agenda and business papers 20 october 2015 ordinary meeting

137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected]

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AGENDA AND BUSINESS PAPERS Oberon Council Ordinary Meeting Tuesday 20 October 2015 Commencing at 5.30pm at the Oberon Council Chambers

Oberon Council - Agenda and Business Papers – Ordinary Meeting – 20 October 2015

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Agenda Items page 1. OPENING OF MEETING ............................................................................................................ 4 2. ACKNOWLEDGEMENT OF COUNTRY .................................................................................... 4 3. PRAYER ..................................................................................................................................... 4 4. RECORD OF ATTENDANCE ..................................................................................................... 4 5. DECLARATIONS OF INTEREST ............................................................................................... 5 6. GENERAL AND CIVIC PRESENTATIONS ................................................................................ 6 7. COMMUNITY PRESENTATIONS AND QUESTIONS................................................................ 6 8. CONFIRMATION OF MINUTES ................................................................................................. 6 9. MAYORAL MINUTE AND REPORT ........................................................................................... 6

09.01 MAYORAL MINUTE AND REPORT .............................................................................. 6 10. NOTICES OF MOTIONS ............................................................................................................ 9

10.01 NOTICE OF MOTION – PLAN FOR THE OBERON COMMON .................................... 9 10.02 NOTICE OF MOTION – CONCEPT FOR THE OBERON COMMON .......................... 10

11. COUNCILLOR AND DELEGATES REPORTS ......................................................................... 12 11.01 OBERON BUSINESS AND TOURISM ASSOCIATION .............................................. 12 11.02 CENTROC HEALTH WORKFORCE ........................................................................... 15 11.03 UPPER MACQUARIE COUNTY COUNCIL MEETING ............................................... 16 11.04 CHIFLEY LOCAL AREA COMMAND COMMUNITY SAFETY PRECINCT

COMMITTEE MEETING ............................................................................................. 16 11.05 BURRAGA COPPER PROJECT ................................................................................. 17

12. COMMITTEE REPORTS .......................................................................................................... 18 12.01 TRAFFIC ADVISORY LOCAL COMMITTEE ............................................................... 18 12.02 OBERON YOUTH COUNCIL ...................................................................................... 22 12.03 OBERON SPORTS FACILITIES COMMITTEE ........................................................... 25 12.04 BLACK SPRINGS COMMUNITY HALL COMMITTEE ................................................ 29

13. REPORTS FOR DECISION ..................................................................................................... 32 13.01 OBERON COMMUNITY STRATEGIC PLAN 2015 ..................................................... 32 REVISED OPERATIONAL PLAN 2015/2016 .............................................................. 32 13.02 2014/2015 FINANCIAL REPORTS AND AUDITORS REPORT ................................... 33 13.03 LIQUID TRADE WASTE POLICY ................................................................................ 33 13.04 DEVELOPMENT APPLICATION 10.2015.65.1 – SHED AND CARPORT .................. 35 13.05 DEVELOPMENT APPLICATION 10.2015.66.1 – SHED ............................................. 40 13.06 REQUEST FOR SPONSORSHIP – BATHURST BROADCASTERS .......................... 45 13.07 O’CONNELL FIRE SHED – LAND ACQUISITION ..................................................... 45

14. REPORTS FOR INFORMATION .............................................................................................. 48 14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER .......................................... 48 14.02 MONTHLY ACTIVITY REPORT – PLANNING AND DEVELOPMENT ....................... 54 14.03 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING ............................... 58 14.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES ................. 63 14.05 STATEMENT OF INVESTMENTS .............................................................................. 66 14.06 WATER AND SEWER PLANT REPORT ..................................................................... 68 14.07 MAYFIELD ROAD PROGRESS REPORT .................................................................. 70

15. URGENT BUSINESS ............................................................................................................... 71 16. CLOSED SESSION / CONFIDENTIAL REPORTS .................................................................. 71

16.01 PROPERTY AND LAND DEVELOPMENT .................................................................. 72 16.02 SERVICE NSW ........................................................................................................... 72

17. CLOSURE OF MEETING ......................................................................................................... 72


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1. OPENING OF MEETING The Mayor will welcome members and declare the meeting open.

2. ACKNOWLEDGEMENT OF COUNTRY Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present.

3. PRAYER The Meeting will be opened in prayer.

4. RECORD OF ATTENDANCE Members Mayor Kathy Sajowitz (in the Chair)

Deputy Mayor Kerry Gibbons Clr Ian Doney Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan

Staff Alan Cairney, General Manager

Gary Wallace, Planning and Development Director Chris Schumacher, Works and Engineering Director Lynette Safranek, Finance and Community Services Director

Sharon Swannell, Executive Coordinator Apologies Nil


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5. DECLARATIONS OF INTEREST File No: Governance/Councillors/Declarations of Interest

A GUIDE TO ETHICAL DECISION-MAKING

(Provided by the Independent Commission Against Corruption) Is the decision or conduct legal? Is it consistent with Government policy, Council’s objectives and code of conduct? What will the outcome be for you, your colleagues, the Council, anyone else? Does it raise a conflict of interest? Do you stand to gain personally at public expense? Can the decision be justified in terms of public interest? Would it withstand public scrutiny? A conflict of interest is a clash between private interest and public duty. There are two types of conflict: Pecuniary – regulated by the Local Government Act and Department of Local Government Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of

Local Government (advice only) The test for conflict of interest: Is it likely I could be influenced by personal interest in carrying out my public duty? Would a fair and reasonable person believe I could be so influenced? Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public

office for private gain Important to consider public perceptions of whether you have a conflict of interest Identifying problems 1st Do I have private interests affected by a matter I am officially involved in? 2nd Is my official role one of influence or perceived influence over the matter? 3rd Do my private interest’s conflict with my official role? Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. When making a Declaration of Interest the reason for making the declaration should be clearly stated. Pecuniary and Non-Pecuniary Significant Interests should be managed by leaving the room while the matter is considered. Pecuniary -

Non-Pecuniary Significant

-

Non-Pecuniary Less than Significant

-


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6. GENERAL AND CIVIC PRESENTATIONS A presentation will be provided by members of the Oberon Youth Council regarding their attendance at the Youth Council Conference Forum and community awareness program for the proposed new Skate Park.

7. COMMUNITY PRESENTATIONS AND QUESTIONS None received.

8. CONFIRMATION OF MINUTES Ordinary Meeting 15 September 2015 ATTACHED is the Minutes of the Ordinary Council Meeting held on 15 September 2015. Recommendation: That the Minutes of the Ordinary Meeting held on 15 September 2015 be confirmed. Matters Arising from the Minutes Nil

9. MAYORAL MINUTE AND REPORT 09.01 MAYORAL MINUTE AND REPORT

File No: Governance/Meetings/Ordinary Author: Clr Kathy Sajowitz, Mayor Summary This report summarises the main activity for the Mayor since the September Council Meeting. Recommendation: That Report Item 09.01 is received as information. Comment A. Meetings 1. RMS Regional Consultative Committee Meeting, Dubbo (attended by Clr Gibbons) - 9 Sept

2. Meet with Harry Fitzpatrick re progress of Development Application – 10 Sept

3. Active Transport Strategy for Oberon and Surrounding Communities – 10 Sept

4. Chifley Local Area Command Community Safety Precinct Committee Meetings – 14 Sept

5. Oberon Health Council – 15 Sept

6. Briefing re Titania Estate Planning Proposal – 15 Sept

7. Ordinary Council Meeting – 15 Sept

8. Oberon Business and Tourism Association Meeting – 16 Sept

9. Meeting with Bathurst Mayor Gary Rush – 17 Sept


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10. General Manager – mid-term Performance Review – 17 Sept

11. Meet with community member re Markets – 18 Sept

12. Centroc – Community Priority Infrastructure Matrix – 21 Sept

13. Meet with Bob Bearup – 21 Sept

14. Black Springs Community Hall Section 355 Committee Meeting – 21 Sept

15. Oberon Sports Facilities Committee Meeting – 23 Sept

16. Bob and Sally Parrington re Jenolan Caravan Park Lease – 29 Sept

17. Meet with Tina Slattery re outstanding Development Application and Oberon Health Council matters – 30 Sept

18. Meet with Paul Hennessey re progress of Development Application – 30 Sept

19. Meeting with Minister for Primary Industries, Lands and Water, the Hon Niall Blair OAM and Minister for Local Government Paul Toole MP regarding non-rateable land in the Oberon LGA – 30 Sept – see report below.

20. Meeting with Tarana Road resident regarding ongoing noise issues – 6 Oct

21. Meeting with Mr & Mrs Boyce re property access from Parkes Street – 6 Oct

22. Oberon Youth Council Meeting – 6 Oct

23. Meet with Peugeot Group re proposed event to be held in Oberon in 2016 – 9 Oct

24. Local Government NSW Annual Conference, Rose Hill – 11 – 13 Oct B. Representation 1. St Joseph's Catholic School - End of Term Assembly – 14 Sept

2. Oberon Public School Performance “In the Footsteps of Everyday Hero's” - 16 Sept

3. Oberon High School Year 12 Farewell Assembly – 18 Sept

4. Tractor Trek – Camp Quality Fundraiser Dinner, Oberon Showground Hall – 18 Sept

5. Oberon Soccer Club Annual Presentation – 19 Sept

6. Meals on Wheels – 40 Years in Oberon Celebration – 23 Sept

7. Tom Shirt Retirement Function – 26 Sept

8. Chifley Local Area Command NSW Police Remembrance Day Service – 29 Sept

9. Red Cross Art Show, Tarana – 4 Oct

10. Oberon Junior Hockey Club Annual Presentation – 8 Oct

11. Oberon Youth Council Disco – 9 Oct

C. Correspondence 1. The Hon John Ajaka MLC, Minister for Ageing, Disability Services and Multiculturalism advising

of the recent release of the NSW Disability Inclusion Action Planning Guidelines.

2. Invitation to attend the Burraga Public School End of Year Presentation being held on Tuesday 15 December 2015 – advised unable to attend due to clash with Ordinary Council Meeting.

3. Mayfield Garden expressing thanks for the excellent work done completing the new crossing over Wiseman’s Creek.

4. Essential Energy advising they have commenced a significant period of transformation to safely align their workforce with the Australian Energy Regulator’s (AER) cuts to the capital and operating programs for 2014 – 19.

5. St Josephs Catholic School invitation to attend the Annual Presentation Day being held on Friday 6 November.

6. Correspondence with Raeleine Eiler, President Oberon Little Athletics Club regarding donation and possible grant funding opportunities.


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7. Invitation to attend the Oberon High School Year 12 Farewell Assembly being held on Friday 18 September.

8. Invitation to attend the Tarana Red Cross 10th Annual Art Exhibition being held on the October long weekend.

9. Department of Infrastructure and Regional Development advising they have recently released the State of Regional Australia 2015 report.

10. The Hon John Cobb MP letter of congratulations regarding re-election as Mayor of Oberon Council.

11. Gabrielle Whitehead raising concerns about illegal hunting in the Jenolan State Forest – reply sent 6 Oct.

12. Invitation to attend the Oberon Junior Hockey Association Annual Presentation Afternoon being held on 8 October.

13. Invitation to attend the 2015 Keep NSW Beautiful Annual Dinner being held in Sydney on 16 November 2015.

14. Bathurst Broadcasters outlining plans for the 2016 Mayfield Garden Music Festival and inviting Council to become a sponsor of the event.

15. Invitation to attend the NSW Rural Fire Service Chifley/Lithgow Team Cadet Graduation being held at the Oberon Sportsground on 22 October.

16. Correspondence forwarded to member for Calare, John Cobb supporting his initiative to keep the Burraga Polling Booth and others across the electorate open.

17. Invitation to attend the Regional Achievement and Community Awards Gala Presentation Dinner being held on 14 November in Dubbo.

18. Environmental Health Australia advising that the 40th Annual Environmental Health Australia educational conference 2015 is being held in Sydney and encouraging involvement.

19. Oberon Public School – invitation to attend the Presentation Evening which will be held on 7 December 2015.

20. Invitation to support Asbestos Awareness Month – November 2015.

21. Advising the NSW/ACT Young Achiever Awards are now open and seeking support to promote the call for nominations.

D. Meeting with Minister for Primary Industries, Lands and Water General Manager Alan Cairney and I met with Minister for Primary Industries, Lands and Water, the Hon Niall Blair OAM on Wednesday 30 September 2015 in Lithgow. Discussion was held regarding the issue of road damage as a result of logging activity and options to make this situation more equitable. Minister Blair committed to organise a meeting with stakeholders once he receives a formal request from Council through our local member, Paul Toole MP. A formal request has been submitted via Paul Toole’s office. Discussion was also held regarding non rateable land in the Oberon LGA. There was no definite response received in relation to this issue. I also raised an issue of illegal hunting in State Forests. The Minister advised that Police should be notified and acknowledged a problem exists. I will follow up with a formal letter outlining concerns as soon as I have had a full briefing on the current legislation. Mayor Kathy Sajowitz


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10. NOTICES OF MOTIONS 10.01 NOTICE OF MOTION – PLAN FOR THE OBERON COMMON

File No: Parks and Gardens Author: Clr Jill Evans Summary That discussion be held regarding suspending any further development at the Oberon Common until a plan is prepared and endorsed by the Oberon Common Working Party. Motion That a current plan of the existing infrastructure and amenities at the Oberon Common be developed and presented to the Oberon Common Working Party for their endorsement. That any further development or additions to the Oberon Common be suspended pending the endorsement of the existing plan. Comment In the past a number of interest groups have laid claim to the Oberon Common, resulting in ad-hoc development. All of these activities should be submitted to the Oberon Common Working Party for their approval as part of an overall Plan. I am seeking the development of a Plan prepared by a Draftsman, which shows the current underground services (i.e. gas, electricity, water and sewer etc.) and should be updated whenever there is an upgrade of these services. The Plan should become a living document. The Oberon Common currently consists of saleable building blocks, two playground areas, two barbeque areas, a pavilion, a toilet block and a number of parking areas, both on street and off. Lastly I would suggest all Councillors and appropriate staff take the time to walk around the Oberon Common and bring their thoughts back to a meeting. I suggest the Plan should be developed and presented to the Oberon Common Working Party for their endorsement within the next six months. Councillor Jill Evans

Notes:


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10.02 NOTICE OF MOTION – CONCEPT FOR THE OBERON COMMON

File No: Parks and Gardens Author: Clr Clive McCarthy Summary Proposal regarding future development of the Oberon Common. Motion 1. Start a concept plan for the Oberon Common

2. Use 8 Lots bounded by Dudley and Curtis Streets and unformed Dillon Street as extension of The Oberon Common and change land use to become park land type.

3. Prepare base site only for carpark off end of Raleigh Street to run parallel to Curtis Street with single exit subject to Traffic Advisory Local Committee approval.

4. Build fenced soft fall playground off Curtis Street entry – extra to existing one.

5. Construct large Picnic Shed with electric barbecue mid way between seating (double existing ones)

6. Walking trail (site set up only) from east end of car park and access off Dudley Street, slightly off corner

7. Row of Red Oak down Dudley Street hill west of existing path.

8. Take nob off south east end of area to push up for a 150 x 150 metre site for possible skate park site.

9. Land between Curtis Street and carpark to be retained for future garden 6 to 8 metres.

10. Allow one week with dozer to form only above and piping of carpark.

Comment See the sketch plan showing detail of proposal which FOLLOWS.

Notes:


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11. COUNCILLOR AND DELEGATES REPORTS 11.01 OBERON BUSINESS AND TOURISM ASSOCIATION

File No: Economic Dev/OBTA Author: Clr Sam Lord Summary Mayor Kathy Sajowitz, General Manager, Alan Cairney and I attended the Oberon Business and Tourism Association Meeting held at the Long Arm Farm Cafe on Wednesday 16 September 2015. Recommendation: That Delegate’s Report item 11.01 is received as information. Comment A copy of the OBTA Newsletter arising from the 16 September meeting FOLLOWS. The new telephone directory will be out soon. OBTA will receive a commission for this publication. An account has been organised for the Anti Amalgamation group (NAGS). Local businesses have made donations for signage and poster printing, and approximately $700 will be deposited into the account. The group will meet with Paul Toole MP on Wednesday the 23 September at the Bob Hooper Community Centre. An AGM date has been set for 11 November 2015. The Simply Spectacular magazine has been a great success, and a new proposal for another issue will go ahead. The Oberon Review has offered to do the 2016 edition. They will be seeking support from Oberon Council and local businesses in the area. A workshop group will be formed to liaise with Council and businesses. Don Capel presented to OBTA, a new magazine called Central West Lifestyle. It is a quarterly publication, with high quality print and editorials, and retails for $11. In an up coming issue they would like to do a large article on Oberon and Lithgow. Lithgow have supported this and have given their financial support. Bob and Sally Parrington, spoke about their concerns of the lack off Police in Oberon, especially late at night. This is an essential service for Oberon and consistently falls short. The wait for Bathurst police to attend callouts, sometimes up to four hours is not acceptable. As a group we need to pursue it and gather community support to have more police in Oberon. A better Police presence and availability is needed. A sub-committee should be formed to expedite this. Alan Cairney gave a report on visitor numbers and up coming events. The Mayor gave an update on Active Transport, Council grants, proposal to having an Economic Development Officer and Youth Officer and gave an update on the pool roof. The Christmas meeting has been booked for Mayfield Gardens on 9 December 2015. There will be no Business Awards for this year. The next OBTA meeting will be held at the Oberon Golf Club, 6pm on Wednesday 14 October.

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Sharon Swannell

From: Oberon Business and Tourism Association <[email protected]>Sent: Tuesday, 22 September 2015 8:32 PMTo: [email protected]: OBTA Newsletter arising from Sept 16 Dinner Meeting

Can't see any images? View this newsletter online

OBTA Newsletter arising from Sept 16 Dinner Meeting

22 Sep 2015

Meeting notes

OBTA had a very successful dinner meeting at the Long Arm Farm Café last

Wednesday night, with around 25 people attending.

Amongst other subjects, policing in Oberon was discussed at the meeting. A small

committee was formed to pursue this matter with the area command, as well as with

the appropriate members of parliament. The first step has been to put an article in

the local paper alerting residents that OBTA is engaged in furthering effective law

and order in our area.

Businesses are slowly joining the organisation and intending members are urged to send in their

membership application forms and payment. Until a significant number of people have paid their

membership fees, the matter of the “rebranding” will remain on the backburner. Membership application

forms are available at the Oberon Visitor Information Centre, as well as on the Oberon website.

Also attached to this newsletter are two reports written by Vice President, Don Capel regarding recent

meetings where OBTA was represented.

On a sad note, our deepest sympathy goes to long term OPTA member, Jennifer Prineas of Glenburn

House whose husband, Malcolm Allen passed away last week. Mal was a great character and will be

sorely missed. His funeral is tomorrow at the O’Connell Anglican Church at 11am.

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Oberon’s No Amalgamation Committee

In support of Oberon’s No Amalgamation Committee, OBTA sent letters to a number

of Members of Parliament, including the Minister for Local Government, Hon Paul

Toole and the Premier, Mike Baird, expressing our opposition to the suggestion that

the Oberon Shire and its Council be amalgamated with another shire. That letter is

attached to this newsletter. Hopefully this matter will be resolved soon as the IPART

recommendations are due to be submitted to the Premier and the Minister next

month.

more

Meeting called by State Government body, Destination NSW to discuss the review of tourism options in NSW

Report by Don Capel

Report on the meeting called by State Government body, Destination NSW to

discuss the review of tourism options in NSW. The meeting was particularly relevant

for tourism operators from this area, given the recent demise of the Blue Mountains

Lithgow Oberon Tourism (BMLOT) organisation.

more

Oberon Active meeting report

Report by Don Capel

The Oberon Active report which outlines the meeting held last week in Oberon to

discuss the State Government’s policy of making resources available to encourage

more people to walk or cycle to work, to school or for leisure.

more

Oberon Business and Tourism Association · ABN 37 582 013 084 Ph: 6329 8210 · Fax: 6329 8213 · PO Box 6 · Oberon NSW 2787 Visit: www.oberonaustralia.com.au

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11.02 CENTROC HEALTH WORKFORCE

File No: Governance/Local and Regional Liaison/Centroc Author: Clr John Morgan Summary Councillor John Morgan is the delegate appointed to the CENTROC Health Workforce group. Clr Morgan attended the last meeting held on 2 September 2015 in Cowra. Recommendation: That report item 11.02 is received as information. Comment See separate ATTACHMENT is a copy of the Meeting Agenda and the Draft Beyond the Range Council Toolkit. The 2 September CENTROC Health Workforce Workshop was held at Cowra and chaired by Cr Bill West, Mayor of Cowra. The Agenda featured a presentation by Dr Jenny Beange, CEO Western NSW Primary Health Network. This is a new organisation that replaced 'Western Medicare Local" and Dr Beange gave an update on the establishment of the group. The meeting followed the Agenda and included a draft copy of "Beyond the Range Council Toolkit". The importance of maintaining Councils website and Facebook pages was highlighted as they have become the main initial contact points. This Council Toolkit is scheduled for release in October this year and contains a very impressive interactive page about Oberon. In the General Business section I drew the Committees attention to the recent newspaper article in the Sydney Sunday Telegraph “Bite Back” which listed Councils in NSW that do not have Fluoride adjusted levels in their town water. Two CENTROC Councils were listed i.e. Oberon and Boorowa. I asked the Committee to seek an opinion from the CENTROC Board regarding the dental health benefits afforded from having a fluoridated water supply and that they advise member CENTROC Councils accordingly.

Notes:


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11.03 UPPER MACQUARIE COUNTY COUNCIL MEETING

File No: Environmental Management/Meetings/Upper Macquarie County Council Author: Clr John Morgan Summary Councillor Neil Francis and Clr John Morgan are delegates to the Upper Macquarie County Council. Recommendation: That delegate report item 11.03 is received as information.

Comment The Upper Macquarie County Council (UMCC) held its last meeting on Friday 18 September 2015. Clr Francis and I attended the meeting. The UMCC General Manager, Roy Jennison had a copy of Oberon Councils Business Papers containing the recommendation for Item 09.03 (Page 11). I informed the meeting that the item had been adopted by Oberon Council and is now a firm request. The General Manager advised that this would be actioned once the request is formalised in writing. Thereafter he would prepare a response for the next meeting claiming that the information requested already exists in the strategic plan prepared previously. Delegates considered 174 property inspections over the four Local Government Areas. 49 property inspections were carried out in the Oberon LGA and of these there were 11 properties where no weeds were found. The next meeting of the Upper Macquarie County Council will be held on Friday 6 November 2015, commencing at 2.30pm. 11.04 CHIFLEY LOCAL AREA COMMAND COMMUNITY SAFETY PRECINCT COMMITTEE MEETING

File No: Community Services/Service Provision/Police Services (Community Precinct) Author: Mayor Kathy Sajowitz Summary General Manager, Alan Cairney and I attended the last meeting of the Chifley Local Area Command Community Safety Precinct Committee, held on Monday 14 September in Oberon. Recommendation: That Delegate’s Report item 11.04 is received as information. Comment The Chifley Local Area Command Community Safety Precinct Committee meets on a quarterly basis across the four local government areas of the Local Area Command.


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The September 2015 Quarterly Meeting was held in Oberon and was attended by representatives from Bathurst Regional Council and Lithgow City Council along with members of the Chifley Local Area Command and FACS. Apologies were submitted by the Blayney representatives. The meeting was advised that the Command has been kept very busy over the past three months with several matters impacting on communities around the command. These included two fatal motor vehicle accidents in Portland, a murder, suicide in Bathurst and the sad passing of an Oberon resident in an industrial accident. Examples were provided of how resources are used across the command in dealing with these matters. Vacancies are being filled in Lithgow with staff from Sydney and country areas taking up positions. Recruitment is underway for one vacant position in Oberon. Generally over the past 6 to 8 months the Command has reigned in property crime, although non-residential break and enters remain an issue. A review of all crime statistics across the commands was presented to the meeting. During General Business Mayor Statham thanked Police for the great job they do and in particular Sgt McCulkin and the team at Portland. I was pleased to be able to attend this meeting and was very enlightened on how the Command operates. The next quarterly meeting will be held in Blayney on Monday 7 December. 11.05 BURRAGA COPPER PROJECT

File No: Dev & Bld Control/State Significant/Burraga Copper Author: Alan Cairney, General Manager Summary Clr Neil Francis, Health and Building Manager, Jaclyn Burns and the General Manager attended a meeting with representatives of the Burraga Copper Project on Friday 25 September 2015. Recommendation: That Delegate’s Report item 11.05 is received as information. Comment Representatives from the Burraga Copper Project provided an update on their proposed development. They plan to seek approvals in the first six months of next year and are looking to commence operations late in 2016 or early 2017. The scope of the proposed development will be outlined in the Environmental Impact Statement documentation and a pre DA meeting will be arranged in the coming months. The lifespan of the project initially will be 5 – 10 years and depending on the success of the mining operations this may extend for a further 10 years. The current proposal is to utilise new technologies to reprocess the by-product from previous mining operations to extract material which has previously been left. The site will be rehabilitated and the next phase would involve underground and/or open cut mining.


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The company has indicated they wish to be locally based and are seeking assistance from the Burraga community with identification of suitable accommodation. They are also in the process of negotiating water supply arrangements.

12. COMMITTEE REPORTS 12.01 TRAFFIC ADVISORY LOCAL COMMITTEE

File: Governance/Meetings/Traffic Advisory Local Committee Author: Chris Schumacher, Works and Engineering Director Summary Minutes of the Traffic Advisory Local Committee (TALC) held on 17 September are submitted for Council’s information and consideration. Recommendation: That the Minutes of the Traffic Advisory Local Committee held on 17 September be received as information. Comment FOLLOWING is the Minutes of the Traffic Advisory local Committee held on 17 September. The following is a summary of the Committee discussions and outcomes: Arkstone Road – the roadside vegetation clearing has improved sight distance. Clearing of

biddy bush and the grading of shoulders will improve conditions further.

Jenolan Thunder Grand Arch concert organisers will be required to provide further clarification of the event including traffic management plans and the traffic controller qualifications.

RMCC maintenance funding to be used to address the issues on O’Connell Rd, 1km towards Bathurst from the foot of The Mount.

An inspection to take place of a bend on Duckmaloi R, near Old Bindo.

RMS has been consulted with regards to funding to rectify the superelevation issue on O’Connell Rd near the Beaconsfield Rd intersection.

The rehabilitation of 1.5kms of Carlwood Rd will take place over October and November.

RMS has been addressing issues regarding parking and buses on Dart St behind the RSL. It is likely that some line marking will be required in this area.

A Black Spot Funding application has been lodged for improvements to Abercrombie Hill.

The next meeting of the Committee will be held on Thursday 17 December 2015, commencing at 9.30am in the Administration Centre Committee Room.

OBERON COUNCIL – TRAFFIC ADVISORY LOCAL COMMITTEE Page 1 of 3

Minutes of the Traffic Local Advisory Committee Meeting held on 17 September 2015

The Meeting was held on Thursday 17 September 2015, in Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 9.31am. ATTENDANCE

Chris Schumacher, Chair Works & Engineering Director, Oberon Council Councillor Kerry Gibbons Oberon Council Member - delegate Councillor John Morgan Oberon Council Member – alternate delegate Tim Charge Representative for Local Member, Mr P Toole MP David Vant Roads and Maritime Services, Parkes Rebecca Burgess Administration Assistant, Oberon Council 1. APOLOGIES

Alan Cairney General Manager, Oberon Council Councillor Kathy Sajowitz Oberon Council Member 2. DECLARATIONS OF INTEREST - Nil 3. BUSINESS ARISING FROM THE LAST MEETING – 18 JUNE 2015 Action Summary – Vegetation on Arkstone Rd roadside – WED Director Actioning – Vegetation clearing work is now complete. Weather permitting, grading of shoulders is scheduled. Action Summary – Black Spot Funding to be pursued for the upgrade of Abercrombie Hill – WED Director Actioning – Federal Black Spot applications were submitted 31 August 2015 for projects on the Abercrombie Rd & Hill. Action Summary – Letter to be sent to Local Member regarding poor telecommunications coverage along Abercrombie Rd – WED Director Actioning – Letter sent June 2015. John Cobb recently announced 2 x telecommunications towers are to be installed at Paling Yards and Porters Retreat to improve mobile phone coverage in the southern end of the LGA. Action Summary – Letter to be sent to RMS asking them to consider the construction of an overtaking lane on Duckmaloi Rd between Oberon and Hampton – WED Director Actioning – Letter sent June 2015. 4. REPORTS A. WORKS AND ENGINEERING DIRECTORS REPORTS

1. ARKSTONE ROAD B-DOUBLE ISSUES

Chris Schumacher has spoken with Craig Gibbons of RMS to seek advice on this issue. Council has previously given approval and this route, as such has been operational for some time. Work has been done to clear the roadside vegetation along Arkstone Rd and there are further plans to clear the biddy bush and grade the shoulders. Clr Kerry Gibbons asked if it would be possible to widen the driveable area of road and whether gravel could be obtained from Forestry pits nearby. Chris Schumacher explained that the current road ultimately would require total road reconstruction and that funding for such works is limited. In



this financial year consideration has been given to widening and sealing of the shoulders. Chris Schumacher undertook to certainly investigate Forestry regarding suitable gravel sources prior to works commencing. Chris Schumacher discussed the AADT of this 13km section of Arktstone Rd has been measured total daily combined movements between 142 – 146 vehicles with a 60 – 70 km/hr average speed. This represents low movements in comparison to other roads in the LGA. David Vant discussed the placement of RMS inspection stations for checking of truck weight, brakes and suspension. These stations require a suitable area dedicated for this purpose and is normally identified and provided by Councils at their full cost. There is no RMS subsidy available for installation of inspection stations.

2. UPCOMING EVENTS INVOLVING ROAD CLOSURES Tour de Cure event to be held on the 20 September 2015. Council relayed the comments made by David Vant to Trish Forsyth who is the O’Connell School Principal and she has taken these issues on board, and made the adjustments to signage and the Traffic Management Plan. Paperwork relating to the Jenolan Thunder Grand Arch concert proposed for 21 November 2015 was tabled to the Committee. Further clarification will be required, including the traffic controller qualifications; a full traffic control plan showing all signage and the event organisers will be required to clarify how local traffic will be managed from the VMS on Duckmaloi Rd to the event. 5. GENERAL BUSINESS O’Connell Rd – 1km towards Bathurst from the foot of The Mount Clr Kerry Gibbons raised the issues on this section of road and Council’s duty of care to address the issues. David Vant responded that the RMS Area Maintenance Manager has inspected this section of O’Connell Rd and that Council must address the issue with the annual RMCC maintenance funding already provided by RMS. Duckmaloi Rd bend Clr Kerry Gibbons asked that a bend on Duckmaloi Rd be inspected as he believes it is a risk to drivers and creates a strain on vehicles. This request will be past onto RMCC Project Engineer Sam Golam and the area RMS Surveillance Officer for inspection/feedback. Block Grant applications Clr Kerry Gibbons asked for confirmation that funding applications have been submitted by Council. Chris Schumacher explained that the 2016/17 Block Grant applications have been submitted on time. Superelevation issue on O’Connell Rd near Beaconsfield Rd intersection Clr Kerry Gibbons asked about the progress of this issue. Chris Schumacher responded that he has spoken to Jay of RMS and requested funding to do remedial works on this section of O’Connell Rd. There is $240K allocated by RMS for works on the O’Connell Rd at the Avenue of Trees, however the section in question is not covered in this funding. Road Re-Classification Reviews Clr Kerry Gibbons asked how a road may be re-classified by RMS to become a State Road. David Vant explained that the re-classification process is a lengthy process and is normally undertaken every 8-10 years. All applications for re-classification go to RMS Corporate where they are



reviewed and a decision is determined. If a road is reclassified say from Regional to State classification, it would mean that more funding would be available for road work. Clr Kerry Gibbons left the meeting at 10:20am Carlwood Road Project Clr. John Morgan asked when the works on Carlwood Rd will begin. Chris Schumacher responded that preliminary work will start in September through LIRS, however October/November has been scheduled to undertake the rehabilitation of 1.5kms road work. Dart St Delineation David Vant addressed issues raised by the Oberon Public School and by the Oberon Police regarding parking and buses on Dart St behind the RSL. Whilst more clarification is required, it is likely that some delineation (Line Marking) will be required in this area. Abercrombie Hill Black Spot Funding Application Tim Charge asked about the progress of the funding application for work on Abercrombie Hill. Chris Schumacher responded that the application has been lodged with funding requested for approx. 1.5km – starting at the top of the hill. Works applied for include shoulder widening, guardrail and signage. Chris Schumacher mentioned that Upper Lachlan County Council have obtained Fixing Country Roads funding to replace the bridge at the Abercrombie River on Abercrombie Rd. Telecommunications along Abercrombie Rd Tim Charge asked if a letter was sent regarding this matter. Chris Schumacher responded that a letter was sent and shortly thereafter advice was received from John Cobb’s office that 2 new telecommunications towers would be installed at Porters retreat and Paling Yards on Abercrombie Rd. New Plant Chris Schumacher advised the Committee that Council have purchased some new plant, in particular a new chipper. Council is also investigating a mulcher head to assist in clearing and removal of overgrown vegetation matter on roadside verges. 6. NEXT MEETING DATE AND MEETING CLOSE The next meeting is scheduled for Thursday 17 December 2015, commencing at 9.30am. The meeting closed at 10.33AM.


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12.02 OBERON YOUTH COUNCIL

File: Governance/Ordinary/October 2015 Author: Lynette Safranek, Finance & Community Services Director Summary Minutes of the Oberon Youth Council Meeting held on 6 October 2015 is submitted for Council’s information and consideration. Recommendation: That Minutes of the Oberon Youth Council Meeting held on 6 October 2015 be received as information. Comment FOLLOWING is the Minutes of the Oberon Youth Council held on 6 October 2015. This meeting started with an interesting presentation from Western TAFE on Choosing a Career. The Youth Councillors who attended the 2015 NSW Youth Conference showed photos from the weekend, as well as talked about what they took away from this conference. The main interest of this meeting was the report by Liam and Jake from the Skate Park Sub-Committee regarding plans for design and location of the new Skate Park that they would like to put to the community. Liam and Jake will provide a presentation to this Council meeting. At the time of preparing this report the Youth Councillors are busy preparing for their Disco being held on Friday 9 October at the Oberon RSL Club.

Notes:

OBERON COUNCIL – OBERON YOUTH COUNCIL Page 1 of 2

Minutes of the Oberon Youth Council held on 4 August 2015

The Meeting was held on 6 October 2015 in Council’s Chambers. The Meeting commenced at 5.30pm ATTENDANCE Keely Armstrong Deputy Youth Mayor Lisa Safranek Youth Councillor Lydia Moore Youth CouncillorJosh Harvey Youth Councillor Merania Stanley Youth Councillor Kathy Beesley Community Services CoordinatorLynette Safranek Finance & Community Services DirectorKathy Sajowitz Oberon Council Mayor Liam McFarlane Skate Park Sub Committee Member

APOLOGIES Angus Filter Youth Mayor Shannon Marshall Oberon High School Coordinator

1. APOLOGIES – see Attendance and Apologies above 2. DECLARATIONS OF INTEREST - Nil 3. MINUTES OF PREVIOUS MEETING HELD ON 4 August 2015

4. BUSINESS ARISING FROM THE PREVIOUS MINUTES – Nil

5. Community Presentations 5.1 TAFE Western: Peter Seligman, Senior Counsellor and Jayne Hogan, Regional

Phycologist on “Planning your Career and Training Options for School Leavers

6. Reports

6.1 Correspondence A letter forwarded to Mawhoods Super IGA and Rosedale Gifts regarding the installation of the bike racks in Oberon Street. The businesses have not objected to the bike racks so the Engineering Department will commence installation next week. Recommendation That the Committee note this report for information. 6.2 OYC Skate Park Sub-Committee Liam and Jake from the OYC Skate Park Sub-Committee gave the Oberon Youth Council a presentation on options for designs and locations of the proposed Skate Park. The emphasis was that the skate park is aimed to be suited for all ages, families, roller skaters and competitions.

Recommendation That Council allow the Oberon Youth Council and the Skate Park Sub-Committee to promote the designs and locations put forward in the report for the new Oberon Skate Park allowing the Community to vote on the design and location.

OBERON COUNCIL – OBERON YOUTH COUNCIL Page 2 of 2

Minutes of the Oberon Youth Council held on 4 August 2015

6.3 2015 NSW Youth Conference The Oberon Youth Council was presented a short slide show of photos taken at the 2015 NSW Youth Conference in Eurobodalla. The Youth Councillors who attended (Keely, Lydia and Lisa) each gave a report on their experience and what they achieved from attending the conference. Recommendation That the Committee note this report for information.

6.4 Community Services Report The Fathers Day Raffle and Sausage Sizzle raised $534. Local businesses and community members were thanks for the generous donations. The Oberon Youth Council Disco is being held on 9 October 2015 and help is required from the Youth Council members and their parents. Several OYC members helped out at the recent School Holiday Activities and the meeting was informed about the plans for the December and January activities. Some options include a trip to Bathurst for Tenpin Bowls, Paddle Board (if we can find a hire facility) and card making. Australia Day Award nomination applications are open and the OYC will submit an application for Youth of the Year and Event of the Year. Recommendation That the Committee note this report for information. 6.5 Budget Update The Finance & Community Service Director talked the group through the budgets for both last year and the current year. It is hoped that we will receive $1,500 grant from the State Government toward the 2016 Community Fun Run to celebrate Youth Week. Recommendation That the Committee note this report for information. 7 General Business Belinda Robinson has donated a photo of The Common for the OYC to raffle to help raise money for the Skate Park. 8 Next meeting date and meeting close The next meeting will be held on Tuesday 1 December 2015 from 5.30pm. The meeting closed at 7.05pm


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12.03 OBERON SPORTS FACILITIES COMMITTEE

File: Governance/Meetings/Oberon Sports Facilities Committee Author: Alan Cairney, General Manager and Chris Schumacher, Works and Engineering Director Summary Minutes of the Oberon Sports Facilities Committee held on 23 September 2015 is submitted for Council’s information and consideration. Recommendation: That the Minutes of the Oberon Sports Facilities Committee held on 23 September 2015 be received as information.

Comment FOLLOWING is the Minutes of the Oberon Sports Facilities Committee held 23 September 2015. A summary of the Committee discussions and outcomes is listed below: Landscaping works at the Netball Toilets have been completed.

Signage is being arranged following consultation with Council’s Workplace Health & Safety Coordinator as part of the “signs as Remote Supervision” requirements.

A further report will be presented about the Booking System for Sporting Grounds and improved communications when grounds are closed due to weather conditions.

A majority of the discussion concerned the development of regular maintenance and planned improvements being done in consultation with users. The next meeting of the Committee will be held on Wednesday 18 November 2015, at 4.30pm.

Notes:

OBERON COUNCIL – OBERON SPORTS FACILITIES COMMITTEE Page 1 of 3

Minutes of the Oberon Sports Facilities Committee Meeting held on 23 September 2015

The Meeting was held in the Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 4.36pm. ATTENDANCE Mayor, Clr Kathy Sajowitz - Chair Oberon Council Member Alan Cairney General Manager, Oberon Council Peter Varlas Oberon Touch FootballClinton Corby Oberon United Football Club Geoff Oxley Oberon Junior Hockey Club Harold Lyme Oberon Tennis Centre Raeleine Eiler Oberon Little Athletics APOLOGIES Clr Kerry Gibbons – Chair Council Member Christopher Schumacher Works and Engineering Director, Oberon Council Kristy Eastlake Oberon Little Athletics - alternate Tracey Whalan Oberon Little Athletics - alternate 1. ATTENDANCE and APOLOGIES – see list above 2. DECLARATIONS OF INTEREST – Nil 3. BUSINESS ARISING FROM LAST MEETING – 25 February 2015 A Summary of ACTIONS from the last meeting was reviewed and the following comments noted: Additional works to be undertaken at the Netball Toilets – Landscaping. now completed

“No Dogs” signs to be investigated for installation at sporting grounds. being dealt with as an

overall Remote Signs as Supervision – Chris and Alan to liaise with Workplace Health &

Safety Coordinator (Maisie Richardson)

An inspection by Little Athletics of Cunynghame Oval to take place, to ascertain if it would be a

suitable home ground for the club. Inspection found that the Oval is too small

Committee requested clarification regarding if it is Council who is ultimately responsible for the

closing of grounds in inclement weather. It was noted that Council is the Authority

responsible for Ground Closures. Alan advised that through the “Booking System” the

responsible person for each sporting group will be advised and consulted for Ground

Closures and that this would also be posted on the Council Website and Facebook page.

Collect information/requests and present at the next meeting for consideration in long term

sporting precinct plan. Committee discussion – see 5 General Business below.

Investigate and report back to the Committee with regards to a Parks, Gardens and Grounds Plan. Chris and Kerry were to report back on this. Committee members present discussed this item also in 5 General Business



4. DISCUSSION ITEMS a) SUGGESTION FOR NAMING OF THE RECREATION GROUND. A request was received to name the Recreation Ground after Jeffrey “Jeff” Clive Hawken. Committee members present recognised the multi-use of the Recreation Ground and whilst not in agreement to rename the ground was supportive of establishing an historical plaque or signage similar to the Timber Heritage Walk signage. Action Chris and Alan to contact the family members making the request and liaise with sporting groups and users of the Recreation Ground about suitable signage to acknowledge the sporting achievements of Jeff Hawken. b) TENNIS CLUB MAINTENANCE REQUESTS Requests for some maintenance and improvements works for the Tennis Club complex were noted which included a new gate for the eastern end (Cunynghame St and adjacent to Ross St) and general maintenance of the lawns and paths as well as some jet patching of the pot holes in the car parking area. This work will be funded from existing budget allocations. Committee members considered that “hotmix” would be preferable to the “jet patcher” to avoid loose materials from being walked into the Tennis Centre. Action Chris to arrange works and to liaise with the Tennis Club representatives. 5. GENERAL BUSINESS SPORTING FIELDS – GENERAL MAINTENANCE AND IMPROVEMENT PLANS This was discussed about immediate works and priorities for projects which would attract grant funding and/or contributions by users to complement Oberon Council’s commitment (such as through Town Improvements). It was strongly suggested by members representing sporting groups that improved consultation would achieve better results through planned improvement work occurring when fields are not in use. Alan suggested, in Chris’s absence that a meeting be arranged with the Parks & Gardens Supervisor to determine the timing of planned works such as coring and top dressing fields. There was a consensus that the Recreation Ground was the area in need of most improvement. OTHER GENERAL BUSINESS Some additional works were identified, requests for assistance, and general discussion: Harold will obtain quote for new mechanisms for the tennis court nets. The Toilets at the Recreation Ground require maintenance and repair – for example a shower

head is broken and some taps are leaking. The Canteen at the recreation Ground – the sink is leaking. Roof at the Tennis Centre – noted that new laser light type sheeting is soon to be replaced. Tennis Centre – surrounds require mowing, and suggestion that the parking area be extended.



Swimming Pool – feedback about the amount of “community funding” raised to fully enclose the

Swimming Pool. It was noted that funding from the Town Improvement Program of around $300k was provided for a roof enclosure. This will be referred to Gary Wallace, Planning & Development Director to verify funding once the Project has been completed.

Swimming Pool & Youth Activities – suggested that more promotion of the availability for parties, using the inflatable “island” and also potential for movies/films. This will be referred to the Oberon Youth Council for consideration.

Soccer Posts – suggestion that these be cemented in, as the current location of the posts do not interfere with other users including Little Athletics. Chris to liaise with Clinton.

Sand Pits – Raeleine requested that some work be done to the Sand Pits as they “unsafe”. Whilst the relocation of the Sand Pits is a priority in the meantime some work needs to be done. Chris will contact Raeliene to discuss options.

Hockey – currently hire a shed to store equipment. Suggested that a Storage Container be purchased and possibly located in the fenced area adjacent to the Recreation Ground Toilets.

Skate Park – Kathy advised about the Oberon Youth Council Sub-Committee looking at options to improve and possibly relocate the Skate Park. It was suggested that improved lighting of the area be considered (perhaps from the Council Works Depot).

Action Progress on these items to be reported to the next meeting. SUMMARY of ACTIONS

Activity Responsibility

Investigate and action “No Dogs” signs for the sporting grounds

Signs as Remote Supervision –n liaise with WH&SC

Chris & Alan

Booking System to incorporate advice to, and consultation with users about ground closures. Include OC website and Facebook etc.

Report to next meeting.

Chris

Development of a Parks, Gardens and Grounds Plan, with priorities for maintenance and improvements – all to provide input

Chris & Alan

Request to acknowledge sporting achievements of Jeff Hawken Chris & Alan

Works at the Tennis Centre – gate, lawn maintenance etc Chris

General Business Items – 23 September 2015

various items as listed

as above

6. NEXT MEETING DATE AND MEETING CLOSE The next meeting will be held on Wednesday 18 November 2015 at 4.30pm. The Meeting closed at 5.43pm.


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12.04 BLACK SPRINGS COMMUNITY HALL COMMITTEE

File: Governance/Meetings/Black Springs Community Hall Committee Author: Lynette Safranek, Finance & Community Services Director Summary Minutes of the Black Springs Community Hall Committee held on 21 September 2015 is submitted for Council’s information and consideration. Recommendation: That the Minutes of the Black Springs Community Hall Committee held on 21 September 2015 be received as information and the amended Black Springs Community Hall Committee Charter be accepted with the change to meet quarterly on the third Wednesday of the month.

Comment FOLLOWING is the Minutes of the Black Springs Community Hall Committee held 21 September 2015. A summary of the Committee discussions and outcomes is listed below: The Committee Charter was adopted with an amendment to meet quarterly on the third

Wednesday of the month

The following community members where accepted as members of the Committee: Brian Ross, James Gilmore, Michelle Swaan, Racheal Maher, Allan Dumbleton, Christine Healey, Jaime Rabbits, Eddie Gibbons and Melinda Gilmore

It was agreed that Eddie Gibbons would manage the keys, with Michelle Swaan as back up

All bookings need to be made through the Community Services section of Oberon Council.

The Tennis Court will be unlocked for community use but the Club Room needs to have the lock changed (as keys misplaced) and if required, the keys can be obtained the same way as the Community Hall

The fees will work in accordance to Oberon Council’s Schedule of Fees & Charges 2015/16. The next meeting of the Committee will be held on 18 November 2015, at 6.30pm.

Notes:

OBERON COUNCIL – BLACK SPRINGS COMMUNITY HALL COMMITTEE Page 1 of 2

Minutes of the Black Springs Community Hall Committee Meeting held on 21 September 2015

The Meeting commenced at 5.35pm ATTENDANCE Alan Dumbleton Community Member Lynda & Harry Gibbons Community Members Michelle Swaan Community Member Renae Barron Community Member Don Capel Community Member Brian Ross Community Member Lynne & Stephen Butterfield Community Members Eddie & Lois Gibbons Community Members Annette Hill Community Member Christine & Greg Healey Community Members Jaime Rabbits Community Member Ross Gilmore Community Member Sam Gilmore Community Member James Gilmore Community Member Melinda Gilmore Community Member Charlie Gascoigne Community Member Hendrix & Katie Paah Community Members Racheal Maher Community Member Kathy Sajowitz Oberon Council Mayor Kerry Gibbons Oberon Council Deputy Mayor Lynette Safranek Finance & Community Services Director APOLOGIES Alison & Andrew McClure Peter & Yaz Armstrong Kathy Beesley Community Services Coordinator APOLOGIES – see Attendance and Apologies DECLARATIONS OF INTEREST - Nil WELCOME ADOPTION OF COMMITTEE CHARTER The Draft Black Springs Community Hall Committee Charter presented to the meeting was adopted with the amendment of the Meeting Schedule to include meetings being held on “the third Wednesday of each three months or more frequently if required”. It was also agreed that there must be a corium of five (5) Committee members present for the meeting to proceed. The next meeting will be held on 18 November 2015, commencing at 6.30pm. Meetings will then be held on the third month being February, May, August and November each year, unless otherwise required. Recommendation: That the amended Black Springs Community Hall Committee Charter be accepted with the change to meet on the third Wednesday of the third month.

OBERON COUNCIL – BLACK SPRINGS COMMUNITY HALL COMMITTEE Page 2 of 2

Minutes of the Black Springs Community Hall Committee Meeting held on 21 September 2015

COMMITTEE MEMBERSHIP The following community members were nominated, and accepted, membership to this Committee:

Brian Ross, James Gilmore, Michelle Swaan, Racheal Maher, Allan Dumbleton, Christine Healey, Jaime Rabbits, Eddie Gibbons and Melinda Gilmore

KEY ARRANGEMENTS It was agreed that Eddie Gibbons would manage the key, with Michelle Swaan being a back up. A sign will be erected at the front of the Hall indicating how to book the hall through the Community Services section of Oberon Council and who to collect the key from. The group would like Council to ensure that there is an inspection conducted of the Hall after each booking. The members will put together a roster to ensure cleaning is done regularly. BOOKING SYSTEM It was confirmed that all bookings need to be made through the Community Services section of the Oberon Council. The Tennis Court will be unlocked for community use but the Club Room needs to have the lock changed (as keys misplaced) and if required, the keys can be obtained the same way as the Community Hall. Council staff will organise an inspection of the Club Room as it is believed that the lighting needs to be fixed. The access and hire fee for the Black Springs Tennis Court will be discussed at the meeting in November 2015. FEE STRUCTURE The fees will work in accordance to Oberon Council’s Schedule of Fees & Charges 2015/16 that was distributed at the meeting. GENERAL BUSINESS The members would like a WHS Inspection conducted by Council prior to the next meeting. The members would like Council to consider laying gravel at the entrance to the Community Hall as part of the Village Improvements. They would also like to see a Notice Board installed outside the Hall. NEXT MEETING DATE AND MEETING CLOSE The next meeting of the Black Springs Community Hall Committee will be held on 18 November 2015, commencing at 6.30pm. The Meeting closed at 6.17pm.


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13. REPORTS FOR DECISION 13.01 OBERON COMMUNITY STRATEGIC PLAN 2015 REVISED OPERATIONAL PLAN 2015/2016

File No: Governance/Integrated Planning and Reporting/Community Strategic Plan Author: Alan Cairney, General Manager and Lynette Safranek, Finance & Community Services Director Summary At the September Ordinary Council Meeting a decision was made to remove the Town Improvement Special Rate for the Stratford Downs Estate for 2015/2016. A revised Operational Plan 2015/2016 was placed on Public Exhibition from Friday 18 September and formal written submissions are to be received by Friday 16 October 2015. These submissions will be referred to the Council Meeting. This Report Item recommends adopting the revised Operational Plan which reduces income received from the Town Improvement Special Rate by $23,771 and also reduces expenditure for the Town Improvement Program by $23,771. Recommendation: That Council adopt the revised Operational Plan 2015/2016 with the removal of the Town Improvement Special Rate from the Stratford Downs Estate and the reduction in the Town Improvement Program for 2015/2016. These amendments be included in the second Quarterly Budget Review Statement for the period October to December 2015. Comment At the time of preparing this Report Item the period of Public Exhibition had not closed. Any written submissions received will be forwarded to Councillors and referred to the Council meeting for consideration. The revised Operational Plan 2015/2016 was prepared to reflect reduced income as a result of removing the Town Improvement Special Rate from properties within the Stratford Downs Estate. This also was revised with a complementary reduction in expenditure for the Town Improvement Program for 2015/2016. A Finance Committee meeting is planned for 10 November 2015 prior to the Informal Briefing Session. The Agenda for the Finance Committee will include a Report Item on options for the Town Improvement Special Rate for 2016/2017 and increased community consultation for affected ratepayers. Relevance to Oberon Community Strategic Plan Future Direction 5. OPEN COMMUNICATION Strategic Outcomes 5.4 WELL INFORMED COMMUNITIES WHOSE VIEWS ARE HEARD

5.5 CONTEMPORARY GOVERNANCE & CIVIC LEADERSHIP Action 5.4.1 Highlights need to observe the Community Engagement Strategy

5.5.5 Highlights requirements for sound financial management Operational Plan or other Plans

This impacts negatively by reducing Special Rate Income by $23,771 which is offset by a reduction in Town Improvements Program expenditure by $23,771.


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13.02 2014/2015 FINANCIAL REPORTS and AUDITORS REPORT

File No: Governance/Ordinary/2015 Author: Alan Cairney, General Manager and Lynette Safranek, Finance & Community Services Director Summary The 2014/2015 Financial Reports have been referred to the external auditors, Crowe Horwath Auswild. After completing the audit copies of the Auditors Reports will be sent to the Office of Local Government and also to Council. This must be done within 4 months after the end of the financial year (by end of October). Arrangements will be made to give public notice that the Auditor’s Reports and the audited Financial Reports will be presented to the November Ordinary Council Meeting. Recommendation That a Finance Committee be held on 10 November 2015 for Councillors and Management Staff to review the completed audited Financial Reports and the Auditor’s Reports. That the Auditor’s Reports and the audited Financial Reports be presented to the public at the Ordinary Council Meeting on 17 November 2015. Comment A Report Item was submitted to the Ordinary Council meeting on 15 September 2015 and the 2014/2015 Financial Reports were referred to the External Auditors, Crowe Horwath Auswild, for audit. The External Auditors will complete the audit and finalise their Auditor’s Reports and submit this with the audited Financial Reports through the Office of Local Government Online Portal prior to the due date of 31 October 2015. Copies of these documents will be sent to all Councillors and a Finance Committee is planned for 10 November 2015 prior to the Informal Briefing Session. The Agenda for the Finance Committee will also include the Quarterly Budget Review Statement (QBRS) for July to September 2015. Councillors are asked to review these documents, including the QBRS and submit any questions to the Finance & Community Services Director prior to the Finance Committee. Representatives of Crowe Horwath Auswild have been invited to attend the Ordinary Council Meeting on 17 November 2015. 13.03 LIQUID TRADE WASTE POLICY

File No: Governance/Policies Author: Chris Schumacher, Works and Engineering Director Summary This Policy sets out how Oberon Council will regulate Liquid Trade Waste discharges to the Sewerage reticulation system in accordance with the NSW Framework for Regulation of Sewerage and Trade Waste. (Section 3.1 pg. 16)


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Recommendation: That Council now formally approve the adoption and implementation of the new Liquid Trade Waste Policy. That formal checks of ALL businesses be conducted to ensure compliance in accordance with Section 68 of the Local Government Act 1993. Further ensuring that Liquid Trade Waste is appropriately controlled and discharged to Oberon Councils Sewerage Reticulation System and Treatment Headwork’s in an acceptable state. Comment ATTACHED – Copy of the NSW Office of Water approved Trade Waste Policy. Subject of Council concurrence at its Ordinary Meeting 18 August 2015, the draft Liquid Trade Waste Policy (LTW) was placed on public exhibition for a period of 28 days from 1 September to 30 September 2015. During this period no written submissions or feedback was received. It is now proposed to implement and enforce the LTW Policy on discharging businesses. The Policy is concerned with the approval, monitoring and enforcement process for Liquid Trade Wastes discharged to the Sewerage System and the levying of commercial sewerage and Liquid Trade Waste fees and charges. The Policy has been developed to ensure the proper control of liquid trade waste and hence protection of public health, worker safety, the environment, and to protect of Councils Sewerage Reticulation System. The Policy also promotes waste minimisation, water conservation, water recycling and bio solids reuse. As part of Public Exhibition process letters were sent to business that will be impacted by the implementation of the LTW Policy and allowing them to make a submission within the 28 day Public Exhibition period. No questions or submissions/objections were received. A meeting was also held the Category C Timber Complex dischargers to inform them in advance that they would be required to comply as part of the next stage of compliance. Sewerage Reticulation Systems are generally designed to cater for waste from domestic sources that are essentially of predictable strength and quality. Oberon Council does accept Trade Waste into its Sewerage System as a service to businesses and industry. Liquid Trade Wastes may exert much greater demands on Sewerage Reticulation Systems than domestic sewage and, if uncontrolled, can pose serious problems to public health, worker safety, and the Sewerage Reticulation System and including the environment. Impacts of poor liquid trade waste regulation include: a) Grease, oil, solid material, if not removed on-site, can cause sewer chokes and blockages and

the discharge of untreated sewage to the environment. b) Strong waste may cause sewage odour problems and corrosion of sewer mains, pumping

stations and sewage treatment works. A person wishing to discharge Liquid Trade Waste to the Sewerage System must, under Section 68 of the Local Government Act 1993, obtain prior approval from Council. Discharging Liquid Trade Waste without an approval is an offence under Section 626 of the Act. The procedure for approval is governed by Chapter 7 of the Local Government Act and is subject to the Local Government (General) Regulation 2005.


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13.04 DEVELOPMENT APPLICATION 10.2015.65.1 – SHED AND CARPORT

File No: Property/PO26-28 Author: Health and Building Surveyor, Kerry Davison Summary A Development Application has been received for the construction of a shed and attached carport at 28 Duckmaloi Road, Oberon. Variation to Development Control Plan (DCP) 2001 is sought, with particular reference to Part C.6.4 – “Carports and Garages. Recommendation That Council vary Part C.6.4 – “Carports and Garages of the Oberon Development Control Plan 2001 associated to Development Application 10.2015.65.1 for the construction of a shed and attached carport at Lot 7 in DP 711566, 28 Duckmaloi Road, Oberon. Comment FOLLOWING is a copy of proposed plans and associated Statement of Environmental Effects. Development Application 10.2015.65.1 has been received for the construction of a shed and attached carport at 28 Duckmaloi Road, Oberon, within the R1 General Residential Zone. A variation to DCP 2001 is requested in relation to Part C 6.4. Part C.6.4 “Carports and Garages” associated to Residential Development requires: “The maximum total floor area of garages and/or carports is to be 60m2.” The proposed development is a shed and attached carport with a combined floor area of 96m2. The 36m2 non-compliance with the floor area limitation imposed by DCP represents a 60% variance. The applicants have indicated a shed of this size is required for the parking of vehicles and storage, which is not uncommon within the General Residential Zone. The shed is to be located at the rear of the 1043 square metre lot and the potential impacts on the adjoining land owners have been considered. The impact on the neighbouring properties is considered minimal. The proposed development is considered suitable for the site and it is important to note that Part C.6.4 has been varied by Council in the past on a significant number of occasions. Neighbour notification has been undertaken to the neighbouring properties. Submissions closed at 4pm 5 October 2015. No submissions were received as part of the notification. It is considered that the variation can be supported in this instance.


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13.05 DEVELOPMENT APPLICATION 10.2015.66.1 – SHED

File No: Property/PO15-125 Author: Health and Building Surveyor, Kerry Davison Summary A Development Application has been received for the construction of a shed at 125 Curtis Street, Oberon. Variation to Development Control Plan (DCP) 2001 is sought, with particular reference to Part C.6.4 – “Carports and Garages. Recommendation That Council vary Part C.6.4 – “Carports and Garages of the Oberon Development Control Plan 2001 associated to Development Application 10.2015.66.1 for the construction of a shed at Lot 16 in DP 563376, 125 Curtis Street, Oberon. Comment FOLLOWING is a copy of proposed plans and associated Statement of Environmental Effects. Development Application 10.2015.66.1 has been received for the construction of a shed at 125 Curtis Street, Oberon, within the R1 General Residential Zone. A variation to DCP 2001 is requested in relation to Part C 6.4. Part C.6.4 “Carports and Garages” associated to Residential Development requires: “The maximum total floor area of garages and/or carports is to be 60m2.” The proposed development is a shed with a floor area of 63m2. The 3m2 non-compliance with the floor area limitation imposed by DCP represents a 5% variance. The applicants have indicated a shed of this size is required for the parking of vehicles and storage which is not uncommon within the General Residential Zone. The shed is to be located at the rear of the 1012m2 lot and the potential impacts on the adjoining land owners have been considered. The impact on the neighbouring properties is considered minimal. The proposed development is considered suitable for the site and it is important to note that Part C.6.4 has been varied by Council in the past on a significant number of occasions. Neighbour notification has been undertaken to the neighbouring properties. Submissions closed on 7 October 2015. No submissions were received as part of the notification process. It is considered that the variation can be supported in this instance.


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13.06 REQUEST FOR SPONSORSHIP – BATHURST BROADCASTERS

File No: Governance/Integrated Planning and Reporting/Community Strategic Plan Author: Alan Cairney, General Manager Summary This report recommends an in principle agreement to become a sponsor partner in a proposed 2016 Mayfield Garden Music Festival being coordinated by Bathurst Broadcasters and Radio Stations 1503 2BS Gold and B-Rock 99.3FM. Major sponsorships are Diamond $10,000, Platinum $5,000 and Gold 2,500. The event is planned for early 2016 and would require funding in the Operational Plan 2015/2016. Recommendation: That Council delegate authority to the Mayor and General Manager to negotiate a sponsorship package for the planned 2016 Mayfield Garden Music Festival subject to funding being available in the Operational Plan 2015/2016. Comment Bathurst Broadcasters have written requesting further discussion about a proposed Mayfield Garden Music Festival to be held in early 2016. This follows the successful inaugural classical music concert held earlier this year at Mayfield Garden to celebrate the Bathurst bicentenary. The offer to partner Bathurst Broadcasters and co-sponsor this event is an ideal opportunity to promote Oberon Council and local tourism. It is therefore recommended that the Mayor and General Manager negotiate potential sponsor arrangements on behalf of Oberon Council. This would also include liaising with the Oberon Business and Tourism Association. 13.07 O’CONNELL FIRE SHED – LAND ACQUISITION

File No: Emergency Services/Bushfire Sheds Author: Chris Schumacher, Works and Engineering Director Summary This report refers to suitable sized land within the current Road Reserve of O’Connell Rd at the intersection of Mutton Falls Rd (northern side) for the purposes of constructing a new Rural Fire Shed for the O’Connell Rural Fire Service. It had been proposed to construct an extension to the existing Rural Fire Shed located on the corner of Box Flat Rd and O’Connell Rd however there is an existing lease agreement which provides for building improvements to revert to the landowner at the expiration of the lease period in early 2016. Negotiations for the purchase of the land (and building) have not been successful.


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Recommendation: That Council agree to the construction the new O’Connell Fire Shed at the location on the northern side of the Mutton Falls Road and O’Connell Road Intersection. That the General Manager and Works & Engineering Director be delegated authority to sign all documents associated with the submission of a Development Application to allow construction, subject to Planning and Building Approval/s. Comment FOLLOWING is a site map showing the proposed location for new O’Connell Rural Fire Shed. Negotiations to secure the existing fire shed and adjacent land holding at the current location on Box Flat Road have been going for several months, to date with no agreement for Council to secure the additional land required for the extension of the existing fire shed with a new building. This matter was last reported to Council on 16 June 2015 (Refer report item 13.05) and included details about the costs to acquire the existing building and additional land, at around $40,000. Additional funds of $52,263 were required to relocate existing telecommunications services. With negotiations not being successful, and the need to continue planning for new facilities for Rural Fire Services, a new suitable location has been investigated. The potential new locations are wholly within vacant Road Reserve on the O’Connell and Mutton Falls Road intersection, northern side or southern sides. This road reserve is controlled by Oberon Council and it is permissible for the construction of a new Rural Fire Shed. To date discussion with the Roads & Maritime Services have indicated that they do not object to this proposal, on the basis that access is gained ONLY from the Mutton Falls Road, which is practical. A cost saving of $92,595 will be gained, should Council agree to this proposal, not having to buy additional land or relocate existing telecommunications infrastructure. From onsite investigations it does appear that utilities such as power and telecommunications can be sourced along with water and installation of an approved septic sewer system. The new locations would require some earthworks and include the extension of existing stormwater pipes, additional fill materials to eliminate potential flooding inundation from rising creek levels. It is noted that the land on the southern side of Mutton Falls Road is larger to fit a fire shed and would facilitate more on-site parking and any potential future site expansion. This was discussed with Chifley Zone RFS representatives at the Oberon Senior Management Team Meeting held on 8 October, which was attended by Clrs Francis and McCarthy, the General Manager and the Works & Engineering Director. Subject to Council approval, RFS will then commit to fund the construction of the new fire shed in the current 2015/2016 budget allocations.


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14. REPORTS FOR INFORMATION 14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER

File No: Governance/Meetings/Ordinary Author: Alan Cairney, General Manager Summary This report item summaries the main activity by the General Manager during September including Human Resources and Workplace Health & Safety, Executive Support matters, Community Activity, Regional Issues, Executive Management Team meetings, and details of planned activities. Recommendation: That report item 14.01 is received as information. Comment 1. PLANNED ACTIVITY FOR OCTOBER and NOVEMBER In October the General Manager and Mayor will be attending the LG NSW Conference at Rosehill Gardens Racecourse. Major work planned for October and November include the revised Operational Plan 2015/2016, proposals for Residential Land Development, Workplace Health & Safety issues, HR matters including finalising plans for an external independent third party to assist with the Exit Interview process, preparing an application to access the Innovation Fund available to “small” Councils. Work has commenced on investigating the feasibility of employing an Economic Development officer and a Youth Development Officer. 2. ACTIONING COUNCIL DECISIONS Following each Council Meeting the General Manager and 3 Director review the decisions and agree on a priority for actioning these decisions. Each Director has been requested to provide an update in the Monthly Activity Report, as well as reporting on actions to the General Manager. Minute Number Summary/Progress15 September 2015 ORDINARY COUNCIL MEETING 04 150915 Letter sent to General Manager at UMCC on 22/9/2015 05 150915 Re-appointment of Councillors and Chairs of Section 355 Committees 06 150915 Appointment of Oberon Council Delegates to External Organisations

Letters sent to relevant organisations 08 150915 Work is being done for the proposals for employment of an Economic

Development Officer and Youth Development Officer positions. 15 150915 See Report Item to Council Meeting 20/10/2015 18 150915 Letters sent 19 150915 Letter and Cheque sent to Little Athletics 22 150915 It is planned to present details to the Informal Briefing Session on 13/10 With respect to all other outstanding actions from previous Council Meetings the General Manager will review these with the Mayor and the 3 Directors on at least a monthly basis.


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If any Councillor requires an update on a specific item they should contact the General Manager or the relevant Director, or submit a Councillor Request Form to the Executive Coordinator. 3. LEGAL ACTION and CONSULTANCIES Since the last Council Meeting new commitments have been made for legal work or consultancies: Independent Audit Bureau engaged to conduct Preliminary Assessment into allegations of

Code of Conduct breaches following review by Office of Local Government – est. $20,000. General Manager’s Note: All three Department Directors are required to obtain approval from the General Manager prior to incurring any legal expenses. No other employees have delegation to commit funds for any legal expenses. Some “regular” consultancies have arrangements in place such as our Heritage Consultant, which is funded from the Dept. of Planning. Other consultancies also require approval from the General Manager prior to committing to these expenses. Where the General Manager intends to expend funds on legal matters and/or consultancies these will be discussed with the Mayor or submitted to Council for approval if required. Plant Hire arrangements are not included as consultancies. Industrial Relations matters are also not included, as generally we are represented by LG NSW. 4. HUMAN RESOURCES AND WORKPLACE HEALTH AND SAFETY Includes information provided supplied by Human Resources Coordinator (HRC) and Work, Health and Safety Coordinator (WH&SC). HUMAN RESOURCES (ORGANISATIONAL DEVELOPMENT – OD) These details are for July and August. Recruitment Daniel Buckens commenced during September as a Casual Project Engineer primarily to assist the Works & Engineering Director to deliver the LIRS Project for Drainage Works & Gravel Resheeting on Local Rural Roads, and also other specialised technical engineering tasks. Four Permanent and two Casual Labourer positions are to be filled. Existing Casual employees Gavin Douglas and Jody Booth have been appointed to Permanent positions. The remaining four will be appointed subject to completing functional workplace assessments (i.e. Medicals). An Internal Appointment for the Town Maintenance & Waste Control position will be made following Interviews in early October. Other positions advertised during September include the Management Accountant position, Library Officer (replacing the Library Trainee) and also Casual Truck Drivers and Plant Operators. Training No update provided.


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General A Consultative Committee (Staff) Meeting is scheduled for Thursday 8 October

Union Picnic Day will be held on Tuesday 3 November with arrangements made for the Works Employees to take their scheduled Rostered Day Off (from Fri 6 Nov) on Monday 2 November

Payment of Long Service Leave is made at half pay and double pay with “consent”. We are examining where Leave has been approved contrary to Award.

Guidelines for Health & Well Being Leave are being developed. Leave Provisions – Award Requirements Clause 21 of the Local Government (State) Award contains details about Leave Provisions. To clarify the situation with accumulating Annual Leave and Long Service Leave: for Annual Leave (AL) employees in excess of 8 weeks AL may be required to take AL

for Long Service Leave (LSL) this is taken at a time mutually convenient to the employee and employer (Oberon Council) and may be required to take LSL which has accrued and not taken within 5 years of the LSL becoming due. This only applies to LSL accruing on or after 23 June 1988.

Each Director has been requested by the General Manager to review the accrued Leave (AL and LSL) for each of their Staff and to discuss the taking of Leave to satisfy these Award requirements. WORKPLACE HEALTH AND SAFETY Incidents/Injuries Three separate incidents were reported during September 2015. From the Administration based work area two employees were inspecting a building (not owned by Oberon Council) and found that asbestos was present. There was no exposure to the asbestos and no time was lost because of this incident, which was reported to StateCover and the EPA. Another employee from the Administration work area lodged a non-physical incident report. Four days were lost due to this injury, however StateCover is investigating this. An employee from the Works area strained a back muscle when exiting a roller. Nine days were lost because of this injury. DAYS WITHOUT LOST TIME BECAUSE OF INJURY Department/work area 31 August 2015 31 August 2015 Administration 252 278 Works 161 8 Library 270 300 OVIC 1120 1150 Workshop 837 867 All Incident Reports are reviewed by our Workplace Health & Safety Committee which is scheduled to meet every 2 months. The General Manager, plus the Workplace Health & Safety Coordinator and relevant Department Director and responsible supervisor also review each incident and will make recommendations for change to work practices or training if considered necessary.


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Meetings/training attended 2 Sept – Review quotes for assessing Council buildings for asbestos 3 Sept – Prepare Workers Compensation reports for External Auditor 6 Sept – Meeting with Swimming Pool Supervisor to discuss WHS inductions 7 Sept – Meeting with WED about suitable duties for injured workers 7 Sept – WHS induction for Work Experience Student 8 Sept – Provided RMS with all relevant insurances as required 9 Sept – Teleconference with StateCover case manager, discussing open Claims 10 Sept – WHS Committee Meeting – held informally 17 Sept - Prepare Insurance Policy Documents for External Auditor 24 Sept – WHS meeting with all Works Staff, GM and WED; discussed Council’s support for staff who wish to quit smoking. Ten Works Employees have committed to undertake treatment 30 Sept – Risk Management Plan for upcoming Swim Season at Oberon Swimming Pool Upcoming meetings/events 2 Oct – WHS inductions for Swimming Pool employees 8 Oct – Meeting with P&D Director and H&B Manager to discuss Risk Management for employees required to enter buildings where asbestos may be present Oct – arrange Laser Treatment for staff who committed to Quit Smoking using this method Oct – arrange Asbestos Assessments for Council buildings Oct – finalise our Risk Management Action Plan Dec – Complete Council Asbestos Management Plan 8 Dec – CENTROC WHS/RM group meeting in Orange 10 Dec – WHS Committee Meeting 5. EXECUTIVE SUPPORT – MEETINGS & VISITOR INFORMATION CENTRE Includes information provided by the Executive Coordinator: ACTIVITIES AND MEETINGS Council Page prepared each week during September with advertising and information. This

included the Mayoral Column, Road Works updates and Library News. Articles included – September Council Meetings, Public Exhibition - Trade Waste Policy,

Positions Vacant – Labourers, Truck Driver, Plant Operators, Management Accountant, Library Assistant, Junior Pool Attendants, Public Exhibition – Designated Development Application 10.2010.65.1 Extractive Industry, Waste Voucher Scheme, Free Tip Day, Public Exhibition – Oberon Community Strategic Plan Revised Operational Plan 2015/16, Australia Day Citizen Awards now open, October 2015 Council Meetings and School Holiday Activities

Weekly “What’s On?” Newsletter issued to Councillors each Friday during September Elizabeth Tickle - Central West Lifestyle Magazine re Oberon/Lithgow Shared Feature – 1 Sept Donations Presentation – Robert Hooper Community Centre – 1 September Australia Day Working Party Meeting – 4 September Centroc JO Presentation to Councillors – 8 September Councillor Informal Briefing – 8 September WHS Committee Meeting – 10 September Active Transport Strategy for Oberon and Surrounding Communities – 10 September Chifley Local Area Command Community Safety Precinct Committee Meeting – 14 September Paul, Murray Views re VIC Merchandise – 15 September Ordinary Council Meeting – 15 September Website Newsletter Training – 16 September TALC Meeting – 17 September Upper Macquarie County Council Meeting – 18 September Centroc - Community Priority Infrastructure Matrix – 21 September Black Springs Community Hall Section 355 Committee Meeting – 21 September


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Telecommunications Group Tender Product Demonstrations – Blayney 23 September Oberon Sports Facilities Committee Meeting – 23 September Burraga Copper Project - Meeting with Council 25 September Steven Issa & David Finlayson - Service NSW – 29 September VISITORS FOR SEPTEMBER 2015 Domestic 1249 International 37 TOTAL: 1286 MAJOR TOURISM REQUESTS FOR SEPTEMBER 2015 267 Fossicking 105 Accommodation Enquiries for August and 60 for Camping 90 Open Gardens 80 Jenolan Caves 76 Souvenirs 72 Roads and Directions 59 Mayfield Garden MAIN EVENTS FOR SEPTEMBER: Daffodils at Rydal - Sat 12 & Sun 13, Sat 19 & Sun 20 September

Camp Quality Tractor Trek - Fri 18, Sat 19 & Sun 20 September

Daffodil Dawdle Oberon Region - Sat 19 & Sun 20, Sat 26 & Sun 27 September

Oberon Community Transport Trip to Floriade Canberra - Sun 20 September

Sydney Sidecar Rally O'Connell Hotel, Sat 26 & Sun 27 September ADMINISTRATION and OTHER ACTIVTIES A review of the content of the Oberon Council Website has been completed. A list of items to be updated, including fresh images, has been identified and staff are now working through this process. Website providers, Energetica provided online training in managing and delivering the Website Newsletter during the month. The implementation of the new Infocouncil Business Paper software is on hold pending Civica migrating our systems over to the new cloud environment. New merchandise in the Visitor Information Centre has been well received and is selling well. Fossicking continues to be a growth market for the Visitor Information Centre. VIC Staff provide fossicking demonstrations in the “Noodling Patch” and then send people out into the fossicking areas around Oberon to try their hand with a hired fossicking kit. The School Holiday Activities at the Library were expanded this term to include two fossicking demonstrations at the Visitor Information Centre and these were very well received. 6. EXECUTIVE MANAGEMENT TEAM (EMT) The General Manager coordinates meetings with the three Department Directors. Issues addressed during the month included:

updating Appointments/Calendar Reporting Deadlines Projects / FFTF Action Plan WHS and Risk Management Operational Plan 2015/2016 HR and staff matters


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A greater emphasis is required by each Director on managing the workloads within each area. Recent examples of uncompleted work have added to perceptions of and poor performance. Improved reporting is expected between employees, Managers/Supervisors and Directors. 7. COMMUNITY ACTIVITY, REGIONAL ISSUES and OTHER MEETINGS (September 2015) The following is a summary of meetings attended by the General Manager. September

1 meet with WED, PDD & Registered Surveyor to develop concept for Residential Subdivision 1 meet with WED and three Daffodil Fairies about Fairies & Elves Volunteer Program 1 attended Donation Presentations at the Community Centre 2 meet with Craig Bowra, REMO, about Oberon Council EMPLAN 3 NBN Co presentation by Ian Scott, with Mayor 3 meeting with Federal Member John Cobb, with Mayor 3 attended Oberon High School Performance 4 Wrapped with Love – attended Lunch at the Oberon Library 4 attended Oberon Golf Club First Friday of the Month Dinner 7 meeting with Bob Conroy, Administrator Jenolan Caves 7 attended No Amalgamation Rally in Bathurst, with Mayor 8 meet with USU Local Organiser Shane Reece and staff delegate Joe McDermott 8 with PDD meet with Pat Bird, Bird Legal 8 with Mayor attended meeting Mayors and GM’s of UMCC (Bathurst, Blayney and Lithgow) 8 attended Councillor Informal Briefing Session 9 attended LG Professional Conference in Wollongong, with PDD 10 Workplace Health & Safety Committee – apology 13 attended proposed Shooters Hill Motocross facility 14 with Mayor attended Chifley LAC Community Consultative Committee in Oberon 15 Monthly Ordinary Council Meeting 16 OBTA Dinner Meeting at the Long Arm Farm Cafe 17 Mid-Term Performance Review 18 Oberon High School End of Year Presentations 18 attended Funeral for Alan Sharp, Oberon SES Deputy Controller 20 Rotary Club of Oberon, Daffodil Dawdle 22 meet with Leanne Roach VERTO about possible apprentice/trainee job opportunities 22 meet with Clare Wagner, Crowe Horwath Auswild – External Auditors 23 Oberon Sports Facilities Committee 24 Oberon Local Government Day Golf Committee Meeting 24 Workplace Health & Safety with Works Employees at Works Depot, with WED & WHSC 25 with Clr Francis, WED, and H&B Manager meet with representatives of Burraga Copper 27 Rotary Club of Oberon, Daffodil Dawdle 29 meeting with representatives of Service NSW, with Executive Assistant 30 meet Niall Blair Minister for Primary Industries and Local Member Paul Toole, with Mayor 8. PROPERTY MATERS A Confidential Report will be submitted to the Closed Session about potential residential development opportunities.


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14.02 MONTHLY ACTIVITY REPORT – PLANNING AND DEVELOPMENT

File: Governance/Meetings/Ordinary Author: Gary Wallace, Planning and Development Director Summary Providing details of major work within the Planning & Development Department for September and October and provide information on statistics of work that has occurred in September. Recommendation: That report item 14.02 is received as information. Comment 1. Planned Activity for September and September SWIMMING POOL ROOF ENCLOSURE – work has been substantially completed on Stage 1 with landscaping and internal works planned to be completed prior to the start of the Swim Season. The 2015/16 Swim Season commences 6 November 2015. OBERON WASTE FACILITY / RECYCLING –the design for the construction of a Community Recycling Centre for Household Problem Wastes at the Oberon Waste Landfill has now been approved by the NSW EPA. As a result of this approval we are continuing to work with Bob Bailey to develop the Waste Strategy for Oberon, which will detail current and future needs in dealing with and minimising waste. It is expected that the development of the Strategy will be completed within the next 3 months. The Contract for the Oberon Kerbside Waste Collection is currently being undertaken with an extended time period in place, included in the upcoming contract. This will enable a more flexible arrangement with the chosen Contractor as a result of any future waste strategies. A Kerbside Bulky Waste Collection week will be undertaken in October, during the week starting 26 October. Notification within the Oberon Review as well as on social media will follow. STRATEGIC PLANNING – An Authority meeting has been held with Department of Planning & Environment, NSW Office of Water, and the proponent for the Titania Estate Planning Proposal. As a result of the meeting the proponent has provided some clarification on the Proposal and comments have been requested from Agencies. It is expected that the Proposal will be returned to Council to complete the Gateway assessment in the next two months. 2. Status of Council Decisions

Minute Number Action Taken

30160413 Waste Less Recycle More

Councillor Workshop held 9/12/14. Recycling Area established September 2015 Draft Waste Strategy being developed

15190515 Hargraves Quarry Extension

Outcomes forwarded to DPE, and State approval issued September 2015.

16190515 280 Burroughs Crossing Rd,

Information forwarded to DPE for amendment Delegate has signed the amendment on behalf of Minister


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13 180815 Planning Proposal Oberon

Oberon LEP 2013 Planning Proposal – Boundary Adjustments Matter has been referred to DPE for instruction. Matter Ongoing

13 150915 Heritage Committee

No recommendations made Actions to be completed by Committee members

3. Determinations The following Applications and Certificates were determined in September 2015

Type of Application/Certificate Number Approved

Development Applications 11

Construction Certificates 3

Complying Development Certificates 0

Section 68 Applications 7

Subdivision Certificates 1

Determinations September 2015 (S.101 E.P. & A. Act.) REF NO. DEVELOPMENT TYPE STREET ADDRESS

10.2015.50.1 19.2015.26.1 Additions to Dwelling 37 On-Avon Avenue, OBERON 10.2015.59.1 11.2015.59.1 Additions to Dwelling

2784 Beaconsfield Rd, WISEMANS CREEK

19.2014.29.1 Installation Waste Water System 5 Dog Rocks Road, BLACK SPRINGS

10.2015.18.1 Truck Wash Facility 37-39 Albion Street, OBERON

10.2015.61.1 Retrospective Approval for existing Dwelling and Dual Occupancy 353 Phill’s Falls Rd, MOUNT OLIVE

10.2015.49.1 Temporary occupation of shed

62 Brittle Jack Road, O’CONNELL

10.2015.23.1 Accommodation for nurses etc.

75 North Street, OBERON

10.2015.54.1 Dwelling with separate studio, garage and workshop 1844 Edith Road, OBERON

10.2015.43.1 Additions 506 Mount Olive Rd, MOUNT OLIVE

10.2013.62.1 Retrospective approval for Dwelling 506 Mount Olive Rd, MOUNT OLIVE

19.2013.21.2 Modification to Waste Water System and external drainage 506 Mount Olive Rd, MOUNT OLIVE

19.2015.36.1 Use of existing septic trenches 291 Bloom Hill Road, O’CONNELL 10.2014.112.1 19.2014.33.1 Bathroom, Addition to existing shed 1043 Abercrombie Road, NORWAY

19.2015.37.1 Use of existing Waste Water System 30 Rutters Ridge, OBERON

15.2012.65.1 2 Lot Subdivision 64 Harris Road, OBERON

11.2014.112.1 Additions 1043 Abercrombie Road, NORWAY

10.2015.29.1 Dwelling and Waste Water System 1161 Mutton Falls Road, O’CONNELL Copies of determinations are available for inspection at Council’s Administration Centre.


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Total fees for Applications during September 2015 were $17,564.83. The year to date income is $48,843.71 which is 49.3% of the total income ($99,000) estimated and is 16.3% ahead of monthly predictions. Applications for the calendar year are being provided in a table form to give an outline of applications being lodged against those of the previous year.

4. Certificates Issued During the Conveyancing process, normally as part of the sale of a property, various Certificates are applied for by Solicitors, Real Estate Agents or by the public. In September the following Certificates were issued:

CERTIFICATES

NUMBER ISSUED

SECTION 149(2) AND (5) PLANNING CERTIFICATES Environmental Planning and Assessment Act, 1979

34

0510152025303540

January

February

March

April

May

June

July

August

September

October

November

DecemberN

umber of ap

plications

Month

Number of Applications Lodged

2015 Applications

2014 Applications

0

50

100

150

200

250

300

Number of ap

plications

Month

Number of Applications Accumulated

2015

2014


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SECTION 735A CERTIFICATES AS TO NOTICES Local Government Act, 1993.

10

SECTION 121ZP CERTIFICATES AS TO ORDERS Environmental Planning and Assessment Act, 1797

3

SECTION 149D BUILDING CERTIFICATES Environmental Planning and Assessment Act, 1979

0

Certificates for the calendar year are being provided in a table form to give an outline of certificates being lodged against those of the previous year.

5. Oberon Animal Pound The following are details of activity at the Animal Pound in September 2015

In September there were no Dangerous Dog Declarations, no Dangerous Dog Orders or Notice of Intentions to declare a dog dangerous issued. There were 2 Notice of Intentions to declare a dog to be a menacing dog issued

0

10

20

30

40

50

60

70

80

January

February

March

April

May

June

July

August

September

October

November

Decem

ber

Certificates for 2014/2015

Building Certificate

121ZP

735A

149's

Total certificates2014

02468101214161820

January

February

March

April

May

June

July

August

September

October

November

Decem

ber

Number of Anim

als

Month

Number of cats and dogs impounded 2014/2015

2015 Carried Over

2015 Dogs

2015 Cats

2014 Cats & Dogs total


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6. Miscellaneous Matters

Various inspections, including building inspections, health inspections, environmental inspections and complaints were conducted during September 2015.

TYPE OF INSPECTIONS NUMBER

Building Inspections 44

Food Inspections 0

Environmental Inspections (Air, Noise and Water Pollution) 1

Subdivisions Certificate Inspections 1

Complaints (Including Animal Control) 6

Building Maintenance Inspections 16

7. Swimming Pool The 2015/16 Swim Season begins on 6 November 2015. Construction of the Swimming Pool Roof Enclosure will be completed prior to the 2015/16 swimming season. 8. Waste The FREE voucher scheme has now been finalised with the community to receive their vouchers in September. This delay was due to an error from the contractor engaged to undertake the work. The FREE tip day on 20 September saw in excess of 200 loads delivered to the Oberon Waste Landfill. Further a heavy item kerbside pickup is planned for the week commencing 26 October. 14.03 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Works and Engineering Director Summary Providing a summary of the major work in the Works & Engineering Department for the month of September 2015 plus planned work for the coming months. Recommendation: That report item 14.03 is received as information. Comment 1. UPCOMING/PLANNED WORKS The following works will commence during the next month: Maintenance grading is scheduled for the Six Foot Track. Earthworks on Carlwood Rd will continue as part of the Roads to Recovery. Fixing Country Roads earthworks on Beaconsfield Rd. RMS REPAIR Program earthworks on Edith Rd continues and is scheduled to be complete by

late December. In conjunction with this Works crews will be pushing up more raw gravel at Whalan’s Pit for use on the Edith Rd shoulders.

Earthworks on MR54 Trunkey Rd will continue in October as part of the RMS RMCC works.


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Residential Water Meter readings Storm Water drainage works on Lowes Mount Rd near the Borg Panels complex. Works crews have been scheduled for the kerbside large item pick up on 26 October. Works crews will finish works on the Residential lots on the corner of Edith Rd and Dudley St. Project Planning for works on Dog Rocks Road to commence late October 2. ACTIONING COUNCIL DECISIONS The actions resulting from the September Council Meeting to be done by the Works and Engineering Director is summarised below: Resolution Number Summary/Progress 06 210715 Provide services and drainage to land on Edith Rd/Prince St.

Work in Progress. 16 150915

Purchase of Motor Grader & Low Loader Order has been placed for both items, expected delivery Dec 2015.

07 210715

Discussion with landowner downstream of Campbell’s River. Has not commenced.

3. WORKS ON LOCAL ROADS, BRIDGES, PARKS AND SIGNIFICANT PRIVATE WORKS MAINTENANCE GRADING has been carried out on the following roads:

Isabella Rd Gibbons Rd Swallows Nest Rd Carlwood Rd Bosworth Falls Rd Emden Vale Rd Schumachers Rd Gough’s Rd Muirs Rd Homeward Bound Lane The Reef Rd Bracken Glen Lane Kanangra Walls Rd

LIRS FUNDED WORKS have been carried out on the following roads:

Baileys Lane – has been widened with culverts cleaned and gravelled Hazelgrove Rd – has been widened and work undertaken on drainage Faugha Ballaugha Rd – has been widened with culverts cleaned and work undertaken on

drainage. Springmount Road will be the next road to be completed in October under the LIRS program. OTHER WORKS The Office of Local Government approved the request to vary the scope of the LIRS funding to include the bitumen resealing of 2.9km of Dog Rocks Rd. $400,000 savings from the Mayfield Rd Project will be available. There has been work on widening a corner on Lowes Mount Rd as well as site clearing for corner widening’s on Beaconsfield Rd and Tilsbury Lane.


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The RMS RMCC project on MR54 at Trunkey Rd has begun with temporary signs installed and stockpiling of gravel for construction. Earthworks and drainage works have been undertaken on Hazelgrove Rd, Carlwood Rd, Edith Rd and Beaconsfield Rd. In addition to this there were some trees removed on Carlwood Rd to facilitate the earthworks. Earthworks and filling has been done on the Residential lots on the corner of Edith Rd & Dudley St. Mowing, pruning and ground maintenance has continued at various parks and gardens, and including tree pruning along town streets and lanes. PRIVATE WORKS The Low Loader did 4 Private Works during September. The Paveliner and Roller worked on 2 driveways and the Excavator moved timber for a property owner. A Temporary/Portable Toilet was installed at the O’Connell RFS Site as Private Works. The total invoiced for Private Works in September was $2,511.80. 4. WORKS FOR ROADS AND MARITIME SERVICES (RMS) RMCC - Routine maintenance works were undertaken on O’Connell Rd and Duckmaloi Rd. This work involved road patching and guardrail repair work. Work has begun on MR54 at Trunkey. Work will involve widening on both sides by 2.5m, with the cost estimated at $929,000. 5. WORKS ON TOWN IMPROVEMENTS During September the following Town Improvement tasks were undertaken: Trenching for the installation of power cables and new lights to installed along North Street

(adjacent to Recreation Oval). Lighting was energised and is now operational 6 October.

Oberon Swimming Pool - new footpaths have been completed as well as new internal ramps and paths inside the pool area.

New roof gutters have been installed on the toilets at the Oberon Common.

Various sewer chokes were cleared around town.

A fence was installed at the Council owned residential property on Dart St.

Preliminary design works have been done for the installation of pipes to underground the stormwater along Lowes Mount Road.

New Laser lighting roof panels were placed on half of the Tennis Complex. 6. ROAD INSPECTIONS The following roads were re-inspected or made safe in September:


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Road Name Starting From Going To

Date of

Inspection Hazard Type

Re‐Inspection

Date

Make Safe

or

Repaired

Gibbons Rd Beaconsfield Rd The End 4/06/2015

Potholes, Road Surface

(resheet, wash) 1/09/2015 1/09/2015

Burraga Rd Bathurst Shire Burraga 17/06/2015

Potholes, Shoving or

Failures (gilmandyke

creek, gilmandyke road) 2/09/2015 2/09/2015

Tilsbury Rd Beaconsfield Rd The End 4/06/2015 Potholes 3/09/2015 3/09/2015

Arkstone Rd Isabella Rd Sealed Section 29/04/2015

Potholes, Road Surface,

Other (wash, biddy

bush) 9/09/2015 9/09/2015

Albion St Duckmaloi Rd O'Connell Rd 30/07/2015


Failures (Hazelgrove

road intersection,

endeavour street) 9/09/2015 9/09/2015

Lowes Mount

Rd North Street Mutton Falls RD 10/06/2015


Failures, Edge drop,

Other (tip, town side of

no. 875, Lows mount,

diamond vale road, tree

hanging over road) 10/09/2015 10/09/2015

Murrays Lane Abercrombie Rd Mozart Rd 27/10/2015

Potholes, Road Surface,

Signage and Furniture

(wash, new left & right

bend signs 10/09/2015 10/09/2015

Hazelgrove Rd Albion St Unsealed Section 11/03/2015

Shoving or Failures;

Other (bark on edge of

road) 30/09/2015 30/09/2015

Titania Rd Edith Rd Duckmaloi Rd 28/05/2015


Failures, Other

(drainage) 30/09/2015 30/09/2015

Mutton Falls Rd Fish River Bridge O'Connell Rd 16/06/2015

Potholes; Shoving or

Failures; Other (wash) 30/09/2015 30/09/2015

Abercrombie Rd O'Connell Rd Abercrombie River 29/07/2015


Road Surface; Rutting 30/09/2015 30/09/2015

Abercrombie Rd O'Connell Rd Abercrombie River 9/07/2015


Road Surface; Potholes;

Rutting; Other(various)

23/09/2015

(Potholes)

23/09/2015

(Potholes)


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7. HEAVY PLANT MAINTENANCE The following plant was serviced during the month of September:

Repairs to heavy earthmoving plant were:

Repairs to RFS Plant were:

Workshop staff took delivery of a new truck and dog which was delivered by Mack Trucks. 8. ATTENDING EXTERNAL MEETINGS The Works and Engineering Director attended the following:- 02/09/2015 Met with Paul Elsdon of RBK Civil 02/09/2015 On site meeting with John Borg and Council’s Overseer to discuss resolution of

drainage issues on Lowes Mount Rd out the front of the Borg timber complex. 03/09/2015 On site meeting at Sewells Creek Rd and Beaconsfield RD for a B-Double trial with

Mangan Logging. 07/09/2015 Garden Fairies and Elves Induction 07/09/2015 Meeting with Chris Mangan to discuss B-Double applications.

DATE PLANT KMS/HRS

10/09/2015 # 58 ‐ WESTERN STAR TRUCK 7000 HRS

15/09/2015 # 12 ‐ KUBOTA MINI EXCAVATOR 7000 HRS

15/09/2015 # 50 ‐ WESTERN STAR TRUCK 4000 HRS

16/09/2015 # 74 ‐ KIA SPORTAGE 45000 KMS

16/09/2015 # 66 ‐ HOLDEN COMMODORE 60000 KMS

16/09/2015 # 87 ‐ TOYOTA HILUX 2X4 70000 KMS

16/09/2015 # 7 ‐ CAT D7R DOZER 5500 HRS

17/09/2015 # 9 ‐ CAT 324DL EXCAVATOR 6500 HRS

24/09/2015 # 4 ‐ CAT 12M GRADER 5250 HRS

24/09/2015 # 6 ‐ CAT 938K LOADER 750 HRS

29/09/2015 # 60 ‐ TOYOTA PRADO 40000 KMS

DATE PLANT DESCRIPTION OF WORK

7/09/2015 # 24 ‐ CAT CS563E ROLLER FIT NEW SUMP GASKET

11/09/2015 # 7 ‐ CAT D7R DOZER FIT NEW A/C CONDENSER

11/09/2015 # 58 ‐ WESTERN STAR TRUCK NEW INTAKE ACTUATION PRESSURE SENSOR

17/09/2015 # 7 ‐ CAT D7R DOZER NEW FAN & A/C BELTS FITTED

22/09/2015 # 25 ‐ CAT CS563E ROLLER REPLACE HYDRAULIC HOSE ‐ ISABELLA

22/09/2015 # 12 ‐ KUBOTA MINI EXCAVATOR REPLACE TILT BUCKET HOSE

28/09/2015 # 1 ‐ CAT 12M GRADER NEW WIRING HARNESS TO CROSS SLOPE SENSOR

DATE VEHICLE DESCRIPTION OF WORK

3/09/2015 BFO 7833 ‐ JERRONG CAT 1 SERVICE

4/09/2015 BFO 4372 ‐ JERRONG CAT 7 SERVICE ‐ ADJUST PARK BRAKE

4/09/2015 BFO 2333 ‐ SHOOTERS HILL CAT 7 SERVICE ‐ REPAIR PRIME PUMP

7/09/2015 BFO 1723 ‐ GINGKIN CAT 7 SERVICE ‐ REPIAR PRIME PUMP

10/09/2015 BFO 8443 ‐ BURRAGA CAT 7 SERVICE

16/09/2015 BFO 4388 ‐ BURRAGA CAT 1B SERVICE ‐ NEW PUMP BATTERY

17/09/2015 BFO 5767 ‐ BURRAGA CAT 1A SERVICE

21‐Sep BFO 0670 ‐ BURRAGA CAT 2 SERVICE


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08/09/2015 USU Works Staff meeting 08/09/2015 Concept Proposal meeting with Balmoral Group regarding the Oberon Sewer

Treatment Plant. 08/09/2015 Water NSW Customer Council Meeting in Wallerawang. 09/09/2015 Regional Consultative Committee meeting in Dubbo 10/09/2015 Meeting with RMS 11/09/2015 WebEx meeting DSP Project Steering Committee. 11/09/2015 Meeting with NSW Department of Primary Industries regarding proposed

Subdivision at Bracken Glen Lane. 22/09/2015 On site meeting with Sargent’s Roofing regarding laser light replacement at the

Oberon Tennis Complex. On 15/09/2015 the Project Engineer hosted a Liquid Trade Waste meeting with a presentation by Swan Environmental to representatives of the local timber industries. The Works and Engineering Department hosted a Year 10 Work Experience Student for one week during September. In this time the Student was taken through Works and Engineering tasks and taken out in the field for observation. 14.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES

File No: Governance/Meetings/Ordinary/October 2015 Author: Lynette Safranek, Finance and Community Services Director Summary This report provides a summary of major work within the Finance and Community Services Department during September 2015, plus planned activities for the following months. Recommendation: That report item 14.04 is received as information. Comment 1. PLANNED ACTIVITIES FOR OCTOBER and NOVEMBER

Finalise External Audit OYC Disco LCT Strategic Planning and Board Meeting Procurement Working Party Management Accountant and Library Assistant Interviews Seniors Welfare and Community Services Committee meetings UTS – Grad Dip in LG Management: Strategic Planning Subject BIS (Civica Financial Reporting) Training in-house Internal Audit with Lithgow City Council TCorp Presentation Oberon Interagency Meeting Local Government IT Conference (IT/GIS Coordinator) Civica Conference (F&CS Director)


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2. STATUS OF COUNCIL DECISIONS – Completed and Outstanding

Minute Number Summary/Progress

15 September 2015 ORDINARY COUNCIL MEETING

15 150915 Reports put on display and Report Item to Council Meeting 20/10/2015

3. FINANCE In addition to the daily financial operations, the Finance Team prepared and assisted Crowe Horwath Auswild with the external Audit during September / beginning October. During September Council issued nineteen (19) 603 Certificates were issued and 7 Special Water readings took place. Following are the Rates and Charges collected as at 30 September 2015.

Farmland Residential Rural Residential

Non‐urban Centre

Business Total

Brought forward 30 Jun 2014

$142,005 $176,363 $22,472 $9,515 $32,103 $382,458

Current Levy $1,700,581 $2,053,090 $524,383 $168,426 $575,931 $5,022,411

Payments, concessions and interest

‐$727,002 ‐$763,511 ‐$240,202 ‐$77,790 ‐$270,380 ‐$2,078,884

Balance outstanding

$1,115,584 $1,465,942 $306,653 $100,151 $337,655 $3,325,985

Overpayments ‐$11,357

Legal charges $1,475

Total rates outstanding

$3,316,102

Collected @ Sept 2015

39% 34% 44% 44% 44% 38%

Collected @ Sept 2014

41% 35% 42% 45% 49% 39%

4. INFORMATION TECHNOLOGY During September the main Information Technology items being worked on are an internal server upgrade, telephone line installation for Meals on Wheels (which was complicated by the line being cut at some point in the past), general day to day staff problems with Authority, and working on the Civica upgrade. We are now waiting on a new print server and backup power for it. We have been advised by Civica that we should be able to test the new environment when this equipment is installed. The workload for the next month is very heavy, along with day to day support, we will be completing a cost benefit analysis for the new Unified Community System (Centroc tender for phone systems) with a report to Council in November, substantial testing and redesign of S drive in preparation for new Citrix environment, as well as undertake 2 days Civica training on the BIS (Finance Reporting system) during October. This will enable the Finance Team to provide further in-house training to the Directors and Supervisors to manage and monitor their budgets.


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5. GRANTS UPDATE Grant applications made during September were for Green Army Funding for willow clearing and revegetation on four Council managed Reserves. Assistance was provided to Friends of Oberon Library for a Country Arts Support Program (CASP) Grant and to the Highlands Steam and Vintage Fair for an Expression of Interest to the Regional Flagships Events Program from Destination NSW. Grants applied for during 2015/16 Submitted Details/Description of Project Grant Program Amount

External Grants

07 Aug 2015 Upgrade Facilities Burraga Sport & Rec Club

Community Building Partnerships $10,000

07 Aug 2015 Canteen upgrade Recreation Ground - Oberon Soccer Club


07 Aug 2015 Kitchen Upgrade at Oberon Showground - Trust


30 Sep 2015 Women Weavers of the West workshop

Country Arts Support Program $1,980

04 Sep 2015 Marketing of Highlands Steam and Vintage Fair

Regional Flagships Events Program Destination NSW

TBA

Internal Grants

07 Aug 2015 Redevelopment of Oberon Swimming Pool Forecourt

Community Building Partnerships

$15,000

25 Aug 2015 Fish River Restoring Habitat through Best Practice Noxious Weed Management - Hassall Park

Waterway Values Local Govt. Incentives

$10,000

26 Aug 2015 Seniors Week 2016 Cinema for Seniors

Seniors Week Grants $1,000

18 Aug 2015 Landfill Environmental Improvement Grants - Oberon Waste Facility

EPA Waste Less Recycle More Total Project Cost ($455,874)

$102,365

28 July 2015 Abercrombie Rd Paling Yards Abercrombie River

Black Spot Rd Funding RMS $1,176,500

28 July 2015 Abercrombie Rd Hanrahan’s Lane Black Spot Rd Funding RMS $2,201,000

31 Aug 2015 Upgrade of Sewage Treatment Works

Regional Water and Waste Water Backlog Restart NSW Total cost $12 million

$6 million over 5 years

18 Sept 2015 Willow clearing and rehabilitation river bank

Green Army $10,000

The Waterways Values grant application has been successful. Work to control willows, blackberries and Chilean needle grass at Hassall Park will commence shortly. The project is a joint initiative of Central Tablelands LLS, Oberon Council and the Upper Macquarie County Council. The Stronger Communities Program Expressions of Interest for the Oberon Show Society has been successful obtaining Federal Funding through John Cobbs Office for a proposal to construct tiered grass seating area around the Showground Arena.


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An application for funding to clear willows and replant with native species on privately held land adjacent to Hassall Park O’Connell is being prepared subject to landholders consent. This project will be an addition to Waterways Values project at Hassall Park. Assistance is being provided to the Oberon Little Athletics Club to apply for a grant for a new Long Jump facility at the Oberon Recreation Ground. Estimated cash cost is $14,000 with excavation work provided in kind by Council. An application is being prepared for Community Sharps Management Program funding provided by Health NSW. This Program provides funds of up to $10 000 for the purchase and installation of community sharps disposal bins and assistance with the development and production of resources. 6. COMMUNITY SERVICES LIBRARY A Library Assistant position has been advertised following the resignation of the Library Trainee and pending recruitment. The Finance & Community Services Trainee has been assisting with activities at the Oberon Library and covering periods of staff leave. The Library hosted a visit from Columbia Village residents during September and it is hoped this will become a regular outing for the residents. The residents enjoyed a cuppa, some became new members, others renewed old memberships and all except one borrowed items from the collection. OBERON MEALS ON WHEELS Bathurst Meals on Wheels is currently advertising for a Liaison Officer for the Oberon Meals on Wheels Service. Anyone interested should contact Bathurst Meals on Wheels by 16 October. 14.05 STATEMENT OF INVESTMENTS

File No: Financial Management/Investments/Register Author: Lynette Safranek, Finance & Community Services Director Summary Reporting the Statement of Investments as at 30 September 2015. Recommendation: That report item 14.05 is received as information. Comment Interest accrued on investments for the month of September came to $43,809 with an average interest rate of 2.90% performing above the 90 day Bank Bill Swap Rate of 2.18%. Interest receipted for the month of September on Term Deposits matured totalled $15,438.


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At 30 September 2015 $13,357,876 was invested, as shown on the following Statement.

Institution Date of

Investment Interest

rate Date of Maturity

Value at 30/09/2015

Cash at Call

CBA Business Online Saver 163,077.14

CBA Business At Call 1,074,299.05

NAB Business Online Saver 420,500.15

Total $1,657,876.34

Active Term Deposits

Bank of Sydney 10/04/2015 3.05% 6/10/2015 500,000.00

IMB 19/05/2015 2.75% 20/10/2015 500,000.00

Rural Bank 28/05/2015 2.90% 3/11/2015 500,000.00

Rural Bank 28/05/2015 2.90% 17/11/2015 500,000.00

Bank of Queensland 2/06/2015 3.00% 2/01/2016 500,000.00

People's Choice 24/06/2015 2.85% 16/12/2015 500,000.00

Bankwest 10/07/2015 2.85% 8/10/2015 500,000.00

AMP 14/07/2015 2.90% 12/04/2016 1,000,000.00

NAB 20/07/2015 2.96% 19/10/2015 500,000.00

NAB 20/07/2015 2.99% 20/01/2016 500,000.00

NAB 20/07/2015 2.94% 19/07/2016 500,000.00

NAB 20/07/2015 2.94% 20/01/2017 500,000.00

NAB 20/07/2015 2.95% 20/02/2017 500,000.00

NAB 20/07/2015 2.95% 20/03/2017 500,000.00

AMP 12/08/2015 2.90% 11/02/2016 500,000.00

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%

Oberon Council Annualised Monthly Return vs 90 Day BBSW

14/15 90 Day BBSW

14/15 TD % Monthly Return

13/14 90 Day BBSW

13/14 TD % Monthly Return


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AMP 18/08/2015 2.90% 18/02/2016 500,000.00

National Australia Bank 25/08/2015 2.88% 30/11/2015 500,000.00

National Australia Bank 26/08/2015 2.91% 22/02/2016 500,000.00

Auswide Bank Ltd 8/09/2015 2.80% 15/12/2015 500,000.00

AMP 3/09/2015 2.90% 1/03/2015 500,000.00

AMP 3/09/2015 2.90% 1/03/2015 500,000.00

Total $11,000,000

FIIG Securities - Octagon 25/10/2005 0.00% 30/10/2015 700,000.00

Total $700,000

Total Investments $13,357,876.34

Investment movements in September saw the maturity of two deposits with Widebay and Arab Bank, with three new deposits made with Auswide and AMP.

Wide Bay Ltd 24/02/2015 3.05% 8/09/2015 500,000 8,189.04

Arab Bank 7/04/2015 3.15% 22/09/2015 500,000 7,249.32

Total $1,000,000 $15,438.36

The following new deposits were made with Bankwest, AMP and NAB:

Auswide Bank Ltd 8/09/2015 2.80% 15/12/2015 500,000.00

AMP 3/09/2015 2.90% 1/03/2015 500,000.00

AMP 3/09/2015 2.90% 1/03/2015 500,000.00

Total $1,500,000.00

I certify that the investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulations 2005, and Council's Investments Policy. Lynette Safranek Responsible Accounting Officer 14.06 WATER AND SEWER PLANT REPORT

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Works and Engineering Director & Richard Robinson, Sewer & Water Plant Operator. Summary Providing a summary of Water & Waste Water Activity for the month of September 2015.


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Recommendation: That report item 14.06 is received as information. Comment 1. WEEKLY OBERON DAM LEVELS The following is a weekly dam level recording for Oberon Dam, conducted by State Water: 28/09/2015 – 64.08% 22/09/2015 – 64.14% 14/09/2015 – 63.94% 07/09/2015 – 63.46% 2. WATER CONSUMPTION FROM STATE WATER 01/09/2015 – 06/09/2015 = 10.70ML 07/09/2015 – 13/09/2015 = 11.40ML 14/09/2015 – 20/09/2015 = 12.20ML 21/09/2015 – 27/09/2015 = 11.90ML 28/09/2015 – 30/09/2015 = 5.40ML The total of 51.60ML of raw water for September was consumed from NSW Water. September Average Daily Consumption for Oberon Township 51.60ML/30 Days = 1.72 ML p/d 3. REPORTS OF WATER ISSUES There were no reports of dirty water, supply issues, water odour or taste issues logged in Council’s complaints system during September 2015. 4. SEWER PLANT – WEEKLY PLANT KL INTAKE FOR TREATMENT OF WASTE WATER 01/09/2015 – 06/09/2015 = 10786KL 07/09/2015 – 13/09/2015 = 9949KL 14/09/2015 – 20/09/2015 = 8896KL 21/09/2015 – 27/09/2015 = 6199KL 28/09/2015 – 30/09/2015 = 2955KL Total Waste Water Treatment into Oberon STP was 38785KL for September. 5. PLANT FAULTS At the water treatment plant a permeate pump back wash valve did not open during the backwash sequence which resulted in no flow. The cause was found to be a blocked air release valve on solenoid which has been replaced. 6. PLANT UPGRADES AND PRO-ACTIVE MAINTENANCE At the water treatment plant staff conducted monthly servicing on all pumps and the blower. Repairs to the sludge withdrawal pipe were undertaken as the hose had split. It was replaced with new a section of pipe. General maintenance including the painting of poles and eaves will commence in October.


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At the waste water treatment plant materials for the digester framework has arrived at the contractor’s workshop. The contractor has been onsite to obtain further measurements. A crane has pulled out a section of the framework for measurements. Monthly oil checks have been completed and greasing of the trickling filter arms has been done as has greasing of the other pumps and the clarifier. General building maintenance work in October will include painting of site office facia boards and doors. Regular maintenance has been undertaken on the pump station. Unblocking disposed of foreign objects such as rags from well washers, checking inlets are not blocked, checking that pumps are level, as well as giving the wet sewerage wells a good clean by hosing them out. The Duckmaloi Rd Pump Station was checked. A water leak has been detected and repairs have now been finalised. The Bounty Street and Hawken Street Pump Stations were inspected and no faults or issues found. 14.07 MAYFIELD ROAD PROGRESS REPORT

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Works and Engineering Director Summary This report outlines the construction progress and accumulative expenditure on the new Wisemans Creek culvert in conjunction with the $1.6M Mayfield Road Project. Recommendation That report item 14.07 is received as information. Comment Work on the Mayfield Road Project at Wisemans Creek was completed with traffic utilising the new bridge structure in July this year. Contractors have installed the guardrail and the work site is now decommissioned. The new bridge structure over Wisemans Creek is 1.8m to 2.0m higher then the existing one lane causeway, hence is anticipated to be FLOOD FREE during a heavy storm event within the Wisemans Creek Catchment. No update report was submitted to the September Ordinary Meeting of Council as no further work activities were undertaken during the month of August or September. This was outlined in previous Weekly Councillor Newsletters. With the warmer weather approaching, planning of the bitumen sealing preparations are taking place with the Road Sealing Contractors SRS Pty Ltd. Subject to available booking dates and weather activity in October, it is expected that the final bitumen seal on the approaches to the new bridge will be completed by the end of October, followed by line marking shortly after.


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FINANCIAL UPDATE As of 8 October 2015, current expenditure on this project is at $1,052,201.21. This figure is an accumulative expenditure figure and the only remaining costs to this project will be bitumen seal, traffic control and line marking. It is still expected the project will be completed within the target of $1.2 million. To date the projected expenditure on this project will see a cost saving in which has formally been approved. The approval has allowed $400,000 to be reallocated to Dog Rocks Road to assist the completion of the last 2.9km of unsealed road. It is expected to commence works on the Dog Rocks Road toward last October, once the Carlwood Road Project has been completed.

15. URGENT BUSINESS Summary In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only if:

a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of great

urgency. Recommendation: That Council consider the following matters as they are considered to be of an urgent nature requiring immediate consideration by Council

16. CLOSED SESSION / CONFIDENTIAL REPORTS Summary In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public. Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting. The matters and information are the following:

(a) Personnel matters concerning particular individuals (other than Councillors) (b) The personal hardship of any resident or ratepayer (c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business (d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or (ii) Confer a commercial advantage on a competitor of the Council, or (iii) Reveal a trade secret

(e) Information that would, if disclosed, prejudice the maintenance of law (f) Matters affecting the security of the Council, Councillors, Council staff or Council property


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(g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land. 16.01 PROPERTY AND LAND DEVELOPMENT

File No: File No: Governance/Ordinary/Confidential Author: Alan Cairney, General Manager This report item contains matters and information which relate to Section 10A (1) – (3) of the Local Government Act 1993. This report item contains matters and information listed in Section 10A (2) of the Act: (c) Information that would if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 16.02 SERVICE NSW

File No: File No: Governance/Ordinary/Confidential Author: Alan Cairney, General Manager This report item contains matters and information which relate to Section 10A (1) – (3) of the Local Government Act 1993. This report item contains matters and information listed in Section 10A (2) of the Act: (c) Information that would if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

17. CLOSURE OF MEETING The Mayor will declare the meeting closed. The next Ordinary Meeting of Oberon Council will be held on: Tuesday 17 November commencing at 5.30pm in the Oberon Council Chambers 137 – 139 Oberon Street, Oberon.