a flair overview - chief financial officer of florida · pdf filea flair overview . florida...

Florida Department of Financial Services 2007

A FLAIR OVERVIEW


First, a History First, a History of Computerized of Computerized

Accounting in FloridaAccounting in Florida


19721972Florida’s First ComputerizedFlorida’s First Computerized

Accounting System:Accounting System:DASDAS

(Departmental Accounting(Departmental AccountingSystem)System)


In 1972In 1972D.A.S.D.A.S. was an antique was an antique compared to the system compared to the system

we have today.we have today.

It was driven by batch It was driven by batch input with code sheets, input with code sheets, IBM punch cards, and IBM punch cards, and a 4a 4--6 week turnaround.6 week turnaround.


In 1977In 1977

Use of the DAS system was Use of the DAS system was optional.optional.--Each agency had different accounting codesEach agency had different accounting codesand different procedures for keeping track of monies.and different procedures for keeping track of monies.

The Legislature decided thatThe Legislature decided thata change was needed. Thea change was needed. Theresult was the: result was the: STATE UNIFORM STATE UNIFORM ACCOUNTING ACTACCOUNTING ACT

SAMAS WAS BORN!


By 1980By 1980

The State Uniform The State Uniform Accounting Act Accounting Act

Stated that by 1980Stated that by 1980all Agencies must useall Agencies must use

a Common set of a Common set of Accounting codes Accounting codes which would bewhich would be

Derived by SAMAS.

29 Digit SAMASAccount Code

Derived by SAMAS.


2929--Digit SAMAS (FLAIR) Account Code Digit SAMAS (FLAIR) Account Code

Essential Element in State of Florida Accounting Essential Element in State of Florida Accounting

L1 GF SF FID BE IBI CAT YRL1 GF SF FID BE IBI CAT YR

L1L1 22--digit code Identifying the Agencydigit code Identifying the AgencyGFGF 22--digit GAAFR Fund Type Codedigit GAAFR Fund Type CodeSF SF 11--digit State Fund Type Codedigit State Fund Type CodeFID FID 66--digit Fund Identifier Codedigit Fund Identifier CodeBE BE 88--digit Budget Entity Codedigit Budget Entity CodeIBIIBI 22--digit Internal Budget Indicator Codedigit Internal Budget Indicator CodeCATCAT 66--digit Category Codedigit Category CodeYRYR 22--digit Year Indicator digit Year Indicator


19801980

TheFFAMIS

ACT

Legislature Created:Legislature Created:

Florida Florida Fiscal Fiscal

AccountingAccountingManagementManagementInformation Information

SystemSystem


19801980

The FFAMIS ACTThe FFAMIS ACTalso Stipulated that also Stipulated that

Statewide Financial Statewide Financial Statements Statements

Must be Prepared

Oh,boy...

Must be Prepared


Information Systems

A Redesign Effort BeganA Redesign Effort Began

The redesign goals were:The redesign goals were:

1. To meet Agencies’ needs1. To meet Agencies’ needsand and

2. To comply with GAAFR 2. To comply with GAAFR (which later became GASB)(which later became GASB)

The system is now in The system is now in compliance with GASB.compliance with GASB.


1983-19861983-1986The Gradual The Gradual

Implementation of all Implementation of all Agencies onto Agencies onto SAMASSAMASOccurred During this Occurred During this

Three year PeriodThree year Period

The last University was The last University was Added in 1986Added in 1986


1986-1997

• Things were pretty quiet.


But, in 1997The legislature changedThe legislature changed

the name of the name of Florida’s Florida’s Financial NetworkFinancial Network

from from FFAMIS FFAMIS to to FFMISFFMIS

and amended the and amended the subsystems that were subsystems that were a part of the overall a part of the overall

system. system.

FFAMIS


Original Florida FinancialManagement Information Systems

Personnel PayrollInformation Subsystem

COPES (DMS)

Planning and Budgeting

Subsystem - LAS/PBS(EOG)

FLAIR(DFS)

FLAIR(DFS)

Cash ManagementSubsystem

(Treasury) DFS

General Services andPurchasing Subsystem -

SPURS (DMS)


Also, in 1997

Bye, bye SAMAS

The Accounting The Accounting SubsystemSubsystem

was renamedwas renamed

SAMASSAMASbecamebecameFLAIRFLAIR

Welcome to

FLAIR


oridaorida

ccountingccounting

nformationnformation

esourceesource

FLFL

AA

II

RR


FLORIDA STATUTES

SS 215.90 - 215.96

FLORIDA FINANCIAL

MANAGEMENT

INFORMATION

SYSTEM ACT

F.S. 215.90F.S. 215.90

Department of Financial Servicesis the Functional Owner of FLAIR


COMPONENTS OF FLAIR

•• D.A.C. D.A.C. -- Departmental Accounting Departmental Accounting ComponentComponent

–– Production Data BaseProduction Data Base•• DACA, HACADACA, HACA

–– Information Data BaseInformation Data Base•• DACN, HACNDACN, HACN


COMPONENTS OF FLAIR

•• C.A.C. C.A.C. -- Central Accounting ComponentCentral Accounting Component–– Houses the Chief Financial Officer’s recordsHouses the Chief Financial Officer’s records–– CFO CFO –– Alex SinkAlex Sink

•• Payroll Payroll –– Payroll ComponentPayroll Component-- Processing of Payroll for State EmployeesProcessing of Payroll for State Employees


Basic Features of FLAIR

** General Ledger SystemGeneral Ledger SystemControl accounts to record activityControl accounts to record activity

** Automated SystemAutomated SystemOperator provides limited information and the Operator provides limited information and the

system provides the restsystem provides the rest** Double Entry SystemDouble Entry System

Both debit & credit entriesBoth debit & credit entries** Dynamic SystemDynamic System

Always changing to meet conditionsAlways changing to meet conditions


wwwwww

ELECTRONICCOMMERCE

INVOICES


1997The Purchasing Card

Purchases are charged to a state issued

VISA card.

Payments are made electronically to Bank of America through

FLAIR.

Charge It!


Invoice Tracking 1998• Electronic Data Interchange allows for the transference

of data from an outside source to

FLAIR. • Invoices are

submitted electronically and paid electronically.


1999 https://1999 https://flair.dbf.state.fl.usflair.dbf.state.fl.us


1999 1999 -- 2007 https://2007 https://flair.dbf.state.fl.usflair.dbf.state.fl.us

Employee Earnings Statements LinkEmployee Earnings Statements LinkVendor History LinkVendor History LinkFLAIR Information Warehouse AccessFLAIR Information Warehouse AccessFLAIR Education and Training LinkFLAIR Education and Training LinkFLAIR Host LogFLAIR Host Log--ononFLAIR DIS Help Desk LinkFLAIR DIS Help Desk LinkMore….More….


20012001--2007 https://2007 https://flair.dbf.state.fl.usflair.dbf.state.fl.us

MRE MRE -- Managed Reporting EnvironmentManaged Reporting Environment

FLAIR users create custom reports via a FLAIR users create custom reports via a web application. (Web Focus)web application. (Web Focus)

Reports are easily Reports are easily downloadeddownloaded

License RequiredLicense Required


20022002-- 2007 FFMIS Systems Updated2007 FFMIS Systems Updated

Cash ManagementSubsystem

(Treasury) DFS

Personnel PayrollInformation Subsystem

People First(DMS)

Planning and Budgeting

Subsystem - LAS/PBS(EOG)

General Services andPurchasing Subsystem -

MFMP (DMS)

FLAIR(DFS)

FLAIR(DFS)


FLAIR System Facts

• FLAIR is used by more than 9,000 State employees in 35+ Agencies

• FLAIR processes 99,000,000 transactions each year• FLAIR was developed by State employees • FLAIR is managed by the Department of Financial

Services


FLAIR Manuals Available• FLAIR Procedures Manual• FLAIR Contracts and Grants Sub-system Manual• FLAIR Property Sub-system Manual• FLAIR Purchasing Card Manuals• FLAIR Report Distribution System Manuals• Manuals Available from the FLAIR Education and

Training Website: https://flair.dbf.state.fl.us


Acronyms

• CAC-Central Accounting Component (of FLAIR)• CMS-Cash Management System (Treasury Deposits)• DAC-Departmental Accounting Component (of

FLAIR)• DAS-Departmental Accounting System (Fla.’s 1st

Accounting System)• EOG-Executive Office of the Governor• EDI-Electronic Data Interchange


Acronyms• EFT-Electronic Funds Transfer• FFMIS-Florida Financial Management Information System

• FLAIR-Florida Accounting Information Resource• GAAFR-Governmental Accounting, Auditing and Financial

Reporting

• GASB-Governmental Accounting Standards Board• LAS/PBS-Legislative Appropriations System/Planning, Budgeting

System• MFMP-MyFloridaMarketPlace• SAMAS-State Automated Management Accounting Subsystem

a flair overview - chief financial officer of florida · pdf filea flair overview . florida...

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