adobe acrobat connect pro guide_3

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Adobe Acrobat Connect Pro guide

© 2008 Adobe Systems Inc. Overview of Adobe Acrobat Connect Pro 1

Overview of Adobe Acrobat Connect Pro

Introduction

Educators continually face time and technology challenges when developing online content,

leading online classes, and connecting and collaborating with students and peers. AdobeAcrobat Connect Pro and its suite of associated applications provide a complete system for

hosting and managing online meetings, seminars, presentations, training, and events. Your

organization may have purchased the entire Connect Pro system or a subset of these

applications. If certain functionality is not available to you, your organization may not have

purchased that application or your administrator may not have granted you the necessary

permissions.

The following applications are designed to work together.

Adobe Presenter

Create rich, narrated presentations in Microsoft PowerPoint® and deliver them through any standard web browser.

Presentations can include quizzes and surveys designed to share results with industry-standard learning management

systems.

Connect Pro Central

Access and control all Connect Pro applications and features by using Connect Pro Central. With Connect Pro

Central, you can set up and manage Connect Pro meetings, seminars, events, and training and manage content

(Figure 1). In addition, in the user management component of Connect Pro Central, you can set access permissions

for both the users of this content and the content itself. The features you can access depend on your system

configuration and permissions.

Adobe Acrobat Connect Pro

Adobe Acrobat Connect Pro includes a collection of applications and features you access by logging into your

Connect Pro user account. When you log in, you are accessing Connect Pro Central, where you can manage online

content and present online meetings or classes in which hosts share their screens and broadcast live audio and video

to attendees in real time.

Adobe Acrobat Connect Pro content

Store and manage reusable content for use in online meetings, classes, events, and seminars. View and

manage your online content on the Content tab.

Adobe Acrobat Connect Pro meetings

Connect Pro meetings are live online conferences for multiple users. A meeting room is an online

application you use to conduct a meeting. The meeting room consists of various display panels (pods) and

components. Choose from prebuilt meeting room layouts or customize a layout to suit your needs. Use

meeting rooms to teach online classes and to collaborate with colleagues or students. Schedule and manage

meetings and meeting rooms from the Meetings tab.

Adobe Acrobat Connect Professional Seminars

An Acrobat Connect Professional Seminar is a special kind of Connect Pro meeting. A meeting normallyhas 10 or fewer people, can be recurring, and often involves lots of audience interaction. A seminar is

typically a one-time meeting with at least 50 participants and often involves little or no audience

participation. Plan and manage seminars from the Seminar Rooms tab.

Adobe Acrobat Connect Pro Training

The Adobe Acrobat Connect Pro Training application consists of three components: course, curriculum,

and virtual classroom. A virtual classroom is a Connect Pro meeting room configured for delivering online

classes.




2 Overview of Adobe Acrobat Connect Pro ©2008 Adobe Systems Inc.

Use Connect Pro Training to build online courses and deliver online classes. Create learning paths by

organizing content, courses, and other materials into related curriculums, and then run course, learner, and

curriculum reports to measure student progress and manage certifications. Keep in mind that if you do not

have access to the Acrobat Connect Pro Training application, you can still deliver online classes by using

an Connect Pro meeting room. Create and manage training from the Training tab.

Adobe Acrobat Connect Pro Events

The Event Management tab enables you to manage the full life cycle of large or small events, including

registration, invitations, reminders, and reporting. You can use Event Management with meetings,

seminars, presentations, and training. An event generally involves many participants, so it requires careful

pre-event planning and post-event management. For example, event hosts may want to accept or reject

participants after they register. Because the appearance of the event may be critical, hosts may want to

apply special university or college branding.

Adobe Acrobat Connect Pro Reports

Using the Reports tab, you can a variety of detailed reports, depending on your Connect Pro license and

access permissions. These may include meeting, content, course, curriculum, virtual classroom, learner, and

system usage reports. You can also create custom queries.

Adobe Acrobat Connect Pro Administration

If you are a Connect Pro administrator, you can use the Administration tab to manage users and groups.

You can also assign permission to access and manage Connect content, meetings, training, seminars, and

events.

Figure 1 Connect Pro Central





Adobe Presenter

Using Adobe Presenter from within Microsoft PowerPoint, you can convert a PowerPoint presentation into an

Adobe Presentation (.SWF file) and make it viewable through any standard web browser. Adobe Presentations can

be designated as Acrobat Connect Pro Training courses or as content delivered from within a Connect Pro meeting

room or virtual classroom.

Download Adobe Presenter

The first step is to download Adobe Presenter. You do this by logging in to your Connect Pro user account. On the

Home tab of Connect Pro Central, click the Resources tab and open the Getting Started page. The Getting Started

page includes an Install Adobe Presenter link (Figure 2).

Figure 2 Installing Adobe Presenter

Create presentations by using Microsoft PowerPoint and Adobe Presenter

You can use Adobe Presenter to turn PowerPoint lecture slides into Adobe presentations. After you download and

install Adobe Presenter, the Adobe Presenter ribbon appears in PowerPoint (Figure 3).

Figure 3 Adobe Presenter ribbon in PowerPoint





Make presentations available to anyone on the web

When you publish a presentation, it is converted from a PowerPoint document to an Adobe presentation (.SWF file)

that can be viewed in a web browser. You do this with the Publish button on the Adobe Presenter ribbon in

PowerPoint. Publishing a presentation to Connect Pro is similar to listing it in a course catalog. When you publish a

presentation, you must indicate where the file will be published. You can publish the presentation as an Adobe

presentation or PDF file to your local computer. You can also publish to your Adobe Acrobat Connect ProEnterprise or Hosted Server (Figure 4).

Figure 4 Publishing a presentation to Adobe Acrobat Connect Pro

View Adobe presentations on the web

As an educator, you can use Connect Pro to reach a geographically scattered audience without the time and cost of

travel. Send a link by e-mail and invite learners to view recorded lectures online anywhere, anytime, and as often as

they like by using any standard web browser (Figure 5).

Figure 5 Adobe presentation viewed in a web browser





Check understanding and retention with quizzes

Although online presentations do not provide the immediate feedback and interaction available in a live classroom

or lecture setting, you can address this challenge by including quizzes in your presentations. Quizzes give learners a

way to check their comprehension. Educators can view results to assess student performance or evaluate the

effectiveness of a presentation.

Adobe Presenter steps you through the process of adding a quiz to a presentation (Figure 6).

Figure 6 Adobe Presenter Quiz feature





Quizzes allow students to check their understanding of the presentation (Figure 7).

Figure 7 Sample Adobe Presenter quiz question

Add audio narration to presentations

You can easily use Adobe Presenter to add narration to your slides. By narrating your presentation, you can

personalize it and guarantee that your information is being clearly presented. Narration also provides for more

precise slide timing (Figure 8).

Figure 8 Recording audio narration in Adobe Presenter





After recording your narration, make changes in the Audio Editor. You can control volume, add silence, and remove

pauses or edit mistakes (Figure 9).

Figure 9 Audio Editor

Connect Pro Central

When you log in to Connect Pro Central, you are presented with the Home tab. The tabs at the top of the window

allow you to change between the Home, Content, Training, and Meetings, Seminar Rooms, Event Management,Reports, and Administration tabs (Figure 10).

Figure 10 Adobe Acrobat Connect Pro Enterprise Home tab





Manage content

When you publish content, such as an Adobe presentation, to Connect Pro, this content appears in the Content

library (Figure 11). Once the content is published, learners or other faculty can access it anywhere, anytime, and as

often as they like by using their favorite web browser. Because the Content library is fully searchable, users can look

for content by using keywords found anywhere in your presentation, including text on a slide. A Connect Pro

administrator can assign user and folder permissions to control who can view and manage content in the Contentlibrary.

Figure 11 Content library

Manage training, meetings, seminars, and events

Your ability to view, create, and manage training, meetings, seminars, and events depends on your configuration of

Connect Pro and the user and folder permissions set by your administrator. Connect Pro administrators can use the

Administration page to assign user, group, and folder permissions for their entire organization. See the following

sections for more information about Acrobat Connect Pro training and meetings.





Manage users

The Administration tab includes options for adding and removing users (Figure 12). New users could be anyone

from students, faculty, and administrators to authors and course managers. Organize users in related groups. For

example, you might choose to create a group for students enrolled in a specific class. Once you have added users,

you can enroll them in courses or invite them to online meetings. You control which students and faculty have

access to the information you publish. When you invite a group, the invitation is mass-mailed to everyone in theselected group. Connect Pro Central includes several predefined user groups, including Administrators,

Administrators-Limited, Authors, Training Managers, Event Managers, Learners, Meeting Hosts, and Seminar

Hosts. Group membership provides access to different folders and features within Connect Pro.

Figure 12 Administering users and groups





View detailed reports

Educators have access to reports for measuring attendance and learner performance. Training Managers can use

reports to track how often learners view presentations, complete scheduled courses, complete curriculums, and

attend meetings and how well they perform on presentation quizzes. Meeting Hosts can view a variety of reports,

including which participants have attended live meetings and how participants responded to surveys and polling

questions (Figure 13).

Figure 13 Adobe Acrobat Connect Pro reports





Measure success with reports

Using Connect Pro meeting reports, educators can view detailed meeting information, including start and end times,

attendance, time in and out of the meeting, and responses to user surveys and polls (Figure 14).

Figure 14 Sample meeting report





Adobe Acrobat Connect Pro meetings

Nothing can replace face-to-face human interaction; however, scheduling conflicts, geographical challenges, or

budget constraints sometimes make it impossible for faculty and learners to gather in the same physical location at

the same time. Live online meetings can be the next best thing to being there.

With Connect Pro, educators can make presentations live to a geographically scattered audience. Presenters can

show presentations, play video, share documents, and use a microphone and webcam so participants can see andhear them. They can also relate through text chat, polling, whiteboard, and slide annotation. With features such as

screen sharing and application sharing, presenters and participants can trade control of each other’s computer

screens, allowing for more interactive demonstration and support.

Conduct live classes and meetings

Educators can create a virtual classroom by setting up persistent meeting rooms for specific subjects, audiences, or

presenters. You can automatically send participant invitations and reminders by e-mail. Invitees simply click a link

to join the class or meeting in session (Figure 15).

Figure 15 Creating a meeting and sending invitations





Manage participants

When the session begins, start by taking roll. Quickly view who is currently in the meeting room. Icons identify

participants and presenters (Figure 16).

Figure 16 Attendee List pod in an Adobe Acrobat Connect Pro meeting room

Add interest by using rich media

Create effective training sessions by using various forms of content and interactions, such as

PowerPoint slides

Video clips

Video broadcasts

Flash animations

Audio

Live text chat

Interact by using application sharing and file sharing

When learners are in the same physical location, they benefit from forming groups, sharing their work, and learning

from one another’s experiences. Faculty can also approach learners and offer one-on-one support. Similar

collaboration and hands-on support can result from using breakouts, application sharing, and file sharing in Connect

Pro meetings.

Presenters can create small breakout rooms and assign groups of participants to each breakout. Small groups can

meet online and then regroup to share from their learning experience (Figure 17).

Figure 17 Breakout Room pod in a Connect Pro meeting room





Presenters can use application sharing to demonstrate any applications running on their personal

computer (Figure 18).

Figure 18 Selecting an application to share in the meeting room

Participants can share documents with some or all people attending a meeting (Figure 19).

Figure 19 File Share pod in an Adobe Acrobat Connect Pro meeting room





Communicate by using whiteboards and annotation

Both faculty and learners can use onscreen whiteboards to interact and collaborate. You can draw on a blank screen

or annotate slides within the meeting room. Because Connect Pro meeting rooms persist after the meeting has ended,

you can save the whiteboard overlays to view in future sessions (Figure 20).

Figure 20 Using the whiteboard tools to annotate slides

Report and analyze by polling

Educators can gather feedback in real time by using polls. In a Connect Pro meeting, you can create a poll, track

responses, and download data for reporting and analysis after the meeting has ended (Figure 21).

Figure 21 Sample polling question in an Adobe Acrobat Connect Pro meeting room





Adobe Acrobat Connect Pro Training

With Adobe Acrobat Connect Pro Training, you can create courses, curriculums, and training catalogs and schedule

online classes to take place in a virtual classroom. A virtual classroom is a special kind of Connect Pro meeting

room configured for online teaching and student interaction (Figure 22).

You can invite and register class participants; track participant statistics; generate detailed reports on courses,

learners, and test results; and establish automated certification criteria.

Figure 22 Adobe Acrobat Connect Pro virtual classroom

Create training courses and curriculums

A course contains any item from the Content library. A course is associated with a given set of enrolled learners,

and usage tracking is available for each learner. The course can be delivered and administered independently or as

part of a curriculum. When you use courses, scores can be captured for AICC-conformant objects and you may

enforce the number of attempts users have to complete the course. Courses also contain resume functionality so

users can view half a course, close the course, and then start it again later at the spot where they left off.

A curriculum is a group of courses, meetings, or classes that move students along a particular learning path. A

curriculum consists primarily of Connect Pro Training courses but may include other items, such as live training

sessions. With curriculums, you can assign prerequisites, test-outs, and completion requirements to enforce a

specific learning path. As with courses, you can generate reports to track the progress of the enrollees as they movethrough the curriculum to ensure that they meet the learning objectives.

adobe acrobat connect pro guide_3

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