7th Annual Hong Kong 7th Annual Hong Kong Innovative Users Group Innovative Users Group

MeetingMeeting

11th & 12th December 200611th & 12th December 2006

Millennium on Linux platform: Millennium on Linux platform: Hong Kong Shue Yan College LHong Kong Shue Yan College L

ibrary experienceibrary experience

Miss Ada ChanMiss Ada ChanAssistant Librarian, Head of Acquisitions Section & English SectionAssistant Librarian, Head of Acquisitions Section & English Section

Mr. Joe ChowMr. Joe ChowAssistant Librarian, Head of Multimedia & Digital Resources SectionAssistant Librarian, Head of Multimedia & Digital Resources Section

History of Shue Yan - 1History of Shue Yan - 1

College was founded College was founded by Dr. Henry H. L. Hu by Dr. Henry H. L. Hu (( 胡鴻烈胡鴻烈 )) and Dr. Ch and Dr. Chung Chi Yung(ung Chi Yung( 鍾期鍾期榮榮 ) in 1971. in 1971.Provides 4-years univProvides 4-years university education in Hoersity education in Hong Kongng Kong

Happy Valley Campus, 1971-1977Happy Valley Campus, 1971-1977

History of Shue Yan - 2History of Shue Yan - 2College moved to Braemar HillCollege moved to Braemar Hill Campus in 1985Campus in 198519-storey Library Complex was completed in 1919-storey Library Complex was completed in 199595College offered three degree programmes from College offered three degree programmes from September 2001September 2001Residential and Amenities Complex was completResidential and Amenities Complex was completed and officially opened in November 2005ed and officially opened in November 2005College passed the institutional review in May 20College passed the institutional review in May 200606In September 2006, College is offering ten degreIn September 2006, College is offering ten degree programmese programmes

The LibraryThe Library

Library started from a small reading room in Library started from a small reading room in Happy Valley CampusHappy Valley CampusLibrary has 5 floors, about 4,500 mLibrary has 5 floors, about 4,500 m22

Over 200,000 items of collection including Over 200,000 items of collection including books, serials, multimedia, e-resources etcbooks, serials, multimedia, e-resources etc17 fulltime staff including 6 professional, 1 semi-17 fulltime staff including 6 professional, 1 semi-professional, 6 supporting staff & 4 manual professional, 6 supporting staff & 4 manual workersworkersSupports about 3,500 users including Supports about 3,500 users including undergraduate, postgraduate and about 200 undergraduate, postgraduate and about 200 staffstaff

Library MissionLibrary Mission

Resource CentreResource Centre LearningLearning CentreCentre

UUser ser EEducationducationCCentreentre Service CentreService Centre

HKSYCHKSYC

LibraryLibrary

Library StructureLibrary Structure

Librarian OfficeLibrarian Office

Acquisitions Acquisitions CataloguingCataloguing Circulation &Circulation &Public AffairPublic Affair

Media & Media & DigitalDigital

ResourceResourceSerialsSerials SystemsSystems

Supporting Supporting StaffStaff

Supporting Supporting StaffStaff

Supporting Supporting StaffStaff

Supporting Supporting StaffStaff

Supporting Supporting StaffStaff

3-levels flat structure benefits to internal 3-levels flat structure benefits to internal communication and information flowcommunication and information flow

Background of Background of Library Automation - 1Library Automation - 1

Library implemented the first generation ILS -- DLibrary implemented the first generation ILS -- Dynix in 1993.ynix in 1993.

Without any upgrade after the implementation.Without any upgrade after the implementation.

In 2003, the weaknesses of our Dynix systemIn 2003, the weaknesses of our Dynix systemNo online catalog & GUI interfaceNo online catalog & GUI interface

No Acquisitions & Serials modulesNo Acquisitions & Serials modules

No remote access functionNo remote access function

Then......Then......

Background of Background of Library Automation – 2Library Automation – 2

UpgradeUpgrade New SystemNew System

Why choose Millennium?Why choose Millennium?

Support from IIISupport from III

CJK supportCJK support

Web enabled and remote access functionWeb enabled and remote access function

Most universities in Hong Kong are INNOPAC Most universities in Hong Kong are INNOPAC usersusers

Prepare interlibrary collaboration platformPrepare interlibrary collaboration platform

Staff recruitment Staff recruitment

Mature and helpful users community -- Mature and helpful users community -- HKIUGHKIUG

Why use Linux?Why use Linux?

HP/Sun/IBM vs. Linux?HP/Sun/IBM vs. Linux?

Budget constraintBudget constraintHardware costHardware cost

Ongoing maintenance costOngoing maintenance cost

System stability & extendibilitySystem stability & extendibility

Technical supportTechnical supportHire additional staff for system maintenance?Hire additional staff for system maintenance?

Hardware configurationHardware configurationINNOPAC ServerINNOPAC Server

CPU: Intel Xeon 2.4GHz x 2 CPU: Intel Xeon 2.4GHz x 2

RAM: 2GB RAM: 2GB

Harddisk: SCSI Ultra 320 36GB xHarddisk: SCSI Ultra 320 36GB x3 with RAID 53 with RAID 5

OS: Redhat Enterprise Linux VerOS: Redhat Enterprise Linux Version 2.1sion 2.1

Architecture of MillenniumArchitecture of Millennium

Red Hat Enterprise ESRed Hat Enterprise ES

INNOPAC MillenniumINNOPAC Millennium

MIL

AC

QM

ILA

CQ

MIL

CA

TM

ILC

AT

MIL

CIR

CM

ILC

IRC

MIL

SE

RM

ILS

ER

MIL

AD

MIN

MIL

AD

MIN

Web

PA

CW

ebP

AC

Timeline of Migration & Timeline of Migration & Further DevelopmentFurther Development

Dec 2003 – Contract Signing Dec 2003 – Contract Signing

Jul 2004 – Hardware InstallJul 2004 – Hardware Install

Aug 2004 – Millennium InstallAug 2004 – Millennium Install

Dec 2004 – Staff TrainingDec 2004 – Staff Training

May 2005 – Soft launch of Millennium May 2005 – Soft launch of Millennium

Jun 2006 – Upgrade to Release 2005Jun 2006 – Upgrade to Release 2005

Oct 2006 – Conduct User Survey for the systemOct 2006 – Conduct User Survey for the system

Challenges in MigrationChallenges in MigrationMARC Conversion – MARC Conversion –

No export module in Dynix to export MARC records to MARNo export module in Dynix to export MARC records to MARC21 formatC21 format

Data Structure DifferenceData Structure DifferenceLocation codes parametersLocation codes parameters

Communication between III and HKSYCCommunication between III and HKSYCChange of responsibility staffChange of responsibility staff

Staff Skill Level Staff Skill Level Experience grow up in the migrationExperience grow up in the migration

User AdaptabilityUser AdaptabilityMuch afford in users educationMuch afford in users education

Work with Linux PlatformWork with Linux Platform

The first INNOPAC user in Hong Kong uses LinuThe first INNOPAC user in Hong Kong uses Linux platformx platform

Highly “Millenniumized” environmentHighly “Millenniumized” environment

Compatibility of Linux OSCompatibility of Linux OS

Chinese Characters (Example Chinese Characters (Example 說 說 vs vs 説説 ))Hardware compatibilityHardware compatibility

Summary of User SurveySummary of User Survey

To further improve the service, Library To further improve the service, Library conducted a user survey for the Millennium conducted a user survey for the Millennium system between 18 Oct – 7 Nov 2006.system between 18 Oct – 7 Nov 2006.

78 valid replies has been collected including 72 78 valid replies has been collected including 72 students and 6 staff.students and 6 staff.

Average rate 3.36 at the satisfaction of system.Average rate 3.36 at the satisfaction of system.

The most satisfaction item in new system is The most satisfaction item in new system is Online Renewal (Rate 3.78)Online Renewal (Rate 3.78)

ConclusionConclusion

With the limited resource, Hong Kong Shue YaWith the limited resource, Hong Kong Shue Yan College Library had tried our best to provide n College Library had tried our best to provide a standard university library service. a standard university library service.

The migration of Millennium is a milestone to uThe migration of Millennium is a milestone to upgrade the library services. pgrade the library services.

Linux is a suitable operation system for our duLinux is a suitable operation system for our due to the lower hardware cost and human resoue to the lower hardware cost and human resource cost.rce cost.

Future Development Future Development of HKSYC Libraryof HKSYC Library

Enhance customer orientated services and usEnhance customer orientated services and user educationer education

Expand Media Centre to an Integrated LearninExpand Media Centre to an Integrated Learning Centreg Centre

Enhance searching functions, implement link rEnhance searching functions, implement link resolver, federated search function with open reesolver, federated search function with open resource softwaresource software

Develop collabration with local and overseas uDevelop collabration with local and overseas university librariesniversity libraries

Apply new technology to reduce the need of hApply new technology to reduce the need of human resource, like RFIDuman resource, like RFID

Library GalleryLibrary Gallery

Our Working TeamOur Working Team

Special ThanksSpecial Thanks

We also like to thank our ex-We also like to thank our ex-colleagues and their colleagues and their

contribution in the library contribution in the library development and the migration development and the migration

to Millennium systemto Millennium system ..

Thank you!Thank you!