ADA OLIVER726 W. Fitzhenry Court, Glenwood IL, 60425 Mobile: 708-654-1904, Home: 708-300-2478

Email: adaoliver@comcast.net

ADMINISTRATIVE PROFESSIONAL

Career ObjectiveSeeking a position as an Executive/Administrative Assistance where extensive experience will be utilized to maximize company potential.

Core Qualifications and AccomplishmentsReceived an outstanding performance summary for Mid-year review. Quote: “Exceeds Expected Level of Performance” overall rating. Work side-by-side with SVP and Regional Office Manager to implement creativity, leadership, and teamwork in the workplace for our Sales and Administrative team. Recognized for my ability to complete projects with scheduled deadlines at 100%. Bonus reward for being highly organized, proactive and extremely effective during our company’s build out. Recognized as a licensed Notary for the State of Illinois through January 2017.

Skills Highlighted Web and Audio

Conferencing Preparation of Pitch-Kit

folders Travel/Meeting

Scheduling

MS Office Skills Spreadsheet

Development SharePoint Project Planning

Presentation Development Lotus Notes Office Skills Preparation of expense reports WebEx Click Share

Professional Experience Lenox Advisors, Inc. October 2013-March 2015Office Administrative CoordinatorInvestment Advisors and Financial Planning ServicesChicago, ILFirst point of contact in the Chicago based location for our NY Headquarters and our five other regional offices. Administratively provided high level support to VP of Operations, VP of Sales, Regional Administrative Manager, Managing Directors, and Relationship Managers.Administrative responsibilities include: Confirmed all meetings and appointments for use of conference rooms, making and confirming

domestic/international travel, car and hotel reservations for 26 Staff and Sales member.  Prepared business documents ranging from letters, emails, memos, and company invoices with

little direction from management. Setup WebEx meetings for external events/functions with little to no direction of management. Provided top-tier coverage for the front desk / reception area by professionally answering,

screening and directing all incoming phone calls to appropriate members. Expense and mileage reports. Checked the calculation for total mileage times the per diem for accuracy for 12 Relationship

Managers/members on Sales team. Initialed the total mileage reimbursement as approved. Confirmed and processed all IT support ticket request for staff members and Sales department. Ordered, maintained and ensured timely payments of office supplies. Made sure all office equipment worked and functioned properly throughout office on daily basis. Created and maintained inventory spreadsheets for office, kitchen, marketing material and office

equipment supplies.

ADA OLIVER726 W. Fitzhenry Court, Glenwood IL, 60425 708-300-2478 adaoliver@comcast.net

PricewaterhouseCoopers January 2007 to July 2009 Sr. Administrative Assistant/Marketing Team Assistant Tax and Advisory ServicesChicago, ILCoordinated with department heads, marketing staff and other administrative personnel in scheduling meetings, optimizing time, space and instructional needs of executives, clients and team members. Preparation of meeting arrangements: Developed and distributed meeting schedule. Contacted everyone involved in meeting via email/calendar invite MS Office. Identified relevant participants. Booked venue or company meeting room to comfortably hold the amount of participants within the

company’s budget restraints. Arranged accommodations and transportation for people arriving out of state or country. Arranged all resource required such as electronic whiteboard, screen and /SharePoint for laptop

connection, checked for audio conference equipment etc., making sure they were in working order before time of meeting.

Printed and distributed copies of reference materials such as relevant files or documents available if they were required.

Provide water jugs, coffee canisters, soft drinks and glasses if appropriate.Proactively managed and adjusted Partner, Managing Directors travel and calendar events, coordinated weekly project team meetings and assisted in the development of meeting agendas to increase meeting efficiency.Preparation of travel arrangements: Made all travel (Domestic & International) arrangements using company’s specialized travel

program. Reviewed all the confirmation of information and travel arrangements ensuring they were correct. Anticipated and considered all preference and logistics for travel such as car rental, baggage count,

hotel reservations, minutes to destination, RSVP/seating for meeting upon arrival, parking expenses, provided itinerary of daily schedule, follow up to ensure every aspect of the trip was covered.

Processed and reconciled monthly expense accrual for a total of 3 Partners and 8 Managing Directors and 4 Directors inside the Tax and Marketing department using specialized program. Preparation of expense reports: Arranged the receipts in the order listed on the expense report. Made notes of any expense items in

which the executive did not receive a receipt. Compared the receipt with the first item on the expense report to make sure the amount, date, and

the description of the expense were listed properly. Determined whether the expense falls within overall company guidelines and if so, assign a general

ledger expense account to the expense item for accounts payable processing. Totaled all the approved items and initialed the total on the expense report as approved, or adjusted

the total and initial, if necessary.

ADA OLIVER726 W. Fitzhenry Court, Glenwood IL, 60425 708-300-2478 adaoliver@comcast.net

Brunswick Corporation April 2004 to November 2006 Office Administrative CoordinatorManufacturing Company Chicago, ILPromoted as Chicago based first point of contact for Corporate Lake Forest Headquarters. In charge of maintaining the functionality of an office comprised of a 65 member staff team for 4 separate departments. Corporate liaison for a total of 15 Senior Executives and Managing Directors, Building Management, and Company Vendors.Additional responsibilities and accomplishments: Reduced annual employee training costs by more than 10% by revising and implementing new

company division policies and procedures. Systematically increased office organization by developing more efficient filing/documenting

system and customer database protocols. Act as company liaison and first point of contact by maintaining open lines of communication

among clients, 15 Senior Executives, 11 Board Members, Shareholders, Middle Management and 23 Administrative staff members.

Prepared high quality, expert PowerPoint presentations and Excel spreadsheet projects as directed by a total of 8 appointed Senior Directors.

Posted Job Opportunity listings and Open Requisition reports for Chicago office.

Life Fitness December 2002 to April 2004Marketing AssistantFitness Equipment ProviderChicago, IL(Subsidiary of the Brunswick Corporation/Promoted to corporate) Assisted in the planning of three departments in the Lake Forest headquarters move to the Chicago

office. Excelled within deadline-intensive environment, ensuring accurate and on-time completion of

PowerPoint presentations, spreadsheets, and brochure projects. Served current and prospective clients in all aspects of marketing our products, from customer

service issues, to re-evaluating procedures, to the identification and acquisition of larger clients. Designed presentation materials to better display the value of our fitness product. Created membership reports that were ultimately used to prepare annual budgets and quarterly

statistical analysis.

Continuing Education and TrainingOlive-Harvey College January 2012 to presentAdult Continuous Education (Business Administration)Chicago, IL, USAdministrative coursework towards a Bachelors in Business Office of AdministrationsOrganizational Communication, The Economic Environment, Management of Organizational Behavior, Accounting & Finance Environment, Marketing Management, Human Resource Management and Administration, Legal Environment of Management, Ethics & Management from a Corporate Perspective, Strategic Management, Management Seminar – Entrepreneurship, Managerial Accounting.