4 s e trans customer presentation
TRANSCRIPT
44SS eTrans eTransFreight Forwarding and Transportation SolutionFreight Forwarding and Transportation Solution
© 2008 FOUR SOFT LIMITED. All rights reserved. “This presentation is for informational purposes only and may not be incorporated into a contract or agreement.”
• Key Features in 4S eTrans.• General Business Process in Air & Sea Freight • 4S eTrans Applied to various business Scenarios• Pain Points of Freight forwarding Industry• Key benefits of 4S eTrans.• Live Application Demo
AGENDA
Target Customers
Freight Forwarders – International & Domestics
Logistic Service Providers Cargo Consolidators 3PL’s
- A Best-in-class Transportation Management Solution
Web based Application
Multimodal Transportation System like Air ,Sea & Road Freight
Easy International Trade Documentation (AWB, HBL, OBL, Manifest, Trip Sheet etc)
Multi –Currency, Multi- Branch & Multi- Company
Interfacing Capabilities to external Applications
Integrated Accounting System
Automation of Buy & Sell rates
Consolidation of data in a single database for easier analysis
MIS and detailed operational Reports
Scalable and Robust
– Freight Operations Fit
Booking
PRS (Pickup Run Sheet)
Warehouse
Quote & Contract
Route Planning
Consolidation
MAWB/MBL
HAWB/HBL
DO (Delivery Order)
DRS (Delivery Run Sheet)
POD (Proof of Delivery)
Deconsolidation
Front Office Operations Origin Operations Destination Operations
Enterprise Data Management
Management Reports & Visibility
Business Controls – Event Management (alerts/approval)
User Rules Configuration
Freight Forwarding Solution MapFreight Forwarding Solution Map
Invoicing & Accounts
Menu Configuration
Menu can be configured as per the roles assigned to user in each department .
User Login can be also be restricted to certain Operations.
Benefit
Flexibility of creating customized menus
BookingAccounts
Operations
Off Shore users / Partners
Sales
User advantage
Maintenance of Carrier Rates Maintenance of IATA Tariff Creation of Quotes Creation of Customer
Contracts Automation of quotes on
shipment execution level
Sales Department
User Advantage
IATA Tariff and Carrier Contracts
IATA Tariff and Carrier rates can be maintained in application
Rates can be called in operations module While executing the Shipments.
Quotes & Contracts
Quotations can be prepared for freight forwarding transactions including; air, ocean and road, export and import shipments.
Multiple charges including: minimum charges, flat charges, charges per such as air rates by multiple weight break points, etc., may be quoted in any currency.
Quotations can be used to automatically rate (invoice) shipments.
User Advantage - Sales department
Customer Service Desk
Better Collaboration with Customers and Carriers
Improved Service Levels Receiving Bookings On-line Real Time Shipment Tracking Improved customer satisfaction Improve customer retention Increased business opportunities
User Advantage
CRM Login
Freight Forwarder can give Login to their Esteemed Customers, so that customersCan send On- line Bookings and also track the status of their Shipments.
Bookings files can be uploaded in Application
Shipment Tracking :- Detailed track Specific track
Booking
User friendly screen allowing fast entry of bookings ensuring the customer’s request is dealt with efficiently in the minimum amount of time.
Search Parameters for existing Booking.
User-definable booking requirements for each office to ensure a booking remains provisional/on-hold until the required data is entered
User Advantage - Customer Service Desk
Operations Desk
Simplification of Complex Business Process
Better Operations Planning and control
Clear Visibility on Shipment level Easy Maintenance of International
Trade Documentation like AWB, BOL,
Manifest Reduced turn Around time of
Shipments End to End visibility of Shipments Multimodal Route Planning Bar Code enabled labels Batch Printing of HAWB’s/HBL’s Consolidation
User Advantage
Consolidation
Consolidation of shipments can be done on basis of origin and destination.
Allocation of shipments of is possible against the space booking with carriers.
User Advantage - Operations
International Trade Documentation
Ability to View/Print export Documents like Airway Bill’s & Bill of Lading.
Reports including Manifest, Cargo Arrival Notice,
Delivery Order, HAWB & HBL can be output via email, fax, printer.
Bar Code Enabled Labels
Ability to Print Bar Code Enabled labels for HAWB & MAWB.
User Advantage - Operations
Accounts Department
AR Transactions AP Transactions GL transactions Day Book Maintenance Bank Reconciliation statement Fixed Asset Management Profit & Loss Statements Financial Statements
User Advantage
Party Management Module
Global profiling system to add details of company, Branches, Terminals, customers, vendors, suppliers, agents, offices, warehouses, Locations, Sales Person in Single screen
Benefit Easy management of master data
Warehouse
Agents
Locations
Sales Person
Carriers
Ports
User advantage
Generic Process
• Booking received from the customers on basis of rates
• Arranging Pickups
• Receiving cargo in warehouse
• Execution of HAWB and generation of sales invoice to customer
• Execution of MAWB
•Processing ON-Board Confirmation in system
Pick UpBooking
Warehouse
HAWB
MAWB
Confirm On Board
CarrierRates
HAWBPrint
ToImport
Process
Invoice
CustomerRates
General Air Export Scenarios
Consolidation
• Shipments Dropped by Customer in Airport warehouse
• Freight Forwarder executes HAWB and generates sales invoice to customer.
• Execution of MAWB
• Consolidation of various HAWB’s in single MAWB
• Processing On-Board Confirmation in system
Warehouse
HAWB 2
MAWB
COB
General Air Export Scenarios
ToImport
Process
HAWB 3HAWB 1
Direct Shipment
• Shipments received in office by Walk-in customers
• Freight forwarder Executes HAWB
• Execution of MAWB
• Processing On-Board Confirmation in system
HAWB
MAWB
COB
General Air Export Scenarios
Direct IATA Shipments
• Booking received from the customer for Direct AWB’s.
• Execution of Direct/ IATA AWB
• Processing On-Board Confirmation in system
Direct/IATAAWB
COB
General Air Export Scenarios
Booking
Sales Customer Service Air Export Operations
Pick up
Yes
Invoice
Import Process
IATARates
CarrierContract
Job Profit
Warehouse
Arrange Pick up
HAWB
Shipment Execution
Label Print
Consolidation
MAWB
Rates &Tariff
Quotes
CustomerContracts
ReceiveShipper call
CreateBooking
Carrier Space Booking
Flight Schedule
CSRUpdation
Accounts
O/S ReportUpdation
AccountsReceivable
Process
AccountsPayableProcess
MaintainDay Book
MaintainLedgers
Month EndProcess
MIS Reports
Report
Trial Balance & Financial Closure
Shipment Tracking
Specific
Detailed
CreditCheck
Profit Share
- Application Layout
Destination Import Operations
Deconsolidation
ImportProcess
Invoice
CargoArrival
Warehouse
DoorArrange Delivery
Yes
POD
DeliveryOrder
- Import Operations
LCLto
LCL
FCL to
FCL (Back to Back)
LCL To
FCL
Direct Console
LCLFCL
Break Bulk / Project Cargo
Ocean Export Business Mode
- General Ocean Freight operations
Invoice
Pick up
Booking
HBL
Consolidation
ImportOps
OBL
ArrangePick up
HBLPrint
Quotes &Contracts
Carrier Rates
Vessel Schedule
CFS/Warehouse
- Export Operations
Destination Import Operations
Deconsolidation
ImportProcess
Invoice
CargoArrival
Warehouse
DoorArrange Delivery
Yes
POD
DeliveryOrder
- Import Operations
• OBL Process ( Ocean Bill of Lading)• Once BL Draft is finalized and approved ,the actual OBL is issued by carrier and the FF records the same.
• Consolidation• FF confirms the shipment on the Booked space with carrier and sends Ocean BL draft to Customer and then to Liner
• HBL (House Bill of Lading) Process• HBL generated as per agreed rates by customer
• Warehouse Operations•The cargo is received at FF warehouse
• PRS ( Pickup Run Sheet)• Arranges Pick- up of the cargo from the Shipper's place
• Console• Space Booking with LCL Carrier
• Booking• Freight forwarder receives the booking form the customer.
4S eTrans Solution Business Process in Industry
Type : LCL to LCL ( Less then Container Load Shipments)
General Sea Export Scenarios
General Sea Export Scenarios
Type : LCL to FCL Multiple LCL Shipments Grouped together to make 1 FCL. Multiple HBL’S and Single OBL
• OBL Process ( Ocean Bill of Lading)• Once BL Draft is finalized and approved ,the actual OBL is issued by carrier and the FF records the same.
• Consolidation• FF consolidates the Multiple LCL shipments to single container.
• HBL (House Bill of Lading) Process• HBL generated as per agreed rates
• Warehouse Operations•The cargo is received at FF warehouse
• PRS ( Pickup Run Sheet)• Shipments dropped into freight forwarders warehouse by customer.
• Console• Space Booking with carrier for 1 FCL
• Booking• Freight forwarder receives the booking from multiple LCL customers.
4S eTrans Solution Business Process in Industry
General Sea Export Scenarios
Type : FCL-FCL Back to Back Shipment No Grouping of Shipments, Single OBL and Single HBL
• OBL Process ( Ocean Bill of Lading)• Once BL Draft is finalized and approved ,the actual OBL is issued by carrier and the FF records the same.
• Consolidation• FF confirms the shipment on the Booked space with carrier and sends Ocean BL draft to Customer and then to Liner
• HBL (House Bill of Lading) Process• HBL generated as per agreed rates by customer.
• Warehouse Operations•The cargo is received at FF warehouse
• PRS ( Pickup Run Sheet)• Shipments dropped into freight forwarders warehouse by Shipper
• Console• Space Booking with carrier for FCL
• Booking• Freight forwarder receives the booking from customer for FCL
4S eTrans Solution Business Process in Industry
• OBL Process (Ocean Bill of Lading)• Once BL Draft is finalized and approved ,the actual OBL is issued by carrier and the FF records the same.
• OBL Process• FF confirms the shipment on the Booked space with carrier and sends Ocean BL draft to Customer and then to Liner
• Warehouse Operations•The cargo is received at FF warehouse
• PRS ( Pickup Run Sheet)• Shipments dropped into freight forwarders warehouse by Shipper.
• Console• Space Booking with carrier
• Booking• Freight forwarder receives the booking from customer for Direct Shipments
4S eTrans Solution Business Process in Industry
General Sea Export Scenarios
Direct Console - No House document involved. One OBL - No HBL ( House Bill of Lading)
Freight Forwarding Industry – Pain points & 4S Remedies
Pain points How 4S eTrans addresses the pain?
Gaps in information due to multiple data entry Seamless flow of information
Managing complex Business Process Better Operations Planning and control Better visibility of Shipment movement
Collaboration with Customers & overseas Agents Integration with customers and agents with real time information over internet.
Credit check of Customers Check on payments on shipment level
Customer Rate Management Automation of quotes/contracts
Vendor Rate Management Automation of buy rates
International Trade Documentation and sharing All the documents like AWB/OBLS can be stored and sent to respective parties as and when required
Productivity and Volume Analysis Comprehensive Reports
Turn Around Time of shipments / jobs Reduced turn around time for shipments
Financial Visibility Track of Financial transaction from freight forwarding application
Customer specific operations and documentation Maintaining Customer operation check list
Demand to fully integrate global business operations SOA enabled architecture which is scalable and available over the web
Key Benefits
Increase in Productivity & Operational Efficiency
Minimize costs
Collaboration with customers and vendors
Improve service levels
Contribute to the bottom line
Simplifies complex business process
Complete visibility of Shipments Globally.
Unique Shipment identification Number
SOA/Web Services Enabled