6 easy changes to make your business better

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http://www.square-9.com/document-management-software | Offices can be very busy places with lots of people, paper, and information buzzing about. We have compiled 6 things a business can change to make their company more productive.

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Page 1: 6 Easy Changes to Make Your Business Better

6 Easy Changes To

Make Your Business Better

Page 2: 6 Easy Changes to Make Your Business Better

Offices can be very busy places with a lot of people, paper, and information buzzing about. The following presentation consists of 6 business areas that can easily be improved to make YOUR company more productive.

Page 3: 6 Easy Changes to Make Your Business Better

FLEXIBLE HOURS

It feels like the 9 to 5 business model may be the only option for you or your employees, but many companies are changing that mindset and seeing great benefits.

Allowing employees to choose which hours work best for them can have a profound change in your personnel’s morale, performance, and commitment. Everyone is different – some work better early in the morning, while others don’t hit their stride until noon.

Flexible schedules can reduce absenteeism and tardiness, while also lowering your company’s turnover.

Page 4: 6 Easy Changes to Make Your Business Better

DOCUMENT MANAGEMENT

Your company can waste several

hundred hours filing and looking for

paperwork. Utilize document

management software to make

rummaging through documents a

thing of the past – let your computer

do the searching for you. Spend your

time dealing with the document, not

looking for it.

Page 5: 6 Easy Changes to Make Your Business Better

DIVERSE HIRING

A study published in the Harvard Business Review showed that teams comprised of all male or all female members did much worse than teams that had both females and males. In 2011, 85% of the respondents to a Forbes survey found that diversity was crucial to creating innovation – having members of different ages, genders, backgrounds, and lifestyles will help the business increase its market share.

Page 6: 6 Easy Changes to Make Your Business Better

AUTOMATED WORKFLOW Your employees rely on each other – tasks and documents will be passed back

and forth between departments, sometimes many departments. Keeping

everyone on time and on the same page with their document related-

responsibilities will help everything move faster. A paperless workflow can be the

answer – when one part of a project is finished, the system can automatic push it

to the next person in the chain and even alert them that it is ready. No need for

additional emails, phone calls or walks around the office – the project will

automatically move forward.

Page 7: 6 Easy Changes to Make Your Business Better

PROVIDE SNACKS

In a study done by Staples, half of the respondents said they left the office to get

coffee or snacks at least one time during the day; some reported making at least five

trips per day – these breaks are totaling a whopping 2.4 billion hours of lost work

time within the U.S. each year. Providing your office with snacks can end up saving

the company money in labor. Even employer paid snacks can save your company

money since 100% of employer provided snacks are tax deductible.

Page 8: 6 Easy Changes to Make Your Business Better

In today’s economy there is a big push to go paperless not only for environmental

reasons, but to instantly boost office productivity– computer documents can be shared,

updated, and sent within seconds. Paper wastes time and money; consider the hours

spent searching for lost or misfiled documents and the time involved recreating those

files. In addition, to keep up with your paper output you must spend money on copiers,

fax machines, staplers, binders, and filing cabinets – all of these things take time out of

your employees’ hands and aren’t required in a paperless office.

PAPERLESS

Page 9: 6 Easy Changes to Make Your Business Better

I N R E V I E W

1. Flexible Hours 2. Document Management 3. Diverse Hiring 4. Automated Workflow 5. Providing Snacks 6. Going Paperless

These six changes can help your employees to work faster, more efficiently, and stay happier.

Page 10: 6 Easy Changes to Make Your Business Better

CONTACT US

Square 9 has developed award-

winning tools for efficient business

automation that are intuitive,

flexible, and easy to use. Their

innovative document management

software is used in a vast array of

industries all over the world.

For more information,

please call 203.789.0889

or visit www.square-9.com.