advanced project management tools and platforms – key concepts · project number:...

Project Number: 2016-1-IT01-KA202 -005504

Advanced project management tools and platforms – key concepts & practice

LTTA-4: 16th October – 20th October 2017

Rzeszów, Poland

Joanna Bać


Why do we need project management tools?

• P - plan

• P - prioritize

• P - progress

• P – problem solve

Four Easy Steps to Get Your Work in Order, Cut Stress, and Double Productivity:


Project management tools:Communicate

Send documents

Action to-do lists

Scheduling meetings

Monitor task completion

Follow activity stream

Store material

Track time to end of project

Save comments

Take part in forum discussion

Plan budget

Evaluate activities

Generate reports Which areimportant for you?


Types of project management tools –from the basics


Types of project management tools –saved on your desktop

Gantt chart Eisenhower matrix


Types of project management tools -online

• Kanbanery

• Asana

• OpenProject

• PM Compass

• Basecamp

Do you know theseor any other ones?


Kanbanery

Kanbanery is a visual project management tool that uses boards and cards for personal or team work.

https://kanbanery.com/

https://kanbanery.com/


Kanbanery: creating a new task


Kanbanery: adding members to projects


Kanbanery: example of expanded task list


Asana

Asana is web based software-as-a-service designed to improve team collaboration. It focuses on allowing users to manage projects and tasks online without the use of email.

https://asana.com/

Some of Asana's high-profile clients include: Airbnb, Dropbox, Disqus, Foursquare, MeUndies, ListenFirst Media, Pinterest, Stripe, Aimia, Zendesk, General Electric, Samsung, Harvard University, Tesla Motors, NASA, and Uber.

https://asana.com/


Asana: overview


Asana: creating a new task


Asana: mail notifications


OpenProject

OpenProject is a collaborative Project Management, including Gantt chart and roadmap planning.

https://www.openproject.org/

https://www.openproject.org/


OpenProject: overview


OpenProject: Interactive timeline, similiar to Gantt chart


OpenProject: working mode


OpenProject: other functions


OpenProject: cost reporting


OpenProject: reporting budget & progress


PM Compass

PM Compass is flexible task management that manages projects, team and documents online in your web browser.

http://pmcompass.com/

http://pmcompass.com/


PM Compass: creating a new task


Basecamp

Basecamp is the grandaddy of project management apps. Basecamp is considered the leading project management tool around.

https://basecamp.com/

https://basecamp.com/


Basecamp: creating & working on tasks


Basecamp: tutorial on project management


Basecamp: mail notifications


Comparision of advanced PM tools

Kanbanary Asana OpenProject PM Compass Basecamp

Difficulty level easy easy medium easy medium

Manages budget no no yes yes no

Reporting yes yes yes yes yes

Fees 30 days free free for max. 15 users

30 days free 30 days free free for students and teachers,30 days freefor other users


When choosing a PM tool decide:

• What you need it for

• What features are you looking for

• What business problems are you trying to solve

• How many people will be using it

• How much time during the day do you have to handle it

Consider the tools you are using at the moment

advanced project management tools and platforms – key concepts · project number:...

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