on further redundancies until closer to the
end of the Financial year (May Council meeting) when the outcome of those two
variables may be known.
Link to Corporate Plan
Sustainable financial and administrative management of the Shire’s municipal and community
resources.
Consultation
Consultation has taken place with all employees of Council. In addition an organiser of the
Australian Workers’ Union attended meetings and other relevant unions were advised of
Council’s intention to call for voluntary redundancies.
Legal Implications (Statutory, basis, legal risks)
None identified; however the process has been governed by appropriate awards, certified
agreements and the requirements of the Industrial Relations Act 1999
Policy Implications
Financial and Resource Implications (Budgetary)/Risk Assessment
As listed in the body of the report
RECOMMENDATION
I. That the report on the outcomes from the Voluntary redundancy process be noted
II. That the decision on the need for further redundancies be deferred until the May 2015
Council meeting pending the outcome of Council’s representations on additional capital
funding applications and NDRRA funding conditions.(day Labour).
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A8 REVIEW OF OPERATIONAL PLAN 2014-2015 - APRIL 2015
Report No. D15/4883 from Chief Executive Officer
Précis
Acceptance of progress of implementing the 2014-2015 Operational Plan.
Background/History
Section 174 of the Local Government Regulation 2012 requires that the Chief Executive Officer
must present a written assessment of Council’s progress towards implementing the annual
operational plan at meetings of Council at regular intervals of not more than three months.
Link to Corporate Plan
Legislative requirement
Consultation
Nil – no public consultation required.
Legal Implications (Statutory, basis, legal risks)
Legislative requirement.
Policy Implications
Legislative requirement
Financial and Resource Implications (Budgetary)
Operational Plan must be consistent with the annual budget.
RECOMMENDATION
That the quarterly review of the Operational Plan 2014-2015 be adopted.
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A9 HIRE OF PLANT - PANEL OF PREFERRED SUPPLIERS 2015
(T0115)
Report No.D15/4865 from Council’s Business Services Manager and
Council’s Records Officer.
PRÉCIS Resolution is required to adopt a panel of preferred suppliers for Council’s 2015 plant hire.
OVERVIEW
Every year Council puts to Tender its Panel of Preferred Suppliers for Plant Hire, generating a
list of wet hire civil works equipment from which Council can hire machinery (with an operator)
at an hourly rate. Prices, as submitted under the Tender, are non-negotiable for 12 months.
Tender T0115 (Panel of Preferred Suppliers for Plant Hire) was advertised (in accordance with
requirements as prescribed under the Queensland Local Government Act 2009 and associated
Regulations 2012):
1. Thursday February 5, 2015 in the Cooktown Local News (and in subsequent weeks);
2. Saturday February 7, 2015 in the Cairns Post; and
3. On Council’s website and periodically in Council’s news releases.
Based on Council’s cost recovery premise, each Tender was sold for $45.00, as the cost of
Tendering is an expense for the Tenderer (it is offset against revenue in establishing profit).
Tender sales generated approximately $4680. This income is used to cover the costs of running
the Tender, document production, contract management and other associated costs.
One Addenda was released on March 6, 2015, clarifying several aspects of the Tender in
response to queries from potential Tenderers.
Tenders closed Thursday 2.00 PM March 19, 2015. The Tender Box was isolated from the
workforce and public and remained locked until March 24, as cyclone Nathan prevented the
dedication of the operational resources required to handle the opening of the large number of
Tenders received.
Three people supervised the opening of the Tenders. 93 individual Tenders were received (for
single and multiple items of Plant and Equipment).
In some instances Council followed up with individual Tenderers where further information was
required, but only where the absence of that information did not render the Tender non-
conforming i.e. the information was ancillary to the Tender and did not impact upon or change
the substance or compliance of the submission.
Clause 4.7 in the Conditions of Tender allows Council to undertake this service:
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4.7 If requested by the Principal the Tenderer must:
a) provide further information relating to the Tender
As such, all Tenderers supplied sufficient information to be deemed conforming except where
itemised below:
Tenderer
Tender Status
A & M Wakefield Machinery Hire Conforming
All Wheels Conforming
Al's Grader Hire Non-conforming
Handwritten Submission in unacceptable format
i.e. did not comply with Council’s Primary Tender
Requirements.
Alvisa Pty Ltd Conforming
Anderson Slashing and Tilt Tray Service Conforming
Artemis Cattle Company Conforming
Ben's Excavation & Maintenance Pty Ltd Conforming
Bloomfield Machinery Hire Conforming
Bowen Earthworks Conforming
Bramwell Station Earthmoving Contractors Conforming
Builders North Pty Ltd Conforming
Cape York Contracting Pty Ltd Conforming
CCC Trucking & Equipment Pty Ltd Conforming
Cheshire Contractors Pty Ltd Conforming
CJ & AL Guy Conforming
CJ & MA Innes Conforming
Coleman Contracting Conforming
Cooktown Civil Group Conforming
Cooktown Earthmoving Pty Ltd Conforming
Cooktown Excavations Conforming
CR & MR Ballard - Col Ballard Tipper Haulage T/A Conforming
D & D Backhoe Hire Conforming
Delahunty Plant Hire Pty Ltd Conforming
Dennis R Fitzgerald Conforming
DP Truck Hire Conforming
Dusty Roads Truck hire Conforming
Earthmech (NT) Pty Ltd Conforming
Ellis N.Q. Pty Ltd Non-conforming
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Tenderer
Tender Status
Late: not sent with sufficient time to arrive by the
closing date.
Ferguson Contracting Qld Conforming
Flexihire Pty Ltd Conforming
Garbold Haulage Conforming
Geoff Bird Conforming
GR & RL Fielding Tipper Hire Conforming
Great Northern Haulage & Transport Conforming
GS & SM Jones Conforming
Harcoo Enterprises Pty Ltd Conforming
Helenvale Truck & Tractor Hire Conforming
Hussey Electrical Conforming
Hydro-Vac Excavations Pty Ltd Conforming
Ironbark Holdings Pty ltd Conforming
James Miles Conforming
JM Fabrication & Plant Hire Pty Ltd Conforming
KG & KR Robertson Conforming
Koppen Developments Pty Ltd Conforming
Kuranda Earthmoving Conforming
Lockhart River Non-conforming
Late: not sent with sufficient time to arrive by the
closing date.
Mareeba Crane Hire Conforming
Marrin Pty Ltd Conforming
Marton Mechanical Services Conforming
Marton Transport Conforming
McKenna Group Construction Pty Ltd Conforming
Meski Oasis Enterprises Pty Ltd Conforming
Mick Newport Contracting Pty Ltd Conforming
Millers Contractors Conforming
MK & DA Gostelow Conforming
Nastana Pty Ltd Conforming
Northern Traffic Control Pty Ltd Conforming
Northern Truck & Excavator Conforming
Oakdare Holdings Pty Ltd Conforming
OZ Earthmoving Pty Ltd Conforming
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Tenderer
Tender Status
Palmer Cooktown Pty Ltd Conforming
Peninsula Bulk Haulage Conforming
PF & PL Arkey Conforming
RG & AM Raymond Conforming
RM & CM Fitzgerald Conforming
Robinson Civil Group Conforming
Ross Andreassen Pty Ltd Conforming
Ross Andreassen Pty Ltd Conforming
RP & KS Wakefield Conforming
RVH Pty Ltd Conforming
Ryan Sperring Backhoe Hire Conforming
S & K Civil Contracting Conforming
SC Browning Pty Ltd Conforming
Scott Earthmoving & Bulk Haulage Pty Ltd Conforming
Scott Ecavation Hire Pty Ltd Conforming
SG & S Ahlers Conforming
Sieverding Group Pty td Conforming
STJ Enterprises Pty Ltd Trading as STJ Earthmoving Conforming
Supply & Resources Pty Ltd Conforming
T & C White Grader Hire Pty Ltd Conforming
T & L Truck Hire Conforming
THE Mining Pty Ltd Conforming
TMC Conforming
Up North Building Pty Ltd Conforming
Viv Bowyer Contracting Conforming
W & J Truck Hire - WN Finch & JL Smith T/A Conforming
W & J Truck Hire - WN Finch & JL Smith T/A Conforming
WAR (NQ) Pty Ltd Conforming
Wayne Withers Conforming
Wegrzyniak Haulage Conforming
Western Auger Drilling Conforming
William O'Donoghue Conforming
Willman Contracting Pty Ltd Conforming
It is recommended that all conforming Tenders be appointed to the Panel so to meet any/all
potential operational needs for plant hire during the next 12 months.
It is recommended that Tenderers who submitted non-conforming Tenders not be admitted to the
Panel of Preferred Suppliers. Non-conforming Tenders are Tenders that are missing either hard
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or soft copy information, were not submitted in the appropriate format, place conditions upon the
hire that breach the General Conditions of Contract and Specification, or arrived after the closing
date.
Section 104 of the Queensland Local Government Act 2009 requires that positions on a Panel of
Preferred Suppliers be awarded in accordance with the sound contracting principles, namely:
(a) value for money; and
(b) open and effective competition; and
(c) the development of competitive local business and industry; and
(d) environmental protection; and
(e) ethical behaviour and fair dealing.
Inherent in the process of compiling a Panel of Preferred Suppliers is that the market determines
the pricing offered. Individual jobs are also appointed based on the same sound contracting
principles. As such, the 1750 individual plant items submitted have not been itemised within this
report.
The process for work allocation will follow the following steps. This process has come about by
way of communication with the CCC (the Queensland Crime and Corruption Commission),
feedback from Council’s foreman and Overseer, and interdepartmental communication with
other relevant parties:
Work Allocation Task Responsibility
Determination of works location Engineering
Comparison of transport costs to works location for all needed
plant
Corporate Services
Business Services Manager
Comparison of hourly rate by region by total rostered hours Corporate Services
Business Services Manager
Overall Cost per Roster & Estimated Timeframe for Works,
including Transport
Corporate Services
Business Services Manager
Qualitative evaluation of plant, operator and crews * Corporate Services
Business Services Manager
Engineering
Overseer
Foremen
Generate a Works Order based on Qualitative & Quantitative
Analysis
Purchasing Officer &
Overseer or Director with Appropriate
Financial Delegation
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* This evaluation is to be a cross-departmental exercise used to establish whether value for
money comprises the cheapest option as established through preliminary costing, or
whether there is a documented, reasonable, justifiable reason why a more expensive
machine, operator or crew may be a better option.
The contract for the Panel will run from May 1, 2015 to April 20, 2016.
Consultation
Interdepartmental
Legal Implications (Statutory, basis, legal risks)
Statutory requirement.
Policy Implications
Nil
Financial and Resource Implications (Budgetary)
Ongoing expenditure in line with budgeted works.
Link to Corporate Plan
4.1 Leadership and Governance
4.1.1 Provide to a standard that ensure (at a minimum) legislative compliance:
(c) Appropriate Corporate Governance.
4.6 Infrastructure, Transport and Services
4.6.1 Provide to a standard that ensure (at a minimum) legislative compliance:
a) A maintenance and extension program (where necessary) for Council’s drainage,
stormwater, road, footpath and bridge network.
f) Support for the extension of non-Council road networks into remote communities and
national parks.
RECOMMENDATION
Council endorse the appointment of the following Tenderers (and their associated plant
offerings) to the 2015 Panel of Preferred Suppliers for Plant Hire.
Tenderer
A & M Wakefield Machinery Hire
All Wheels
Alvisa Pty Ltd
Anderson Slashing and Tilt Tray Service
Artemis Cattle Company
Ben's Excavation & Maintenance Pty Ltd
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Tenderer
Bloomfield Machinery Hire
Bowen Earthworks
Bramwell Station Earthmoving Contractors
Builders North Pty Ltd
Cape York Contracting Pty Ltd
CCC Trucking & Equipment Pty Ltd
Cheshire Contractors Pty Ltd
CJ & AL Guy
CJ & MA Innes
Coleman Contracting
Cooktown Civil Group
Cooktown Earthmoving Pty Ltd
Cooktown Excavations
CR & MR Ballard - Col Ballard Tipper Haulage T/A
D & D Backhoe Hire
Delahunty Plant Hire Pty Ltd
Dennis R Fitzgerald
DP Truck Hire
Dusty Roads Truck hire
Earthmech (NT) Pty Ltd
Ferguson Contracting Qld
Flexihire Pty Ltd
Garbold Haulage
Geoff Bird
GR & RL Fielding Tipper Hire
Great Northern Haulage & Transport
GS & SM Jones
Harcoo Enterprises Pty Ltd
Helenvale Truck & Tractor Hire
Hussey Electrical
Hydro-Vac Excavations Pty Ltd
Ironbark Holdings Pty ltd
James Miles
JM Fabrication & Plant Hire Pty Ltd
KG & KR Robertson
Koppen Developments Pty Ltd
Kuranda Earthmoving
Mareeba Crane Hire
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Tenderer
Marrin Pty Ltd
Marton Mechanical Services
Marton Transport
McKenna Group Construction Pty Ltd
Meski Oasis Enterprises Pty Ltd
Mick Newport Contracting Pty Ltd
Millers Contractors
MK & DA Gostelow
Nastana Pty Ltd
Northern Traffic Control Pty Ltd
Northern Truck & Excavator
Oakdare Holdings Pty Ltd
OZ Earthmoving Pty Ltd
Palmer Cooktown Pty Ltd
Peninsula Bulk Haulage
PF & PL Arkey
RG & AM Raymond
RM & CM Fitzgerald
Robinson Civil Group
Ross Andreassen Pty Ltd
Ross Andreassen Pty Ltd
RP & KS Wakefield
RVH Pty Ltd
Ryan Sperring Backhoe Hire
S & K Civil Contracting
SC Browning Pty Ltd
Scott Earthmoving & Bulk Haulage Pty Ltd
Scott Ecavation Hire Pty Ltd
SG & S Ahlers
Sieverding Group Pty td
STJ Enterprises Pty Ltd Trading as STJ Earthmoving
Supply & Resources Pty Ltd
T & C White Grader Hire Pty Ltd
T & L Truck Hire
THE Mining Pty Ltd
TMC
Up North Building Pty Ltd
Viv Bowyer Contracting
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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93
Tenderer
W & J Truck Hire - WN Finch & JL Smith T/A
W & J Truck Hire - WN Finch & JL Smith T/A
WAR (NQ) Pty Ltd
Wayne Withers
Wegrzyniak Haulage
Western Auger Drilling
William O'Donoghue
Willman Contracting Pty Ltd
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
________________________________________________________________________
94
COMMITTEE OF THE WHOLE
PLANNING AND ENVIRONMENT
INFORMATION
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
________________________________________________________________________
95
ENGINEERING SERVICES
ENGINEERING SERVICES REPORT – APRIL 2015
Report No. D15/4880 from Engineering Services
General
Webber Esplanade Reclamation
Update covered in the waterfront advisory committee meeting.
Woobadda Creek Bridge
We are still waiting on approval of the ASCON drawings for works completed during
construction. Council is at risk that the superintendent may require professional drafted
plans to be provided and this would be at a further cost to council. Expenditure as at
14/04/2015 is $2,537,892.16 over $872,534.50 on original contract value plus
variations.
Cooktown Public Wharf Replacement
The project is nearing completion with an expected reopen date of Friday the 17th
of
April, on this date the wharf will be reopen to the public without the service of power.
There are still a number of design faults with the project that Wagners are dealing with.
Expenditure as at 14/04/2015 is $682,253.58 with $117,746.42 still allowed in the
budget for completion.
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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96
2. Water Supply
2.1 Water Report
2.1.1 Annan Treatment Plant
420mm of rain fell for the month causing the river to reach 2.5mtrs over the weir.
Raw water turbidity at 127ntu and colour of 293 at its worst saw the plant go
through a number of dose rate changes but coped well.
The actuator that controls the dosed water inlet valve to the filters has failed. Parts
have been ordered and will be repaired as soon as they arrive.
Mowing and yard maintenance including poisoning, irrigation and fencing has been
kept up to date.
Plant maintenance has been kept up to date as per Big Foot Maintenance Program.
All sample data has been entered into the appropriate computer data programs.
Water sampling as per the Sampling matrix were collected and analysed, with all
samples complying
2.1.2 Cooktown Water Report
5 service repairs for this month
2 mains repair for this month
Water sampling as per the Sampling matrix were collected and analysed, with all
samples complying
2.1.3 Laura Water Report
1 service repair for this month
No mains repair for this month
A CIP and routine maintenance were performed fortnightly
Maintenance took place on the fire hydrants this month
Water sampling as per the Sampling matrix were collected and analysed, with all
samples complying
2.1.4 Lakeland Water Report
1 service repair for this month
No mains repairs and no operational problems this month
Three meters were replaced this month
All mains were scoured and all fire hydrants have been cleaned
Water sampling as per the Sampling matrix were collected and analysed, with all
samples complying
2.1.5 Coen Water Report
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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97
The water supply came from the Coen Dam and the bores this month
1 service repair for this month
A CIP was performed this month
Routine maintenance around the treatment plant took place and mowing was
completed around the dam fence line
No operational problems with the Solar system
Belts were adjusted on the compressor this month
Water sampling as per the sampling matrix were collected and analysed, with all
samples complying. Additional sampling has been collected each month to check
the treatment of the dam through the DAF and the roughing filters
2.2 Sewerage Report
2.2.1 Cooktown Sewerage
PU204 was pulled and blockages removed
A faulty cut off float was replaced in the filtrate sump
Two tracking arms and a sludge skirt have been replaced on the belt filter press
The standby gensets for the Sewerage Treatment Plant and Boundary Street have
been checked, run and ready for use
The balance tank had to be cleaned out due to sludge carry over caused by excess
infiltration
A new vega level sensor was installed on the alum tank
The IAT and DO sensor and No 1 gas detector has been calibrated
The AAT and IAT air times have been adjusted
Recent rains have caused infiltration at the plant, manholes and pits have been
inspected and repairs will be made to all sources of infiltration
Regular maintenance is ongoing as is adjustment of aeration time, sludge removal
and chemical use
River & treatment plant samples were collected and sent off for analysis, with the
results showing the plant to be running well. All tests complying with EPA licence
conditions
2.2.2 Coen Sewerage
The treatment plant has been operating well this month with no operational
problems, operations have been routine, with minor adjustments to chlorine dosing
and aeration times.
All sludge was removed from both drying beds then hosed out, cleaned and new
sand replaced
Routine maintenance was performed at the Sewerage Treatment Plant, which
included mowing, brush cutting along the fence line
Effluent has been pumped to the irrigation area this month
Samples were collected and all complied with the licence requirements
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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98
The chlorine contact tank and final effluent tank were cleaned out, the sludge was
pumped from the two tanks into the drying beds.
Waste baskets have been getting blocked up from dish washing chucks, clothes,
baby wipes and some other unwanted stuff.
Aerodrome Operations
Cooktown Airport
Fuel Sales for March totalled 10,457.25 Litres (1441.41 Avgas, 9015.84 Jet A1).
The rate of grass growth throughout March meant that the main focus of the month was slashing,
mowing and whipper snipping. The task of spraying herbicide around the boundary fence, lights
and markers and around the runway shoulders has also begun.
Repairs have been carried out to the apron and car park security lights which suffered water
damage. The sleeve on the primary wind indicator was replaced. Some sink holes along the flight
strip and damaged access roads have been repaired.
Preparations for cyclone Nathan and clean up post cyclone as well as the rush of aircraft in the
days after, requiring fuel and assistance took most of a week.
Coen Airport
Core business activity
0
5000
10000
15000
20000
25000
Ap
r'1
3
May
'13
Jun
e'1
3
July
'13
Au
g'1
3
Sep
'13
Oct
'13
No
v'1
3
Dec
'13
Jan
'14
Feb
'14
Mar
'14
Ap
r'1
4
May
'14
Jun
'14
July
'14
Au
g'1
4
Sep
'14
Oct
'14
No
v'1
4
Dec
'14
Jan
'15
Feb
'15
Mar
'15
Cooktown Airport Fuel Sales
Avgas (L) Jet A1 (L) Total Litres
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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99
Total landings for the month: 96
Fuel Sales Avgas JetA1
Litres 10074 11339
$ Value 25688.7 19786.6
Plant and Equipment
All plant and equipment in regular use is operating well with only minor issues
being addressed
Aerodrome Maintenance
Post wet season mowing and slashing is well under way.
All buildings are due for pest control treatment.
Concrete pathways around office and old residence are crumbling and becoming a
trip hazard.
Septic system at old house has broken concrete lids on grease traps and is
generally in need of replacement or major repairs. This facility has a high usage
during the dry season with council workers and road crews using the
accommodation.
Other Issues
There are no other issues to report.
0
5000
10000
15000
20000
25000
30000
Coen Airport Fuel Sales
Series1 Series2 Series3
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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100
Parks and Gardens
4.1 General
Cyclone Nathan cleanup. Several trees on road reserves deemed to be a risk were taken
out prior to cyclone Nathan, and cleaning up debris after the event occurred over the
following week.
Regular tree maintenance – removal of dangerous or damaged limbs, obstructive
vegetation, fallen palm fronds etc. Large dead Beach Almond removed from grounds of
Community Hall, Lakeland.
Mowing and whipper-snipping, including within parks and reserves, the Cooktown
cemetery, council blocks and facilities, and road reserves including Helen, Harrigan and
Charlotte Streets. Similar maintenance undertaken in towns including Rossville, Ayton,
Lakeland, Laura, Coen and Portland Roads
Loose litter collection within parks and reserves and roadsides, litter-bin emptying, road
kill removal and outlying windyloo servicing
Weed control within parks and streets through herbicide spraying including gutters,
channels, footpaths and around posts etc
Debris removal from roadside gutters and crossovers
Garden maintenance at traffic islands, cemetery, Grassy Hill, Lions Park
Cleaning tables and BBQ
Playground inspections and maintenance, including shade sail maintenance at Lions Park.
Two torn sails have been repaired and reinstalled
Two old picnic tables removed from Weary Bay, Ayton. These tables were installed by
locals many years ago and were badly deteriorated. One new table with built in benches
has been temporarily installed, pending construction of a concrete pad which it will be
bolted to.
ANZAC Park cenotaph pad – old paint removed with gurney, fresh paint applied in
preparation for ANZAC Day.
4.2 Botanic Gardens
Cyclone Nathan. The cleanup took 2 weeks we lost many trees due to Cyclone Nathan,
including the Macadamia specimen, the Bats Wing Coral Tree, the Bamboo, Bunday,
Flame Trees, Yellow Myrtle, Jatrophe, Native Olives and some trees in the revegetation
at the car park, and many large branches - similar to Cyclone ITA, however the size of
the trees damaged was relatively smaller. Many young trees needed to be staked after
falling over.
No other normal maintenance was able to be done during that time.
Entomologists did a night survey in the gardens with lights, research for a book on the
life cycle of Hawkmoths. The food plants of these moths’ larvae were located for them
and identified as the culprits that were doing regular damage to the Leichhardt Tree,
Noni, the Lolly Bush and some Gardenias.
Clean up the track to Cherry Tree Bay.
Mulching and feeding garden beds.
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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Rock borders, replacing rotten log borders continued.
Nursery work and maintenance of plants for foreshore project, street & parks plantings
and Botanic Gardens continued.
Mapping of plants continued.
Label Plates installed (ongoing).
Plant Identification service (ongoing).
Gardens Plant Register database updated. (All material coming into/out of the gardens
identified and registered). (ongoing)
Continued updating descriptions of plants in the Botanic Gardens Plant Register and label
plates.
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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102
Cook Shire Monthly Water Stats
Date Range 1/03/2015
to 31/03/2015
Cooktown Lakeland Laura Coen
Total Monthly Consumption (K/Litres)
40,964 1,749 3,450 4,292
Max Daily Consumption (K/Litres)
1,617 70 190 203
Min Daily Consumption (K/Litres)
1,129 44 50 105
Avg Daily Consumption (K/Litres)
1,321 56 111 138
Total Monthly Rainfall (ml's)
676 368
No of days Rain Recorded
14 15
No of Mains Repairs
0 0 0 0
No of Service Repairs
5 0 1 1
No of Service Connections
936 44 49 116
No of New Connections this month
1 0 0 0
No of Electrical Faults
0 0 0 0
No of Mechanical Faults
0 0 0 0
No of Meters Replaced
1 3 0 0
No of Service Complaints
0 0 0 0
No of Water Quality Complaints
0 0 0 0
No of Callouts
1 0 0 0
No of E.coli samples collected
12 4 4 10
No of E.coli samples compliant
12 4 4 10
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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Total Monthly Consumption / Connection (K/L)
43.8 39.8 70.4 37.0
Total K/w used for Production
50833 21638
Total K/w / ML of Production, Distribution and Chlorination
1240.9 5041.5
Avg. Fluoride (mg/L) at Treatment Plant - NATA Analysed
0.00
Avg. Fluoride (mg/L) in Reticulation - NATA Analysed
0.00
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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104
Cook Shire Monthly Sewerage Stats
Date Range 1/03/2015
to 31/03/2015
Cooktown Coen
Total Monthly Sewerage Inflow (K/Litres)
23,741.0 3,872.0
Total Monthly Sewerage Outflow (K/Litres)
25,341.0 3,219.0
Max Daily Effluent Outflow (K/Litres)
2,371.0 194.0
Min Daily Effluent Outflow (K/Litres)
347.0 1.0
Avg Daily Effluent Outflow (K/Litres)
817.5 103.8
Total Monthly Rainfall at Sewerage Plant(ml's)
463.6 328.5
No of days Rain Recorded
15 13
No of STP Electrical Faults
1 0
No of STP Mechanical Faults
0 0
No of Pump Stns Electrical Faults
3 0
No of Pump Stns Mechanical Faults
0 0
No of Sewer Mains Repairs
0 0
No of Sewer Service Repairs
0 0
No of Sewer Chokes
0 0
No of New Sewer Connections this month
0 0
Total No of Sewer Connections
627 92
No of Pump Blockages
0 0
No of Callouts
0 0
No of samples collected for Analysis
19 11
No of Samples meeting Licence Requirements
19 11
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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105
PLANNING AND ENVIRONMENT
BUILDING APPROVALS –2015
Report No.D15/4473 from Town Planning Officer
Application
No:
Landowner Builder Value Building Street Address Certifier
DA/3385 Ergon Energy Rod
Henderson
$2,000.00 Shed 46 Hope Street,
Cooktown
Cook Shire Council
DA/3387 Cook Shire
Council TTE
Daniel Howlett $24,000.00 Covered area
Water Plan
Infrastructure
Gampe Drive, Rossville Cook Shire Council
DA/3394 Andrew Curtis Peter Thornton $100,503.00 House 24 Furneaux Street,
Cooktown
Cook Shire Council
DA/3397 Andrew Curtis Brett Thornton $11,000.00 Shed 24 Furneaux Street,
Cooktown
Cook Shire Council
DA/3403 Peter McKenzie
& Belinda White
Owner $50,000.00 Carport & Shed
Extension
94 Hutchinson Street,
Cooktown
Cook Shire Council
DA/3396 Brett & Michelle
Taylor
Brett Thornton $18,780.00 Carport 5 Newman Street,
Cooktown
Cook Shire Council
Total value of approvals this period: $ 206, 283.00 Total value of approvals same period last year: $ 2, 381, 550.00
Total value of approvals to date
(Financial year 2014/2015): $ 19, 787, 188.98
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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106
CURRENT RECONFIGURATION AND MCU DEVELOPMENT
APPLICATIONS AS AT 2015
Report No.D15/ from Town Planning Officer
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
________________________________________________________________________
107
DA/No Applicant Owner Type of
Application Location
Current Status
D
A
/
3
2
1
5
DAMIEN CURR &
BRIDGET
ADAMS
DAMIEN CURR &
BRIDGET ADAMS Operational Works –
Construction of a Dam
Code Assessable
Referral Agencies
Dept Transport & Main
Roads (DTMR) within
25m of a Main Road
Dept Natural
Resources & Mines
(DNRM) clearing
vegetation
Dept Agriculture,
Fisheries & Forestry
(DAFF) constructing or
raising waterway
barrier works
through State
Assessment & Referral
Agency (SARA)
Lot 242 on Plan
SP154003
P/H14/242 – 6460-
6586 Mulligan
Highway, Lakeland
Zone - Rural
Application received as valid 6 February 2014
Acknowledgement Notice issued 17 February 14
No further information required by Council 17 Feb 14
SARA extend referral Info Request period to 27 March 2014
SARA issue applicant with an Info Request 20 March 2014
SARA extend applicant’s response period to SARA information
request to 20 Dec 14 – received 12 Sept 2014
9 Dec 2014 SARA extend applicant’s response period to SARA
information request for a further period to 20 June 2015
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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108
D
A
/
3
2
5
4
FARLAW NO. 10
PTY LTD C/-
PLANZ TOWN
PLANNING
FARLAW NO. 10
PTY LTD Material Change of
Use for the purpose of
- Caravan Park (RV
Park)
Impact Assessable
Referral Agencies
Dept Transport & Main
Roads (DTMR)
through State
Assessment & Referral
Agency (SARA) –
within 25m of a Main
Road
Lot 133 on Plan
BS135 – 1133
Endeavour Valley
Road, Cooktown
Zone - Rural
Application received 7 May 2014
Acknowledgement Notice issued 19 May 2014
Council issue Information Request 28 May 2014
Applicant refer application to DTMR (SARA) 20 May 2014
Applicants response to Council Info Request received 29 May
2014
Notice of commencement of Public Notification received 5 June
2014
DTMR (SARA) Referral response received 12 June 2014
Notice of compliance with Public Notification received 2 July
2014
No submissions were received, report to July Council Meeting
Approved with Conditions 22 July 2014
Decision Notice issued 25 July 2014.
Applicant request to suspend appeal period to Negotiate Decision
13 August 2014
Council Officers have met with the applicant to discuss conditions
, applicant proposes to withdraw request for negotiation - 17
September 2014
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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109
D
A
/
3
2
6
5
AUSTRALIAN
VOLUNTEER
COASTGUARD
ASSOC
AUSTRALIAN
VOLUNTEER
COASTGUARD
ASSOC.
COOKTOWN
FLOTILLA
Operational Works –
Tidal Works for a
Pontoon
Code Assessable
Referral Agencies
Referral Agencies
through State
Assessment & Referral
Agency (SARA)
Dept Transport & Main
Roads (DTMR)
Maritime Safety – Op
Works in Tidal Waters
Dept Environment &
Heritage Protection –
Tidal works, Coastal
Management District
Lot 4 CP889653 –
SL 205871 – 31
Sherrin Esplanade,
Cooktown
Zone – Community
Use
Application not yet valid – waiting on Owners Consent
Owner’s Consent received 12 Jan 2015
Acknowledgement Notice issued 22 Jan 2015
Applicant notify Council the application has been referred to
SARA 10 Feb 2015
SARA as Referral Coordinator issue applicant with an Information
Request 18 Feb 2015
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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110
D
A
/
3
2
8
5
BANA YARRALJI
BUBU
INCORPORATED
C/- AURECON
AUSTRALASIA
PTY LTD
JABALBINA
YALANJU LAND
TRUST TTE
Material Change of
Use – House and an
Undefined Use
(Cultural Healing Place
with Commercial
Aspects) and
Reconfiguration of a
Lot (for the purpose
of a Lease) into 3
Lease are lots
Impact Assessable
Referral Agencies
Dept Natural
Resources & Mines
(DNRM) clearing
vegetation
through State
Assessment & Referral
Agency (SARA)
Lot 7 on Plan
SP189923 –
Shiptons Flat Road,
Rossville
Zone -
Conservation
Application received as valid 7 July 2014
Acknowledgement Notice issued 21 July 14
Council issue Information Request 4 August 2014
Applicant request Amended Acknowledgement Notice 26 August
2014
Applicant lodge IDAS Form 11 for Vegetation 9 September 2014
Amended Acknowledgement Notice issued 9 September 2014
Council Info Request re-issued 9 September 2014
Applicant request an extension to the Referral Period in order to
meet with Dept State Infrastructure & Planning (DSDIP) and the
SARA section to negotiate referral triggers17 Sept 2014
Council extend Referral period to 14 Dec 2014, so applicant can
negotiate 2 Oct 2014
Applicant notify Council of Referral trigger removed by DSDIP &
SARA agency 6 Nov 2014
Applicant request further Amended Acknowledgement Notice with
the Referral Agency removed from Notice 6 Nov 2014
Council issue 2nd
Amended Acknowledgment Notice 11 Nov 2014
Applicant extend response to Info Request period until 12
April 15 – 10 March 15
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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111
D
A
/
3
3
0
7
P & F
INDERBITZIN
AND
SHARPROCK
PTY LTD
P & F INDERBITZIN
AND SHARPROCK
PTY LTD TTE
Operational Works –
Construction of a Dam
Code Assessable
Referral Agencies
Dept Transport & Main
Roads (DTMR) within
25m of a Main Road
Dept Natural
Resources & Mines
(DNRM) clearing
vegetation
Dept Agriculture,
Fisheries & Forestry
(DAFF) constructing or
raising waterway
barrier works
through State
Assessment & Referral
Agency (SARA)
Lot 1 SP147286 –
Mulligan Highway,
Lakeland
Zone - Rural
Application received 28 July 2014
Acknowledgement Notice issued 28 July 2014
Information Request issued 28 July 2014
Notice of Referral by Applicant received 28 July 2014
Referral Agency (SARA) issue Information Request to applicant
27 August 2014
Applicant request further time to respond to Council’s Information
Request 26 Jan 2015
Council grant 3 month extension (to 28 April 15) for the Applicant
to respond to Council’s Information Request 27 Jan 15
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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112
D
A
/
3
3
0
9
CHARLES
FARRUGIA C/-
PLANZ TOWN
PLANNING
CHARLES
FARRUGIA Material Change of
Use- Caravan Park
Impact Assessable
Referral Agencies
Dept Transport & Main
Roads (DTMR)
through State
Assessment & Referral
Agency (SARA) –
within 25m of a Main
Road
Lot 38 on Plan
SP172667 – 412
Shiptons Flat Road,
Rossville
Zone - Rural
Application received 31 July 2014
Acknowledgement Notice issued 31 July 2014
Council extend Information Request period 14 August 2014
SARA referral response and Conditions received 26 August 2014
Council issue Applicant Information Request 8 September 2014
Applicant’s response to Council Info Request received 13 Feb
2015
Public Notification may commence
Application lapsed 14 March 2015 due to Public Notification
not commencing. Applicant re-lodged 25 March 2015 (see
DA/3406).
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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113
D
A
/
3
3
1
2
COOK SHIRE
COUNCIL C/-
REEL PLANNING
PTY LTD
QLD GOVT
DEPARTMENT OF
NATURAL
RESOURCES &
MINES
Material Change of
Use – Extractive
Industry (sand
extraction)
Impact Assessable
Referral Agencies
Dept Transport & Main
Roads (DTMR) -
within 25m of a Main
Road
Dept Environment &
Heritage Protection –
Development on a Qld
Heritage Place
Dept Natural
Resources & Mines –
removal of Quarry
material from a
watercourse
through State
Assessment & Referral
Agency (SARA)
Laura, Normanby,
Palmer, Wenlock,
Jardine, Coen,
Hann Pascoe,
Kennedy, Coleman
& Edward Rivers
Application received 31 July 2014
Acknowledgement Notice issued 31 July 2014
Notice of Referral by Applicant received 1 Aug 2014
Applicant request extension of time for Public Notification to start
1 Oct 14
Council grant extension of time to 13 Jan 2015 for Public
Notification to commence
SARA referral response received 9 Oct 2014
Applicant request a further extension of time of 12 months to
commence public notification 2 Dec 2014
Council grant extension (until Jan 2016) of time for
commencement 2 Dec 2014
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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114
D
A
/
3
3
1
5
T & P
INDERBITZIN
&LEVIN
ENTERPRISES
T & P INDERBITZIN
&LEVIN
ENTERPRISES
Operational Works –
Construction of a Dam
Code Assessable
Referral Agencies
Dept Transport & Main
Roads (DTMR) within
25m of a Main Road
Dept Natural
Resources & Mines
(DNRM) clearing
vegetation
Dept Agriculture,
Fisheries & Forestry
(DAFF) constructing or
raising waterway
barrier works
through State
Assessment & Referral
Agency (SARA)
Lot 219 on Plan
SP218120 –
Peninsula
Developmental
Road, Lakeland
Zone - Rural
Application received 13 August 2014
Acknowledgement Notice issued 27 August 2014
Council issue Information Request 9 September 2014
Applicant request extension of time to refer the application to
SARA in order to have a pre-lodgment meeting with SARA
regarding referral fees – 24 Sept 2014
Council grant extension period for the applicant to refer the
application to 28 November 2014 on 25 Sept 2014
Applicant request further extension of time to refer the application
to SARA 28 Nov 2014
Council grant extension for the applicant to refer the application to
31 March 2015 – 28 Nov 2014
Council grant extension for the applicant to refer the
application until 31 May 2015 – 31 March 2015
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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115
D
A
/
3
3
1
8
BENJAMIN
CROPP
BENJAMIN CROPP
AND PRANEE
JONES
Operational Works –
Prescribed Tidal Works
(construction of a
pontoon)
Code Assessable
Referral Agencies
through State
Assessment & Referral
Agency (SARA)
Dept Transport & Main
Roads (DTMR)
Maritime Safety – Op
Works in Tidal Waters
Dept Environment &
Heritage Protection –
Tidal works, Coastal
Management District
Lot 26 on Plan
SP241624 – 38
Slaughter Yard
Road, Marton
Zone – Rural
Residential
Application received 26 August 2014
Application not valid – requires Owners Consent
D
A
/
3
3
3
7
THOMASON
CONSTRUCTION
S PTY LTD
COOKTOWN
BOWLS CLUB Code Assessable
Building Work
assessable against a
planning scheme (
within the Townscape
Character Overlay,
Cook Shire Planning
Scheme) – Shade
Structure Cover over
Bowling Green
Code Assessable
Referral Agencies
Lot 1 on Plan
C179109 – 129
Charlotte Street,
Cooktown
Zone – Open Space
Application received as valid – 25 September 2014
Council issue Information request 16 Oct 2014
Partial response to Information Request received 27 Nov 2014
Further partial response to Information Request received 4 Dec
2014
Further partial response to Council Info Request received 15 and
29 Jan 2015
Preliminary approval issued – Council waiting on further building
information to be supplied in order to complete assessment 28 Feb
2015
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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116
Nil
D
A
/
3
3
7
2
JOHN, JENNIFER,
JOTHAM &
JAMES SELKE
ELSTEEL
CONSTRUCTIONS
PTY LTD
Material Change of
Use – Dual Occupancy
Impact Assessable
Referral Agencies
Nil
Lots 9 and 10 on
Plan C17949 – 18
and 24 Burkitt
Street,
Cooktown
Zone – Low
Density Residential
Application received 8 December 2014
Council issue applicant Acknowledgement Notice 12 Dec 2014
Council issue applicant Information Request 19 Dec 2014
Applicants response to Info Request received 12 Jan 2015
Public Notification can commence
Notice of Commencement received 28 Jan 2015
Notice of Compliance with Public Notification received 23 Feb
2015
Report to March Council Meeting
Approved with Conditions 17 March 2015
Decision Notice issued 24 March 2015.
D
A
/
3
3
7
8
CHRISTIAN
COMMUN ITY
MINISTRIES
COOK SHIRE
COUNCIL (LEASE
TO CHRISTIAN
COMMUNITY
MINISTRIES
Material Change of
Use – Educational
Establishment (Stage
3)
Impact Assessable
Referral Agencies
Nil
Lot 27 on Plan
C17945 – 12
Charles Street,
Cooktown
Zone – Low
Density Residential
Application received 19 January 2015
Acknowledgement Notice issued 30 Jan 2015
Council issue applicant with an Information Request 10 Feb 2015
Applicant submit partial response 18 Feb 2015
Applicant issue a complete response 4 March 2015
Public Notification can commence
Notice of commencement for Public Notification received 27
March 2015
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3
7
9
MARILYN
CLARK C/-
PROJEX
PARTNERS PTY
LTD
BARRY, MARILYN,
ERIC & SUE CLARK Reconfiguration of a
Lot into two (2) lots
Code Assessable
Referral Agencies
Nil
Lot 1 on Plan
RP902192 – 41 Mt
Amos Road,
Cooktown
Zone - Rural
Application received 19 January 2015
No Referrals
Council extend (to 3 March 15) Information Request period 2 Feb
2015
Council issue applicant an Information Request 16 Feb 2015
Applicant’s response to Council Info Request received 25
March 2015
Council Decision period commenced
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0
MALCOLM
MCCUDDEN C/-
BRAZIER MOTTI
PTY LTD
MCCUDDEN
HOLDINGS PTY LTD Material Change of
Use – Caravan Park
(Expansion of existing)
Impact Assessable
Referral Agencies
Nil
Lot 26 on Plan
RP725840 – 1
Sesame Street,
Lakeland
Zone – Village
Application received 20 January 2015
Acknowledgement Notice issued 30 Jan 2015
Council issue applicant an Information Request 10 Feb 2015
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/
3
3
9
0
D BUHMANN &
M PALMER
(SALE TO J
MIDDLETON)
JOHN MIDDLETON Reconfiguration of a
Lot into two (2) lots
Code Assessable
Referral Agencies
Nil
Lot 7 on Plan
RP744503 – 52
Hope Street,
Cooktown
Zone – Medium
Density Residential
Application received 25 February 2015
Council require no further information 12 March 15
Report for April Meeting
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1
RESTORATION
ISLAND PTY LTD
COLIN LINDSAY C/-
PLANZ TOWN
PLANNING
Material Change of
Use – Caretakers
Residence
Code Assessable
Referral Agencies
Nil
Lot 4 on Plan
WMT63 –
Restoration Island,
Lockhart
Zone – Rural
Application received 25 February 2015
Council issue application with an Information Request 12
March 2015
Applicant respond to Council Info Request 24 March 15
Decision period commenced
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3
TROY & ERICA
D’ADDONA
LAKELAND HORSE
SPORTS
ASSOCIATION C/-
U&I TOWN PLAN
Reconfiguration for
the purpose of a
Lease two (2) lots
Code Assessable
Referral Agencies
through State
Assessment & Referral
Agency (SARA)
Dept Transport & Main
Roads (DTMR) within
25m of a Main Road
Lot 26 on Plan
SP193139 –
7725 Mulligan
Highway, Lakeland
Zone – Rural
Application received as Valid – 4 March 2015
Acknowledgement Notice issued 18 March 2015
Council issue applicant with an Information Request 18 March
2015
D
A
3
3
9
8
NB2 FARMING
LTD C/- RPS
AUSTRALIA
EAST PTY LTD
NB2 FARMING LTD Reconfiguration of a
Lot - three (3) lots
into seven (7) lots
Code Assessable
Referral Agencies
through State
Assessment & Referral
Agency (SARA)
Lot 3 on PP273337,
Lot 5 on PP262070
and Lot 8 on
SP262071 –
Peninsula Road,
Lakeland
Zone - Rural
Application received 16 March 2015
Acknowledgment Notice issued 25 March 2015
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Dept Transport & Main
Roads (DTMR) within
25m of a Main Road
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1
SHARPROCK
PTY & PJ & FM
INDERBITZIN
AND TVPS NO2 &
TV & PS
INDERBITZIN C/-
TWINE SURVEYS
PTY LTD
SHARPROCK PTY &
PJ & FM
INDERBITZIN AND
TVPS NO2 & TV &
PS INDERBITZIN
Reconfiguration of a
lot for Boundary
Realignment
Code Assessable
Referral Agencies
Nil
Lot 219 on
SP218120 and Lot
142 on RP912529 –
Honey Dam Road,
and Peninsula
Developmental
Road, Lakeland
Zone – Rural
Application received 23 March 2015
D
A
/
3
4
0
4
JAMIE EDWARD
SAIL C/- U &I
TOWN PLAN
JAMIE SAIL Reconfiguration of a
Lot into five (5) lots
Code Assessable
Referral Agencies
through State
Assessment & Referral
Agency (SARA)
Dept Transport & Main
Roads (DTMR) within
25m of a Main Road
Ergon Energy - within
100m of a Substation
Lot 1 on Plan
SP198001 – 2552
Mulligan Highway,
Rossville
Zone - Rural
Application received 30 March 2015
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4
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6
CHARLES
FARRUGIA C/-
PLANZ TOWN
PLANNING
CHARLES
FARRUGIA Material Change of
Use- Caravan Park
Impact Assessable
Referral Agencies
Dept Transport & Main
Roads (DTMR)
through State
Assessment & Referral
Agency (SARA) –
within 25m of a Main
Road
Lot 38 on Plan
SP172667 – 412
Shiptons Flat Road,
Rossville
Zone - Rural
Application received 25 March 2015
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BIOSECURITY MONTHLY REPORT – APRIL 2015
Report No. D15/4833 from Senior Biosecurity Officer
Précis Report on the activities of the Biosecurity Unit including legislative changes, contracts and
current works in progress.
Link to Corporate Plan Theme 4.2 Environmental Wellbeing:
4.2.1 Undertake the management and provision of the following, to a standard that ensures
legislative compliance:
f) Pest and weed management services.
4.2.2 Where resources and capacity allow:
a) Incorporate best practice management as a benchmark in all activities.
Legal Implications (Statutory, basis, legal risks) None to report.
Update on Panama Disease
The threat of Panama Disease Tropical Race 4 (Panama Disease TR4) infecting banana farms in
Cook Shire is still high with another farm in Mareeba being confirmed as having the disease.
Lakeland Growers have been very proactive in setting up farm gate quarantine measures and
issuing a community notice regarding procedures for people visiting banana farms in the area.
This has been circulated to all Cook Shire employees.
Queensland Police Service (QPS) has suggested erecting signage on the road entrances to
Lakeland outlining that trespass is an offence and the associated penalties. This is designed to
deter illegal entry to banana farms. QPS are willing to supply the signs and uprights but have
requested that Council pay for the cost of installation. It is proposed that in addition to the QPS
signs Council design and install on the same site a further sign advising travellers they are
entering an area in which quarantine restrictions apply. Biosecurity Services is working with
Main Roads at present to determine the feasibility of the proposal. It is requested that if the
concept is approved by Main Roads Council permit allocation of funds from the Biosecurity
Services budget to:
a. Purchase a sign that declares Lakeland as an area where quarantine restrictions apply
(approx. $420); and
b. Pay for installation of the QPS and Council signage (approx. $1,350)
Incentive Scheme
The Pest Management Incentive Scheme has been fully subscribed with no further applications
to be accepted at present. At this point in time $3,100 has been reimbursed with the remaining
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funds to be expended as tax invoices are supplied by landholders to Council. Each of the
properties participating in the scheme now has a current Property Pest Management Plan.
1080 Baiting
Discussions have been held with an extensive grazing property to commence collecting data
outlining financial losses caused by dogs each year. It is hoped that this data will be collected
from additional cattle stations and will serve the dual purposes of establishing the annual costs to
Cape York graziers caused by wild dogs, as well as providing some indication as to the efficacy
of Council’s 1080 baiting run.
Responses to Customer Requests
Sicklepod reported on the road reserve in Helen Street, Cooktown has been sprayed by
Parks and Gardens.
A pig trap has been set on Endeavour Valley Road in response to a request from a
landholder.
A resident complained about the lack of action regarding a new weed she reported a
couple of years ago which occurs on the Mt Carbine stretch of the Mulligan Highway.
Although this is out of our jurisdiction we are investigating this as it has the potential to
spread to Cook Shire. A botanical sample was sent to the Queensland herbarium for
identification and has been identified as Ptilotus macrocephalus, a non-invasive native.
The resident has been advised of the identification and status.
A report was received on 13/4/15 of a potential weed (a sedge) in the Pascoe River area.
Photos have been forwarded to the herbarium for positive identification.
Training/Workshops/Meetings/Conferences
Meeting with QPWS regarding joint control planning and data sharing.
Darryn attended the Agforce meeting in Laura.
Meeting with Cape York NRM Operations Manager to discuss project and funding
opportunities, as well as a coordinated approach to pest management plans for all local
governments on CYP.
Meeting with Council Engineering section regarding Lakeland vehicle washdown bay to
identify modifications required prior to the tourist season.
Meetings held with various sections of Main Roads with the view of strengthening
contract clauses on weed management for the upcoming upgrade works on the PDR.
Attended a meeting of the Biosecurity Regulations Local Government Consultation
Group.
Met with Travis Sykes from FNQROC to discuss assistance with consultation phase of
the new CSC Biosecurity Plan.
Current/completed works
Roadside spraying has commenced along the Mulligan Highway with the area between the Shire
border and Lakeland treated during the first week of April. The PDR is next on the program.
Only limited Cook Shire controlled roads will be treated due to limited funds.
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Planned works
Two post control monitoring and survey trips of Gamba Grass with FNQR planned for May and
June.
RECOMMENDATION
Report submitted for information.
Report prepared by Cathy Waldron
Senior Biosecurity Officer
14 April 2015
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LAND TENURE
APPLICATION FOR A LOCAL GOVERNMENT CHANGE –
MINOR BOUNDARY CHANGE LOCKHART RIVER
ABORIGINAL SHIRE COUNCIL – LOT 2 ON PLAN WMT 26 –
LOCKHART AIRPORT; LOT 6 ON PLAN WMT54 – LINE
HILL.
Report No.D15/4822 from Land Tenure Officer 2.502.14.
Précis
1. Council’s application referred to the Change Commission for assessment.
Background/History
2. Discussions and negotiations between Cook Shire Council (‘CSC’) and Lockhart River
Aboriginal Shire Council (‘LRASC’) had been ongoing since 2011; LRASC by letter
dated 27 August 2014, wished to recommence negotiations and proceed with the
boundary realignment of the Lockhart River Airport – Lot 2 WMT26 - being transferred
from the Cook Shire Local Government to LRASC.
3. In addition to the aerodrome, LRASC advised that it wished to incorporate the area of
land known as ‘Line Hill’ – Lot 6 WMT54 - in the proposed boundary changes. See
attached MAP ’A’
4. The land described as Lot 2 on Plan WMT26, consists an area of 100.4 hectares and is an
area of Cook Shire that is an island surrounded by the area of the LRASC. The whole of
the area is used as the Lockhart River Aerodrome. The aerodrome is operated by the
Lockhart River Aerodrome Ltd that is an enterprise of the LRASC.
5. The land described as Lot 6 on Plan WMT54, consists of an area of 3009 hectares, is
freehold, owned by LRASC and is adjacent to the town of Lockhart River and is
contiguous with the LRASC boundary.
6. Council at its September 2014 meeting, vide Resolution No. 30837 and 30838 resolved
inter alia to request the then Minister for Local Government, Community, Recovery and
Resilience, the Honourable David Crisafulli, MP to propose these changes to the Change
Commission in accordance with Chapter 2, Part 3 of the Local Government Act 2009.
7. By letter dated 8 April 2015, the Honourable Jackie Trad MP, Deputy Premier, Minister
for Transport, Minister for Infrastructure, Local Government and Planning and Minister
for Trade, advised Council that following consideration of CSC submission, including
LRASC support for the proposed change and in accordance with Chapter 2, Part 3 of the
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Local Government Act 2009, it’s submission had been referred to the Change
Commission for assessment.
8. Further, Council will be advised once the Deputy Premier is in receipt of the Change
Commission’s recommendations.
Link to Corporate Plan
9. Address the issue of immediate concern by regularising boundaries with neighbouring
Councils.
Consultation
10. Lockhart River Aboriginal Shire Council.
Legal Implications (Statutory, basis, legal risks)
11. Local Government Act 2009 and Local Government Regulation 2012.
Policy Implications
12. Nil.
Financial and Resource Implications (Budgetary)
13. Future loss of rate revenue currently $6,738.80 per annum.
RECOMMENDATION
Report be received for information purposes.
Att.
MAP ‘A’
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ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES
ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES
DIVISIONAL REPORT – MARCH 2015
Report No.D15/4856 from Economic Development and Community Services
Director.
1. GRANTS
Applications Submitted
Department of Veterans’ Affairs – Saluting Their Service Commemorations Grants –
Coen Flagpole.
Department of Veterans’ Affairs – Saluting Their Service Commemorations Grants –
Coen Memorial.
Department of Transport and Main Roads – Community Road Safety Grant – Safety
Audit Portland Roads Road.
Department of the Environment – Green Army Projects.
Applications Successful
State Libraries of Queensland – Incubators of ideas, learning and innovation – Business
Hub
Grants Acquitted
2014-15 RACQ Get Ready Queensland - Department of Local Government Community
Recovery and Resilience
Applications Outstanding
Department of State Development, Infrastructure and Planning (DSDIP) – Royalties for
the Regions (Round Four) – Cooktown Reservoir
Education Queensland – Smart School Subsidy – Shade Sail for Cooktown Pool
(Notification received decision delayed to June.)
Office of Liquor and Gaming Regulation – Community Benefit Fund – Lakeland
Recreational Park Fence
Current Funding Available
Department of Infrastructure and Transport - Black Spot Funding
Future Funding Available
Australian Government, Department of Infrastructure and Regional Development –
National Stronger Regions Fund (Round Two opens 1 May)
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Correspondence
Executed Grant Agreement - State Libraries of Queensland – Incubators of ideas,
learning and innovation – Business Hub.
Variation Request - Department of State Development, Infrastructure and Planning –
Royalties for the Regions – Cooktown Waterfront and Webber Esplanade Revitalisation
– Activity Precinct.
Request for extension of time – Department of Local Government Community Recovery
and Resilience – Infrastructure (Waterfront Amenities, Water Park).
Request for extension of time – Department of Local Government Community Recovery
and Resilience – GraffitiSTOP Clean Up – Protecting Shire Assets (Cameras).
My Pathway – Activity Workplan – Community Beautification – Cook Shire Council
Parks and Gardens.
2. ARTS AND CULTURE
Round 3 of the Regional Arts Development Fund (RADF) opened on March 2, 2015. Council’s
Arts and Cultural Officer attended an information session on the changes to the RADF program
held by Arts Queensland in Cairns. Development of Council’s new RADF guidelines, forms and
strategic initiatives commenced.
An internal audit of Council’s art collection was completed.
The public art project for the Foreshore Activity Precinct has been put on hold due to the
following issues being identified with the submitted designs
potential risk to public health and safety
non compliance with Playground Standards AS 4685
ongoing maintenance costs
available budget
The feedback received during the community consultation for this project will provide
appropriate direction when public art for the Activity Precinct is again considered once the
necessary infrastructure is complete.
3. COMMUNITY DEVELOPMENT
Youth Network Meeting
Attended on March 10 at Cooktown District Community Centre. Action from this meeting for
council is to conduct an audit of the sporting equipment library at PCYC following
recommendation for clubs with a youth focus to borrow equipment rather than purchasing.
4. MEDIA, MARKETING and COMMUNICATIONS
Cook Shire Website
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Staff absence had delayed work on the new website, however an external contractor has been
hired to progress the site. A completion date is yet to be determined, the project is a priority and
work is ongoing on updating content and finalising layout and menu options.
Social Media
Insights for Council’s official Facebook page, Cook Shire Connect, as of April 8, 2015
Total ‘likes’ – 1,596 (up 154 since last month).
The most popular post by Council was “Crocodile Warning: A large crocodile has
taken a pet dog...”, posted on March 6 in relation to a crocodile attacking a dog at the
Marton Boat Ramp. It reached more than 16,400 people, garnered 485 likes, 219
comments and 161 shares.
Statistically, an image was the most popular post this month, the same as last month,
reaching an average of 1,519 people (up 816 more than last month), followed by 906
people reached by a status (up by 220 from last month) and 383 reached with a link.
Insights for Council’s official Twitter account, @CookShire, as of April 8, 2015
Council’s page has a steadily growing group of followers – now at 226, an increase
of 50 from last month.
New followers include Queensland Fire and Emergency Services media officer
Shannon Roccisano, NQ Radio managing director Al Kirton and Brisbane Times
journalist Jorge Branco.
Twitter was used widely during Cyclone Nathan to broadcast Council information to
the wider community, including media reporting on the weather event, politicians
and emergency services.
Tourism Marketing
Council secured two half price deals in The Cairns Post, using both spots to promote visitation to
Cook Shire. The first ad was a colour full page, which appeared on March 13 and promoted the
Cooktown region with a clear call to action “Book your holidays now!” The second ad is due to
appear this month and will be a colour half page advertising upcoming events in Cook Shire,
including the Discovery Festival, Laura Dance Festival, Laura Races and Bramwell Cup.
5. EVENTS and FESTIVALS
International Women’s Day
International Women’s Day was celebrated in the Council Chambers on March 6. Female
council staff and councillors attended the lunch and celebrated International Women’s Day in the
theme of ‘Make it Happen’.
Remembrance Walk
24 teams have registered for the Remembrance Walk which is taking place on April 18. Warren
Entsch will be participating as part of one of the RSL teams.
Cooktown Discovery Festival
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Council’s Tourism and Events Officer has been liaising with the Coordinator of the Cooktown
Discovery Festival to ensure this year’s event is a success. Further details and updates will be
provided closer to the event.
Upcoming Events and Date Claimers
April 10-12 Mungumby Mountain Bike Muster
April 18 Remembrance Walk
April 25 ANZAC Day Dawn Service – Grassy Hill, opening of time capsule
May 8 Cooktown’s Got Talent
15-17 May Cairns Home Show, Caravan and Camping Expo
May 24 Cooktown Beach Clean Up
5-7 June Cooktown Discovery Festival
6. ECONOMIC DEVELOPMENT
Meetings and Workshops
Economic Development Projects meeting
The Missing Link
NBN Co. Policies
Keep Australia Beautiful presentation to Cooktown P-12 State School
Atlas.id and Profile.id training
Cooktown and Cape York Business Conference
Economic Development Document Updates
Several Economic Development focused documents are being reviewed for updates in house and
include:
Economic Development Plan
Investment Incentives
Several businesses have expressed their interest in obtaining a three tiered display to promote the
2015 Economic Profile, Economic Development Plan and Meeting and Events Planner.
Cook Shire Solar Project The ARENA Technical Panel will meet again on April 14 and a board meeting is scheduled for
May 18. ARENA has given approval to connect to the board. Key personnel within Lyon
Infrastructure have indicated that ARENA and Ergon Energy sound positive. A funding
agreement announcement could be scheduled for June 2015. Ergon Energy see this as an
opportunity to test a project this size elsewhere in Cape York.
Power Demand Management
Currently there are some major changes happening within the energy sector and to be prepared
for these changes, Lyon Infrastructure suggested the best way to move forward with negotiations
with Ergon Energy regarding future tariff changes and peak demand times is to formulate a
Power Demand Management Strategy. This will address current issues with supply and
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consumption and look at ways to shift consumption during peak demand times as well as
planning for future renewable energy projects.
Key Stakeholders include:
Ergon Energy
Regional Development Australia
FNQROC
Dept State Development
Key partners to assist with the development of the Power Demand Management Strategy
include:
Lyon Infrastructure
Cummings Economics
This will incorporate investigations that have already started such as the solar panels for the
administration building concept and will also draw upon research compiled by GHD regarding
the energy audits recently conducted around Cooktown.
“Kill-A-Watt” Energy Audits
Andrew Brassett from GHD has finished conducting energy audits on council owned buildings
on behalf of the “Kill-a-Watt” program and is in the process of compiling reports for each
building. It is anticipated that these reports will be available in the coming weeks.
Airport Development
The new five lot subdivision requires surveying and a submission lodged with Department
Natural Resources and CASA before gaining solid interest with any prospective investors.
Further scoping and development of a project plan to be completed prior to any future works.
Signage Project
At the February Economic Development Projects meeting, the councillors decided to undergo
community consultation to determine the best picture and style for their “Welcome To” signs.
Lakeland and Laura Progress Associations have given their feedback and provided photos for the
“Welcome to Lakeland” and “Welcome to Laura” signs. Progression of this project in this year’s
budget requires the remaining townships of; Marton, Ayton and Rossville to be determined as
does the “Welcome to Cook Shire” sign.
National Broadband Network Co.
Aurecon and the NBN Co. are continuing liaising with Council Officers within the Planning and
Environment Department to determine best locations to construct the monopoles for the Fixed
Wireless Service. One of the next stages of community consultation will require the audience of
our local builders and electricians about the changes to the development applications for building
approvals and the new infrastructure requirements for multi-dwelling buildings.
The Lakeland Progress Association has also requested clarification over the service delivery that
is expected for their township. NBN Co. confirmed that Lakeland will be receiving satellite
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technology and will be able to use the internet with speeds up to 25mbps, which is the same as
the rest of the country. Whether that will be utilised with the new satellite which is being
launched soon or the next satellite due to be launched next year is yet to be determined.
The NBN Co. Connect Roadshow, an interactive travelling marketing promotional tool, is
visiting Cairns in July. Subject to budgetary restraints, the Connect Roadshow will visit
Cooktown however this has not been confirmed.
Cape York Regional Training Centre
Two representatives from Central QLD University were shown the three office rooms at the
PCYC Events Centre on March 27. CQU’s vision is that they will outfit the three meeting rooms
and employ two full time positions to assist with the uptake of students; however these positions
are dependent on grant funding yet to be confirmed. The Cooktown Employment and Training
Committee haven’t guaranteed the feasibility study will commence and council can only commit
to half the $25,480 fee. An extension of time has been sought on the original quote.
2015 Cooktown and Cape York Business Conference
This year’s Conference attracted 100 delegates from within Cooktown and the surrounding
region. The networking dinner at
Hillcrest was well attended with
Raymond Austin providing some light
entertainment and the Chamber of
Commerce and Tourism operating the
bar.
The following chart identifies the
industry breakdown of the attending
delegates:
Some feedback includes:
“There was a very good diverse range
of speakers which together made for a
interesting and engaging day. I really
enjoyed the event. Well Done!!”
“Some of the speaking sessions were a
bit long. More interactive ones would
be better”.
“Maybe you could look to run this
every second year. It might have a
greater impact. Saying that
congratulations on a super job”.
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87% of delegates would attend another Cooktown and Cape York Business Conference.
Cooktown Chamber of Commerce and Tourism
The Cooktown Chamber of Commerce and Tourism recently held their AGM.
The new Committee Members are as follows:
President: Mick Davies (River of Gold Motel)
Vice President: Carmel Blann (Bowls Club)
Treasurer: Katrina Wright (Hillcrest Guest House)
Secretary: Viv Tritton
Executive Members:
Hamish Haslop
Vera Scott-Bloxam
Russell Bowman
Justin Coventry
Loretta Sullivan
John Tritton
Barbara Hay
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Incubation Hub at Cooktown Library
A successful grant has secured funding to renovate the library and create a working space with
eight computer tables with privacy screens. The room will cater for workshops and Skype video
facilities also.
Work to reconfigure the back room at the Cooktown Library commenced on April 13.
Workshops from both TheSpace and Inspire Business Consulting could commence as early as
June 2015.
Economic Development Grants tracking
Organisation Name Project Name Project
start date Project
End Date Council
amount
approved
Project
acquitte
d
Portland Roads
Property Services Interpretive signage
for Portland Roads 1/12/2014 30/11/2015 $ 5,000.00 n/a
Cooktown
Chamber of
Commerce &
Tourism
Explore Cooktown
Tourist Guide Booklet 30/09/2014 31/01/2015 $ 5,000.00 overdue
Lakeland Progress
Association Inc Establishment and
Future planning
workshop
1/10/2014 30/06/2015 $ 2,218.00 n/a
Cooktown
Re-enactment
Assoc
Cooktown Historical
Tourism Lecture Tour
and Promotion -
Melbourne 2015
1/03/2015 30/04/2015 $ 500.00 n/a
Cooktown
Photographic &
Framing
10 Must see places to
visit in Cooktown
Coffee Table Book
1/01/2015 31/05/2015 $ 2,000.00
n/a
7. TOURISM
Meetings
Cultural heritage tourism meeting in Mareeba – idea to produce a DL flyer of all the
cultural tourism attractions in the region including Croydon Shire, Cassowary Coast,
Cairns, Mareeba, Tablelands, Cook Shire, Douglas and Carpentaria Shire.
James Cook Museum advisory committee meeting – ways to increase tourist’s length of
stay in Cooktown using the strength of the National Trust.
Cooktown 2020 meeting with National Maritime Museum and Queensland Maritime
Museum representatives.
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Tourism Website upgrade
Mooball IT has been engaged to redesign the tourism website. Work will begin on this project in
April.
Town Map
The A3 town and regional maps are in the final stages with the new maps to be delivered to
Cooktown early May.
Cape York Traffic Counter
Situated at Moreton Telegraph Station (Batavia Downs) and showing latest annual comparisons.
Month 2015 2014 2013
January 218 217 43
February 136 No data recorded 76
March 54 10 52
April 656 597
May 1375 2124
June 3705 5784
July 8119 5500
August 4799 2659
September 4266 3395
October 2760 2660
November 618
December 1156 332
Total for year 15,856 23,519
James Cook Museum Statistics
Nature’s Powerhouse / Visitor Information Centre
Month 2015 2014 2013
January 707 445 897
February 175 No data given 17
March No data given 391 479
April 764 1,032
May 1,624 1,698
June 3,055 4,033
July 5,375 5,445
August 4,199 4,180
September 2,778 2,840
October 1,881 1,814
November 710 817
December 701 784
Total 20,512 24,036
Month 2015 2014 2013
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January 85 549 715
February 112 118 433
March 142 174 405
April 203 664
May 826 1,659
June 1,509 3,515
July 3,534 4,258
August 2,750 2,422
September 1,570 824
October 1,071 498
November 436 358
December 220 281
Total 12,304 16,032
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During this month 50 visitors to the VIC were from interstate
During this month 43 visitors to the VIC were from intrastate
During this month 49 visitors to the VIC were from overseas
Café
Café has been open for cold drinks and ice-creams.
Catering for functions outside business hours remains available on order.
March has been a very quiet month with cyclone Nathan impacting visitor numbers.
Vera Scarth-Johnson Gallery & Charles Tanner Wildlife Exhibition
The number of visitors to the Galleries in March 2015 was 78.
8. LIBRARY UPDATE
Cooktown
Karien Francois attended a Professional Development training course in Brisbane
returning with resources including “Kids Only” membership cards. These will be offered
at the launch of the Best Start service. Communications have started with Cooktown
District Community Centre and other agencies to enable delivery of Best Start at these
agencies.
The business hub has priority over all other projects at this stage, once the works have
finished other programs will be launched in due time.
Bloomfield
No report received from Bloomfield. Bloomfield is unable to receive email
communication until the problem is fixed. Statistics were downloaded from the Aurora
management report.
Coen
Coen’s internet is down, unable to received report, and could not retrieve statistics
through Aurora
Library Statistics – March 2015
Library Membership
Adults, Junior Instit /Temp
Loans Internet Usage March
Reservations
Cooktown A 859, J 89 Y 13 Inst 3, T3 2227 570 vouchers issued 207
Bloomfield A 86, J 8 , Inst. 1 228 ? 23
Coen 0
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9. COOKTOWN SWIMMING POOL
Maintenance
Kiosk awning under construction
Trench dug and electricity put to undercover area power point and lights also headworks
to BBQ.
10. SENIOR UNITS
Routine inspections were conducted on March 17 with Director of Planning and
Environment and Building Surveyor in attendance. Majority of properties presented in a
`clean and tidy’ condition. All maintenance issues actioned in accordance with urgency.
Feedback Form – only one tenant completed. Tenant overall level of satisfaction with
council administration of rental property `very high’ and general standard of rental
property `very high’.
One unit vacant as of March 27. RSL have no preferred applicant for the property.
Maintenance issues will be addressed prior to new tenant taking possession. Selection
committee to review applicants on council waiting list.
2014/15 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total
General Entry 463 461 701 1532 1281 1291 1741 1109 821 9400
Swim 4 Your Life 21 42 28 77 67 37 53 75 59 459
Aqua Aerobics 16 5 15 59 58 22 53 74 40 342
Private Lessons 0 0 0 0 14 0 9 4 12 39
School Lessons 0 0 0 0 0 0 0 0 0 0
Swim Club 0 0 0 0 0 0 0 0 0 0
Underwater Hockey 43 47 24 40 49 35 46 49 0 333
CDCC 0 0 0 0 0 0 43 21 61
125
Alternate Care 0 0 20 65 59 52 18 2 0 216
Gungarde 0 0 0 0 0 0 121 0 0
121
Total 543 555 788 1773 1528 1437 2084 1334 993 0 0 0 11035
2013/14 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total
General Entry 277 252 936 1664 1281 1324 1118 1099 1043 572 710 312 10588
Swim 4 Your Life 24 66 53 85 109 56 55 106 73 51 85 40 803
Aqua Aerobics 0 0 0 23 43 14 38 43 22 20 52 15 270
Private Lessons 0 0 0 8 16 0 0 12 2 3 0 0 41
School Lessons 0 0 0 0 0 0 0 246 0 3 0 0 249
Swim Club 0 0 0 0 0 0 0 0 0 48 0 0 48
Alternate Care 9 47 30 23 37 32 49 43 26 22 17 0 335
Total 310 365 1019 1803 1486 1426 1260 1549 1166 719 864 367 12334
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CORPORATE SERVICES
FINANCE
FINANCE STATUS MARCH 2015
Report No.D15/4311 from Senior Finance Officer
Accounts Payable – March 2015
Cheques issued 29 Value $ 167,745.34
EFTs paid 258 Value $ 1,284,545.05
Cancelled EFT 1 Value $ (3,139.95)
Cancelled Cheques 7 Value $ (24,718.35)
Total Expenditure $ 1,424,442.09
Accounts Receivable – March 2015
Invoices Issued 147 Value $ 4,078,060.33
Credits Notes 24 Value $ (120,841.39)
Aged Balances Current $ 191,664.82
30 Days $ 53,574.28
60 Days $ 23,134.04
90 Days $ 9,872.71
90+ Days $ 211,605.55
Total Outstanding $ 489,851.50
Letters of Demand 2
Wharfage Report February 2015
Vessel Days at Wharf
Arafura Queen 5
Stella Rain 2
Unloads
Vessel Unload to Unloaded
Arafura Queen Aqua Cairns Live Trout
Stella Rain Seafresh Live Trout
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Rates Report – February 2015
R1 - Property Transfers When properties are sold change of ownership details are recorded by Council
Month Number of Transfers
Comments: 8 Dwellings in Cooktown, 2 Dwellings, 4 Commercial/Farming outside Cooktown
Feb 13
Mar 14
R2 - Change of Addresses When ratepayers change their address details are recorded by Council
Month Number of COAs
Feb 6
Mar 88
R3 - Returned Mail Mailed returned as addressee no longer living at the postal address. Alternative addresses researched and mail re-sent
Month Number of returned letters
Feb 19
Mar 7
R4 - Rate and Ownership Searches Property searches are compiled on application, providing rating, property and financial information on a property
Month Rates Searches
Ownership Searches
Feb 6 1
Mar 13 1
R5 - Valuation Changes Month Number of Valuation Changes
Feb 0
Mar 11
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Debt Recovery Report
No. Details Statistics
D1 - Rates Debt Outstanding **Run the crystal trial balance report and go to the second last page for figures**
Month Balance BF Levied Less Payments (includes prepayments)
Less Rebates
Interest Discount Taken
Adjustment Total Outstanding
February 570,598.08 3,764,321.33 -1,377,068.55 -43,401.79 839.95 -47,283.31 3210.55 2,871,216.26
March 570,598.08 3,763,847.59 -3,080,852.22 -44,619.26 6,964.59 -143,701.10 4,591.37 1,076829.05
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Number of Assessments by Category
Residential Commercial Rural Extractive Other
February 73 13 18 24 48
March 209 29 24 62 110
Number of Assessments by Years
Current 1 Year 2 Years 3 Years Greater than 3 years
February 113 39 15 3 7
March 379 34 14 2 5
Number of Assessments per outstanding balance
Less than $500.00
$500.00 - $1000.00
$1000.00 - $5000.00
$5000.00 - $10,000.00
$10,000.00- $20,000.00
Greater than
$20,000.00
February 15 28 97 24 8 5
March 85 116 197 21 10 5
D2 - Letters Sent
Month Rates Reminders
Final Demands
Legal Letters
February
March
D3 - Payment Arrangements
Month Arrange-ments
Debt Collectors
Sale of Arrears
February 19 70 7
March 18 64 1
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Rate Year Levied Amount
Balance at EOY without overpayments
Balance at EOY with overpayments
2012 $ 6,222,646.99 $ 706,804.40 11.36% $ 628,684.22 10.10%
2013 $ 6,794,799.78 $ 813,773.24 11.98% $ 735,827.08 10.83%
2014 $ 6,980,438.50 $ 821,701.36 11.77% $ 713,241.02 10.22%
2015 $ 7,319,023.47 $ 1,126,565.91 15.39% $ 1,074,153.03 14.68%
2016
Balance
Aboriginal Freehold $ 203,415.69 3% Levied
18% Arrears
Rates $ 992,731.06 88% Water $ 133,834.85 12%
$ 1,126,565.91 100%
Arrears $ 523,261.78 46% Current $ 603,304.13 54%
$ 1,126,565.91 100%
$7
06
,80
4.4
0
$8
13
,77
3.2
4
$8
21
,70
1.3
6
$1
,12
6,5
65
.91
0
200000
400000
600000
800000
1000000
1200000
Balance
$523,261.78
$603,304.13
Arrears
Current
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Grants update - March 2015 FUNDING BODY
Grant Monies Received March 2015 REASON
Amount Received Dept Infrastructure & Transport R2R Quarterley Payment $320,000.00 Dept Transport & Main Roads ATSI TIDS - Lockhart River Access Rd Enrichment $65,082.57 Queensland Reconstruction Authority Cyclone Ita & Fletcher $3,312,868.89
Total Received $3,697,951.46 Grant Monies Outstanding as at 28 March 2015 Cape York Natural Resource Management Ltd Acceptance of interim progress report $70,400.00 State Library of Queensland Business Innovation Hub $31,000.00 Dept Local Government, Community Recovery & Resilience Get Ready Queensland $533.00 Dept Premier and Cabinet Anzac Centenary $2,148.30 Dept Local Government, Community Recovery & Resilience Waterfront Amenities/Water Play $350,000.00 Dept State Development, Infrastructure and Planning Waterfront construction $2,500,000.00
Total outstanding $2,954,081.30
Note: ANNUAL SUBSIDY/GRANTS Dept Community Safety - Emergency Management
Queensland Annual Local Government Subsidy +/-$22,000.00 (Yearly Payment) Dept of Local Government Community Recovery &
Resilience (2014/2015 paid by quarterly instalments) $8,534,753.00 FAG - Roads Identified Road Grant - $1,501,328 FAG - General General Purpose Grant - $7,033,425 Department of Infrastructure & Transport Roads to Recovery over 4 year period 2014-2015 (per year for the next 4 years) $995,000.00
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ATSI TIDS - dependant on Projects acceptance 2014-2015 - Streetscape $650,000.00 Cape York Natural Resource Management Ltd 1 Mar
2015 Acceptance of interim progress report $64,000.00 1-Sep-15 Acceptance of yearly progress report $32,000.00 15-Sep-15 Acceptance of Financial Report $64,000.00 State Library of Queensland Best Start Family Literacy Initiative $5 to 7,000.00
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ADMINISTRATION
BUSINESS SERVICES REPORT – APRIL 2015 – FOR
INFORMATION
Report No. D15/4835from Records Management Officer
The following information details the operational works and projects currently being
undertaken by the Business Services and IT Functions:
OPERATIONAL
- Operational Customer Service.
- Operational Stores and procurement.
- Information management (Privacy, Right To)
- Ongoing hall management (bookings).
- Ongoing property management (administrative/legal).
- Operational Correspondence and Records.
- Ongoing insurance management.
- Ongoing contract management and advice.
- Operational IT.
BUSINESS STATISTICS
Customer Service December
Phones Calls inward 1489
Counter Enquiries 671
RV Permits 0
Front Counter Receipts 616
Stores
Issues: 279
Items Issues: 101910.90
Value of Issues: $43,233.30
INFORMATION TECHNOLOGY
Cash
$78,049.36
Cheques
$356,209.90
Credit Cards
$372,152.39
EFT $6,736.82
Other $2,111.10
TOTAL $833,304.44
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By utilising more of the reporting features provided in the IT task tracking system we
have been able to supply a more detailed view of the monthly figures.
This month cyclone preparation occupied the majority of IT resources. Other tasks
undertaken during the period include:
Building of new website platform
Main Office to Depot Office wireless link upgrade
Virtual machine backup improvements
Mail server upgrade
Broken mobiles
Authority Upgrade
Radio Faults
Various user support request
March Created Tickets : 52
March Resolved Tickets: 78
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March Updated Tickets by Status: 52
Tickets End of March: 320
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RECORDS & CORRESPONDENCE
* Includes documents registered for individual officers by the Records team as part of the suite of records services offered to the wider workforce.
DOCUMENTS SCANNED DOCUMENTS TOTALS
Records Officer 55 148 203
Correspondence Officer 158 708 866
RECORDS TOTALS 213 856 1069
WHOLE OF COUNCIL 1758 863 2621
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BUSINESS SERVICES MANAGEMENT PROJECTS Note: tasks that have been struck out are complete or have been re-allocated and will be removed from the task management spreadsheet in the next month’s report.
Task To be done. Last Action Prioritised
Procurement & Asset Disposal - Contracting
Tender Concrete Products Re-run Tender for New Panel - Revised Pricing Etc. Possibility of using FNQROC (Far North Queensland Regional Organisation of Councils).
Determined not required - Falls under sole supplier or general procurement policy.
Commence March
Tender for Road Transport Generate Yearly Quotes Amended task from Tender to Quote
Commence March
Sole Supplier Register Annual report to go before Council.
Report before Council Report April.
Accommodation for all councillors and staff.
Yearly quote/Tender. Receipt of Task
Tender for Asphalt and Bitumen
Match against FNQROC Panel and determine viability.
FNQROC Panel to be Used.
Commence March
Investigate Partially Centralised Purchasing.
Investigate and implement internal control whereby upon input of purchase order data entry personal confirm purchasing policy has been followed
FNQROC Discussion. Pending Project.
Stores and Workshop Building Tender
On hold pending budget.
Advice from DCS no budget.
On Hold Pending Budget
FNQROC Templates, Panels and Contracts Portal
Working to identify common contracts, templates and future panels.
FNQROC Meeting. Templates forwarded.
Ongoing
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Task To be done. Last Action Prioritised
Rebel, Breeze & Classic FM Formal Decision re. Classic FM to be relayed from EMT or Council.
Task forwarded to Director Corporate Services for Action
Pending information from Rebel re. Handover and EMT re. Classic
Council Housing Tender On hold pending budget.
Advice from DCS no budget.
On Hold Pending Budget
Contract for Transport & Disposal of Waste
Bulk Haulage Tender Expires Early 2015. Combine with Disposal. Part of FNQROC initiative.
Determined no contract in place for disposal. Scheduled for 2015. Meeting with FNQROC
Pending FNQROC & Feedback from Waste
T0115 - Panel of Preferred Suppliers
Close and Evaluate Tender
Tender Report before Council.
Current Project.
Harrigan Street Lot - Sale DA to be Approved to meet special conditions.
Contract Finalised. Pending DA for Full Payment.
NA
Telehandler - Tender for Purchase and Trade.
Offerings received in previous Tender unsuitable. Re-run Tender.
Notice from workshop Tender to be re-run in New Year.
On Hold Pending Budget
Shire Hall Tender - Management Agreement to be Put in Place.
Finalise Management Agreement Terms
Hall no longer used by Martial Arts Group
Final draft to be negotiated.
Request for Quote for Spraying Contract. Drafting and Evaluation.
Job awarded. Contract in place.
Contract drafted and executed.
Completed
Legal
Oz Turners - Documentation Required for Claim
ARL to action. Documents sent to ARL.
All Documents Supplied as Requested.
CYWAFAP Handover to NatureCall.
Meeting to be scheduled by Naturecall.
Terms of MOU sent to NatureCall
Pending response from Naturecall.
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Task To be done. Last Action Prioritised
Mining Compensation Agreement x 3
New compensation agreement to, provide review and cost.
Receipt of Tasks. 1 x Agreement Reviewed. 3 x Agreement Priced.
High.
Photocopier Contract - Ownership versus leasing.
Establish what our contractual terms are and present to IT.
Receipt of task from IT. Not Scheduled.
Strathmay Fence - Damage Caused by Flood Damage Works. Gate Damage included. Claim for Compensation.
Establish liability. Further information to be provided by Olkola
Information received from Engineering. Additional claim made by Olkola.
Pending information from Olkola.
Debt Recovery Project Strategy for pursuing claims to be established i.e. organisational responsibilities.
Interdepartmental meeting required.
Not scheduled.
Internal Controls and Corporate Governance
Register of Interests Incorporated into Authority Registers
Create Register in Authority. Transfer from Hard Copy held by CEO.
Receipt of Task. Scheduled by End of Financial Year.
Report on Complaints for All Complaints 2011/2014.
Compile report on all complaints since 2011. Findings and recommendations, versus current corporate governance and practice.
Receipt of Task. Not Scheduled.
OIC Privacy Camera Survey
Fill out and submit audit.
Delegated. As per requirement.
Customer Service Charter Finalise Draft. Interdepartmental consultation and presentation to EMT and Council.
Put on hold until June. June.
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Task To be done. Last Action Prioritised
Risk Register Create Register in Authority. Transfer from Hard Copy held by Executive Services.
Draft sent to EMT for Approval.
Scheduled by End of Financial Year.
Change in purchasing policy to reflect local government act. Review of 10% Locality Allowance.
Changes implemented in T0115. Still to be implemented in Policy.
Reviewed other policies and intent of legislation with reference to locality allowance. Implemented in current Tender.
Ongoing project.
Conflict of Interest Register.
Create Register in Authority. Transfer from Hard Copy held by Executive Services
Delegated. Scheduled by End of Financial Year.
Benefits & Gifts Register Create Register in Authority. Transfer from Hard Copy held by Executive Services
Delegated. Scheduled by End of Financial Year.
RTI on Website Log recent RTI outcomes on publication schedule.
Receipt of Task. Not Scheduled.
Lease Register - Include in Authority Registers
Create Register in Authority. Transfer from Soft Copy in Excel.
Delegated. Change of Responsibilities.
Scheduled by End of Financial Year.
Privacy Impact Statement. Create Privacy Impact Statement in accordance with Legislation.
Receipt of Task. Scheduled by End of Financial Year.
CCC Policy Create CCC Policy in accordance with changes in legislation and templates as released by CCC.
Receipt of Task. Scheduled by End of Financial Year.
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Task To be done. Last Action Prioritised
Resolution vs Action Tracking
Adopt and implement policy for tracking Council resolutions.
Procedures, templates and policy presented to EMT. Taken off list due to lack of feedback.
Depending on approval from EMT.
Corporate Portfolio of Forms and Templates - Process and Action 2014
Ongoing project whereby forms and corporate documents are updated and rebrand as necessary.
Ongoing Ongoing project.
Records Management
Retrieve corporate records from historical society
Approach and retrieve corporate records from Historical Society.
Delegated to records. Initial approaches made.
Ongoing time dependant.
Vera Scarth Johnson Documents
Establish exact nature of tenure over NPH by Vera Scarth Johnson Foundation.
Internal Search for Records. Pending information from Foundation.
To be scheduled once feedback received from Foundation.
Records - Email Dumps, Central Processing, Councillors, Applying Retention to DW Docs
Ongoing project to capture all corporate records. Particularly those of Councillors.
Delegated to records. Central processing separated as own task. Possibilities for councillors discussed.
Ongoing time dependant.
Review of Records Management - Possibility of Central Management.
Establish workload versus Whole of Council training versus Failure in Organisation to Register Corporate Records.
Information Gathering Stage. Email traffic and Records Capacity.
Scheduled for Costing by End of April.
Workers Compensation and Work Cover
Capture all workers compensation and workcover records in Records Management System.
Delegated to records. Scheduled and approval granted for project.
Ongoing time dependant.
Complaints and Information Management
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Task To be done. Last Action Prioritised
CCC Document Supply - Investigation
Liaise with CCC. Supply information and access to personnel as necessary.
Ongoing Ongoing Project.
Complaint 2. Finalise investigation. Compile Report. Make recommendations. Give findings to Client.
Investigation ongoing. Ongoing project due for completion March.
Complaint 3. Complaint to be followed up by request of ombudsman. Delegated to second complaints Officer.
Delegated.
Change Contact with Ombudsman
Change primary contact with Ombudsman
Receipt of Task.
Right to Information - 1 RTI Application. Sort and itemise documents and release if appropriate.
Finalised application. Invoiced for Processing Period.
NA
Right to Information - 2 RTI Application. Sort and itemise documents and release if appropriate.
Finalised application. Invoiced for Processing Period.
NA
Complaint 1. Finalise complaint and claim.
Sent findings to complainant.
Pending response.
Delegation Updates Required
RTI & IP delegations require updating.
Delegation request sent to Executive Services.
Timely action required.
Risk Management and Insurance
Incorrect Grade of Gravel - With Insurance Company
Finalise claim. All information provided.
Claim finalised and settled at $120,000
Anticipated claim to be finalised early Feb.
Hall Review - Use, community service, insurance, maintenance, etc.
Interdepartmental meeting to be scheduled to open up discussions.
Receipt of 2 x hall requests.
Urgent.
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Task To be done. Last Action Prioritised
Hall managers requirement for Public Liability
Ensure all hall managers have appropriate insurance.
Notice sent to relevant hall managers and agents. Included in hall review.
Ongoing project.
Public Liability Audit Receipt of annual public liability audit.
Complete and return audit.
As per requirement.
Staffing & Training
Performance Appraisals. Performance appraisals for Business Services Employees.
Records, Administration, Customer Service, Business Services Manager.
Due Feb/March. Time dependant.
Restructure Business Services Review and Documentation of Responsibilities including Taking on More.
Meeting held to establish roll out - Director approved proposed structure and roles.
IP, RTI, TRIM, Purchasing and Authority Training - Whole of Organisation
Ongoing Project Ongoing Project Ongoing Project.
Land Tenure/Property Management - Contractual Arrangements
Licence to traverse - Mt Tully
Implement Licence to Traverse Agreement with State.
Agreement sent for review.
Follow up due Feb.
NBN - Tenure - Organise Trustee Lease
Trustee Lease to be established.
Communication channels established.
Wuthathi Claim Request for evidence of unauthorised works.
Letter received and responded to.
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Task To be done. Last Action Prioritised
Oak Tree Retirement Village
Put to Tender P Scott requested action.
As advised.
JS Love Building Repairs Forms part of Hall review.
Receipt of request for repairs.
Job-Find Transfer Lease to new Tenants.
Completed. NA
Railway Building Request for Certain Tenure.
Forms part of Hall Review.
Batavia Invoice Gravel Tally for Invoicing
Sent to Engineering Pending reply
Gravel Briefing - Olkola, Batavia, Jalbina, Black Pinch, Wuthathi, Mt Amos. Inc. Working Relationship Protocols Out for Hire of Plant.
What arrangements we have over what land - briefing for works crews and Hire of Plant.
Task received Scheduled for prior to start of works season.
Additional Land Christian School
Facilitate Additional Land for Christian School Oval.
Resolution by Council. Initial Terms Sent. Valuation commenced.
Expect response Feb 27.
Battlecamp and McIvor Gravel Leases - DATSIMA
Facilitate Gravel Leases for Engineering with DATSIMA
Information provided. Site visit arranged. Spoke week starting 23 January.
No further action until information received from DATSIMA.
Re-enactment Society - Renew Lease
Renew Lease Receipt of Overdue Notice.
Time dependant. Lease is periodic until renewed.
Historical Society - Renew Lease
Renew Lease Receipt of Overdue Notice.
Time dependant. Lease is periodic until renewed.
CDCC - Renew Lease Renew Lease New lease sent for review. Pending feedback.
Intention to implement March.
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Task To be done. Last Action Prioritised
Form 14. Lodge. Lodge with DNRM. Assumption of land.
With OSR for stamping. Duty Paid.
Pending return of Form 14 from OSR.
Lease E and State Lands Lease over Water.
Required decision by Council/EMT
Information provided to CEO.
Pending Council Decision.
Administration
Authority Dashboard and Review of Customer Service Procedures.
Make use of Internal Financial System for procedure dissemination.
Receipt of Task. Time dependant.
Cultural Heritage Procedure
To be finalised with Engineering
Datsima input received.
Prior to work season commencing.
Halls and Attributes - Customer Service
Detail all hall attributes for common reference. Part of Hall Review. Also deals with Heritage.
Delegated task to customer service.
Ongoing.
Procedures and Policy for the Pool - possibly TRIM and Authority integration. Work with Kathy and Narelle.
Establish common procedures and policies with Pool
Receipt of Task Mid January.
Scheduled End February / March
Phone and Cable Comparison Local Buy
Evaluate new LGAQ Contract.
Completed. Signed onto new contract. Costs beneficial to Council
NA
Change in mail procedure to deal with change in library operational practices.
Handover of new mailing address for library books.
Completed. NA
Projects On Hold
Lease Solar - Lyon Lease drafted. On hold. On hold.
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CUSTOMER REQUESTS FOR THE MONTH OF MARCH 2015
March
Description
Open at Start of Month Open Closed
Open at End of Month
EXECUTIVE SERVICES Chief Executive Officer WHS Officer Accidents & Incidents 3 3
EXECUTIVE SERVICES TOTALS 3 0 0 3
CORPORATE SERVICES 0
0
Director Corporate Services Disaster & Emergency Management 3 3
Senior Administration Officer Public Toilets - Cooktown Area 0 1 1 0
Rates Officer Rating Enquiry 0 0
Wheelie Bin Exchange 1 1
CORPORATE SERVICES TOTALS 1 1 1 1
ECONOMIC DEVELOPMENT & COMMUNITY SERVICES Manager of Marketing & Communications Library Enquiry 0 1 1 0
ECONOMIC DEVELOPMENT TOTALS 0 1 1 0
PLANNING & ENVIRONMENT Director Planning & Environment Local Laws Officer Abandoned Vehicle Concerns 12 12
Control of Nuisances - Fire Hazard 1 1
Control of Nuisances - Noise Pollution 0 1 1 0
Control of Nuisances - Overgrown Vegetation 0 6 6
Control of Nuisances - Visual Pollution 1 1
Dog Attack 0 1 1
Domestic Animals - Excess 0 1 1
Domestic Animals - Rush/Menace 0 1 1
Domestic Animals - Wandering at Large 1 10 11
Illegal Camping 1 1
Senior Accommodation Living Units - Maintenance Request 2 38 9 31
Building Surveyor 3 3
Building Enquiries/Complaints 0 1 1
Council Properties - Maintenance 12 17 21 8
Private Swimming Pools 0 1 1
Plumber Council Properties - Plumbing Maintenance 2 4 6
Environmental Health Officer Environmental Complaint 3 3 6
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March
Description
Open at Start of Month Open Closed
Open at End of Month
Waste Management Co-ordinator
Landfill/Rubbish/Recycling Enquiry 0 1 1
Missed Waste Service Pickup 0 2 2 0
Assistant Bio-Security Officer Bio-Security - Feral Pig Control 0 1 1 0
Bio-Security - Incentive Scheme Applications 0 9 9
Assistant Environmental Health Officer Local Law Complaints 0 2 1 1
Town Planning Officer Land Use & Planning Enquiries 0 1 1
Planning Application Enquiry 0 2 1 1
PLANNING & ENVIRONMENT TOTALS 38 102 36 104
ENGINEERING SERVICES Director Engineering Services Road - Opening & Closing 3 3
Airport - General Maintenance 1 1
Construction & Maintenance Shire Overseer
Damaged Traffic Signs, Rails 2 2
Fallen Trees 3 3
Footpaths & Bikeways 0 2 1 1
Roads Maintenance 3 20 23
Wharves, Boat Ramps & Fishing Pontoons 0 1 1
Stormwater Drainage 1 4 5
Project/Administration Officer Verge Mowing Enquiries 0 1 1
Parks & Gardens Manager Park Furniture 1 1 1 1
Parks & Gardens - Other Maintenance 3 6 2 7
Water Administration Officer Water Supply Enquiries/Repairs 0 2 1 1
ENGINEERING SERVICES TOTALS 16 38 5 49
OVERALL TOTALS 58 142 43 157
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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161
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
________________________________________________________________________
162
AGENDA AND BUSINESS PAPERS
20-21-22 April 2015
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163
DISASTER MANAGEMENT Records is integrally involved in the registration of all requests for assistance using the Guardian System. This service was bought into play during Cylone Nathan during both passes. This role includes attaching photos of damaged assets to the appropriate “Request For Assistance” (RFA). Our Correspondence Officer captured and relayed to the Local Disaster Coordination Centre, the number of persons entering the Events Centre as a Place of Refuge. All jobs are tracked and detailed information added to logs when complete. This data will be used as additional evidence in the NDRRA claim process.
Link to Corporate Plan Leadership and Governance 4.1.1 Provide, to a standard that ensures (at a minimum) legislative compliance: c) Appropriate corporate governance.