ab crown shippers’ balance project€¦ · – submit monthly crown (apmc) shippers’ balance...

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AB Crown Shippers’ Balance Project

Change Leader Meeting #2

May 4, 2015

• Introductions

• Project Overview – Stakeholder Definitions

– Requirements

– Change Leader Role & Expectations

– Communications

• Data submission methods – CSV

– XML

– Online

• Clarification of use of RECCON and RECTRK – Examples of how to report – RECCON and RECTRK

• Testing Plan

• Training Plan

• Alberta Energy and Petrinex Contacts

• Other Sources of Information

Agenda

2

Alberta Energy: Resource Revenue and Operations

• Laurie Schneider, Director, Oil Royalty Operations

• Ann Blackmore, Director, Royalty-In-Kind Operations

Petrinex:

• JC Vanderwalt, System Analyst, Fujitsu

• Ross Weaver, Industry Manager

• Ann Hagedorn, Industry Coordinator

• Sharon Rudyk, Industry Coordinator

Introductions

3

4

Project Overview – Stakeholder

Definitions

In this presentation the following key definitions and abbreviations

apply:

• Delivering Facility Operators (DFOs): Operators of facilities (e.g.

batteries) delivering Crown oil volumes to pipelines, terminals and

custom treating plants.

• Pipeline Operators (POs): Operators of pipelines, terminals and

custom treating plants receiving Crown volumes from DFOs or from

other facilities operated by POs.

5

Project Overview – Requirements

• As of June 2015 delivery month POs will be required to:

– Submit monthly Crown (APMC) shippers’ balance information through Petrinex.

These submissions can be made online or via batch processes using .xml or .csv

formats.

– Resolve any imbalances in APMC volumes reported as transfers between

pipelines, terminals and custom treating plants.

– New Petrinex reports will be available so Pipeline Operators PO’s can proactively

identify and resolve these any imbalances.

• As of June 2015 delivery month DFOs will be required to:

– Monitor and reconcile any imbalances between Crown/APMC splits reported by

the DFO and corresponding receipts reported by the PO. Reconciliation of

imbalances is a current responsibility of DFOs, but is currently triggered by a

phone call from the DOE requesting that the imbalance be addressed. The new

process will continue to require the Delivering Facility Operator to address these

imbalances.

– New Petrinex reports will be available so Delivering Facility Operators DFO’s can

proactively identify and resolve these imbalances

6

Project Overview – Requirements

Delivering Facility Operator Reports

under Report Queries

Role of the Change Leader

1. Primary Point of Contact for the BA with Alberta Energy and Petrinex with

respect to this project.

2. Disseminate information to those in the BA that need the information in order for

your company to prepare for these changes

3. Ensure your company is ready to report correct information on a timely basis

through Petrinex at “go-live”.

Note: In discussions with some stakeholders we understand that the required

changes to their systems associated with this project cannot be implemented until

later in the fall. To address this concern Alberta Energy is asking companies that

will be unable to meet the July reporting commencement date to contact Cindy

MacLaren ([email protected]) to discuss alternate submission

arrangements.

7

Project Overview - Change Leader

Role and Expectations

mailto:[email protected]

Expectations of the Change Leader

• Thoroughly understand Alberta Energy/APMC requirements and Petrinex

Processes

• Communicate effectively with Alberta Energy and Petrinex:

– If you need more information, assistance, additional clarity let us know.

• Communicate effectively with Internal and affected External Stakeholders:

− Marketing staff, marketing administration and accounting, IT staff, testers,

users, management, other

− External software vendors, other

• Plan ahead, plan well

8

Project Overview - Change Leader

Role and Expectations

9

Information is available on the Petrinex website www.Petrinex.ca – Initiatives –

Alberta Crown Shippers’ Balance Project

Project Overview – Communications

10


11


12


Data submission Methods:

Batch Submissions - CSV

13



14

Data element Example Content Format Comments

Verb ADD ADD is the only valid verb

Noun SHIPPERSBALANCE SHIPPERSBALANCE is the only valid noun

Format Version 001 (prefix with 0’s) Current is 001

Submitting Facility

Province

AB 2 chars Must be AB,BC or SK

Submitting Facility Type PL 2 chars PL, CT and TM are the only valid facility

types

Submitting Facility

Identifier

0001001 7 digits (prefix

with 0's)

Must be 7 digits

Stream Type CRD Max 3 chars Must be one of the following valid types:

CRW,HSO,LSB,MSO,MSW,SHE,

SLE,SO,CRD,C5+,LLB,WCB,F,BR,

MBL,CAL,ACR,SW,LSO,WCS,

LLK

Production Year-Month 2014-07 YYYY-MM

Shipper BA 0PMC Max 5 chars

(prefix with 0’s)

The Shipping BA or Agent

Reference Code 1234 max 16 digits Optional reference to internal system



15

Data element Example

Content

Format Comments

Activity RECCON max 12 chars INVCL - Closing Inventory,

OVRSHRT – Overage/Shortage

LOSS – Loss Allowance

RECCON – Connected receipts

RECTRK – Trucked receipts

TRFIF – Transfer In from a Facility,

TRFIS- Transfer in from another Shipper,

TRFOF – Transfer out to another Facility

TRFOS – Transfer out to another Shipper

Connected From/To

Facility Province

AB 2 chars

Connected From/To

Facility Type

BT 2 chars Must be valid facility type

Connected From/To

Facility Identifier

0001011 7 digits (prefix with 0's) Must be 7 digits

From/To Facility Province AB 2 chars

From/To Facility Type BT 2 chars Must be valid facility type

From/To Facility Identifier 0001011 7 digits (prefix with 0's) Must be 7 digits

From/To BA

Province/State

SK 2 chars Only required for TRFOS, TRFIS activities

From/To BA ID 0123 Max 5 chars (prefix with

0’s)

Must be valid BA

Volume 100.0 Maximum 5 digits (1

decimal)

Volume in m3


Batch Submissions - XML

16

Level TAG Occurrences

Min/Max DataType Length Description Special Notes

0 SHIPPERSBALANCE 1 *

5 submittingFacility 1 1 Unique ID identifying the submitting facility

Consists of province abbreviation,

facility type, and a 7 digit sequence

number.

10 provinceState 1 1 string 2 Province code

10 type 1 1 string 2 Facility type code

10 identifier 1 1 string 16 Number that uniquely identifies the facility.

5 productionMonth 1 1 yearmonth 7 The year and month for this submission

(yyyy-MM format).

5 streamType 1 1 string 12 The stream type

One of the following stream type ID values: CRW,HSO,LSB,MSO,MSW,SHE,

SLE,SO,CRD,C5+,LLB,WCB,F,BR,

MBL,CAL,ACR,SW,LSO,WCS, LLK

5 shipperBAProvinceState 1 1 string 2 The jurisdiction of the shipper BA ID This helps applications validate the

shipper BA ID information.

5 shipperBAID 1 1 string 20 The shipper BA Id. This can only be 0PMC.

5 amendmentNumber 0 1 Integer 10

Sequence number of amendment. Zero-

based, every submission increments this

number, regardless of pre- or post-

extraction.

Petrinex to DOE

Petrinex to Industry

Not required for input

5 referenceCode 0 1 string 16 Reference code for the submission.

Petrinex Schema



17

Level TAG Occurrences

Min/Max DataType Length Description Special Notes

5 balanceRow 1 *

10 activity 1 1 string 12 Activity being submitted.

This distinguishes the different

sections in the Shippers balance

submission and is used to determine

how the row should be validated and

submitted to DOE.

10 connectedFromToFa

cility

0 1 Unique ID identifying the from/to

facility.

The following activityies will require a connectedFromToFacility value: RECCON – Connected receipts RECTRK – Trucked receipts TRFIF – Transfer In from a Facility, TRFOF – Transfer out to another Facility.



15 identifier 1 1 string 16 Number that uniquely identifies the

facility.

10 fromToFacility 0 1 Unique ID identifying the from/to

facility.



15 identifier 1 1 string 16 Number that uniquely identifies the

facility.

10 fromToBAProvinceState 0 1 string 2 The jurisdiction of the shipper BA ID

Only required for TRFOS, TRFIS

Activities.

This helps applications validate the

shipper BA ID information.

10 fromToBAID 0 1 string 20 The From/To Shipper BAID Only required for TRFOS, TRFIS

Activities.

10 volume 1 1 decimal 8,1 The volume in m3.



18

• Example XML


Online Submissions

19

Users can

manually input the

shipper balance

data using the Edit

Shippers’ Balance

screen.

20

There are two (2) receipt activities specific to Shippers’ Balance

Reporting:

RECCON - receipt from connected facilities

RECTRK - receipt from trucked facilities

The reason to have 2 receipt activities is to allow companies that

operate multiple facilities to report a pipeline and its associated

facilities on one Shippers’ Balance submission for that pipeline.

Note that operators submitting APMC Shippers’ Balance reports using

the xml “Common Schema” (generated by their marketing system)

need not supply activity codes as Petrinex will create a submission

with these activity codes automatically.

Clarification of the use of

RECCON and RECTRK

21

The following are the rules and definitions for the use of RECCON and

RECTRK:

1. There must always be a facility identified as the “Connected From/To

Facility”.

2. The “Connected From/To Facility” can be the same as the reporting

facility.

3. The other “From/To Facility” id is only required when RECTRK is reported.

RECCON: Is used to report volumes when the “Connected From/To Facility”

is a non-operated facility, or when the operator of multiple reporting facilities

wants to report each operated facility individually. RECCON only requires the

“Connected From/To Facility” to be identified. If the “Connected From/To

Facility” is a TM or CT another shippers’ balance submission is expected from

those reporting facility operators.

RECTRK: Is used to report volumes when the “Connected From/To Facility”

is the reporting facility or another operated facility. RECTRK requires both the

“Connected From/To Facility” and “From/To Facility” to be identified.

Clarification of the use of

RECCON and RECTRK

Activity Connected

From/To

From/To [trucked from]

RECCON BT 1 (non-op)

RECCON BT 2 (non-op)

RECCON TM 2 (non-op)

RECCON TM 3 (non-op)

RECTRK TM 4 (op) BT 3


RECTRK TM 4 (op) No Bty Entered –

ERROR

TRFOF PL 2

Examples of how to Report – RECCON

and RECTRK: Scenario 1

22

PL 1

Reporting on one Shippers Balance

PL operator operates TM 4 connected (linked) to PL 1 where

non-operated BTs and TMs also connected to the PL.

enter bty or

submit separate

Shippers’ Balance

RECCON – previously Form 141

RECTRK – previously Form 142

Activity Connected

From/To





RECTRK CT 1 (op) BT 4


TRFOF PL 1



23

TM 2

Reporting on one Shippers Balance

TM 2 operator has volumes trucked to it from non-operated BTs,

operates CT 1 that is connected to it and transfers to non-operated PL





24

TM 3

Reporting on separate Shippers Balances

TM 3 operator has volumes trucked to it from non-operated BTs,

operates CT 2 that is connected to it and transfers to non-operated PL

CT 2

Activity Connected

From/To




RECCON CT 2 (op)

TRFOF PL 1 (non-op)

Activity Connected

From/To




TRFOF TM 3 (op)



25

Testing Plan

• Petrinex staff will be available to run your batch files in a test environment

during the months of June through October 2015. Sample batch files

created by a software system or from spreadsheets can be emailed to

Petrinex which will be loaded and the processing results will be emailed

back to the requestor.

• Instructions for this testing will be available at the beginning of May 2015 on

the Petrinex Website under Initiatives – DOE Crown Shippers’ Balance

Reporting Project – Tips and Job Aids – Job Aid – Instructions for Industry

Interoperability Testing

Testing & Training Plans

26

Training Plan

• As part of this project, training will be available to assist users

in being ready to use the new reporting process and

functionality. This training is provided through internet-based

online training modules, Tips and Job Aids which are

accessible on the Petrinex website under the Resource Centre

– Training Modules - Login.

• Crown Shippers’ Balance training modules will be released in

late June.

• If you currently do not have access to the Petrinex training

system, click on the link Access the Online Training System

at the bottom on the Resource Center tab on the Petrinex

website.

Testing & Training Plans

Alberta Energy and

Petrinex Contacts

Alberta Energy

Laurie Schneider, Director

Oil Royalty Operations

780 422 9039

[email protected]

Ann Blackmore, Director

Royalty-In-Kind Operations

403 297 5503

[email protected]

Petrinex Ross Weaver, Industry Manager

(403) 297-4411

[email protected]

Sharon Rudyk, Industry Coordinator

(403) 297-3313

[email protected]

Ann Hagedorn, Industry Coordinator

(403) 297-3618

[email protected]

Petrinex Service Desk:

403-297-6111 (Calgary);

1-800-992-1144 (other locations)

[email protected]

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Questions Related to Policy and Rules:

• Alberta Energy Contacts (Laurie Schneider and Ann Blackmore)

Petrinex Website:

• www.petrinex.ca

• Initiatives Tab, click “Alberta Crown Shippers’ Balance Reporting

Project”

• Will include documents/communications relevant to the project

Petrinex Questions:

• Pre-go-live: Industry Team (Ross Weaver, Sharon Rudyk or Ann

Hagedorn)

• Post-go-live: Petrinex Service Desk

28

Other Sources of Information

http://www.petrinex.ca/

ab crown shippers’ balance project€¦ · – submit monthly crown (apmc) shippers’ balance...

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