advanced powerpoint: working with slide masters nan shastry

Advanced PowerPoint: Working with Slide Masters

Nan Shastry

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Introduction

PowerPoint is designed to help you achieve a consistent look in your slide presentations.

You want your audience to focus on the message and not be distracted by poor and inconsistent design from one slide to the next.


About Templates

You achieve this consistency by using templates, or pre-designed slide presentations, that coordinate background colors and designs, font styles and placement, and other graphic design elements.


About Templates

A good common use for templates is putting a border with the company's name and logo on every slide in the Master layout.


About Templates

When you first begin using PowerPoint, you should use the templates that come with the program.


About Templates

As you become an experienced PowerPoint user, you may want to experiment by creating your own templates that meet your specific design requirements.


Creating a Design Template


Doing it from an Existing PPT

Creating your own design template is as easy as modifying the elements of an existing presentation and saving it as a template.

If you already have a presentation you feel will make an excellent template for other presentations…to save your presentation as a template, follow these steps:


Step 1

1. Choose File, Save As.


Step 2

2. In the Save As dialog box, Change the Save as Type to Design Template (*.pot).

PowerPoint automatically switches to the template folder.


Step 2


Step 3 & 4

3. Supply a File Name; for example, MyTemplate (you do not need to add .pot).

4. Choose Save.


Now…

The next time you want to build a slide presentation based on this template, simply choose File, New, and choose the name of your customized PowerPoint template.


Modifying the Slide Master


What is the slide master?

Every slide presentation is based on a slide master of some sort.

The slide master determines, for example, which font appears on each slide and how it is to be formatted.


To modify your slide master, follow these steps:

Choose View, Master, Slide Master. PowerPoint displays the Slide Master layout and editing screen


To modify your slide master…

The Slide Master editing screen helps you change the overall look of your presentation and maintain consistency from slide to slide.


The Slide Color Scheme

Choose Format, Slide Color Scheme to display the Color Scheme dialog box and to select a preset or custom combination of text and background colors.


Adding Clipart or Other Graphics

You can further customize your master template by adding clipart to the background using the MS Clip Art Gallery or other files from your computer.


Adding Clipart or Other Graphics

Here, all I’ve done is to add some clipart as a background “behind” the text boxes, put the date and

footer in the appropriate areas and changed the font. (3 minutes work.)


Step 7

When you are satisfied with your changes to the Slide Master, click the Close button on the Master toolbar, or choose View, Normal to return to the normal tri-pane view of your slide presentation.


Modifying the Title Master


Intro

The title slide often differs slightly from the other slides in a presentation in terms of font size, location of the title slide elements, and so on.

Unless you are modifying a presentation that uses one of PowerPoint's predesigned templates, you must first create a Title Master. The following steps show you how to create one…


Step 1

Choose View, Master, Slide Master to access the Slide Master editing view.


Step 2

Choose Insert, New Title Master; or press Ctrl+M.


Using a predefined Title Master

If you already created a Title Master or if you are using a predefined PowerPoint template that already contains a Title Master, simply choose View, Master, Title Master.

PowerPoint displays the Title Master editing screen


Note:

Make sure you have modified the Slide Master before changing the Title Master.

Initially the Title Master uses the same fonts and other attributes as the Slide Master.


Finally

If you modified the Slide Master first, perhaps little needs to be changed for the title slide.

However, you might make the title font larger, position it differently, or add a graphic object to the screen. See what a difference font size and a graphic makes on the title screen…


Sample Title Master Modification


Modifying the Handout and Notes Masters

In addition to the presentation itself, PowerPoint enables you to modify the Handout and Notes Masters.

To modify the Handout Master, follow these steps…


The Handout Master

Choose View, Master, Handout Master. PowerPoint displays the Handout Master editing screen


Outline View

Choose the number of slides (or Outline view) you intend to include on each handout page by clicking a slide positioning button on the Handout Master toolbar.


The Handout Master Toolbar

If the Handout Master toolbar doesn't appear, simply right-click any toolbar when the Modify Master window is open and choose Handout Master from the list.


Object Modification

Modify, reposition, or delete the Header, Footer, Date, and Page Area text boxes.


Print Dialog Box You can easily

change the number of slides to be included in the handouts in the Print dialog box when you actually print the handouts.


The Notes Master

The Notes Master can be changed by following these steps:

Choose View, Master, Notes Master. PowerPoint displays the Notes Master editing screen


Reposition objects again

Reposition or resize the slide area, depending on how much area you want for the text (notes).

Modify, reposition, or delete the Header, Footer, Date, and Page Area text boxes.


The Notes Master


Backgrounds and Colors?

Although you can change the background colors and color schemes for the Handout and Notes Masters, you probably won't want do so. Handouts and Notes are usually printed, and background colors aren't necessary or desired.

You can, however, add a graphic element, such as a company logo, which then appears on each printed page.


Graphic Manipulation – Part II


Tools

Jasc Paint Shop Pro Microsoft (c) PhotoDraw Microsoft (c) Publisher (for print) Microsoft (c) PowerPoint Macromedia Freehand Snag-It Screen Capture

Freeware: Paraben’s Gif Animator Project Dogwaffle (Available at www.nonags.com)


Raster Images

Raster images use a grid, or raster, of small squares known as pixels to represent graphics.

Each pixel in a bitmap image has a specific location and color value assigned to it.

When working with bitmap images, groups of pixels are edited rather than objects or shapes.


Raster Images

Because they represent subtle gradiations of shades and color, bitmap images are the most common electronic medium for continuous-tone images, such as photographs, etc.

Bitmap images are resolution-dependent, in that they represent a fixed number of pixels.

As a result, they can appear jagged and lose detail if they are scaled on-screen, or if they are printed at a higher resolution than they were created for.


Vector

Vector graphics consist of lines and curves defined by mathematical objects called vectors.

Vectors describe graphics according to their geometric characteristics. Vector objects can moved, resized, or changed without losing the quality of the graphic.


Vector

Vector graphics are resolution-independent, in that they are not defined by a fixed number of pixels and are thusly automatically scaled to appear crisp and sharp on any output device at any resolution.

Vector graphics are the best choice for type and bold graphics.


Differences• The image to the left

represents the visual differences between raster and vector when we zoom in.

• The black circle in the background features super-imposed close-ups.

• In the upper area, you can see a "pixelated" raster close-up of the black circle as compared with a crisp, vector close-up directly

below it.


Another Example: Raster (MS Paint)


Another Example: Vector(Visio Professional)


Flat vs. Perspective


Shading for Illusion of Light and Dark Spaces

Light

Dark


Adding a Horizon Line for Depth

Light

Dark Horizon Line


Creating Graphics With Microsoft (c) PowerPoint

Make sure you can see the Drawing AND the Picture Toolbars.


The Toolbars and their Functions:


The Picture Toolbars and Its Functions:


Cropping


Watermarking


The Drawing Toolbar and Its Functions:


GreyScaling


Mirroring


3D Effects


Shadow and Fill Effects on Objects


Effects on Text

This is FLAT Text.

This is Shaded Text.This is Shaded Text.This is Shaded Text.This is Shaded Text.

This is This is shadowed Text.shadowed Text.This is This is shadowed Text.shadowed Text.

Th

is is

RO

TA

TED

Text.


Font Use

Modern Fonts:Boxed InAgency FBCentury GothicCluffHMK BoldCornerstoneVT Corona

OLDER Fonts:Times New RomanArialVerdanaBritannic BoldComic Sans MS


Backgrounds & Templates

Gradient Fill Texture Fill Pattern Fill Picture Fill


Finding Art:

Start with what is available to you.

MS Design Gallery Live


Finding Art:

Accept the EULA.

Find what you need.

Download. Insert. Manipulate.


EULA: End User License Agreement


Search and Find:


Download Many at Once:

Thank You!

[email protected]

advanced powerpoint: working with slide masters nan shastry

Documents

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template folder

inconsistent design

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