A slide with no useful information!

• Just filling in the time until the real slide show starts.

• No need to take notes about this slide unless you feel compelled to do so.

• Nothing on this slide will be on an exam!• In fact, I’m not really sure why I bothered

with it. One moment please. . . . . .

Secretary

Role, Responsibilities and Tasks

What is the Role of the Club Secretary?

An elected club officer whose role, as the key communication point of the club, is very important to the present and future success of a club.

“The glue that holds us together!”

Role of the Secretary?

• Minutes:– Record every meeting (Club & Board)– Legal & Public Documents– Include those present, who made motions,

pass/fail

Correspondence (Communication)

It is important that correspondence responses are prompt and appropriate.

– The club secretary is the officer in charge of responding to all requests and inquiries

– Thank You/condolences/invitations/

Attendance

• Record who is present at each meetingAttendance awardsNeed to be accurate

Miscellaneous duties• Support Club President as requested• Help develop agenda if asked• Maintain historical records of club• Notify members of meetings and announcements• Work with webmaster to keep website up to date

Reports

• WMMR – Internet based membership list– Activity Reports – What the club does

• PU-101 – New officers – Report by May 15-Copies to LCI, State Office, DG & DGE

• 990N – Filed with the IRS by Nov 15• Can only be filed Electronically

What is the WMMR and how does the club secretary use it?

• The Web Monthly Membership Reporting (WMMR) system is an online system helping to make membership updating easy and convenient.

http://www.lionsclubs.org

Click on “Submit Reports”________________________________________________________

WMMR Reporting• Click on: Lion Officers Login Here

How do I Logon• Each user must first register a user name

and password to access the WMMR. Once you have completed the registration process, you will be able to enter your user name and password on the Logon page to access both systems.

How do I register for a password?• First time users will click “New User? Click here to register now.” • Provide your LCI member number (Look on

your Lions Magazine) and other information to authenticate who you are.

How do I register for a password?• Create a user name and password that are

easy to remember! Write it down!!!

• Provide security questions and answers that can be used if you forget your user name or password.

How do I change my password?

- Password assistance is available at bottom!

Opening Navigation Screen

This box will take you to all the tasks.

Manage your Membership!

REPORT DROPS IN NOVEMBER AND MAY IF YOU WANT TO AVOID BEING BILLED FOR AN EXTRA HALF YEAR OF DUES!

Manage your Membership!

REPORT DROPS IN NOVEMBER AND MAY IF YOU WANT TO AVOID BEING BILLED FOR AN EXTRA HALF YEAR OF DUES!

Shows if you have you are up to date with your reports.

Report your activities.

SAVE

IT

SAVE

IT

Tell LCI about your activities.

Reports on the total activitiesyou have entered.

What is a PU 101 ??

“Everything you want to know about Iowa Lions is in that book!”

Officers AddressesContacts CommitteesConventions DistrictsConstitution DuesClubs Awards

No PU-101 – No updated info!

Officer Report Forms (PU-101)

Officer Report Forms (PU-101)

Officer Report Forms (PU-101)

Officer Report Forms (PU-101)

Officer Report Forms (PU-101)

Officer Report Forms (PU-101)

Dropping Members!Best time to drop members;

May

November

If you wait until July and December, International will probably bill for the next half and so will State and District dues.

Work with Treasurer topay dues in a timely manner!

International Dues:Due in July/August and January/FebruaryInvoice available online.May be paid online.May be paid by check

District – State DuesInvoice from District Secretary/TreasurerDue in 21 days from invoice

DATES FOR THE SECRETARY

End of each month Final Day to submit ELECTRONIC WMMR

April Conduct New Officer Elections

End of April Date to submit PU 101

May 15 Final deadline to submit PU 101

June 20 Remind Members Dues are Due July 1

November 15 File 990N electronically ONLY!

December 20 Remind Members Dues are Due January 1

Clubs behind on reports

• There are a number of clubs who have not reported members or activities for some time.

• If your club is one of those, you should start to file reports IMMEDIATELY.

• IT IS YOUR JOB!