2014 australian pain society 34th annual scientific ...€¦ · 2014 australian pain society | 34th...

2014 Australian Pain Society34th Annual Scientific Meeting

13 - 16 April 2014 | Hotel Grand Chancellor, Hobart

Holy Grail Quest for the

Personalised Pain Management:

Sponsorship Prospectus



Sponsorship Prospectus

The 34th Australian Pain Society

Annual Scientific Meeting offers

an opportunity to highlight your

company’s involvement in pain

management through exposure

to a multidisciplinary group of

pain management professionals.

The conference is expected to attract over 500 delegates and sponsorship packages

can be tailored to suit your needs and marketing objectives.

Personalised Pain Management: Quest for the Holy Grail is the theme of this

meeting, to be held in Tasmania at the Hotel Grand Chancellor Hobart from

13 - 16 April 2014. International and local guest speakers will explore evolving

issues in pain management, with a view to optimising modern pain practice.

TOP I CS TO B E COVERED

� Issues in opioid use

� Genetics & epigenetics of pain

� The challenges of clinical trials for pain management

� Palliative Care

� Orofacial pain

� Rural practice

� Arthritis

� Endogenous pain processing

� The patient-partner

KEYNOTE S P EAKERS

Professor Jeffrey Mogil is currently the E.P. Taylor Professor of Pain Studies and theCanada Research Chair in the Genetics of Pain at McGill University in Montreal, Canada. He has authored over 170 journal articles and book chapters since 1992, and he has givenover 220 invited lectures in that same period. He currently serves as a Section Editor at thejournal Pain, and he chaired the Scientific Program Committee of the 13th World Congresson Pain held in 2010.

Dr Jane Ballantyne trained in Anaesthesia at John Radcliffe Hospital, Oxford, thenmoved to Massachusetts General Hospital, Harvard University, Boston in 1990. She was appointed Chief of the Division of Pain Medicine at MGH in 1999. Dr Ballantyne became University of Washington (UW) Medicine Professor of Education and Research in 2011. Herresearch focuses on development of opioid management tools utilising electronic outcomesassessment and rapid learning methodology. She edits several leading journals and is awidely published author.

Dr Andrew Moore graduated with a Doctor of Science from the University of Oxfordand has over 30 years experience in biomedical research. He is currently Director of Pain Research, Nuffield Dept of Anaesthetics, University of Oxford and Chairman of the International Association for the Study of Pain Systematic Review and Evidence special interest group. Dr Moore is founding editor of the evidence based journal - Bandolier andhas contributed 500+ scientific and clinical publications and 200 systematic reviews including 80 Cochrane reviews.

2014 Australian Pain Society | 34th Annual Scientific Meeting | 13 - 16 April 2014

2� Hobart from Mt Wellington | Image supplied by Tourism Tasmania and Garry MooreFront Cover: Hobart waterfront | Image supplied by Tourism Tasmania and Richard Eastwood



Sponsorship Options


3

GOLD S I LVER BRONZE$35,000 $25,000 $15,000

VENUE S IGNAGE

Prominent acknowledgement in conference signage at registration desk

ADVERT I S I NG , R ECOGN IT ION & BRAND ING OPPORTUN IT I E S

Acknowledgement at Opening and Closing Sessions

Logo to appear in the ‘Thanks to Sponsors’ PowerPoint slide

Logo to appear on the Conference Handbook cover

Full page colour advertisement in Conference Handbook

Half page colour advertisement in Conference Handbook

Exhibition Booth (+ complimentary entitlements) 2 Booths 1 Booth 1 Booth

Exclusive choice of prime location booths (subject to availability at time of confirmation)

Acknowledgement and logo in all published Conference materials

Complimentary Satchel insert

WEBS I TE , MED IA & APP EXPOSURE

Company logo on Conference APP home page

Conference e-marketing to include Gold Sponsor logo

Company logo on Conference website and links to your website

OTHER ENT I T L EMENTS

Complimentary Exhibitor passes for entire Conference including the Welcome Reception 4 3 2

Complimentary Gala Dinner tickets 4 3 2

Discount on Supplementary Sponsorship (available on 1 option only) 50% 25% 15%Reduction Reduction Reduction

Database access to all consenting delegates



Supplementary Sponsorship Options


4

Preferential opportunities are available to Gold, Silver & Bronze sponsors. Top up your sponsorship with the following

supplementary opportunities which offer additional benefits. The Conference Secretariat will be pleased to help you obtain

maximum exposure for your investment and can tailor a sponsorship package to suit your company’s needs.

Please contact the Secretariat for details and to discuss - see contact details on page 7

I NTERNAT IONAL S P EAKER | $15,000 APS2014 CONFERENCE APP$10,000

CONFER ENCE GALA D I NN ER | $10,000

Naming rights

� Nominate one International keynote speaker from the program

� Prominent acknowledgement of speaker sponsorship in all published conference materials and in conference ‘Thanks to Sponsors’ PowerPoint slide

� Acknowledgement of speaker sponsorship by conference convenor at opening and closing sessions

� Logo and acknowledgement on conference website

� Conference website to contain a link to your website

� 1 complimentary exhibition booth

� 2 complimentary exhibitor passes to the conference

� 2 complimentary satchel Inserts

The 2014 Conference Gala Dinner will be held on Tuesday 15 April 2014at The Museum of Old and New Art (MONA)

The conference dinner is an excellent opportunity to make a strong and lasting impression on all delegates

� Ten complimentary tickets to the Gala Dinner with the opportunity to reserve a corporate table and / or offer these seats to delegates

� Recognition as Conference Dinner Supporter (with logo) on all printed conference materials

� The opportunity for a company representative to give a 3 minute reply to the MC’s acknowledgement of support at the dinner

� Opportunity to provide corporate signage at point of entry and next to MC during announcements

� Logo and acknowledgement on conference website with a link to your website

� Logo printed on dinner tickets and table menus

1 opportunity

� Company logo at startup

� Company logo in watermark for schedule

� Your information is stored on the device so that attendees can watch / read it anytime - even while flying to the meeting, without being online

� Acknowledgement of App Sponsorship in all published conference material and in conference ‘Thanks to Sponsors’ slide

� Logo and acknowledgement on conference website

� 1 complimentary exhibition booth

� 2 complimentary Exhibitor Passes to conference

HMS The Lady Nelson | Image supplied by Tourism Tasmania & Kathryn Leahy �

The Welcome Reception will be held

at the Hotel Grand Chancellor on

Monday 14 April 2014

� Recognition as Welcome Reception

Sponsor (with logo) on all printed

conference materials, on website and

in conference ‘Thanks to

Sponsors’ PowerPoint slide

� Opportunity for your company

representative to give a 3 minute

reply to the MC’s acknowledgement

of sponsorship at the reception

� Opportunity to provide corporate

signage in the function area and

beside MC during announcements

� 5 complimentary tickets to the

Welcome Reception

The Internet Café will be situated within

the Exhibition Area

� Your company logo and Internet Café

Sponsorship acknowledgement

on the conference website, with a

link to your website

� Each computer’s browser home page

will feature your company website

� Sponsor may provide a free-standing

banner for display beside the Café

� Opportunity to place company

branded computer accessories such

as mouse pads, note pads, pens

and USBs within the Internet Café

The APS will hold several Pre-ConferenceWorkshops which are offered for sponsorship. This exclusive sponsorshipopportunity will reach a select group ofdelegates and make a lasting impression,before the main conference commences.

1. Acute Pain

2. Fundamentals of Pain

� Recognition as Pre Conference Workshop Sponsor (with logo) on all printed conference materials, on website and in conference ‘Thanks to Sponsors’ PowerPoint slide

� Workshop delegate list supplied

� Company banner displayed throughout workshop

� Company slide displayed regularly throughout workshop

� Acknowledgement of sponsorship bychairperson

� Use of your company’s branded pens & writing pads during the workshop

*Pre-conference workshop topics are yet tobe finalised. Please contact the ConferenceSecretariat to discuss this option.

Four 60-minute time slots are reservedin the program - two on Monday 14 Apriland two on Tuesday 15 April for Industryhosted Breakfast Sessions

Breakfast sponsorship enables you toprovide a speaker and put together theprogram of your choice. Room hire andstandard AV facilities are provided.Catering costs are additional and can bearranged through the Secretariat.

� Company banner displayed throughout the breakfast

� Company profile (150 words) included in the conference handbook

� Logo and acknowledgement on conference website with a link to your website

� Recognition as Breakfast Sponsor (with logo) on all printed conference materials, on website and in conference ‘Thanks to Sponsors’ PowerPoint slide

Your company logo printed on the Conference Satchel, which will be distributed to all delegates on arrival andwill remain highly visible throughoutthe conference

� Recognition as Satchel Sponsor (with logo) on all printed conference materials, on website and in conference ‘Thanks to Sponsors’ PowerPoint slide

� 2 complimentary Satchel inserts



Supplementary Sponsorship Options continued


5

WELCOME R EC EPT ION$8,000

I NTERN ET CAFE | $8,000

PR E CON FER ENCE WORKSHOPS | $8,000ea

BREAKFAST S E S S IONS$8,000ea

CONFER ENCE SATCH E L$8,000

� Constitution Dock | Image supplied by Tourism Tasmania & Richard Eastwood

Naming rights

All paper and poster entries will be automatically entered for the award.Winners in each category will be announced and their awards presentedat the closing session on the last day ofthe Scientific Meeting. As Sponsor ofthese awards, the APS invites your company representative to join prizewinners on stage for a photograph,which will appear in the APS newsletter.

� Recognition as Award Sponsor (with logo) on all printed conference materials, on website and in conference ‘Thanks to Sponsors’ PowerPoint slide

� 1 complimentary Satchel insert

One Sponsorship opportunity

All delegates to the APS Conference will

receive a Conference Handbook

containing scientific program, speaker

abstracts, exhibition details and general

information on Melbourne. It will be the

delegates’ guide to the conference.

� Recognition as Handbook Sponsor

(with logo) on all printed conference

materials, on website and in

conference ‘Thanks to Sponsors’

PowerPoint slide

� Exclusive opportunity to include a

1-page colour advertisement on the

inside front cover and a company

profile (150 words) in the handbook

Naming rights

Topical Sessions will be held throughout

the conference. Topics are yet to be

confirmed:

� Recognition as Topical Session Sponsor

(with logo) on all printed conference

materials, on website and in

‘Thanks to Sponsors’ PowerPoint slide

� Delegate list supplied for the session

� Company banner displayed

throughout the session

� Company slide displayed regularly

throughout Session

� Acknowledgement of sponsorship by

chairperson

All delegates will receive a writing pad

and pen branded with your company

logo (pads & pens provided by Sponsor).

One item placed in each delegate’s satchel



Supplementary Sponsorship Options continued


6

BEST PAPER & POSTERAWARDS | $5,000ea

PADS & P ENS | $3,000

SATCH E L I NS ERTS$800 per item

CONFER ENCE HANDBOOK$5,000

TOP I CA L S E S S IONS$5,000ea

Cancellation Policy for Sponsorship & Exhibition Booths

Prior to 15 October 2013a 75% refund will be granted

15 October 2013 - 15 January 2014a 50% refund will be granted

After 15 January 2014no refunds are available

� Salamanca Market | Image supplied by Tourism Tasmania & Hobart City Council



Exhibit ion

Conference Venue


7

EXHIBITION BOOTH | $3,750 EXH I B I T ION F LOORP LAN

Sponsorship will be confirmed and companies will be allocated booths, on a first come basis once full payment is received. Prices are inclusive of GST.

� 3m x 3m booth

� 2 complimentary exhibitor passes including morning tea, lunch and afternoon tea

� 2 complimentary Welcome Receptiontickets

� Fee for additional trade representative:Early Bird: $500.00 ppStandard: $600.00 pp

Booths are 3m x 3m with 2.4m high whiteoctaboard walls and include a fasciaboard with your company name (up to25 characters), 2 x 150w spotlights, and a4 amp powerboard (4 outlets). Pleasenote: Walls are NOT velcro compatible.

The Australian Pain Society 2014 Annual

Scientific Meeting will be held in

Hobart, at the Hotel Grand Chancellor

which offers a stunning waterfront view

of historic Hobart Harbour.

The conference venue is conveniently

located 15km from Hobart airport (allow

20 minutes by taxi) and just minutes

walk from a range of accommodation

options, the city centre, and popular

attractions including Salamanca Place

and Battery Point.

The Industry Exhibition will be held in the

Federation Ballroom at the Hotel Grand

Chancellor. This area will be the central

hub for the ASM with all catering taking

place within the exhibition.

To book and secure your exhibitionspace/s, please complete the bookingform following and contact:

DC Conferences Pty LtdPO Box 637, North Sydney 2059 P 61 2 9954 4400F 61 2 9954 0666E [email protected]/aps2014� Hotel Grand Chancellor Hobart

Image supplied by Tourism Tasmania & Hotel Grand Chancellor

24 23 22 21 20 19 18

25 26

27 28

29 30

31 32

37 3839 40

9 107 8

33 34

35 36

123

4

5

6

171615

14

13

1211

Concert Hall Auditorium

Entry to Exhibition from Mezzanine Foyer

Federation Ballroom

Registration Desk

To GrandBallroom

Evans Street

Davey Street

Internet Cafe

Hotel GrandChancellor

MezzanineLevel

IndustryExhibition

FederationBallroom

THE CONTRACT

1. The term ‘Organiser’ refers to DC Conferences

acting as agent for the Australian Pain Society.

2. The term ‘Exhibitor’ and ‘Sponsor’ include any

person, firm, company or corporation and its

employees and agents identified in the Booking

Form or other written request for Exhibition

Space or Sponsorship.

3. A “Contract” is formed between the Organiser

and Exhibitor and/or Sponsor when the

Organiser accepts the signed application form

and receives a deposit.

4. The Organiser reserves the right in unforeseen

circumstances to amend or alter the exact site

of the location of the stand.

5. The Organiser reserves the right the change

the exhibition floor layout if necessary.

6. The Organiser may refuse without limitation

to permit activity within the exhibition or may

require cessation of particular activities at

their discretion.

7. The Organiser reserves the right to specify

heights of walls and coverings for display areas.

8. The Organiser may determine the hours during

which the Exhibitor will have access to the

exhibition venue for the purpose of setting up

and dismantling.

9. The Organiser will specify conditions relating

to the movement of goods and displays, prior,

during and after the exhibition.

10. The Organiser will accept no liability for loss or

damage of equipment displayed or used by the

exhibitor.

11. The Organiser and the Organising Committee

reserve the right to change any part of

the prospectus.

OBLIGATIONS AND RIGHTS

OF THE EXHIBITOR

12. The Exhibitor must ensure that all accounts

are finalised and paid by the start date of the

exhibition.

13. The Exhibitor must use allocated space only for

the display and promotion of goods and/or

services within the scope of the exhibition.

14. The Exhibitor must comply with all directions

/ requests issued by the Organiser including

those outlined in the Exhibitor Manual.

15. The Exhibitor will submit plans and visuals of

custom designed exhibits to the Organiser for

approval prior to commencement of the

exhibition.

16. The Exhibitor acknowledges that the Organiser

will not be able to provide assistance in tracking

lost deliveries.

17. The Exhibitor agrees that the Organiser will not

be liable for any goods rejected by the venue or

lost or damaged prior to thedelivery date

specified or on return.

18. It is the responsibility of the Exhibitor to

ensure that the space hired for their exhibition

complies with their company policy or codes of

conduct.

STORAGE OF GOODS

19. Instructions regarding storage will be outlined

in the Exhibitor Manual distributed

prior to the exhibition.

STAND SERVICES & CONSTRUCTION

20. Official contractors will be appointed by the

Organiser to undertake stand construction

plus supply furniture and IT equipment. All

non-official contractors wishing to enter the

exhibition are required to provide current

Certificates of Currency for Insurance, Public

Liability and OH&S. Access will be denied

without such documentation.

INSURANCE & LIABILITY

21. All Exhibitors must have Public Liability

Insurance for the period of the exhibition and

must be able to produce this documentation

immediately at the request of the Organiser.

22. Exhibitors must insure, indemnify and hold the

Organiser harmless in respect of all damages,

injuries, costs, claims, demands, expenses and

interest for which the Organiser may become

liable.

23. The Organiser, the venue, the Organising

Committee cannot accept liability for any

loss or damage to property sustained or

occasioned from any cause whatsoever.

PAYMENT & CANCELLATION

24. To confirm a booking a minimum payment of

50% of total monies must be received

with the booking form.

25. Cancellation must be advised in writing.

26. No exhibitor shall occupy allocation space until

all monies owing to the Organiser by the

Exhibitor are paid in full.

27. The Exhibitor or Sponsor accepts that a

cancellation fee of:

25% of the total contracted cost will be

retained by the organiser if cancellation occurs

prior to 15 October 2013.



within the period 15 October 2013 -

15 January 2014.



after 15 January 2014.



Terms and Condit ions


8



Sponsor / Exhibitor Booking Form


T A X I N V O I C E ABN 15 008 629 141

Please return Booking Form with payment to the APS Secretariat: DC Conferences Pty Ltd | PO Box 637, North Sydney 2059

P 612 9954 4400 | F 612 9954 0666 | E [email protected] | W www.dcconferences.com.au/aps2014

CANCELLATION POLICY FOR SPONSORSHIP & EXHIBITION BOOTHS: Prior to 15 October 2013 a 75% refund will be granted.

From 15 October 2013 - 15 January 2014 a 50% refund will be granted. After 15 January 2014 no refunds are available.

Exhibitor/Sponsor Information

Contact Name: Title: First Name: Family Name:

Company Name:

Department:

Address:

Suburb: State:

Country: Postcade:

Phone:

Mobile:

Email:

A. Sponsorship Options

Please indicate your selection

� Gold Sponsor $35,000� Silver Sponsor $25,000

� Bronze Sponsor $15,000

B. Supplementary Sponsorship Options

� International Speaker (Naming Rights) $15,000

� Conference Gala Dinner $10,000

� APS2014 Conference App $10,000

� Welcome Reception $8,000

� Pre-Conference Workshops $8,000 ea

� Breakfast Sessions (4 available) $8,000 ea

� Conference Satchel $8,000

� Internet Café $8,000

� Conference Handbook (1 Only) $5,000

� Topical Sessions (Naming Rights) $5,000 ea

� Best Paper & Best Poster Awards (Naming Rights) $5,000

� Pads & Pens $3,000

� Satchel Inserts $800 ea

+3% surcharge

C. Exhibition Booth/s $3,750 ea

Please refer to the Exhibition Floorplan on Page 6 and indicate your preferred

exhibition space/s.

1st Choice: Booth No.

2nd Choice: Booth No.

3rd Choice: Booth No.

Please list below any companies you do not wish to be near. The Secretariat reserves the right to assign space(s) other than the choice requested.

We will be organising a custom built stand: � YES � NO

Custom Builder Contact Details

Name:

Phone:

Email:

Companies will be allocated booths on a first come basis once fullpayment is received. Sign and return with payment.

/ /

SIGNATURE OF AUTHORISED EXHIBITOR AGENT: DATE

Payment Summary All costs are inclusive of GST

A. Sponsorship Options Total $

B. Supplementary Sponsorship Options Total $

C. Exhibition Booth(s) Total $

GRAND TOTAL $

Payment Method Select one A minimum payment of 50% of total monies must be received with this form to confirm booking

1. Credit Card � MASTERCARD � VISA � AMEX

EXPIRY DATE : -- /-- CVC Card Verification Code: ---

---- ---- ---- ----

NAME AS ON CARD:

AUTHORISING SIGNATURE:

or 2. � Please send me an invoice

�

Card No. (3 digit number located on back of card)

2014 australian pain society 34th annual scientific ...€¦ · 2014 australian pain society | 34th...

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