27TH QUARTERLY 27TH QUARTERLY REVIEW MEETING OF FINANCE REVIEW MEETING OF FINANCE

CONTROLLERS AT CONTROLLERS AT BHUBANESWAR ,ORISSABHUBANESWAR ,ORISSA..

Field Visit Report of Team-IIField Visit Report of Team-II

Date 29.10.10Date 29.10.10

Team MembersTeam Members Arunachal Pradesh,Arunachal Pradesh, Assam,Assam, Delhi,Delhi, Haryan,Haryan, Orissa,Orissa, Rajasthan,Rajasthan, Shri Ved Shri Ved

Prakash,Consultant(Disbursement),TSG ,Prakash,Consultant(Disbursement),TSG , Dr.Anamika Dr.Anamika

Mehta,consultant(,Monitoring),TSG,Mehta,consultant(,Monitoring),TSG, Shri P.R.Mahapatra,Representative of Orissa,Shri P.R.Mahapatra,Representative of Orissa, Shri P.K.Swain, Representative of Orissa.Shri P.K.Swain, Representative of Orissa.

Formation of subgroups Formation of subgroups &Distribution of Works&Distribution of Works

Andhara Pradesh, Assam&Arunacal Pradesh-SG-IAndhara Pradesh, Assam&Arunacal Pradesh-SG-IMaintenance of Books of AccountsMaintenance of Books of Accounts(Cashbook,ledger,Journal,PassBook,(Cashbook,ledger,Journal,PassBook,Cheque IssuRegister& Bank Reconciliation Cheque IssuRegister& Bank Reconciliation

Statement)Statement) Delhi &Haryana –SG-IIDelhi &Haryana –SG-II

Maintenance of Required RegistersMaintenance of Required Registers(Stock Register, Asset Register, Minutes of (Stock Register, Asset Register, Minutes of

Meeting)Meeting) Orissa& Rajasthan-SG-IIIOrissa& Rajasthan-SG-III

Procurement Procedure , Advance Register, Procurement Procedure , Advance Register, Adjustment of Adjustment of Advances&Submission of UCs.Advances&Submission of UCs.

Places of visitPlaces of visit

District:-KhurdhaDistrict:-Khurdha

BRC Jatni,JaanlaBRC Jatni,Jaanla Jaanla Nodal UPMES, Jaanla,Jaanla Nodal UPMES, Jaanla, Sailabala UPS, Near Tamando;Sailabala UPS, Near Tamando;

BRC JATNI, JAANLABRC JATNI, JAANLA

BRC C is in position.BRC C is in position. No BRPs available at present.No BRPs available at present. Having 15 CRCs & 158 Schools are under its Having 15 CRCs & 158 Schools are under its

control.control. Teachers Training programme is being Teachers Training programme is being

organized by Resource Group Members organized by Resource Group Members finalised by the DPC.finalised by the DPC.

5 days teachers training programme on 5 days teachers training programme on Primary science was conducted and 47 Primary science was conducted and 47 participant each of 3 batches were completed participant each of 3 batches were completed and achieved 675 man days.and achieved 675 man days.

BRC JATNI, JAANLA.BRC JATNI, JAANLA.

OBSERVATIONSOBSERVATIONS Joint signatory SB a/c No.003505 of UCO Joint signatory SB a/c No.003505 of UCO

Bank is in operation.Bank is in operation. The pass Book was updated upto The pass Book was updated upto

25/10/2010.25/10/2010. Bank Reconciliation prepared upto Bank Reconciliation prepared upto

sept/10.sept/10. Manual on FM & P available at BRC.Manual on FM & P available at BRC. Advances were adjusted and unspent Advances were adjusted and unspent

balances refunded to DPO.balances refunded to DPO.

MAINTAINANCE OF BOOK MAINTAINANCE OF BOOK OF ACCOUNTS AND OF ACCOUNTS AND

REGISTERREGISTER

Cash book not closed on daily/monthly basis.Cash book not closed on daily/monthly basis. The entries in cash book was not authenticated.The entries in cash book was not authenticated. The entries in the Stock Register are also not The entries in the Stock Register are also not

authenticated.authenticated. Signature of the recipient of materials was not Signature of the recipient of materials was not

obtained. obtained. Name of the supplier/source of item from Name of the supplier/source of item from

where they have received is not recorded in the where they have received is not recorded in the stock register.stock register.

Fixed Asset Register Maintained.Fixed Asset Register Maintained.

JAANLA NODAL UPMES,JAANLA NODAL UPMES,

It is having classes from I to VII.It is having classes from I to VII. Total enrollment of the school is 448 .Total enrollment of the school is 448 . Total number of teachers 11 ( Male-2, Female-Total number of teachers 11 ( Male-2, Female-

9)9) Sri Bidyadhar Sahoo, the head master of the Sri Bidyadhar Sahoo, the head master of the

school is a state & national awardee running school is a state & national awardee running the school excellently the school excellently

Separate toilet for girls ,Ramps, and Bala Separate toilet for girls ,Ramps, and Bala elements are available in the school.elements are available in the school.

The students and teachers are in proper The students and teachers are in proper uniform.uniform.

SAILABALA UPS TAMANDO SAILABALA UPS TAMANDO (BIJIPUR)(BIJIPUR)

The teachers are maintaining daily lesson The teachers are maintaining daily lesson plan record.plan record.

Bank Reconciliation statement prepared Bank Reconciliation statement prepared upto Sept/10.upto Sept/10.

UCs submitted regularly.UCs submitted regularly. The cash book entries are not The cash book entries are not

authenticated.authenticated. Interest earned is not refunded or Interest earned is not refunded or

adjusted.adjusted. Stock and assets register are maintained.Stock and assets register are maintained.

SAILABALA UPS TAMANDO SAILABALA UPS TAMANDO (BIJIPUR)(BIJIPUR)

1.The school is having Class VI & VII only.1.The school is having Class VI & VII only.a)Out of 112 students 94 students were present.a)Out of 112 students 94 students were present.b)Out of 5 sanctioned teachers, 3 are in positionb)Out of 5 sanctioned teachers, 3 are in position

Cash book not closed daily/monthly.Cash book not closed daily/monthly. Separate cash book maintained for each Separate cash book maintained for each

interventions.interventions. The entries in the cash book are not authenticated.The entries in the cash book are not authenticated. Joint signatory SB a/c is opened at Gramin Bank.Joint signatory SB a/c is opened at Gramin Bank. Display board not available.Display board not available. Fixed assets register maintained.Fixed assets register maintained. Stock register maintained.Stock register maintained. Resolution book available.Resolution book available.

SAILABALA UPS TAMANDO SAILABALA UPS TAMANDO (BIJIPUR)(BIJIPUR)

Internal audit not conducted.Internal audit not conducted. TLM grant received on 18/10/10 ,but TLM grant received on 18/10/10 ,but

not disbursed.not disbursed. Interest earned amounting Interest earned amounting

Rs.11,169.00/- not refunded/adjusted Rs.11,169.00/- not refunded/adjusted against the grants for the current against the grants for the current year.year.

SUGGESTION SUGGESTION The BRPs are to be positioned at the BRC for The BRPs are to be positioned at the BRC for

proper conduct of teacher training.proper conduct of teacher training. The VEC manual need to be reviewed for The VEC manual need to be reviewed for

maintaining of single cash book every year.maintaining of single cash book every year. The internal audit of the accounts of VEC to The internal audit of the accounts of VEC to

be conducted on con current basis.be conducted on con current basis. The cash book entries are to be The cash book entries are to be

authenticated.authenticated. The interest amount to be adjusted/refunded The interest amount to be adjusted/refunded

to the DPC. to the DPC. Display Board is to be provided to the Display Board is to be provided to the

schools for ensuring social audit.schools for ensuring social audit.

ThanksThanks