Minutes of the General Meeting of

Aldinga Bay Business & Tourism Association held on Wednesday 16th September 2015, 5.30pm

Meeting held at the Aldinga Central Shopping Centre, Level 1 – Boardroom, Pridham Boulevard Aldinga Beach

MINUTES 1. Welcome

a. Present: Hazel Wainwright, Toff West, Martin Howells, Sue Turner, Jess Sweet, Steve Manning, Debbie Hutchison

b. Apologies: Roma Howells, Jen Peters

2. Guest Speakers:

1. Corrie Foote (Re. Job registrar – Facebook Jobs in Aldinga in local area). Gavin.

Setting up Local Aldinga Jobs Facebook - specific postcodes. Jess Sweet to assist creating an agenda. ABBTA to start course programs in New Year.

2. Toff West (Friday after Five).

Hazel motioned for separate sub-account ‘Down Town Aldinga’ in ABBTA (Bendigo Bank) bank account with 4 signatories. Treasurer: Janet Freeman, Market Coordinator: Elise Cook, with Jess Sweet, Hazel Wainright. Card issued to Market Coordinater. Martin Seconded. Passed. All in favour.

3. Malcolm Dean (Family Violence)

White Ribbon Breakfast, Victory Hotel $50 tickets. Friday 20th November 7am. Pilot Event - Photo Voice project (women to tell their story on camera). Hazel motioned ABBTA donate $500 towards the project, Sue Turner seconded, all in favour.

3. Minutes of Previous Meeting (correspondence details circulated to members)

Jess passed, Debbie Seconded.

Quorum - yes

4. Business Arising From Minutes

Please refer Action Items

5. Correspondence 5.1 In and 5.2 Out

5.3 Newsletter OUTS from Chair:

6. Reports 6.1 Chair's report: Awaiting – check the keynote

• Attended the stakeholder engagement for proposed road upgrade and reconstruction of Old Coach Road, Maslin Beach

• Attended Onkaparinga Southern Community Forum (included briefing, questions on Aldinga District Central Project – Project Leader Brian Fitzpatrick)

• Attended meeting with artist Evelyn Roth, Milton Trott and Carmel Coung to work

on new ideas for Aldinga. 6.2 Secretary's report

• Martin attended Hallett Cove Civic Centre for inaugural AGM of Hallett Cove Business and Tourism Association. Outlined workshops being offered with view ABBTA might do same. Discussion on SEO workshop – needs to be renamed if offered by ABBTA.

• Attended and contributed to Deep South Network. Sourcing information re.

volunteers and networks for ABBTA.

• Attended Fridays After Five Meeting

• Jess Sweet also presented with laptop for Treasury work

• Approx. 20 invoices due to be sent out to members by mail

6.3 Treasurer's report:

ALDINGA BAY BUSINESS AND TOURISM ASSOCIATION INC.    STATEMENT OF RECEIPTS AND EXPENDITURE FOR THE PERIOD 19 August 2015 to 14 September 2015    Opening balance $15540.90    Receipts  Membership 665.00  Market stall 330.00  Raffle /Pies 22.00  PayPal 120.85 (2 x Membership + market less

PayPal fees)    Total receipts 1137.85  Expenditure  

Chq # 364898 750.00 First payment for re branding      Total expenditure 750.00    Balance as per accounts and  Bendigo Bank Cheque account $15928.75      Jessica Sweet  Treasurer  

 

7. Sub Committee Reports

7.1 Market Report - (Martin) ABBTA Market Report August 23rd 2015 Fine and warm day, some cloud. Native Animal Network SA stall with two joeys, mostly steady throughout day. Approx 400-500. No raffle due to NANSA Raffle - people’s Choice 150 prizes, valued $360,000 100% to NANSA for tickets sales. No BBQ as Steve away We sold Home Grain Bakery pies. These were obtained at $3.90 each. HGB sells them for $4.90. We sold them for $5.00 to simplify change. Cost: 30 pies x $3.90 = $117 20 pies were sold = $100 Float: $187.10 Take: $286.10 Martin bought ten leftover pies (band froze for own use): 10 x $3.90 = $39 Profit = $22 therefore banking: 20 x $1.10 = $22

20 Stallholders: Cash received: $330 <— banking Online: $20 Total: $350 Hall hire: $50 Notes Hydri Payne (Doggaloggie Delights also ran the Beagle Beans Coffee stall and stated that as Dog Treats and Coffee under the same stall she only owed $15 which she paid. I said this would be discussed at committee. 1. Obtained these names of a possible market committee and/ or representative: Kashante, Heather Sanders, Sue Drury, Angela (Enjo), Georgie Cruikshank, Jan Boyd 2. NANSA very happy with result and want to come to TDU 3. Gretel’s cakes again did very well. 4. Highland Treasures said he was happy with result and interested in TDU 5. I advised Heather Sanders of Bonnie Threads to consider a “sunset series” of handbags which reflect various colours of sunset and we can promote this in conjunction with sunset photo (which often get 1000s views) and see how it goes. Heather is interested. 6. Kashante paid her ABBTA Membership ($70) 7. A couple who wish to sell cakes and vegetable produce obtained application details and are interested in TDU 8. No one left early, stallholders packed up either at 2pm or later. First time in a while this has been seen. 9. Some stallholders, e.g. Beady Kunz aren’t doing well. 10. Jess stated: Hydri was very happy and will be at the next one.

Via stallholder committee I think we should have ABBTA info packs and registration forms on our table and signs to say money from pies/raffles etc goes back into the community stating as the last lot of money purchased the defibrillator for the shopping centre Martin Howells ABBTA Market Coordinator

7.2 Promotions & Marketing – (Hazel) Ongoing 7.2.1 Logo/Branding Update. (Hazel). Martin to contact Barnaby to present.

7.3 Events - (Hazel). Networking Event last week in November. Martin to contact Breeze Café. TDU committee to meet, Sue Turner, Debbie, Jess, Hazel. September 30 after extraordinary meeting.

7.4 Website Report - (Martin). See Appendix

7.5 Social Media and Facebook Report (Martin). See Appendix 8. General Business

8.1 Members help with forthcoming ABBTA market (September 27th). Who can assist with the raffle? Will there be a BBQ? 8.2 Update on membership amendments (Extraordinary meeting on September 30th, 6.30pm) 8.3 Update on business database. Now up to approx.. 1100 with approx. 200 from noticeboard.

9. Other Business

9.1 Corrie Foote 9.2 Toff West 9.3 Malcolm Dean 9.4 TDU Planning 9.5 Galilee Godfather Appearance, QR Code. Civic Sign, Letter from Susan Benger re. suggestion for next community project, Capital Works Grant, Volunteers Grant. Suggestion that ABBTA purchase a van – Martin to apply for community grant ($3000) for this.

Martin to write to civic sign people??

10. Next Meeting: 21st October 2015

11. Meeting Closed 7:55pm

ACTION ITEMS

Item No

Date Details Status

1 Hazel to contact Shahins (Peregrine) in relation to

Wait till facility built then approach.

signage to Aldinga near On the Run Proposal

2 Hazel to seek representatives via the ATO to advise us on the new tax rules for NPOs.

Jess found till 2013 but will continue to contact Malcolm.

4 Update on formation of working committee for TDU

Martin to mail letter to Marie Millikin.

6 Hazel to design new corflutes for market as grant awarded.

Pending. Hazel to do both sides. Look at new style corflutes with cable ties, as easier to place.

7 Send out a survey to see what businesses in the area want. Martin to do via FaceBook and bulk emailout. Martin and Hazel to do in person when approaching businesses.

Pending

8 Continuation of Noticeboard database noticeboard from Debbie, then Martin to email them to offer memberships.

Debbie started list. Jess complete. About 1100. COMPLETE

11 Survey members to determine what they want so next community project after defibrillator can be determined

Defibrillator for Community Centre. Collaborate with Bendigo Bank as they have a similar program.Hazel to bring it at next Bendigo Bank meeting

16 Business Audit for new

members Pending

17 Online Job Registry suggested by Hazel

Corrie Foote, Gavin. Setting up Local Aldinga Jobs Facebook - specific postcodes. Jess Sweet to assist creating an agenda. ABBTA to start course programs in New Year.

18 Martin to contact Kevin Hutton re. “Aldinga On Display” – View to ABBTA having a table there.

DONE

19 Martin to bring ABBTA’s letter to council re. Aldinga District to next meeting

PRESENTED

20 Hazel to contact council and see about office space in VOLT being given to ABBTA for office, possible multi-use, possible storage for our equipment, etc.

Hazel to talk to Craig

21 Hazel to look into stall at Friends of Sellicks for Networking Date: is Nov. 5th

Meeting 28th Sept – Hazel to attend

22 Separate sub-account ‘Down

Town Aldinga’ in ABBTA (Bendigo Bank) bank account with 4 signatories to be created. Treasurer: Janet Freeman, Market Coordinator: Elise Cook, with Jess Sweet, Hazel Wainright. Card issued to Market Coordinater.

23 ABBTA to donate $500 towards the White Ribbon project. Hazel to present, Martin to take photo and promote.

24 Martin to contact Barnaby to present latest on Branding project for ABBTA

25 Martin to contact Breeze Café re, ABBTA Networking event late November

26 TDU committee to meet: Sue

Turner, Debbie, Jess, Hazel. September 30 after extraordinary meeting

27 ABBTA purchase a van – Martin to apply for community grant ($3000) for this

28 Martin to write to civic (town guide) organisers to have town guide at Aldinga Shopping Complex repaired.

29 Martin to send approx. 20

invoices by Mail

30 Martin to email NPOs offering

memberships

Appendix Web Report

Measuring a “visit”

It’s tempting to say “Whatever Google Analytics says is the ‘number of visitors’ in a month, that’s the number of visits in a month.” But it’s clear that this metric does not satisfy the definition above. GA doesn’t measure bot traffic or “quick bounces.” And GA would double-count the case of a human using two browsers or (sometimes) who has cookies disabled.

We also need something clear and simple so it’s trivial to compute and easy to analyze if it’s not behavior like we expect.

So we’ve settled on this metric:

We take the number of unique IP addresses seen in a 24-hour period as the number of “visits” to the site during that period. The number of “visits” in a given month is the sum of those daily visits during that month.

Does this satisfy the conditions above?

1. Yes, because that’s an IP address. 2. Yes, because that’s the same IP address, so it won’t be counted again. 3. Yes, because we’re not using cookies or Javascript or any other feature of the browser. 4. Yes, because it’s tied to the network, not the browser. 5. Yes, because we reset our notion of “unique IP address” every day. 6. Yes, because robots and humans are treated the same — both have an IP address. 7. Yes, because robots have the same few IP addresses, so they will be consolidated within

one day, but will count again the next day. 8. Yes, because we’ll see the hit in our logs. This does mean there’s some cases where you could theoretically argue we’re counting visitors too often. For example, a person visits a site from work, then drives home and visits the site again later that day. That will count as two visits because the IP addresses will be different. But, we’d argue; (a) that doesn’t happen much, (b) it’s not terribly unreasonable for that to count as two visits, (c) those events are counter-balanced by times where we count only one visit where really it’s two.

As an example of that last point, what if two people in the same office visit a site from two computers? That should be two visits; even Google Analytics would count it as two. But we count it only as one because their IP addresses (from our perspective) are the same. So the cases where we count too few are counterbalanced — to the first approximation anyway — by those where we count too many, and therefore we think this is still a fair metric.