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1q2

INDIAN INSTITUTE OF TECHNOLOGY BHUBANESWAR BHUBANESWAR-751007, ORISSA, INDIA

PH: 0674-2576198, FAX NO. 0674-2570031 www.iitbbs.ac.in&www.iitbbs.gov.in

NOTICE INVITING TENDER

Date: 08.01.2014

Sub: Notice inviting tenders for procurement of Micro Hardness Tester.

Indian Institute of Technology Bhubaneswar invites sealed tenders from reputed Manufacturers/ Authorised

Dealers /Bidders for procurement of above mentioned item.

All interested vendors are requested to send their sealed quotation for supply of the above item as per details

technical specification given in Annexure-I. The general terms and conditions for bidders & compliance

statement are at Annexure- II & III. For Bank details & PBG, please see Annexure – IV & V.

The tender document and details of terms and conditions can be downloaded from our website

www.iitbbs.ac.in & www.tenders.gov.in or the same may be collected from the office of the Assistant

Registrar (S&P), IIT Bhubaneswar between 2- 5 PM on any working day (from 09.01.2014 to

05.02.2014).

A crossed demand draft of Rs 1,000/- (non-refundable) towards Tender Fee and EMD (refundable) for Rs.

1,20,000/- in the form of demand draft in favour of ‘The Registrar IIT BHUBANESWAR’ payable at

Bhubaneswar should be submitted in a separate sealed envelope along with the quotation.

The bid proposals are to be sent in three separate sealed envelopes (i) Technical Bid (ii) Financial/

Price Bid iii) Tender fee and EMD and kept in one sealed envelope duly subscribed with Tender

Reference No. and Tender notice detail as appended hereunder:

The price bids of those firms will only be opened who are found to be technically qualified after

evaluation. The bids submitted without tender fees and/or EMD will be summarily rejected and no further communications in this regards will be entertained. The Institute reserves the right to

cancel/reject any or all bids without assigning any reason thereof.

Tender Reference No. IIT-BBS/SMMME/ENQ/EQP/PSD/111/S&P/13-14

Last Date and Time for receipt of Tender 06.02.2014 at 05.00 p.m.

Time and Date for Opening of Technical Bid 07.02.2014 at 04.00 p.m.

Address for Communication As Stated below

Contact Telephone Numbers 0674-2576016

For technical Details Contact through E-mail info.sp@iitbbs.ac.in, parthasarathi.de@iitbbs.ac.in

TENDER FOR SUPPLY OF MICRO HARDNESS TESTER TO IIT BHUBANESWAR

TENDER REF. NO:IIT-BBS/SMMME/ENQ/EQP/PSD/111/S&P/13-14 DATE:08.01.2014

LAST DATE FOR SUBMISSION:06.02.2014

The Registrar

Indian Institute of Technology Bhubaneswar

Samantapuri,

Bhubaneswar – 751013. From: M/s ----------------------------

Contact No: --------------------------

E-mail ID: ----------------------------

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Annexure- I

Technical specification for Micro-hardness tester

The School of Minerals, Metallurgical and Materials engineering at IIT Bhubaneswar intends to buy a

micro-hardness tester. The technical specification for the same are attached herewith below,

PARAMETERS DETAILS

Materials to be tested Ceramics, Composites, Metals and Alloys.

Hardness range measurable Upto at least 3500 HV.

Indentor type Both Vickers and Knoop type must be provided.

Hardness resolution 0.1 HV or less.

Standards compatibility Full compliance with relevant ASTM & ISO standards.

Tester loads

10 gf or less to 1 kgf or more. Load to vary continuously

or in steps (at least 8 steps) between the maximum and

minimum loads. Wider test load range is desirable.

Microscope magnification 50X to 500X or better

X ,Y stage dimension Greater than100 *100 mm.

X,Y travel Greater than 80 mm in each axes

Stage movement control Motorized and automatic in X, Y axes.

X, Y travel resolution (stage) < 5 μm.

Vertical clearance > 90 mm (auto focus compulsory)

Horizontal clearance from

indentor position as centerline

At least 120 mm

Turret and indentor movement

Turret movement must be motorized and automatic with 2

indentor positions (or equivalent) and minimum 3

objective positions.

Indentation measurement Automatic and manual

Control panel Separate control panel must be provided.

Dwell time 5 seconds to 90 seconds or better

Test blocks Hardness calibration blocks for less than 100 gm and

more than 100 gm.

Camera, and associated software

and hardware

Attached digital camera capable of taking indentation

image must be provided. Camera and tester must be

interfaced with WindowsTM

based computers using RS-

232/USB interfaces. The required software and computer

for the same must be provided. Facility to measure

hardness map over a programmable pattern area must

be provided. The digital camera resolution must be at

least 1.3 MegaPixel or equivalent.

Vises

Appropriate vises for gripping both regular (square or

cylindrical sections) / irregular, wire (20 mm diameter)

and thin sheet (less than 6 mm) samples must be provided.

The details of the vises to be provided must be clearly

mentioned in the tender document.

Power Supply 220 V AC in single phase.

UPS

BIS / UL / CE certified branded online UPS capable of

handling power fluctuations between at least 100 – 300V

must be provided. A Power backup for 1 hour under full

running condition must be provided. The UPS provided

must have local service support within Bhubaneswar.

3/17

PARAMETERS DETAILS

Materials to be tested Ceramics, Composites, Metals and Alloys.

Hardness range measurable Upto at least 3500 HV.

Indentor type Both Vickers and Knoop type must be provided.

Hardness resolution 0.1 HV or less.

Standards compatibility Full compliance with relevant ASTM & ISO standards.

Tester loads

10 gf or less to 1 kgf or more. Load to vary continuously

or in steps (at least 8 steps) between the maximum and

minimum loads. Wider test load range is desirable.

Microscope magnification 50X to 500X or better

X ,Y stage dimension Greater than100 *100 mm.

X,Y travel Greater than 80 mm in each axes

Stage movement control Motorized and automatic in X, Y axes.

X, Y travel resolution (stage) < 5 μm.

Vertical clearance > 90 mm (auto focus compulsory)

Horizontal clearance from

indentor position as centerline

At least 120 mm

Turret and indentor movement

Turret movement must be motorized and automatic with 2

indentor positions (or equivalent) and minimum 3

objective positions.

Indentation measurement Automatic and manual

Control panel Separate control panel must be provided.

Dwell time 5 seconds to 90 seconds or better

Test blocks Hardness calibration blocks for less than 100 gm and

more than 100 gm.

Camera, and associated software

and hardware

Attached digital camera capable of taking indentation

image must be provided. Camera and tester must be

interfaced with WindowsTM

based computers using RS-

232/USB interfaces. The required software and computer

for the same must be provided. Facility to measure

hardness map over a programmable pattern area must

be provided. The digital camera resolution must be at

least 1.3 MegaPixel or equivalent.

Vises

Appropriate vises for gripping both regular (square or

cylindrical sections) / irregular, wire (20 mm diameter)

and thin sheet (less than 6 mm) samples must be provided.

The details of the vises to be provided must be clearly

mentioned in the tender document.

Power Supply 220 V AC in single phase.

UPS

BIS / UL / CE certified branded online UPS capable of

handling power fluctuations between at least 100 – 300V

must be provided. A Power backup for 1 hour under full

running condition must be provided. The UPS provided

must have local service support within Bhubaneswar.

Spares supply One spare Vickers and Knoop indentor, spare lamp, fuses.

Hardness test block for

HV > 0 for 10 gf, 50 gf; HV <100 for 100gf, 300 gf, 500

gf; 100 < HV ≤ 240 for 100gf, 300gf, 500 gf; HV > 600

for 100 gf, 300 gf, 500 gf.

Important Notes:

Prequalification Criteria The Bidder must submit documents to show that they meet

the criteria (a-b) given below. Failing to do so will lead to

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disqualification.

(a) The Bidder should submit Purchase Order and

Performance Certificates copies of similar

equipment supplied to government/semi-

government/reputed private firms.

(b) The Bidder should attach a signed self-declaration

on a non-judicial stamp paper stating that the

bidder’s organization is not banned / blacklisted/

debarred from working with any PSU / Central

Govt. / State Govt. of India / any other Institute or

Organization of National/ International repute

Performance guarantee test

(PGT)

The principal must demonstrate either of the following at

customer premises

(a) Direct verification as per ASTM E384

specification

Or,

(b) Indirect verification as per ASTM E384

specification for all the individual 6 scales

provided for both Vickers as well Knoop

indenters The tender document must mention the details of calibration

/ verification process to be adopted in each case. Also,

traceability of the calibration equipment to certified

standards must be provided during PGT.

Supplier capability

The principal must provide details of similar supplied

equipment (of same make) to other government/semi-

government institutions where it is being used successfully.

Delivery & installation

Instrument to be installed at customer premises in test ready

and calibrated condition. Room planning including but not

limited to civil and electrical work will be executed by the

principal. IIT Bhubaneswar will provide main power supply

and necessary space only.

Compliance statement The principal to attach a compliance statement with the

quotation in the format given in Annexure -III

Warranty The principal to provide a comprehensive warranty on the

equipment for 5 years.

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Annexure – II

INSTRUCTIONS TO BIDDERS

1. Two Bid System:

Under two bid system tender has to be submitted in the following manner:

i. Envelope – I: Technical Bid.

ii. Envelope – II: Financial Bid/ Price Bid.

iii. Envelope – III: Cost of the Tender Fees & EMD.

All three envelops are to be sealed and signed and kept in one single big envelope/ packing. The

envelope containing the bids should be superscribed with Tender Reference No. & Due date on the

top of the envelope and addressed to The Registrar, IIT Bhubaneswar, Samantapuri, Bhubaneswar

– 751 013.

2. The vendor must have submit the following documents along with the technical bid:

The leaflets/ catalogue, etc of the technical features of the offered equipment must be

submitted for proper evaluation.

Standard Technical literature on each of the items offered.

Dealership certificate on the offered products in case the vendor is a dealer.

List of reputed organizations/Institutions, where similar orders have been executed during last

three years.

Copy of the Sales Tax /VAT Registration Certificate indicating TIN number of the FIRM will

have to accompany the quotation to be submitted.

Copy of PAN must be submitted of FIRM / Company along with the Technical Bid.

Banker’s details of quoting Firm/ Vendor should be clearly mentioned as attached Annexure –

III (Mandate Form).

Nature and maximum period of free Warranty offered by the vendor.

Amount of Earnest Money Deposit (EMD) & Tender fee, in the form of Demand Draft Only.

3. The vendor must have submit the following documents along with the Price bid:

Quantity, basic price (against item-wise details of specifications of each of the offered items)

Prices of each of the optional accessories, as required by NIQ/RFP

CST / Sales Tax / VAT (as percentage of basic price + packing and forwarding charges if any)

Installation and commissioning charge (including Service Tax) to be shown item-wise extra, if

any.

Freight and insurance charge & Entry Tax if any.

Charges for additional warranty beyond the free warranty period, if any, to be quoted

separately.

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General Terms and Conditions for Purchase of Goods:

1. Rates: Rates quoted for indigenous items must be on for IIT Bhubaneswar, on DOOR DELIVERY

Basis, which should be inclusive of all taxes. The break up may be given for the same as given

below:

Basic Price

[+] Central Excise Duty, if any

[+] VAT/CST (on sub-total price, including Excise duty if any)

[+] Freight and Insurance charge, if any

[+] Installation and Commissioning charge, if any

[+] All other charges if any inclusive of Octroi.

Grand Total F.O.R IIT Bhubaneswar, Price.

2. Excise Duty: IIT Bhubaneswar is exempted from paying Central Excise Duty in terms of Govt.,

notification No. 10/97 – Central Excise Dt. 01.03.1997. The necessary exemption certificate will

be provided on submission of request letter/ quotation with the details of basic price, rate, &

amount on which ED is applicable by the vendor.

3. Validity of the offer: For foreign purchase-120 days and Indigenous-90 days.

4. Warranty/Guarantee: Minimum Five years or as per standard warranty/guarantee of the

company, whichever is more from the date of satisfactory installation. Necessary certificate in this

regard should be furnished by the selected firm/company/vendor.

5. Earnest Money Deposit (EMD) and cost of the tender document in the form of bank draft drawn in

favour of The Registrar IIT Bhubaneswar, payable at Bhubaneswar has to be submitted. The

bank draft has to be issued by any schedule commercial bank operating in India or from a

recognised foreign bank participating in SWIFT system.

6. Forfeited Earnest Money Deposit (EMD): EMD of a tender will be forfeited, if the bidder

withdraws or amends or modified in tender or impairs or derogates from the tender in any respect

within the period of validity of its tender. Further if the successful bidder fails to furnish the

required performance security within the specified period of its EMD will be forfeited.

7. SSI/SME Units are exempted for submitting EMD as per Govt. Of India order. Such firms

are requested to submit the cost of tender which shall not be considered for exemption.

8. Delivery: Unless otherwise stated delivery of goods at IIT Bhubaneswar, will have to be

maximum within 45 days from the date of receipt of the Purchase Order or as given in the

purchase order. All aspects of safe delivery shall be the exclusive responsibility of the vendor.

9. Either Indian agent on behalf of the Principal/ OEM or Principal/ OEM itself can bid but both

cannot bid simultaneously for the same item/ product in the same tender. If an agent submits bid

on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another

Principal/ OEM in the same tender for the same item/ product.

10. Dealership Certificate: Dealership certificate (in case of dealers) and standard Technical

literature on the offered products must be enclosed.

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11. Rate of AMC/ CMC or Additional Warranty: Annual Maintenance Contract/ comprehensive

maintenance contract rate/ additional rates for warranty (after expiry of free warranty period) from

a period of three year must be quoted separately (for equipment only).

12. Conditional tenders will not be accepted.

13. Late and delayed quotation: Late and delayed tender will not be considered. If, in any case,

unscheduled holiday occurs on prescribed closing/opening date, the next working day shall be the

prescribed date of closing/opening.

14. Pre-installation Requirement: The bidder should mentioned pre-installation requirements for the

equipment like ambient temperature, humidity, whether specification, power specifications, etc.,

when items are provided full performance satisfactions, should be demonstrated.

15. Ground for Rejection of Quotation: The quotations are liable to be rejected if the foregoing

conditions are not complied with. The quotation should be complete in all respects and duly

signed on the declaration by the vendor.

16. Cancellation of Tender: Notwithstanding anything specified in this tender document,

purchase/ IIT Bhubaneswar in his sole discretion, unconditionally and without assigning

any reasons, reserve the rights:

a) To accept or reject lowest tender or any other tender or all the tenders.

b) To accept any tender in full or in part.

c) To reject the tender offer not confirming to the tenders terms.

d) To give purchase preference to public sector undertakings whenever applicable as per

Govt. Policy/ Guidelines.

17. Performance Security (PS):

Performance Security shall be furnished in the form of account payee demand

draft or Fixed Deposit Receipt (FDR) pledged in favour of Registrar IIT

Bhubaneswar or Performance Bank Guarantee (PBG) from a scheduled

commercial bank operating in India. In case of PBG the prescribed format as

Annexure – IV, in favour of Registrar IIT Bhubaneswar within 21days from the

issue of purchase order and it should remain valid for a period of 60 days beyond

the date of completion of all contractual obligation of the supplier including free

warranty obligation.

PBG may be issued by a reputed foreign bank participating in “SWIFT” system.

However, this would be subject to confirmation by the State Bank of India. Further

PBG is to be sent by the bank concerned (both Indian & Foreign) directly to the

Registrar, IIT Bhubaneswar.

Performance Security is not required if the total order value is less than or equal

to Rs. 1 Lacs.

18. Terms of Payment:

Payment will be made maximum within 30 days from the date of successful

delivery /installation and submission of PS where required, generally through

RTGS. Part payment for part delivery will not be allowed.

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Payment will be made 100% against successful installation subject to submission

of performance security @ 10% of the order value.

19. Entry tax: Entry tax, if applicable will be borne by the institute subject to submission of actual bill.

20. E-Waybill: E-Waybill issued by the institute against the Proforma invoice of the vendor.

Kindly note down that waybill once issued will not be changed under any circumstances.

Vendors are requested to obtain Way bill only after the consignment is ready for delivery.

Way bill once issued will not be issued again under any circumstances. If any amendment

required due to any reason the cost incurred will be borne by the Vendor.

21. Supervision of Erection & Commissioning: Successful BIDDER shall depute concerned

specialist, for supervision of erection & commissioning of the machine to be carried out as and

when necessary. The successful BIDDER shall make necessary arrangement at their own

expenses for stay, transport and other expenses of the specialist during their stay in

Bhubaneswar which also includes imparting training to IIT Bhubaneswar personnel.

22. Training: The BIDDER shall submit training proposal for the operation and maintenance to the

personnel of IIT Bhubaneswar on the offered machine.

23. Liquidated Damages: I. If a firm fails to execute the order in time as per the terms and conditions

stipulated therein, it will be open to this institute to recover liquidated damages for delay in delivery from the firm at the rate 0.5% of the value of the stores per week subject to a maximum of 10% of the total order value. II. If a firm fails to execute order in full it will be open to the Institute to recover L.D. @ 0.5% of the

value of the undelivered stores per week subject to maximum of 10%.

III. It will also be open to this institute alternatively, to arrange procurement of the required stores

from any other source at the risk and expense of the firm, which accepted the order but failed to

execute the order according to stipulated agreed upon.

24. Additional Terms for Imported Goods

Following terms besides the above mentioned terms will be applicable in case of foreign

purchases:

1. Rates: Quoted rates should be separately in FCA/FOB/CIF terms and charges to be stated in

the following break- up:

Ex-works value

Forwarding or Packing Charges if any

Total FOB/FCA value.

For CIF

(i) Insurance.

(ii) Freight

(iii) Total CIF price up to Kolkata Airport/ Seaport.

2. After Sales Service: In case of imported items, foreign manufacturing firms should indicate

facilities available for after sales service, detail address and contact number of their local

representative in India without which their offers are liable to be ignored.

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3. Delivery: Delivery of goods will have to be made maximum within 120 days from the date of

receipt of the Purchase Order or otherwise the time stipulated in the purchase order.

4. Payment: Payment will be made through Letter of Credit/ wire transfer subject to submission

of 10% performance security (the bank guarantee should be executed by a bank of

international repute duly confirmed by State Bank of India or a bank Guarantee executed by

State Bank of India or any nationalized bank of India in addition to the points mentioned above

at clause no 18). L.C will be opened for 100 % amount after receipt of order

acknowledgement and performance security but 90% payment will be released on receipt of

the documents without any discrepancies and balance 10% payment will be paid after

completion of satisfactory installation and commissioning. In case of wire transfer 90%

payment will be released on receipt of the materials subject to receiving of original documents

at our end and balance 10% payment will be paid after completion of satisfactory installation

and commissioning. Please mention your bank detail at the time of order

acknowledgement as attached Annexure - III.

5. While submitting the necessary documents, the Certificate of Origin must be obtained

from Chamber of Commerce.

6. Bank Charges:

a. Bank charges inside India will be borne by IIT Bhubaneswar account and outside India

by the beneficiary account.

b. L.C. amendment charges due to mistake on the part of the supplier, if any, will have to be borne by the supplier.

7. Insurance: Insurance coverage will be done by us or insurance agency authorized by the

institute after receipt of signed invoice mentioning this purchase order number and date, if the

purchase is on Ex-Works/FOB/FCA.

8. Details of the consignment: The vendors are required to submit the details of the

consignment such as weight of the consignment, dimension of the packing & number of

packets etc.,at the time of shipment.

9. Freight & Forwarder: Our authorized freight forwarder is M/S BALMER & LAWRIE & CO

LTD, Kolkata,for shipment of the stores ordered for. Any change in the freight forwarder will

be intimated in advance.

10. Customs Duty: The Institute is exempted from payment of Customs Duty vide GOI

Notification No.51/96-Customs, dated 23.07.96, with Regn. No. TU/V/RG-CDE(1105)/2012,

dated 14.09.2012.[CUSTOMS DUTY EXEMPTIONCERTIFICATE WILL BE MADE

AVAILABLE BY THE INSTITUTE IN REGARD TO QUOTES IN FOREIGN CURRENCY

ONLY. (NOT AGAINST QUOTES MADE BY A FIRM IN INDIAN CURRENCY, UNLESS THE

CONCERNED FIRM IS A FOREIGN HOLDING COMPANY WITH ‘FDI’ CERTIFICATE

ISSUED BY THE MINISTRY OF FINANCE, GOVT.OF INDIA)].

11. Agency Commission: The percentage of agency commission on ex-works value to be paid

to Indian agent in equivalent Indian Currency will have to be clearly stated in the quotation

wherever applicable. If no agency commission needs to be paid, the vendor is requested to

mention “NIL” against agency commission.

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12. Installation and Technical Support: The equipment shall be installed at our IIT

Bhubaneswar site by service engineers deputed by the firm with your instruments,

accessories, tools & tackles, deploying appropriate manpower with technical and maintenance

support.

13. Relocation: The manufacture has to stand to guarantee for the relocation of the system once

the permanent campus of IIT Bhubaneswar gets ready for operation. They must be in a

position to dismantle the set up in present campus and reinstall it to the new campus.

Necessary charges for the same may be shown separately in the offer, if any.

IMPORTANT

a. Director of IIT Bhubaneswar may accept or reject any quotation in part of full without

assigning any reason and does not bind himself to accept the lowest bid. The Institute at

its discretion may change the quantity/ upgrade the criteria/ drop any item or part thereof

at any time before/after placing the Purchase Order.

b. In case of any disputes, the decision of the Director of this Institute shall be final and

binding on the Bidders.

c. All Domestics and International disputes are subject to Bhubaneswar Jurisdiction Only.

11/17

Annexure- III

Compliance statement for Micro-hardness tester

PARAMETERS DETAILS COMPLIANCE (YES /NO)

Materials to be

tested

Ceramics, Composites, Metals and

Alloys.

Hardness range

measurable

Upto at least 3500 HV.

Indentor type Both Vickers and Knoop type must be

provided.

Hardness resolution 0.1 HV or less.

Standards

compatibility

Full compliance with relevant ASTM &

ISO standards.

Tester loads

10 gf or less to 1 kgf or more. Load to

vary continuously or in steps (at least 8

steps) between the maximum and

minimum loads. Wider test load range is

desirable.

Microscope

magnification

50X to 500X or better

X ,Y stage

dimension

Greater than100 *100 mm.

X,Y travel Greater than 80 mm in each axes

Stage movement

control

Motorized and automatic in X, Y axes.

X, Y travel

resolution (stage)

< 5 μm.

Vertical clearance > 90 mm (auto focus compulsory)

Horizontal

clearance from

indentor position as

centerline

At least 120 mm

Turret and indentor

movement

Turret movement must be motorized and

automatic with 2 indentor positions (or

equivalent) and minimum 3 objective

positions.

Indentation

measurement

Automatic and manual

Control panel Separate control panel must be provided.

Dwell time 5 seconds to 90 seconds or better

Test blocks Hardness calibration blocks for less than

100 gm and more than 100 gm.

12/17

Camera, and

associated software

and hardware

Attached digital camera capable of

taking indentation image must be

provided. Camera and tester must be

interfaced with WindowsTM

based

computers using RS-232/USB interfaces.

The required software and computer for

the same must be provided. Facility to

measure hardness map over a

programmable pattern area must be

provided. The digital camera resolution

must be at least 1.3 MegaPixel or

equivalent.

Vises

Appropriate vises for gripping both

regular (square or cylindrical sections) /

irregular, wire (20 mm diameter) and

thin sheet (less than 6 mm) samples must

be provided. The details of the vises to

be provided must be clearly mentioned

in the tender document.

Power Supply 220 V AC in single phase.

UPS

BIS / UL / CE certified branded online

UPS capable of handling power

fluctuations between at least 100 – 300V

must be provided. A Power backup for 1

hour under full running condition must

be provided. The UPS provided must

have local service support within

Bhubaneswar.

Spares supply One spare Vickers and Knoop indentor,

spare lamp, fuses.

Hardness test block

for

HV > 0 for 10 gf, 50 gf; HV <100 for

100gf, 300 gf, 500 gf; 100 < HV ≤ 240

for 100gf, 300gf, 500 gf; HV > 600 for

100 gf, 300 gf, 500 gf.

13/17

Declaration by the Vendor

It is hereby declared that I/We the undersigned, have read and examined all the terms

and conditions etc. Of the tender document for which I/We have signed and submitted

the tender under proper lawful Power of Attorney. It is also certified that all the terms

and conditions of the tender document are fully acceptable to me/us and I/We will

abide by the conditions. This is also certified that I/We /Our principal manufacturing

firm have no objection in signing the purchase contract if the opportunity for the supply

of the items against this tender is given to me/us.

Date: Signature:

Address: Name:

Designation: On behalf of:

(Company Seal)

14/17

PRICE BID

For Indigenous Item

Tender Reference No.: Date.

Sl.

No Description of

Item &

Specification

Qty.

In

Units

Unit

Price in

RS.

Discount

%

Excise/

Custom

Duty %

CST/

VAT %

Octroi % Total Price Rs.

1) Delivery Mode: Free Delivery at IIT Bhubaneswar site.

2) Total Bid price should be inclusive of all taxes and levies, transportation, loading, unloading, etc.

3) Delivery Period: Days.

4) Validity Date: Maximum 90days from the date of opening of tender.

5) Payment Term: Payment term within 30 days from the date submission of bill Acceptance Certificate

to concerned School/ Dept.

PAN No.:

VAT/ TIN Registration No.:

Signature:

Name:

Bank Address:

Affix Rubber Stamp:

Place:

Date:

15/17

PRICE BID

For Imported Item

Tender Reference No.: Date.

Sl. No Description of Items Qtn. In Units Price Basis EX-

Works/FOB/FCA/CIF

Total Bid Price

1. Delivery Period: Days.

2. Validity of the quotation should be 120 days from the date of opening of tender.

3. Agency Commission: Payment will be made after successful installation, testing & Commissioning

of the instrument

4. Terms of Payment:

a) As mentioned above.

Signature:

Name:

Business Address:

Affix Rubber Stamp:

Place:

Date:

16/17

Annexure – IV

MANDATE FORM FOR ELECTRONIC FUND TRANSFER/RTGS TRANSFER

Date: / /

To

The Registrar, Indian Institute of Technology Bhubaneswar, Samantapuri, Bhubaneswra-751013.

Sub: Authorization for release of payment / dues from Indian Institute of Technology, Bhubaneswar

through Electronic Fund Transfer/RTGS Transfer.

1. Name of the Party/Firm/Company/Institute:

2. Address of the Party:

City___________________________Pin Code_______________________

E-Mail ID__________________________Mob No:____________________

Permanent Account Number______________________________________

3. Particulars of Bank

Bank Name Branch Name

Branch Place Branch City

PIN Code Branch Code

MICR No

(9 Digit number appearing on the MICR Bank of the Cheque supplied by the Bank, Please attach a Xerox copy of a cheque of your bank for ensuring accuracy of the bank name , branch name and code number)

IFS Code:(11 digit alpha numeric code)

Account Type Savings Current Cash Credit

Account Number:

DECLARATION

I hereby declare that the particulars given above are correct and complete. If any

transaction delayed and not effected for reasons of incomplete or incorrect information I shall

not hold Registrar, Indian Institute of Technology Bhubaneswar responsible. I also undertake to

advise any change in the particulars of my account to facilitate updating of records for purpose

of credit of amount through NEFT/RTGS Transfer.

Place:_________________

Date:_________________

Signature & Seal of the Authorized Signatory of the Party

Certified that particulars furnished above are correct as per our records

Bankers Stamp:

Date:______________

Signature of the Authorized Official from the Bank

N.B: Please fill in the information in CAPITAL LETTERS, computer typed; please TICK wherever it is applicable.

17/17

Annexure – V

BANK GUARANTEE FORMAT FOR PERFORMANCE SECURITY To The Registrar IIT Bhubaneswar Samantapuri Bhubaneswar-751 013 India WHEREAS M/s --------------., having its office at --------------------------------------------------------- (hereinafter referred to as the “Supplier”) which expression shall repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns), in pursuance of the Purchase Order No. ------------------------ dated -------------------------- has undertaken for supply of --------------------------------- (hereinafter referred to as the “Contract”). To the Indian Institute of Technology Bhubaneswar (hereinafter referred to as the “Purchaser”) AND WHEREAS it has been stipulated by you in the said contract that the “Supplier” shall furnish you with a bank guarantee by a Nationalised Bank including SBI for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the “Supplier” such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the Supplier and we undertake to pay you, upon your first written demand declaring the “Supplier” to be in default under the contract and without cavil or argument, any sum or sums within the limits of (Rupees --------------------------as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the Supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the Supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. This guarantee shall be valid until the (Signature of the authorized officer of the Bank) …………………………………………………………. Name and Designation of the Officer …………………………………………………………. Seal, name & address of the Bank and Address of the Branch.

Note:

1. PBG should remain valid for a period of sixty days beyond the date of completion of all contractual obligation of the supplier including warranty obligation.

2. PBG Should be from a schedule commercial bank operating in India as approved by RBI. 3. In case of the Foreign Banks (for Foreign purchase only) the bank guarantee should be

executed by a bank of international repute duly confirmed by State Bank of India or a bank Guarantee executed by State Bank of India or any nationalized bank of India.

4. It should be send directly by the banker of the vendor to IIT Bhubaneswar.