orissa e-governance services limited...

ORISSA e-GOVERNANCE SERVICES LIMITED BHUBANESWAR

TENDER DOCUMENT

SUPPLY & INSTALLATION OF SERVO STABILIZERS TO REGISTRATION OFFICES UNDER e-REGISTRATION PROJECT

Enquiry No. OeSL/29/2009/ENQ/035

Last Date for Submission of Tender: Dt. 05.11.2009 up to 14:00 hrs. Place of Submission of Tender Document: Orissae-Governance Services Ltd,

OCAC Building, Plot No.-N-1/7-D, Acharya Vihar Square, RRL Post Office, Bhubaneswar-751 013

Date and Time of Tender Opening: Dt.05.11.2009 at 15:00 hrs Of General & Technical Bid Cost of Tender Document: Rs.5000/- (Rupees Five Thousand

only)

Tender Reference No :OeSL/29/2009/ENQ/035

S i g n a t u r e & S e a l o f B i d d e r

1. Background

Government of Orissa (GoO) proposes to modernize and implement computerized registration and delivery

across 176 registration offices of the State, which would improve administrative effectiveness & efficiency and

accelerate the overall development of the State through improved government interfaces. In this regard, GoO

intends to integrate State Registration Headquarter (HQ) with all District Sub-Registrar offices (DSR), and all

Sub-Registrar offices (SRO) with each other. This provide all kind of property & land registration, deeds and

other services at 176 registration offices of GoO and other locations as may be identified by GoO. The

computerized registration will use state-of-the art technologies and have capability and flexibility to expand and

upgrade to cover other parts of the state. As part of the Physical Infrastructure, the e-Registration Centers has

been prepared and required furniture will be installed at those offices.

Through this document, Orissa e-Governance Services Ltd. (OeSL) invites responses from eligible

Manufacturer/ Authorised Distridutor/ Authorised Dealers interested for supply and installation of Servo

stabilizers at various Registration offices (list attached) across the state of Orissa. District wise locations are

given below:

Sr. No District Office Type Office

1 Angul DSR Angul 2 Angul Ex Off Athamallik, Ex-off 3 Angul Ex Off Chhendipada,Ex-off 4 Angul Ex Off Pallahara, Ex-off 5 Angul Ex Off Talcher, Ex-off 6 Balasore DSR Balasore 7 Balasore SRO Baliapal, SR 8 Balasore SRO Basta, SR 9 Balasore SRO Jaleswar, SR

10 Balasore SRO Jaleswarpur, SR 11 Balasore SRO Khaira, SR 12 Balasore SRO Nilagiri, SR 13 Balasore SRO Soro, SR 14 Balasore Ex Off Simulia, Ex-off 15 Bargarh DSR Bargarh 16 Bargarh SRO Attabira, SR 17 Bargarh Ex Off Barapalli, Ex-off 18 Bargarh Ex Off Bhatli, Ex-off 19 Bargarh Ex Off Bheden, Ex-off 20 Bargarh SRO Padmapur, SR 21 Bargarh Ex Off Paikamal, Ex-off



22 Bargarh SRO Sohella, SR 23 Bhadrak DSR Bhadrak 24 Bhadrak SRO Basudevpur, SR 25 Bhadrak SRO Bhandaripikhari, SR 26 Bhadrak SRO Bonth, SR 27 Bhadrak SRO Chandbali, SR 28 Bhadrak SRO Dhamnagar, SR 29 Bhadrak SRO Dhusuri, SR 30 Bhadrak SRO Tihidi, SR 31 Bolangir DSR Bolangir 32 Bolangir SRO Patnagarh, SR 33 Bolangir SRO Titilagarh, SR 34 Bolangir Ex Off Kantabanjhi, Ex-off 35 Bolangir Ex Off Tusura, Ex-off 36 Bolangir Ex Off Luisinga, Ex-off 37 Boudh DSR Boudh 38 Boudh Ex Off kantamal, Ex-off 39 Cuttack DSR Cuttack 40 Cuttack SRO Athagargh, SR 41 Cuttack SRO Badamba, SR 42 Cuttack SRO Banki, SR 43 Cuttack SRO Jagatpur, SR 44 Cuttack SRO Mahanga, SR 45 Cuttack SRO Narsinghpur, SR 46 Cuttack SRO Niali, SR 47 Cuttack SRO Salipur, SR 48 Cuttack Ex Off Tigiria, Ex-off 49 Deogarh DSR Deogarh 50 Dhenkanal DSR Dhenkanal 51 Dhenkanal Ex Off Bhuban, Ex-off 52 Dhenkanal Ex Off Hindol, Ex-off 53 Dhenkanal SRO Kamakshyanagar, SR 54 Dhenkanal SRO Parjang, SR 55 Gajapati DSR Gajapati 56 Gajapati Ex Off R.Udayagiri, Ex-off 57 Ganjam DSR Ganjam 58 Ganjam SRO Aska, SR 59 Ganjam SRO Bhanjanagar, SR 60 Ganjam SRO Berhampur-R,SR 61 Ganjam SRO Berhampur-T, SR 62 Ganjam SRO Buguda, SR



63 Ganjam Ex Off Chikiti, Ex-off 64 Ganjam SRO Digapahandi, SR 65 Ganjam SRO Hinjilikote, SR 66 Ganjam SRO K.S.nagar, SR 67 Ganjam SRO Khalikote, SR 68 Ganjam Ex Off Kodala, Ex-off 69 Ganjam SRO Patrapur, SR 70 Ganjam SRO Purusottampur, SR 71 Ganjam SRO Sorada, SR 72 Jagatsinghpur DSR Jagatsinghpur 73 Jagatsinghpur SRO Balikuda, SR 74 Jagatsinghpur SRO Debidol, SR 75 Jagatsinghpur SRO Kujanga, SR 76 Jagatsinghpur SRO Raghunathpur, SR 77 Jagatsinghpur SRO Tirtol, SR 78 Jajpur DSR Jajpur 79 Jajpur SRO Barachana, SR 80 Jajpur SRO Bari, SR 81 Jajpur SRO Dharmasala, SR 82 Jajpur SRO Dolipur, SR 83 Jajpur Ex Off Mangalpur, Ex-off 84 Jajpur SRO Mansada, SR 85 Jajpur SRO Sukinda, SR 86 Jharsuguda DSR Jharsuguda 87 Jharsuguda Ex Off Lakhanpur, Ex-off 88 Kalahandi DSR Kalahandi 89 Kalahandi SRO Dharmagarh, SR 90 Kalahandi Ex Off Jaipatna, Ex-off 91 Kalahandi Ex Off M.Rampur, Ex-off 92 Kalahandi Ex Off Th.Rampur, Ex-off 93 Kendrapada DSR Kendrapada 94 Kendrapara SRO Aul, SR 95 Kendrapara SRO Garadpur, SR 96 Kendrapara Ex Off Kanika, Ex-off 97 Kendrapara SRO Marsaghai, SR 98 Kendrapara SRO Pattamundai, SR 99 Kendrapara Ex Off Rajnagar, Ex-off

100 Keonjhar DSR Keonjhar 101 Keonjhar SRO Anandapur, SR 102 Keonjhar Ex Off Barbil, Ex-off 103 Keonjhar Ex Off Champua, Ex-off



104 Keonjhar Ex Off Chatgaon, Ex-off 105 Keonjhar Ex Off Hatadihi, Ex-off 106 Keonjhar SRO Sainkul, SR 107 Keonjhar Ex Off Telkoi, Ex-off 108 Khurda DSR Khurda 109 Khurda SRO Balipatna, SR 110 Khurda SRO Banpur, SR 111 Khurda Ex Off Begunia, Ex-off 112 Khurda Ex Off Bolagarh, Ex-off 113 Khurda SRO Jatani, SR 114 Khurda SRO Khandagiri, SR 115 Khurda SRO Khurda, SR 116 Khurda SRO Tangi, SR 117 Koraput DSR Koraput 118 Koraput Ex Off Bariguma, Ex-off 119 Koraput Ex Off Koraput, Ex-off 120 Koraput Ex Off Katpad, Ex-off 121 Koraput Ex Off Machhkund, Ex-off 122 Koraput Ex Off Pattangi, Ex-off 123 Malkangiri DSR Malkangiri 124 Malkangiri Ex Off Motu, Ex-off 125 Malkangiri Ex Off Chitrakonda, Ex-off 126 Mayurbhanj DSR Mayurbhanj 127 Mayurbhanj Ex Off Bahalda, Ex-off 128 Mayurbhanj SRO Betnoti, SR 129 Mayurbhanj SRO Karanjia, SR 130 Mayurbhanj SRO Rairangpur, SR 131 Mayurbhanj Ex Off Rasagobindapur, Ex-off 132 Mayurbhanj SRO Udala, SR 133 Nabarangpur DSR Nabarangpur 134 Nabarangpur Ex Off Babugaon, Ex-off 135 Nabarangpur Ex Off Kodinga, Ex-off 136 Nabarangpur Ex Off Umerkote, Ex-off 137 Nayagarh DSR Nayagarh 138 Nayagarh SRO Daspalla, SR 139 Nayagarh SRO Khandapara, SR 140 Nayagarh SRO Odagaon, SR 141 Nayagarh SRO Ranapur, SR 142 Nuapada DSR Nuapada 143 Nuapada Ex Off Khariar, Ex-off 144 Phulbani DSR Phulbani



145 Phulbani Ex Off Baliguda, Ex-off 146 Phulbani Ex Off Daringbadi, Ex-off 147 Phulbani Ex Off G-Udayagiri, Ex-off 148 Puri DSR Puri 149 Puri SRO Brahmagiri, SR 150 Puri Ex Off Delanga, Ex-off 151 Puri SRO Gop, SR 152 Puri SRO Kakatpur, SR 153 Puri Ex Off Kanas, Ex-off 154 Puri Ex Off Krushnaprasad, Ex-off 155 Puri SRO Nimapara, SR 156 Puri SRO Pipili, SR 157 Puri SRO Satyabadi, SR 158 Rayagada DSR Rayagada 159 Rayagada Ex Off Bisam Cuttack, Ex-off 160 Rayagada Ex Off Gunupur, Ex-off 161 Rayagada Ex Off Kasipur, Ex-off 162 Samabalpur DSR Samabalpur 163 Samabalpur Ex Off Kuchinda, Ex-off 164 Samabalpur Ex Off Rairakhol, Ex-off 165 Samabalpur Ex Off Rengali, Ex-off 166 Sonepur DSR Sonepur 167 Sonepur Ex Off Binika, Ex-off 168 Sonepur Ex Off BirMaharajpur, Ex-off 169 Sonepur Ex Off Rampur, Ex-off 170 Sundergarh DSR Sundergarh 171 Sundergarh SRO Panposh, SR 172 Sundergarh Ex Off Banei, Ex-off 173 Sundergarh Ex Off Biramitrapur, Ex-off 174 Sundergarh Ex Off Hemgiri, Ex-off 175 Sundergarh Ex Off Lephgiri, Ex-off 176 Sundergarh Ex Off Rajgangpur, Ex-off



2. Eligibility Criteria

2.1. The Bidder should have submit Rs. 5000/-(non refundable) in shape of DD towards the cost of the

Tender Document.

2.2. The Bidder should have furnished the EMD (refundable) of Rs. 50,000/- (Rupees fifty Thousand) only in

shape of DD.

2.3. The Bidder should be a reputed company in operation for the last 3 Years as on 31st March 2009.

2.4. The bidder must be a Registered Supplier/ registered agency /manufacturer/distributor/dealer of Servo

Stablisers.

2.5. The Servo Stabiliser should have ISO certification.

2.6. The bidder must have experience of supplying and installation of similar type of electrical equipment in

any Ministry/Department /any Central or State Govt. PSU with one project of atleast Rs 10 Lacs or 2

projects of Rs 6 Lacs each or 3 Projects of Rs 4 Lacs each in last three years. Copies of purchase/work orders or completion certificates of each such project should be enclosed with the bid.

2.7. The bidder must have minimum average turnover of INR 25Lakhs (Rupees Twenty five Lakhs) from for

the preceding 3 financial years ended with 31st March 2009. The bidder should have been in profitable

for all these three financial years. Copies of balance sheets/profit & Loss Accounts/ Annual Reports of

last three financial years (upto 31-Mar-2009) should be enclosed.

2.8. The bidder must have Local office in Orissa and service network of atleast 3 Service Centers across the

State with minimum 15 Qualified Service Engineers.

2.9. The bidder should submit copy of PAN, up-to-date VAT clearance certificate and service tax registration

along with service tax return in General bid.

2.10. Consortium is not allowed.

2.11. The bidder has quote for all of the items indicated in Bill of Material

2.12. OeSL, if required at the tender evaluation stage, would visit the manufacturing location & sites

mentioned by bidder as ‘Relevant Experience’ to verify the level of implementation & completeness and

other details related to the project.

2.13. Bidder should not be under a declaration of ineligibility for corrupt and fraudulent practices issued by

Govt. of India/State Govts. A self-declaration certificate should be enclosed. Proforma in Annexure 7.



2.14. The bidder must be an authorized partner of the manufacturer of the items quoted by him. The bidder

should submit tender specific Manufacturer Authorization Forms (MAF) in general bid. This clause is not

applicable to Original Equipment Manufacturers (OEMs)

2.15. OeSL reserves the right to accept or reject any or all responses without assigning any reason.



3. Technical Specification The specifications and quality mentioned below are mere indicative and not exhaustive in nature.. Supply of items will be as per the requirements and subject to verification and approved by competent authority. The bidder is expected to have a deep and pervasive understanding of the power scenario of the State and would have to meet the complete requirements. If required, during evaluation OeSL may ask for sample verification, without which the bids may be cancelled. The bidder should clearly demonstrate in an effective and efficient manner the overall understanding of the requirements and the ability to meet the below mentioned requirements. All type of servo stabilizer should have 5 years on site warranty with spare and labor INDICATIVE BILL OF MATERIAL

Requirement Required Quantity

Input/Capacity 3KVA 5KVA 9KVA 10KVA 15KVA 50-280V 8 8 - - - 70-280V 44 45 1 3 - 90-280V 14 42 4 3 3

110-280V - - - - 1 Total 66 95 5 6 4

(Actual number of stabilizer may vary) Technical Specification of Servo controlled Voltage Stabilizer

• Low voltage cut off • Output – 220V + 1%, • Phase – 1 (single), Frequency – 50Hz+2% • With copper double wound transformer for better speed of correction. With volt meter, phase indicator,

auto/manual mode, • Fine adjustment switch and Miniature Circuit Breaker for short circuit protection • Efficiency – Over 97% at full load • Control – Analog. Control circuit has to be epoxy coated. • Technique – Buck Boost Type AC Asynchronous Motor • Frequency: 50Hz • Cooling – Natural air cooled • Current Load 13 Amps maximum • Correction Rate: 35V/sec to 40V/sec • Surge Protection : Class C secondary • Spike Buster: Required • Indications & Meter: Voltmeter & Ammeter, Mains On, Output On, Output, High,

Output low, Over load • Trip – Overload, Under voltage, Over voltage • Insulation: Class F • Ambient Temp.: 45 – 55 C • Stabilizer unit shall be mounted on buffer/wheels • Superior MS Body duly powder coated, atleast 75 to 80 Microns, both sides with anti corrosion treatment. • Mains changeover inbuilt to servo stabilizer(mains bypass)



• Conforming to Indian Standard Specification: 9815 • Servo stabilizer should have 5 years on site warranty with spare and labor



4. Scope of Work

4.1. Delivery and installation of Servo Stabilisers as per specification and with established standards at site. 4.2. Providing onsite warranty service/support for a period of 5 years with spare and labor 4.3. Contractual responsibility of the product performance. 4.4. Replacing the defective material/equipment, if found at site, free of cost. 4.5. Proper cabling and casing for the product from the available power source to the DB Box /

MCBs 4.6. The bidder should ensure following maintenance standard

Sr. No Technical Support Service Parameters

1. Preventive Maintenance

The vendor should provide regular maintenance atleast 2 times a year. Checking and testing of equipment should be done as and when required by OeSL with no additional cost.

2. First Level Technical Support

The vendor should provide Minimum 12 working hours over phone. Timings 8 am to 8 pm.

3. Second Level Technical Support

The breakdown maintenance call should be attended within four hours from the time of call log by OeSL and the equipment should be set functional within eight hours failing which the agency has to arrange for the alternative system till it is repaired. No travel or any type of fees payable to bidder for repair of items during warranty period. All the components required to be replaced, should be of OEM’s make or of equivalent standard quality. In case, if the above condition is not complied with, a penalty @ Rs.500/- per day (including government holidays) per equipment should be levied on the bidder. The penalties should be deducted from the performance security. A login name in OeSL web portal will be provided to bidder for receiving the complaint from different sites. So the bidder has to regularly visit the site for resolving the issues immediately

4. Service Engineers Service Engineers should be deployed at minimum 5 Service Centers across the State. Minimum 2 dedicated service engineers should be deployed for e-Registration Project only.

5. General Terms & Conditions

5.1. Cost of tender documents will be Rs. 5000/- non refundable which will be paid in shape of Demand

Draft in favor of Orissa e-Governance Services Limited, payable at Bhubaneswar.

5.2. Tender document can be downloaded from www.ocac.in; the fee in the form of a demand draft in

favor of Orissa e-Governance Services Limited, payable at Bhubaneshwar should be enclosed with

the Bid Document at the time of submission.



5.3. Refundable EMD Rs. 50,000/- in shape of Demand Draft in favor of Orissa e-Governance Service

Limited, payable at Bhubaneshwar has to be furnished along with the tender document.

5.4. Purchase Order will be issued by OeSL indicating the time frame within, which entire order needs to

be executed to the entire satisfaction of the supervising officer. Delay by the bidder in the

performance of its delivery and service obligations shall render the bidder liable to any or all of the

following sanctions, forfeiture of its performance security, and imposition of liquidated damages to

the maximum of 10% of work order and/or termination of the contract for default. If at any time during

performance of the Contract the bidder should encounter conditions impending timely delivery of the

work and performance of service, the bidder shall promptly notify to OeSL in writing of the fact of the

delay, its likely duration and its causes(s). As soon as practicable after receipt of the notice, OeSL

shall evaluate the situation and may at its discretion extend the period for performance of the

contract in writing after mutual discussion with the bidder. The bidder shall not be entitled for any

escalation, compensation or damages for the period of extension so granted for whatsoever

reason(s). The decision of OeSL in this regard shall be final & binding and no dispute in this regard

can be brought for arbitration.

5.5. The rate must be quoted on comprehensive basis(inclusive transportation and installation) of all

equipments strictly in the format given at Annexure 8.

5.6. Any deviation will be considered as breach of contract and will be dealt accordingly.

5.7. OeSL has all right to reject/accept any/all the tender(s) without assigning any reason.

5.8. Applications received without complete documents/information shall not be considered.

5.9. Each Tenderer shall submit only one Bid. The tenderer who submits or participates in more than one

Bid will be disqualified

5.10. The bidder shall bear all costs associated with the preparation and submission of its Bid and OeSL will in no case be responsible or liable for those costs.

5.11. The bidder would be selected through a transparent bidding process. The Bidding Process is divided in three stages as follows:

• Evaluation of General Bid

• Evaluation of Technical Bids

• Evaluation of Financial Bids

5.12.The Bidder may wish to visit and examine the site or sites for implementation of the project at its own

cost.

5.13.Least Cost selection method will be adopted in this tender to select the supplier where in Grand Total of

all type of Servo Stabiliser will be taken in to account

5.14.No negotiation will be undertaken with any tenderer except lowest qualified bidder.



5.15.Failure by the firm to comply with any statutory requirements and terms of agreement during the period of

contract shall result in termination of the contract and subsequent disqualification for participation in any

further tender in OeSL. The security deposit will also be forfeited.

5.16.The evaluation and comparison of responsive bids shall be done on the price of the goods offered

inclusive of levies & taxes etc. as indicated in price schedule of the Bid document. The Tender will be

evaluated for the prices offered.

5.17.Prices shall be quoted inclusive of all taxes, duties, freight and forwarding and cost of labor for installation.

5.18.Printed brochures of items quoted should be enclosed.

5.19.The tenderer should sign and stamp each page of this tender document as a token of having read and

understood the terms and conditions contained therein and submit the same along with the bid. The

tenderer would fill up the information in the Annexure 1 enclosed at the end of this document in clear and

legible terms. Wherever the prices are to be quoted this should be written in figures and words as well.

The quoted prices should also include the impact of all over-heads. Annexure will also have to be signed

and stamped by the firm through its authorized signatory.

5.20. Assigning Of Bid in Whole or Part The Selected Bidder/ shall not assign or make over the contract, the benefit or burden thereof to any

other person or persons or body corporate. No under letting or subletting to any persons or body

corporate for the execution of the contract or any other part thereof is permitted, without the written

consent of OeSL.

5.21. Payment

5.21.1. 90% on delivery at site, installation and physical verification thereof.

5.21.2. Balance 10%, will be released, after installation/integration and successful operation for a

period of 3 months from date of installation and subject to submission of performance

guarantee amounting 10% of quoted cost in shape of Performance Bank Guarantee (PBG)

from any Scheduled Bank. The validity of the PBG should be for the entire warranty period i.e.

5Years.

5.21.3. No claim towards interest can be made by the bidder for some unforeseen delay in release of

payment.

5.22. Inspection

5.22.1. The representative of Orissa e-Governance Services Limited shall have the right to make

inspection during the execution of work at the site

5.22.2. The verification of supplied servo stabilizers shall be done by the authorized representative of

OeSL during final inspection and the bills shall be submitted by the party after such inspection.



5.23. Delay in Completion of the Project

For delay in execution of awarded work, penalty @ 0.5% of work value per week subject to maximum

5% will be imposed on the executants.

5.24. PERFORMANCE SECURITY Within 15 (Fifteen) days of issue of the purchase order the bidder should furnish Performance Security

amounting to 10% of the order value by way of irrevocable and unconditional Bank Guarantee in favour

of OeSL valid for a period of 6 months.

After successful delivery and installation of the equipment, this BG can be utilized for the release of

10% payment if it covers for the entire warranty period.

5.25. Purchaser’s Procurement Rights

Without incurring any liability, whatsoever to the affected bidder or bidders, the Purchaser reserves the

right to:

5.25.1. Amend, modify, or cancel this tender and to reject any or all proposals without assigning any

reason.

5.25.2. Change any of the scheduled dates stated in this tender.

5.25.3. Reject proposals that fail to meet the tender requirements.

5.25.4. Increase or decrease the quantity of the items during issue of purchase order

5.25.5. Should the Purchaser be unsuccessful in negotiating a contract with the selected bidder, the

Purchaser will begin contract negotiations with the next best value bidder in order to serve the

best interest.

5.25.6. Make typographical correction or correct computational errors to proposals

5.25.7. Request bidders to clarify their proposal.



6. General Information for Bid Submission

6.1. Envelope “A” will be sealed and marked as follows as per Annexure-2: “GENERAL BID FOR SUPPLY AND INSTALLATION OF SERVO STABILIZERS AT REGISTRATION

OFFICES UNDER e-REGISTRATION PROJECT ”

6.2. Envelope “B” will be sealed and marked as follows as per Annexure-3: “TECHNICAL BID FOR SUPPLY AND INSTALLATION OF SERVO STABILIZERS AT REGISTRATION

OFFICES UNDER e-REGISTRATION PROJECT ”

6.3. Envelope “C” will be sealed and marked as follows as per Annexure-8:

“COMMERCIAL BID/S BID FOR SUPPLY AND INSTALLATION OF SERVO STABILIZERS AT

REGISTRATION OFFICES UNDER e-REGISTRATION PROJECT”

6.4. The sealed envelopes shall be addressed to the following address:

The Director, Orissa e-Governance Services Ltd. OCAC Building, N-1/7-D, Acharya Vihar Square Bhubaneshwar- 751013

6.5. The Bidders shall seal the envelopes into one main Envelope as follows; “TENDER DOCUMENT

SUPPLY AND INSTALLATION OF SERVO STABILIZERS AT REGISTRATION OFFICES UNDER

e-REGISTRATION PROJECT”

6.6. Bids must be received at the address specified, not later than 14 hrs of 05.11.2009. In the event of

the specified date for the submission of Bid being declared a holiday, the Bids will be received up

to the appointed time on the next working day.

6.7. OeSL shall not be responsible for any delay whatsoever, in submission of Bids by the Bidders.

6.8. Any Bid received after the deadline for submission of will be rejected.

6.9. OeSL has the right to directly invite any organization to Bid for the project and evaluate them on a

competitive basis along with other bidders.

6.10. Failure to furnish all information required by the Document, or submission of a Bid not substantially

responsive to the Bid Documents, will be at the Bidder's risk and may result in rejection of the Bid.

6.11. For each eligibility criteria, the documentary evidence is to be produced duly attested, serially

numbered and enclosed with the Bids. If the documentary proof is not enclosed for any/all criteria

the Bid is liable for rejection.



6.12. OeSL reserves the right to award the contract to more than one Bidder and fix the number of

location to different bidders based on the financial, technical and service capability of the Bidder.

6.13. Incase of a bidder quoting the lowest bid, OeSL would reserve the right to award the whole

contract or part of the contract to the second lowest bidder either on the lowest bid amount or on a

negotiated mutually acceptable rate.

6.14. OeSL will appoint an Evaluation Committee for evaluation of the Bids including representatives of

OCAC, GoO. The Evaluation Committee’s decision would be binding on the Bidder

6.15. Envelope B (Technical Bid) would be opened by the Evaluation Committee only for those bidders

who have qualified their eligibility criteria in general bid.

6.16. Envelope C (Financial Bid) would be opened by the Evaluation Committee only for those bidders

who have qualified during the Technical Evaluation.

6.17. The evaluation methodology is purely internal to OeSL and would not be informed to any of the

bidders. Information relating to the examination, clarification and comparison of the Bids and

recommendations for the award of the contract shall not be disclosed to bidders or any other

persons not officially concerned with such process until the award to the successful Bidder has

been announced.

6.18. Although the Commercial Bid will be submitted at the same time with Technical Bid, it will be

opened only after completing the evaluation of Technical Bids.

6.19. The Evaluation committee will select that Bidder, who has quoted the lowest total Price(inclusive of

taxes).

6.20. Negotiations, if any, will be held with the selected bidder at the office of OeSL.



ANNEXURE 1 BIDDER INFORMATION FORMAT

Bidder must complete the information in this form. Company Name

Registered Office Address

City Pin

State Website

Telephone Cell

Fax E-mail

Office Address (in Orissa)

City Pin

State Website

Telephone Cell

Fax E-mail



ANNEXURE 2 CHECKLIST of DOCUMENTS SUPPORTING ELIGIBILITY CRITERIA

The bidder must submit copy of the following documents along with the tender failing which; the bid will be treated as non-responsive.

Sr. No

Eligibility Criteria

Supporting Documents

Required Bidder

Compliance (Yes/No)

1. Tender document fee of Rs. 5000/- DD No: Date : Issuing Bank :

2. EMD of Rs. 50,000/- DD No: Date : Issuing Bank :

3. The bidder must be a Registered

Supplier/ registered agency

/manufacturer/distributor/dealer of

Servo Stablisers for a period of 5

years

Attested copies showing the legal status, place of registration and relevant certificate showing the registration No.

4. The Servo Stabiliser should have

atleast ISO 9001:2008 certification

Copy of ISO certificate

5. The bidder must have experience of

supplying and installation of similar

type of electrical equipment in any

Ministry/Department /any Central or

State Govt. PSU with one project of

atleast Rs 10 Lacs or 2 projects of Rs

6 Lacs each or 3 Projects of Rs 4

Lacs each in last three years.

Copies of purchase/work orders or

completion certificates of each

such project should be enclosed

with the bid

6. The bidder must have minimum

average turnover of Rs 25.00 Lakhs

for the proceeding 3 financial years

ended on 31st March 2009.The bidder

should have been in profitable

operations for these three financial

years.

Attested copies of documents

showing the firms annual turnover

over the immediate past three

financial years. Copies of Audited

financial Statements for last three

years.



Sr. No

Eligibility Criteria

Supporting Documents

Required Bidder

Compliance (Yes/No)

7. The bidder must have Local office in

Orissa and service network of atleast

3 Service Centers across the State

with minimum 15 Qualified Service

Engineers.

Documentary proof of service

centres and service engineers

8. The bidder should submit copy of

PAN, up-to-date VAT clearance

certificate and service tax registration

along with service tax return in

General bid.

9. The bidder must not is under a

declaration of ineligibility for corrupt

or fraudulent practices.

Annexure-7

10. Manufacturer Authorization

11. Authorised Representative Annexure-4

12. Acceptance of Terms and condition Annexure-6

13. Technical Bid Annexure-3

14. Annexure-1

15. Annexure-2

16. Annexure-5



ANNEXURE 3 BIDDER’S RESPONSE CHECKLIST FOR TECHNICAL |BID SPECIFY MAKE : SPECIFY MODEL :

Requirement Required Quantity

Input/Capacity 3KVA 5KVA 9KVA 10KVA 15KVA 50-280V 70-280V 90-280V

110-280V Total

Sr. No Technical Requirement Bidders Response supporting compliance

(Yes/No)

1 Low voltage cut off

2 Output – 220V + 1%

3 Phase – 1 (single), Frequency – 50Hz+2%

4 With copper double wound transformer for better speed of correction. With volt meter, phase indicator, auto/manual mode,

5 Fine adjustment switch and Miniature Circuit Breaker for short circuit protection

6 Efficiency – Over 97% at full load 7 Control–Analog. Control circuit has to be epoxy coated. 8 Technique–Buck Boost Type AC Asynchronous Motor 9 Frequency: 50Hz 10 Cooling – Natural air cooled 11 Current Load 13 Amps maximum 12 Correction Rate: 35V/sec to 40V/sec 13 Surge Protection : Class C secondary 14 Spike Buster: Required

15 Indications & Meter: Voltmeter & Ammeter, Mains-On, Output-On, Output-High, Output low, Over load

16 Trip – Overload, Under voltage, Over voltage 17 Insulation: Class F 18 Ambient Temp.: 45 – 55 C 19 Stabilizer unit shall be mounted on buffer/wheels

20 Superior MS Body duly powder coated, atleast 75 to 80 Microns, both sides with anti corrosion treatment.

21 Mains changeover inbuilt to servo stabilizer(mains bypass) 22 Conforming to Indian Standard Specification: 9815 23 Insert Row for additional specification 24 Onsite Warranty support for a period of 5 years



Note: The specifications and quality mentioned above are mere indicative and not exhaustive in nature. The bidder is expected to have a deep and pervasive understanding of the system and would have to meet the complete requirements. Scope

Maintenance support & service standards

Sr. No Technical Support Service Parameters

Bidders Response supporting compliance

(Yes/No)

5. Preventive Maintenance

The vendor should provide regular maintenance atleast 2 times a year. Checking and testing of equipment should be done as and when required by OeSL with no additional cost.

6. First Level Technical Support

The vendor should provide Minimum 12 working hours over phone. Timings 8 am to 8 pm.

7. Second Level Technical Support

The breakdown maintenance call should be attended within four hours from the time of call log by OeSL and the equipment should be set functional within eight hours failing which the agency has to

Sr. No Scope of Work Bidders Response supporting compliance

(Yes/No)

1. 1. Delivery and installation of Servo Stabilisers as

per specification and with established standards at site.

2. Providing onsite warranty service/support for a period of 5 years with spare and labor

3. Contractual responsibility of the product performance.

4. Replacing the defective material/equipment, if found at site, free of cost.

5. Proper cabling and casing for the product from the available power source to the DB Box / MCBs

2. The bidder must provide onsite warranty for a period

of 3 years.



arrange for the alternative system till it is repaired. No travel or any type of fees payable to bidder for repair of items during warranty period. All the components required to be replaced, should be of OEM’s make or of equivalent standard quality. In case, if the above condition is not complied with, a penalty @ Rs.500/- per day (including government holidays) per equipment should be levied on the bidder. The penalties should be deducted from the performance security. A login name in OeSL web portal will be provided to bidder for receiving the complaint from different sites. So the bidder has to regularly visit the site for resolving the issues immediately

8. Service Engineers

Service Engineers should be deployed at minimum 5 Service Centers across the State. Minimum 2 dedicated service engineers should be deployed for e-Registration Project only.



ANNEXURE-4

REPRESENTATIVE AUTHORIZATION LETTER Date : _________________________

Ref : _________________________

To,

Orissa e-Governance Services Limited

OCAC Building, Plot No. N1/7-D,

RRL Post Office, Bhubaneswar-751 013

Ms. /Mr. ___________________ is hereby authorised to sign relevant documents on behalf of the

company in dealing with invitation reference No. OeSL/29/2009/ENQ/035. He is also authorised to

attend meetings & submit technical & commercial information as may be required by you in the

course of processing above said application.

Thanking you,

Authorised Signatory

_____________________________

Representative Signature

_____________________________

Signature attested

Company Seal



ANNEXURE 5 PROJECT EXPERIENCE AND TRACK RECORD (TABLE IS INDICATIVE)

Sr. No. Name of Project

Sector /Industry

Size of the Contract

(INR)

Year Supporting Documents



ANNEXURE 6:

ACCEPTANCE OF TERMS & CONDITIONS CONTAINED IN THE TENDER DOCUMENTS

To,

Orissa e-Governance Services Limited OCAC Building, Plot No. N-1/7-D Acharya Vihar Square RRL Post Office Bhubaneswar – 751 013 Orissa

Sir,

I have carefully gone through the Terms & Conditions contained in the Tender Document No.

OeSL/29/2009/ENQ/035 regarding supply and installation of Servo stabilizers to Registration offices

under e-Registration Project.

I declare that all the provisions of this Tender Document are acceptable to my company. I

further certify that I am an authorised signatory of my company and am, therefore, competent to make

this declaration.

Signature of witness Signature of the Bidder Date: Date: Place: Place:

Company Seal



ANNEXURE-7

SELF DECLARATION Date : _________________________ Ref : _________________________ To,

Orissa e-Governance Services Limited OCAC Building, Plot No. N-1/7-D Acharya Vihar Square RRL Post Office Bhubaneswar – 751 013 Orissa

In response to the invitation No. OeSL/29/2009/ENQ/035, I/We Ms./Mr.

_________________________, as a ________________________, hereby declare that our

company _________________________________is having unblemished past record and was not

declared ineligible for corrupt & fraudulent practices either indefinitely or for a particular period of time.

I/We further declare that our company has not defaulted in executing any Government order in the

past.

Seal Authorised Signatory



ANNEXURE 8 COMMERCIAL BID (PRICE SCHEDULE)

Note that all prices quoted should inclusive of taxes, transportation charges (i.e delivery at site), onsite warranty for 5 years, installation commissioning with adequate power provision (please see Scope of work section 4.1 to 4.6) and labor charges. Bidder have to quote all items indicated in Bill of Material

Sr. No.

Item Quantity Rate per Unit

Taxes and Duties

Total Price Per Unit

Total Price in Rs

A B C D E F (D+E)

G (C*F)

3 KVA

1. 50-280V 8

2. 70-280V 44

3. 90-280V 14

5 KVA

4. 50-280V 8

5. 70-280V 45

6. 90-280V 42

9 KVA

7. 70-280V 1

8. 90-280V 4

10 KVA

9. 70-280V 3

10. 90-280V 3

15 KVA

11. 90-280V 3

12. 110-280V 1

i. We undertake, if our Bid is accepted, we shall abide the terms and conditions in Bid document. ii. We agree to abide by this Bid for a period of 180 days after opening of Commercial Bid of this Bid

document and shall remain binding upon us and may be accepted at any time before the expiry of that period.

iii. This bid, together with your written acceptance thereof and your notification of award, shall constitute a binding contract between us.

iv. We understand that in competing for and if the award is made to us, in executing the above contract we will strictly observe the laws against fraud and corruption in force in India namely “ Prevention of corruption act 1988”.

v. We understand that you are not bound to accept a lowest offer that you may receive. Place: Date: Authorised Signatory