2009 business meeting agenda

IRC Business MeetingMontreal, Canada

24 July 2009

IRC Business Meeting Agenda

1. Welcome - Introduction of New Members- Introduction of New Website (www.irc-iamas.org) Thanks to Webmaster Paul

Przyborski

2. Approval of Agenda

3. President’s Report - Proposal to appoint Zhang Hua (China) and Alexei Rublev (Russia) to membership

- Future Schedule of IRC Business Meetings - Bremen 2010, Melbourne 2011

- Proposals for special sessions at IUGG 2011 (Melbourne)

- Financial Report - Recent IRC Activities (Publications, Meetings,

Recommendations, Concerns, IRC-sponsored sessions)

- Report of IRS2008 - Heads Up - Bids for IRS2012

1. Discussion and Adoption of Rules - Voting Procedures for the Selection of IRC Members- Voting Procedures for the Selection of IRC Officers

1. Working Group Presentations - ASA Bob Cahalan (for Rothman) - 3DRT Jean-Luc Widlowski (for Marshak)- CIRC Eli Mlawer (for Oreopolous)- ITWG Allen Larar (for English and

Huang)- LASR Terry Nakajima (for Hayasaka)- BSRN Bruce McArthur - GRP Byung-Ju Sohn (for Kummerow)- Proposal for New Global Energy Balance WG Martin

Wild

1. Solicitations for New Working Groups/Future Research Priorities

2. Next Proposed IRC Business Meeting - 2010, Bremen (concurrent with COSPAR)

• Other business

In keeping with eco-friendly best practices, this meeting will be PAPER-FREE

http://www.irc-iamas.org/

New members - Working Group Co-ChairsJean-Luc Widlowski Eli Mlawer Gert Koenig-Langlo

Continued from above slide



Przyborski








• Discussion and Adoption of Rules - Voting Procedures for the Selection of IRC Members- Voting Procedures for the Selection of IRC Officers



Wild



• Other business



- Proposal to appoint Zhang Hua (China) and Alexei Rublev (Russia)

to membership

- Future Schedule of IRC Business Meetings - (Bremen 2010), Melbourne 2011


- Financial Report (see following slide)

- Recent IRC Activities (Publications, Meetings, Recommendations, Concerns,

IRC-sponsored sessions)

- Report of IRS2008

- Heads Up - Bids for IRS2012

President’s Report

Financial ReportUSD account

JPY account

JPY account

date Debits Credits Balance Remark Debits Credits Balance

10/22/07 10,000 10,000

10/22/07 1.00 1.00 deposit to open 114 9,886

11/22/07 18,284.81 18,285.81 receive the IRC money 9,886

11/27/07 281.99 18,003.82 move 30,000yen to Japanese account 30,000 39,886

11/27/07 repay opening deposit 10,000 29,886

2/18/08 17.39 18,021.21 interest 13 29,899

7/23/08 270.00 17,751.21 move 28,714yen to Japanese account 28,714 58,613

7/23/08 gift for IRS2008 27,699 30,914

8/18/08 21.10 17,772.31 interest 24 30,938

8/28/08 759.52 17,012.79 IRS2008 party 30,938

17,012.79 current remainder 30,938

(USD) (JPY)

Date Debits Credits Balance Remark

2009. 1. 22 17245.9 17245.9Received from the former IRC President

2009. 7. 15 10015 27260.9Received from Prof. Marcia Yamasoe (Remnant of IRS2008)


to membership



- Financial Report



- Report of IRS2008



Upcoming Meetings

GEWEX Radiation Panel Meeting13-16 October 2009 Rostock,Germany

GRP web site http://rain.atmos.colostate.edu/GRP

13th Conference on Cloud Physics and13th Conference on Atmospheric Radiation, jointly28 June - 2 July 2010Doubletree Hotel, Portland Lloyd Center

3rd APRS (Asia Pacific Radiation Symposium)26-28 August 2010Seoul, South Korea

http://rain.atmos.colostate.edu/GRP

IRC Sponsored Sessions

MOCA-09 IAMAS-IAPSO-IACS Joint Assembly 19-29 July 2009 Montreal, Canada

M03 The Impact of Solar Variability on EarthM04 Solar UV RadiationM13 Aerosol-Cloud-Radiation-Precipitation InteractionsM14 3D Radiative Transfer in the Atmosphere

IAMAS 2011 Melbourne - session proposals due August 2009


to membership


- Special sessions to be proposed for IUGG 2011 (Melbourne)

- Financial Report



- Report of IRS2008



IRC Business Meeting Agenda 1. Welcome - Introduction of New Members

- Introduction of New Website (www.irc-iamas.org)









1. Working Group Presentations - ASA Bob Cahalan (for Rothman)- 3DRT Jean-Luc Widlowski (for Marshak)- CIRC Eli Mlawer (for Oreopolous)- ITWG Allen Larar (for English and


Wild

• Solicitations for New Working Groups/Future Research Priorities

• Next Proposed IRC Business Meeting - 2010, Bremen (concurrent with COSPAR)

• Other business



International Radiation Commission [DRAFT Version 2] 15.July.2009

I. Rules for the Selection of IRC Members

A. Nomination and Election Timeline

1. As soon as possible after selection of the new President-Elect, in the last year of the membership term, a call for nominations for new IRC members to replace members whose terms are expiring is distributed by the IRC Secretary to current IRC members. Anyone nominated by an IRC member is included on the ballot.

a. Guidelines for nominating individuals for IRC membership are as follows:1. Geographic and other diversity. The Commission must reflect itsinternational status, and aim to capture a diversity of disciplines and other aspects of scientists engaged in atmospheric radiation studies.2. Recommendation of scientists actively engaged in IRC pursuits

and interests.3. Recommendation of scientists who demonstrate outstanding academic achievement.

The Secretary will assemble a ballot of nominees from the responses by members.

2. The IRC Secretary will distribute the ballot of nominees for new membership to the voting members, and will specify a maximum number of votes, and a time window in which to vote, each to be determined as follows. Members, including those whose terms are expiring, may vote for as many of the nominees as they choose. Only “affirmative” votes are counted; votes “against” are not accepted. Voting will take place in a time window specified by the IRC President.

B. Election Requirements, Special Considerations and Appointments

1. To be elected, nominees must satisfy two criteria. Election is by (a) simple majority (the integer part of 50% + 1 of the total votes cast), and (b) ranking within the top three per country/area. 2. Only nominated individuals can be elected. Write-in votes are not accepted. 3. There is no vested right regarding an allocated number of IRC members for any given nation. 4. The President may specify the maximum number of new members for each country or area, typically 3, in order to maintain a relatively stable membership size. 5. Representation from adhering nations is encouraged but not required. 6. The outgoing President may choose to appoint one or more nominees from any country/area considered to be underrepresented in the IRC who did not otherwise satisfy the election requirements.

C. Election Results and Member Terms

1. Final election results will be announced on the IRC website and by email as soon as possible after the election results are determined. Letters will be sent to all new members informing them of their election to the IRC. 2. The results of membership elections and any appointments will be reported to the IAMAS General Assembly. 3. Members may serve two consecutive terms. After two terms a membership normally expires, with the exception of past Presidents who remain honorary members, and Chairs of Working Groups that continue to be active.

II. Start Date of the Following IRC Term

A. After finalization of the new member voting results, the outgoing President will send a formal letter to the incoming President-Elect transferring leadership to the latter. The outgoing President, in consultation with the President-Elect, specifies the start of the new term.

International Radiation Commission [DRAFT Version 2] 15.July.2009

I. Rules for the Selection of IRC Officers

[From IAMAS Statures and Regulations] Each Commission will elect a President and a Secretary from among their membership; and a Vice President may also be elected if the Commission desires; their terms of office will normally be for one four-year term. They will be eligible for re-election for one additional term. Officers will be from Adhering Countries.

A. Nomination of a Candidate for President

1. IRC Presidents normally serve for a single four-year term. During the first month of the fourth and last year of a term, the sitting IRC President forms a Nominating Committee of two or more additional individuals consisting of Honorary members who are past Presidents of the IRC. If there is not a sufficient number of Honorary members, the President can invite regular members to serve on the Nominating Committee with the provision that they recuse themselves as potential candidates.

2. The sitting IRC President and the Nominating Committee select one new candidate for President. Their selection is made by consensus. If consensus is not possible, then the President and the Nominating Committee vote on a specific potential candidate and the selection is by simple majority of the committee. In the case of a tie, the vote of the sitting President determines the outcome for that specific potential candidate.

B. Nomination of a Candidate for Vice-President and a Candidate for Secretary

1. Once a candidate for President has been determined, the Nominee for President joins with the sitting President and the Nominating Committee to select a Nominee for Vice-President and a Nominee for Secretary. Their selections are made by consensus if possible, or by vote if necessary. In the case of a tie, the Nominee for President determines the candidate for the role under consideration.

C. Election of the President and His or Her Slate of Vice-President and Secretary

1. Business Meeting Election Rule. The election of a new President of the IRC must be an item on the agenda of the last IRC business meeting of a membership term, held normally during the International Radiation Symposium of that year. The Nominee for President is presented to members in attendance at the IRC business meeting. The Nominee for President in turn presents his or her “slate” of nominees for Vice-President and Secretary, followed by discussion and then a vote of all members present at the business meeting for or against electing the Nominee as the new President for the following term. Each member has one vote. The new President is elected by a simple majority of affirmative votes. In the case of a tie, the vote of the sitting IRC president decides the outcome of the election.

2. President-Elect Declaration and Transfer. If the Nominee for President is elected, then his or her nominees for Vice-President and Secretary are automatically elected. If the Nominee for President is not elected, then his or her nominees are also not elected. There are no separate votes for Vice-President and Secretary.

3. Contingency Election. If the Nominee for President is not approved then steps I.A.1, I.A.2 and I.B.1 above must be reiterated at a time subsequent to the business meeting. Once a new Nominee for President and his or her slate of Nominees for Vice-President and Secretary are determined, the slate must be presented to the full membership for a vote.Votes may be collected by any effective means of communication. This process must occurIn a timely manner, with the announcement of a new slate and election window takingPlace as soon as possible after the IRC Business Meeting.

D. Officers of the IRC Board

1. The full slate of officers selected by the above process (outlined in I.A, I.B, and I.C) shall be declared elected, and announced to the full membership and to the officers of IAMAS by any effective means of communication.



Przyborski











Wild



• Other business



Continued from above slide

Working Group Presentations

- WG ASA Bob Cahalan (for Larry Rothman)

- WG 3DRT Jean-Luc Widlowski, Alexander Marshak

- WG CIRC Eli Mlawer, Lazarus Oreopolous

- WG ITWG Allen Larar, Stephen English and Allen Huang

- WG LASR Terry Nakajima, Tadahiro Hayasaka

- RP BSRN Bruce McArthur, Gert Koenig-Langlo

- RP GRP Byung-Ju Sohn, Chris Kummerow

- Proposal for a New Global Energy Balance WG Martin Wild

Status of ASA Working Group

Chair: Larry Rothman

23 June 09 - Prof. Alain Barbe and Larry met to discuss a number of issues with regard to the future of the ASA working group, and also with respect to the merging of the ASA meeting with the HITRAN meeting. They discussed the formulation of the International Steering Committee of the merged meetings. They also addressed the issue of getting some new, young and active members on the committee to replace several members who have retired or who cannot be as active anymore. In addition, they are seeking to strengthen ASA in one of the areas of concern: planetary atmospheres.

The six principal topics of ASA are:- Line shape, Line-coupling, and Continua- Atmospheric Observations- Experimental Techniques- Laboratory Data- Databases- Non-local Thermodynamic Equilibrium Processes



Przyborski











Wild



• Other business



Next Proposed IRC Business Meeting 2010 - Bremen (concurrent with COSPAR)



Przyborski











Wild



• Other business



2009 business meeting agenda

Documents

ircsponsored sessions

irc money

proposed irc business

irc business meeting

irc sponsored sessions

selection of irc officers

irs2012 presidents report

special sessions