5 Steps to More Effective Team Meetings

One of the laments we get to hear from leaders and team members alike is about the number of unproductive meetings that they have to suffer through. Some of the concerns we hear include quotes like

“I am not sure why we have such meetings!”“There was no specific agenda and it meandered all over the place?”“We never seem to achieve anything productive in these meetings.”Basis our experience, here are 5 steps for more effective team meetings.

The first thing is to understand if a meeting is needed at all. We have not seen a single team or organization which has complained about having too few meetings! If some discussions can be closed out through phone/emails, avoid having a meeting for the sake of having a meeting. As an organizer, ask yourself the below questions.

• Do you have a core purpose for scheduling the meeting?• Is an actual, physical meeting the only feasible option to

address the core purpose?• Do you have clear expected outcomes for the meeting?

1. Purpose

We have seen quite a few meetings fail due to the wrong people attending it! Ask yourself, who are the people without whom the meeting won’t work? The list that you come up should be the people who you finally invite for the meeting. Participants who are unclear about the objectives and hence cannot contribute in the meeting can kill the very purpose of the meeting.

2. People

Most meeting organizers spend too little time planning the actual items in the agenda, rather we see a lot of focus on packing as many items into the agenda as possible. Talking to different attendees to get their perspective is a good idea to customize the meeting agenda to include as many of the stakeholder view points as possible. Another point to keep in mind while designing your agenda is the concept of “Flow”– does the meeting have a flow? Is there a story to the entire process?

3. Agenda

Read more steps to more effective team meetings here:5 Steps to More Effective Team Meetings

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