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AIMS Program at TUATINBOUND GUIDEBOOKFor AIMS Students2015 Fall Semester

February, 2015Tokyo University of Agriculture and Technology (TUAT)

AIMS

Contents

Course Programs and Term

Procedures prior to Acceptance to the Program

Procedures after Acceptance to the Program

Upon Arrival to Japan: Accommodation & Airport Pickup

Overseas Travel Insurance

Resident Card (Zairyu Card)

Legal Procedures and Student InsurancesResident RegistrationNational Health InsurancePersonal Accident Insurance for Students Pursuing Education and Research Personal Liability Insurance for Students

AccommodationsPeriod of ResidenceType of ResidenceFacilitiesAccommodation Charge and other expenses

Scholarship for AIMS Students

Course Plan and Registration

TUAT AIMSAdvanced Environmental Agriculture & Food Technology Course (Faculty of Agriculture)Environment-friendly Technological Innovation Course (Faculty of Engineering)

2015.9.72015.12 / 2016.1614

TUAT AIMS20152015.5.29()Application FormACCEPTANCE LETTER

Program Courses and Term

TUAT provides the following two Program Courses for AIMS:Advanced Environmental Agriculture & Food Technology Course(Faculty of Agriculture)Environment-friendly Technological Innovation Course (Faculty of Engineering)

These programs will start from September 7th, 2015 and end at December 2015 / January 2016.The term is split into three phases:Preparatory / Common Course SubjectsSpecialized SubjectsWrap-up ProgramRequirements for Course Completion Completion of Preparatory/ Common Subjects (6 Credits)Completion of Specialized Subjects (14 credits)Attendance to Wrap-up Program

In case you need to return home before the end of the term, due to your home institutions academic calendar, please inform in advance. Adjustments may be made accordingly.

Procedures prior to Acceptance to the Program

For application to TUAT AIMS Program 2015, ALL necessary application documents should be submitted by Friday, May 29th, 2015 to below address.Upon acceptance to the program, an ACCEPTANCE LETTER will be sent to you by mid June.

ACCEPTANCE LETTERVISACoECertificate of EligibilityCoEVISACoEVISA

CoECoECoECoE

VISA

CoECoECoE

Procedures after Acceptance to the Program

Students accepted to the Program will have to apply for VISA*1 at Japanese embassy/consulate at own home country. In order to apply for the VISA, first you will need a Certificate of Eligibility (COE*2). This document is issued upon application at Tokyo Immigration Bureau in Japan and will be done by TUAT on your behalf, based on information provided in your application. No fee is required. Once the COE is issued, TUAT will send the original to you or to your home institution. Please submit the COE along with other required documents to local Japanese embassy/consulate to proceed with your visa application (mid July).

Procedural FlowApplication of COE to Tokyo Immigration Bureau (by TUAT on behalf of applicants)COE issued by Tokyo Immigration Bureau (sent to TUAT by mail)COE sent to applicants (sent by TUAT by international express mail)VISA application at Japanese embassy/consulate at your home country (by each applicant). Necessary documents:Certificate of Eligibility (COE)PassportAmong other documentsVISA issued by Japanese embassy/consulate at your home country (VISA pickup by applicants)Arrival to Japan

*1 VISABased on the Immigration Control and Refugee Recognition Act, in principle a foreign nation wishing to enter Japan is required to have a valid passport issued by the government of their country with a visa issued by the Government of JapanForeign nationals wishing to enter Japan have to apply for a visa at Japanese embassy or consulate in their home country. Please consult for required documents at the embassy/consulate beforehand. Visas cannot be obtained after arriving in Japan. *2 Certificate of Eligibility (COE)A COE is issued before a visa application, by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for entering Japan.A foreign national in possession of COE can get a VISA more easily from a Japanese embassy /consulate within the standard processing period. If the COE is shown to the immigration officer at ports of entry, landing application process may be simplified and faster.The COE expires within 3 months after the date of issue. If the applicant does not enter Japan during the valid period, the COE will become invalid.

2015.8.27() 2015.8.27()8.28()8.31()9.1() 9:0017:0017:00JR7,0003,0004,000

Upon Arrival to Japan : Accommodation and Airport Pickup

You may move into the residence after Thursday, August 27th, 2015. Please note the designated move-in dates and time as below.August 27 (Thu), August 28 (Fri), August 31 (Mon), and September 1 (Tue), 2015, from 9:00 a.m. to 5:00 p.m.In case your arrival to TUAT residence is after 5 pm on weekdays or on Saturdays and Sundays, you CANNOT move into the residence on the same day. Please note that YOU will have to make the reservation AND payment for your accommodation on your own for that day (TUAT can recommend hotels nearby the campus, but cannot make reservations for you).Price range of twin room at hotel at Kokubunji Station: 7,000JPY+/personDetails of pickup service from Narita or Haneda International Airport to TUAT Campuses will be announced in mid-July. International Affairs Office staff and/or Buddy students will be supporting the pickup.Transportation charge from airports (Narita, Haneda) to TUAT Campuses is JPY 3,000 to 4,000 one way.

Overseas Travel Insurance

Please join the overseas travel insurance at your home country. In general, you cannot buy travel insurance once you leave your home country.

Residence Card (Zairyu Card)

Residence card is issued upon your arrival to Japan and entry through Narita, Haneda, Chubu, or Kansai International Airports. This card will NOT be issued for foreign nationals with resident permit of less than 3 months or short stay permit.If you are entering Japan via other ports of entry (i.e. Fukuoka Airport, Port of Hakata), seal of landing permission is stamped on your passport, with the statement of Residence Card will be issued at a later date.

143,0004,000301,0001.0001,0405,000Deposit

Legal Procedures and Student Insurances

International students residing in Japan need to complete the following legal procedures. International Affairs Office staff and Buddy students will support you to complete the process after your arrival in Japan.Resident RegistrationNational Health InsurancePersonal Accident Insurance for Students Pursuing Education and Research Personal Liability Insurance for StudentsSpecific procedure and expenses are as follows:

Resident Registration Expense: noneWithin 14 days after determining your residence in Japan, you must take your residence card to your local city office and report your new address using designated forms.National Health Insurance Expense: JPY 3,000-4,000 for 4 monthsInternational students with resident permit of 3 months or longer must join the National Health Insurance Program.Under the coverage of the National Health Insurance, you will need to pay only 30% of the medical treatment expenses (including prescribed medication) when you are sick or injured in Japan and receive treatment at a registered hospitals/institutions.To join the insurance, you will need to pay a monthly premium (about 1,000 yen/month)For procedures to join the insurance, please consult with your local city office. The insurance card will be sent to you within few days after completion of the procedure. Personal Accident Insurance for Students Pursuing Education and Research (Gakkensai)Expense: JPY1,000TUAT requires all its students to join the Personal Accident Insurance for Students Pursuing Education and Research, which covers you against physical injuries arising from unexpected accidents during your education, research and extracurricular activities. All students must join the insurance immediately after their arrival in Japan.Personal Liability Insurance for Students (Gakubai) Expense: JPY1,040+ JPY5,000 (deposit)The Personal Liability Insurance covers damages to third parties for which the students may be held legally liable to pay in Japan or abroad. This insurance guarantees payments related to liable injuries of third parties or damages to any property belonging to third parties during curricular activities, extra curricular activities, school events and commuting.

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AIMS

AIMS8,000/

Accommodations

Period of ResidenceFrom Thursday, August 27, 2015 to Friday, January 29, 2016.Type of ResidenceWe have four options of on-campus residence.Fuchu International House (Single room)Fuchu Staff Residence (Share house)Koganei International House (Single room)Koganei Staff Residence (Share house)Your residence will be informed upon your acceptance to the Program.FacilitiesRefrigerator, Gas Stove, Washing Machine, Vacuum Cleaner, Gas Heater, VentilatorDesk, Chair, Desk Light, Individual LockerJapanese style mattress (futon) and coverlet/comforterAccommodation Charge and Other ExpensesTo stay at on-campus residence, you will need to pay the following:Accommodation charge: JPY 6,000-10,000/month (differs depending on the residence)Cleaning/ Repair expense: JPY 15,000 (total)Monthly utility expense (electricity, gas, water) JPY 3,000 -4,500 /month)

Scholarship for AIMS Students

TUAT provides scholarship for AIMS students (Approx. JPY 8,000/month) to alleviate financial difficulty and support studies in Japan. To receive TUAT scholarship, please submit separate application upon your acceptance to the Program. The scholarship will be granted to those passing the screening process.

AIMS

/ AIMS, 183-85093-5-8Tel: +81-42-367-5920, Fax: +81-42-367-5621sachinl@cc.tuat.ac.jp

/ AIMS, 184-85882-24-16Tel: +81-42-388-7989, Fax: +81-42-388-8013tochi@cc.tuat.ac.jp

Course Plan and Registration

For course registration and plan, AIMS Program Coordinators will contact you after your acceptance to the Program.

Advanced Environmental Agriculture & Food Technology CourseSachi Ninomiya-LimAssociate Professor / AIMS Program Coordinator, Faculty of Agriculture3-5-8 Saiwai-cho, Fuchu-shi, Tokyo, 183-8509, JapanTel: +81-42-367-5920, Fax: +81-42-367-5621sachinl@cc.tuat.ac.jp

Environment-friendly Technological Innovation CourseTakako OchiAssociate Professor / AIMS Program Coordinator, Faculty of Engineering2-24-16 Naka-cho, Koganei-shi, Tokyo, 184-8588, JapanTel: +81-42-388-7989, Fax: +81-42-388-8013tochi@cc.tuat.ac.jp

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Appendix

(App-1) Program Schedule (as of Feb 2015)

Buddy students organize numerous activities throughout the semester period in order to help inbound students have great opportunities to integrate into Japanese culture.

Japanese ClassSchool Festival

Field Work

Activities with Buddy Students In the framework of the program, the Japanese buddies also have opportunities to practice foreign languages and be acquainted with different cultures.

Social & Cultural ExperienceTea Party