2010-11 gppss staffing and budgeting process

8/14/2019 2010-11 GPPSS Staffing and Budgeting Process

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2010-11 BUDGET DEVELOPMENT ANDSTAFF ALLOCATION PROCESS

Grosse Pointe Public School SystemFinancial Transparency Series


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Budget Decisions Must Not Negatively Impact Ability toAchieve District Goals

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District Goals Are Clearly Stated inStrategic Plan

Goals Are Non-Negotiable If budget and staff decisions

threaten achievement of goalsthen our tactics must change.


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Goals and Budget Expressed as an EquationMust Balance Like Any Equation

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BudgetResources Tactics

Achievementof Goals


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GPPSS District GoalsDocumented in Current Strategic Plan

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Promote the achievement ofevery student at the highest

level of their individual abilities.

Cultivate in each studenta sense of responsibilityfor his/her own learning.

Create a dynamic andsafe learningenvironment

Continually improve andoptimize the resources of

the district including:people, processes,

facilities and finances.

Provide value to all communitystakeholders by offering programsand services that meet the needs of

the district, are cost effective andenhance the reputation of thedistrict and the community.


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2008-2009 Budget 2009-2010 Budget

82.9%

17.1%

H.R. Expenses Non H.R. Expenses

84.8%

15.2%

H.R. Expenses Non H.R. Expenses

908 Employees 8,171 Students

Data Shows Staffing Costs Are the Issue

961 Employees 8,359 Students


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Total Employee Compensation on Per Pupil Basis

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$7,284 $7,634 $7,635

$1,218$1,263 $1,293

$1,179

$1,237 $1,290$557

$584 $584

$5,000

$6,000

$7,000

$8,000$9,000

$10,000

$11,000

$12,000

2007-8 2008-9 2009-10

Employee Direct Compensation MPSERS Health Care FICA


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Total Compensation Costs Outpace RevenueThe Primary Source of Recurring Projected Shortfalls

Financial Transparency Series - Employee Indirect Compensation

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2007-8 2008-9 2009-10

Per Pupil Foundation Allowance $10,128 $10,184 $10,184

Total FTE Employees 950.87 961.37 908.26

Blended Student Enrollment 8,589.05 8,359.48 8,172.11

Employee Direct Compensation Per Pupil $7,284 $7,634 $7,635MPSERS Cost Per Pupil $1,218 $1,263 $1,293

Health Care Cost Per Pupil $1,179 $1,237 $1,290

FICA Cost Per Pupil $557 $584 $584

Total Compensation Cost Per Pupil $10,238 $10,718 $10,802

YOY Foundation Allowance Change $56 $0

YOY Total Compensation Costs Increase $480 $85

Net Compensation Cost Increases Per Pupil $424 $85


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Core Tenets of the Budget Process8

Re-evaluation of all Tactics to ensurepositive impact on achievement of

Goals as efficiently as possible.

Noinvestmentautomaticallyrolls forward

Pre-determinedand

Documenteddecision logic

Consistent,logical,prioritized

methodologyof investment

Transparencyand inputthroughout

process


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Staffing Request ProcessNo Staff Positions or Allocations Roll Forward

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1. Every Job Function is evaluated and justified for itsefficacy in relation to the fulfillment of the Goals.

2. Every Job Function requires a Utilization Ratio.3. A Job Functions Unit Cost is calculated by the

Budget Modeling Utility. Average cost will serve asthe functions unit cost basis.

4. Supervising employee makes the Staffing Request justified by Utilization Ratio and identifying theproposed Funding Source.


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Administrations Budget Responsibilities11

1. Meet milestones and timeline requirements(sequence and pace is key to successfulprocess).

2. All budget proposals submitted to Board bySuperintendent must be a balanced, supported bya balanced Budget Modeling Utility.

3. Expecting budget constraints, recommendationshould contain other options evaluated that didnot become part of final budget.

4. Take same holistic approach to evaluation asBoard does.


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Boards Budget Decision Process12

1. Transparency to public throughout via OpenMeetings and web postings.

2. Pre-established agreement on the proposed

process (what we are doing now).3. Pre-validation that process incorporates all

aspects Board will require for approval (recordedin Januarys Budget Parameters Resolution).

4. Holistic evaluation of options specificallydesigned to avoid isolated decisions

5. Board reserves right to amend/edit final budget.


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Areas of Specific Interest to Board13

Pre-Established Class Size Guidelines Comprehends impact of In-District transfers Adjusts with enrollment Strict adherence to utilization objectives

ClassSizes

Support options in more cost effective manner Strive to create more density in electives at all levels

(e.g. staggered course offerings, distance learning,school specialization, dual enrollment, etc.)

Electives / Specials

For each function be absolutely certain it should bewithin the scope of a public school system

For necessary non-core functions demand forausterity and efficiency will be high

CoreServices


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Milestones When?

Board agreement on Staff Utilization and Allocation process for 2010-1011. SeptemberAdministration to deliver to Board completed Distribution and Funding Sources tabsof current year (2009-10) Staff Utilization Utility OctoberAdministration to deliver to Board recommendations for how to increase density inelectives/specials at all levels and completed Utilization tab Staff Utilization Utility. November

Administration to report to Board on evaluation of current utilization rates of all jobfunctions and propose, with supporting logic, ideal utilization rates for 2010-11. NovemberAdministration to deliver to Board recommendation for class size guidelines andany special program designations for 2010-11. November

Deliver first 2010-11 budget projection using the Budget Modeling Utility December

Board passes Budget Development Parameters Resolution January

Administration delivers preliminary Budget to Board FebruaryAdministration proposes any required Staff Layoff lists for Board approval(agreement on staff call back procedure) April

Administration delivers balanced budget proposal to Board (supported by BMU) May

Board of Education approves Budget June

Administration delivers updates on enrollment and funding against projections July

Administration delivers recommendation to Board for approval of any call backs August


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Initial Feedback15

Comprehend annual district and superintendentgoalsAgreement on whether Board approves staffingpositions or budget and what allows administration toextend employment offersAgreement on call back procedures (orderly anddefined process)

2010-11 gppss staffing and budgeting process

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