.:

STEEPLE RUN COMMUNITY COUNCIL MEETING AGENDA

7/10/14Board Members

Dan Hartranft Bill Klein Tom Zakosek Michael Klecka

Marty Savino Brian Haberstich Ron Edgington Michael Ladas

Jeffrey LaHaye Eric Lukacsik Perry Youngs

Phoebe Ruffin Clubhouse Manager Carol Large Pool Manager Kenneth Amdall Attorney

A. Call to Order - PresidentB. Resident commentsC. AttendanceD. Consent Agenda

1. June Minutes2. Financial Reports3. Clubhouse report4. Pool Report

E. LegalF. Committee Reports

1. Grounds2. Communications / IT Committee3. Pool Committee4. Finance and Projects Committee5. Building and Pool Committee6. Covenants and Bylaws Committee

G. Old Business1. Status of Assessments(Ken)

H. New Business1. Clubhouse report - items needing approval

I. ExecutiveSessionJ. Adjournment

Steeple Run Community Council Board of Directors' MeetingJune 12, 2014

Meeting adjourned: at 09:12 PM MK, TZ 2nd

• Next Board July 10, 2014 @ 7:30PM

Committee Summcuy . InternaloroeeduteS,Committee IMembeB Will work on/address one proposal at a time

Administration Dan Hartranft Committees are responsible for the proposal details

Building Dan Hartranft Committees will make recommendation to full Board

Eric LukacsikJeffrev LaHave

Grounds Bill KleinEric LukacsikJeffrey LaHaye

Finance Dan HartranftEric LukacsikTomZakosek

Pool Brian HaberstichMarty SavinoTomZakosek

Communication Brian HaberstichMichael KleckaPerrv Younas

Covenants Michael KleckaPerry YoungsRon EdainaJon

Bank Acct DescriotionCapital One 360 3578 Reserve AccountChase 9701 Business Checking

1297 Business SavinasLisle 4081 Savinas

Page 2 of2Minutes - 20140612

Steeple Run Community Council Board of Directors' MeetingJune 12, 2014

The May 2014 Steeple Run Community Council Board of Directors' Meeting addressed the following:

• Clubhouse roof replacement statusResearching additional infrastructure concerns within the clubhouse and pool areas.Approved minor landscaping enhancements and grass area seeding

• Addressing outstanding assessments that are in default from 2013.

Page 1 of 1Minutes - 20140612

Steeple Run Community Council

June 2014

Financial Report

Account balances as of June 30, 2014:1. Capital One $200,011.842. Lisle Savings $64,751.133. Chase Savings $95,692.924. Chase Checking $79,657.26

Total accounts: $440,113.15

Notable Expenses in excess 0[$1,000: (to nearest 1,000)

IRS tax payment $1,012.28HMI Remodeling $4,290.00Payroll Checks

(3:30 PM

07/10/14Cash Basis

Ordinary Income/ExpenseIncome

4650 . Rental prop. admin. fee4750 . Advertiser Income4100' Assessments4105· Closing Fees4200 . Clubhouse Rentals4400 . Interest Income4110' Interest Rec. Assessments4350 . Pool Concessions4300 . Pool Guest Fees4600 . Swim Lessons

Total Income

Gross Profit

Expense5100 • RECREATION CENTER EXPENSE

5115 . Clubhouse Rental Expense5140· Maintenance

5143· Cleaning5142 . Other Maintenance5141 . Repairs5140· Maintenance - Other

Total 5140 . Maintenance

5110' Salaries5160 . Special Programs

5163 . Community Garage Sale5162 . Easter Egg Hunt5166· Oktoberfest5167 . Santa Breakfast5165 . Summer Celebration

Total 5160 . Special Programs

5150 . Supplies5121 . Utilities

5125 . Electric5122· Gas5135' Telephone5130 . Water & Sewer

Total 5121 . Utilities

Total 5100 . RECREATION CENTER EXPENSE

(Steeple Run Community Council

Profit & Loss Budget vs. ActualJanuary through June 2014

Jan - Jun 14

0.001,670.00

190,076.23120.00

2,750.00156.62847.09

1,698.191,227.00

0.00

198,545.13

1,700.001,861.201,277.00

124.50

0.00100.00

0.000.000.00

2,250.063,177.46

842.89394.42

198,545.13

700.00

4,962.70

9,544.90

100.00

219.47

6,664.83

22,191.90

Budget

1,000.001,800.00

216,395.00400.00

4,500.001,000.001,500.002,900.003,400.001,645.00

234,540.00

234,540.00

2,000.00

4,000.003,500.00

800.00

8,300.00

21,580.00

100.00125.00500.00250.00A"" ,...."-,.vv.vv

1,375.00

1,200.00

8,500.004,500.001,700.004,500.00

19,200.00

53,655.00

(

% of Budget

0.0%92.8%87.8%30.0%61.1%15.7%56.5%58.6%36.1%0.0%

84.7%

84.7%

35.0%

42.5%53.2%

159.6%

59.8%

44.2%

0.0%80.0%0.0%0.0%0.0%

7.3%

18.3%

26.5%70.6%49.6%

8.8%

34.7%

41.4%

Pa

( ( (3:30 PM Steeple Run Community Council07/10/14 Profit & Loss Budget vs. ActualCash Basis January through June 2014

Jan - Jun 14 Budget % of Budget

5200 . SWIMMING POOL EXPENSES5240 . Maintenance

5243 . Cleaning 0.00 250.00 0.0%5242 . Open/Close Maintenance 0.00 4,200.00 0.0%5244 . Pool Maintance salary 0.00 1,000.00 0.0%5241 . Repairs 595.28 2,000.00 29.8%

Total 5240 . Maintenance 595.28 7,450.00 8.0%

5290 . Miscellaneous 600.00 200.00 300.0%5254 . Pool Chemicals 0.00 3,000.00 0.0%5270 . Pool Concessions Expenses 0.00 1,700.00 0.0%5210' Pool Staff Salaries

5215 . Swim Lesson Salaries 1,127.50 1,645.00 68.5%5210 . Pool Staff Salaries - Other 10,843.32 34,930.00 31.0%

Total 5210 . Pool Staff Salaries 11,970.82 36,575.00 32.7%

5250' Supplies 1 Pool Equipment5255 . Other Supplies 0.00 1,000.00 0.0%5251 . Swim Lessons Supplies 0.00 50.00 0.0%5250· Supplies I Pool Equipment - Other 111.80

Total 5250· Supplies I Pool Equipment 111.80 1,050.00 10.6%

5235 . Telephone 0.00 325.00 0.0%

Total 5200 . SWIMMING POOL EXPENSES 13,277.90 50,300.00 26.4%

5300 . PARKS & COMMON AREA EXPENSES5310 . Cut and Prune 6,390.00 21,000.00 30.4%5335 . Grounds Care 0.00 5,000.00 0.0%5344 . Grounds Maintenance Salary 0.00 1,800.00 0.0%5390 . Miscellaneous 0.00 250.00 0.0%5330 . Plantings 0.00 1,000.00 0.0%5340· Ponds 0.00 1,500.00 0.0%5360 . Snow Removal R 7Q<; nn t:. nnn 1"\1"\ ;35.9%-" --.-- v,vvu.vu

Total 5300 . PARKS & COMMON AREA EXPENSES 13,185.00 35,550.00 37.1%

5500 . ADMINISTRATION EXPENSES5585 . Accounting & Tax Preparation 1,291.50 11,000.00 11.7%5560 . Bank Fees 412.98 300.00 137.7%5587 . Court Costs 0.00 500.00 0.0%5563· Gifts 225.475581 . Insurance 12,839.00 12,000.00 107.0%5586· Legal 1,675.00 3,500.00 47.9%5564 . Licenses and Fees 557.88 675.00 82.6%5561 . Outside Services 0.00 300.00 0.0%

Pa

3:30 PM

07/10/14

Cash Basis

(Steeple Run Community Council

Profit & Loss Budget vs. ActualJanuary through June 2014

(

5510 . Payroll Taxes5511 . Social Security 1 Company5512 . Medicare 1 Company5513' SUTA5514' FUTA

Total 5510 . Payroll Taxes

5551 . Publications5550 . Supplies5562 . Travel

Total 5500 . ADMINISTRATION EXPENSES

5800 . RESERVE - CAPITAL IMPROVEMENT5830 . Parks & Common Areas5810· Recreation Center5820 . Swimming Pool5800· RESERVE - CAPITAL IMPROVEMENT - Other

Total 5800 . RESERVE - CAPITAL IMPROVEMENT

Total Expense

Net Ordinary Income

Net Income

Jan - Jun 14

1,330.12311.09179.46382.84

2,203.51

2,329.521,191.89

0.00

22,726.75

0.0046,385.98

68.000.00

46,453.98

117,835.53

80,709.60

80,709.60

Budget

3,500.001,000.00

500.00250.00

5,250.00

4,000.003,500.00

100.00

41,125.00

13,200.0027,050.0021,500.005,000.00

66,750.00

247,380.00

-12,840.00

-12,840.00

% of Budget

(

38.0%31.1%35.9%

153.1%

42.0%

58.2%34.1%

0.0%

0.0%171.5%

0.3%0.0%

55.3%

69.6%

47.6%

-628.6%

-628.6%

Pa

3:33 PM

07/10/14

Accrual Basis

Steeple Run Community CouncilExpenses by Vendor Detail

June 2014

Type Date

Alann Detection Systems, INCCheck 06/13/2014

Total Alarm Detection Systems, INC

Allegra Print & ImagingCheck 06/13/2014

Total Allegra Print & Imaging

Anderson Pest ControlCheck 0611312014

Total Anderson Pest Control

AT&TCheckCheck

Total AT&T

06/13/201406/13/2014

Commonwealth EdisonCheck 06/13/2014Check 06/13/2014Check 0611312014

Total Commonwealth Edison

Cost/Copy Consultants, Inc.Check 06/13/2014

Total Cost/Copy Consultants, Inc.

DuPage County Public WorksCheck 06/05/2014

Total DuPage County Public Works

Grundy Supply 2Check 06/13/2014Check 0611312014

Total Grundy Supply 2

Kenneth AmdallCheck 06/13/2014

Total Kenneth Amdall

PVN Pool Service, Inc.Check 06/13/2014

Total PVN Pool Service, Inc.

Showalter Roofing Servcices Inc.Check 06/21/2014

Total Showalter Roofing Servcices Inc.

Victoria KosirogCheck 06/13/2014

Total Victoria Kosirog

TOTAL

Account

5140· Maintenance

5551 . Publications

5142 . Other Mainte...

5135 . Telephone5135· Telephone

5125 . Electric5125· Electric5125 . Electric

5550 . Supplies

5130· Water & Se...

5150 . Supplies5250· Supplies 1 P...

5586· Legal

5241 . Repairs

5810· Recreation C...

5551 . Publications

Amount

124.50

124.50

214.79

214.79

61.15

61.15

83.0066.94

149.94

17.4117.68

507.07

542.16

75.00

75.00

137.68

137.68

111.80111.80

223.60

275.00

275.00

595.28

595.28

19,920.00

19,920.00

51.84

51.84

22,370.94

Page 1

Clubhouse Report

7/10/14

Review Items:

• Bills list (fee folder)

• Reconciliations (see folder)

• Electrical Concepts replaced burnt out bulbs in parking lot light posts (see bills list)

• Board Member List (terms ending in September)

• Dan's Resignation Letter

Miscellaneous items:

• Final payment sent to Showalter

• Summer Celebration July 2iho 4 Guards helping

o Free clubhouse rental

• Dan and Bill removed from Alarm Detection contact list

• Second notice letters sent Wednesday (7/09)

• Kylee Loatman's Scout Troop will submit a photo of the bird bath they want to place on the sideof the clubhouse (the kids will be decorating it)

• AI Engfer in process of replacing rotted wood on common area benches with plastic

• New Accountants working to obtain our Articles of Incorporation from the state, they have

everything else they needed from us

**Asphalt repair update**

• Commercial Asphalt sent a proposal on doing the parking lot and pathways by the condos, I let

them know we needed all of the common area pathways done. They are sending an updated

bid.

• Maul came out the end of last week, I am waiting on the bid from them.

LEGAL REPORT

presented at

STEEPLE RUN BOARD MEETING of July 10, 2014

STATUS OF ASSESSMENTS

There has been no change in the status of the pre-2014 assessments.

Letters have been sent to the delinquents for 2014.

Pool Report July 10,2014

Diving Board - The diving board that SRCCbought three summers ago has broken.It was a bargain used board, so no warranty. New board estimates areattached.

We had a non-resident save in the deep-end by Cameron and Emma!!!!!!!

I am re-writing the pool policies and procedures for guests, lifeguards and manager.

We received the new chairs and lounge chairs that were ordered.

We got the refrigerator from upstairs in our guard room.

Swim lessons almost over, see attached profit not loss statement.

Tonight I am giving Mike Klecka all the rules for pool and chemical guidelines forpool that I have made over the last three years.

The pool signs that I was told I could order last year have been ordered.No trespassing X6No smoking X3Stop wrong way do not enter X2Warning wading pool is not attended by a lifeguard X1Pool pass required X 1

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7110/20149:16 AM

· SWIM LESSON REPORT

Session # 1$45.00 (Toddler) X

$60.00 (Toddler Non-Res) X __ d_, (# of Swimmers) = $

$35.00 (Levels 1-6) X~. _...:....I_Cj~_ (#ofSwimmers)

$45.00 (Levels 1-6 Non-Res) x_--=-l_,-,--_(# of Swimmers) = $

=$

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Total fees paid = $

$10.00/hour = Instructor's Rate X __ s---=- __ (# of Instructors J

1.25 hours = Hours Worked (10:45am -12:00 pm) X 10 Days of Swim Lessons

Payroll = $10.00 X __ S3~_x1.25 X 10 = $ ()OO

/. -7 00LO 0 ---Total Fees Paid - Payroll = Profit of $ _

o(= $ _~)L--.---

/O~$60.00 (Toddler Non-Res) X (# of Swimmers) = $ ~LO==-=- _

S··I C-" ClO=$ (Q -) '- ,

--$ 'I 2 I\~?-$45.00 (Levels 1-6 Non-Res) X (# of Swimmers) I _.,J..J

) :::~)I ID6--=:Total fees paid = $ __ c::::-~'l _

Session # 2$45.00 (Toddler) X _____ (# of Swimmers]

$35.00 [Levels 1-6) X [# of Swimmers)

$10.00jhour = Instructor's Rate X __ 7,-__ f # of Instructors)

1.25 hours = Hours Worked (10:45am - 12:00 pm) X 10 Days of Swim Lessons

("~I_ C(9~Payroll = $10.00 X__ ~--+__ X1.25 X 10 = $ _C~_)f~-----L-f_~_~_

LJI_C eraTotal Fees Paid - Payroll = Profit of$ J lO -0 -

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