12-3-1

ReportU BRAMPTON City Councilbramplonco FlOWef City

The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL Date May 26 2014

File M42

Subject 2014 Brampton Farmers Market

Contact Nancy Johnston Manager Business Development and Marketing Economic Development and Tourism

Overview

bull The 2014 Brampton Farmers Market is in its 28th year of operation under the management of the Economic Development Office It is an integral part of the revitalization of downtown Brampton and has become a successful city-wide and regional event attracting approximately 70000 people over 17 weekends

bull In 2014 the seasonal market will take place every Saturday from June 21 to October 11 coinciding with the southern Ontario growing season

bull The Economic Development Office formed a Steering Committee comprised of members from the Brampton Arts Council the Brampton Downtown Development Corporation and the City of Brampton This steering committee was given the mandate by council to prepare a five-year strategy for the Farmers Market Between May and September 2011 the Steering Committee undertook extensive research and developed a five-year strategy (2012-2017) to guide the expansion of the market Approved by City Council on November 23 2011 the plan is now in its third year of implementation

bull A new initiative in 2014 through the Alcohol and Gaming Commission of Ontario allows VQA wines to be sold at Ontario farmers markets The Brampton Farmers Market is interested in participating in this 2-year pilot program

bull The Economic Development Office Brampton Arts Council and the Brampton Downtown Development Corporation continue to work together to implement the strategy

X2-3-2

Recommendations

1 That the report from Nancy Johnston Manager Business Development and Marketing Economic Development and Tourism dated May 26 2014 to the Council Meeting of June 4 2014 re 2014 Brampton Farmers Market be received and

2 That Council authorize staff to rent space to VQA wine vendors to a maximum of 3 wine vendors in the Brampton Farmers Market pursuant to the regulations set out under the Alcohol and Gaming Commission of Ontario for markets across Ontario and

3 That Council allow VQA wine vendors in the Brampton Farmers Market to have wine sampling during the operation of the market from 7 am to 1 pm as per the regulations set out under the Alcohol and Gaming Commission of Ontario for markets across Ontario and

4 That Council authorize Economic Development staff to assist and support organizations in the start-up of community-based markets and

5 That the Mayor and Clerk be authorized to execute the necessary agreements related to this report subject to the content of such agreements being satisfactory to the Chief Operating Officer (or his designate) and the form of such agreements being satisfactory to the City Solicitor

Background

Markets spark urban revitalization foster community diversity and improve public health Traditional markets are about so much more than food They are like the cities that they support about people

The Economic Development Office has been coordinating the Brampton Farmers Market since 1986 Every Saturday from 7 am to 1 pm from mid-June to Thanksgiving weekend Main Street North and South between Theatre Lane and Wellington Street is closed Vendors set up tents to sell a variety of local produce crafts baked goods prepared foods and hand-made products which transforms the downtown into a festival marketplace

The popularity of the Brampton Farmers Market continues to rise due to growing consumer interest in obtaining fresh products directly from farmers the increasing number and diverse product offerings of vendors and the social atmosphere of the Market The Market brings residents from across the city and beyond its borders to Downtown Brampton and helps to unify the community and provides residents and visitors with a feeling of pride

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Current Situation

The 2014 Brampton Farmers Market takes place from June 21 (opening day) until October 11 (last day) from 7 am to 1 pm every Saturday morning rain or shine on Main Street North from Queen Street to Theatre Lane and Main Street South from

Queen Street to Wellington Street Queen Street remains open through the downtown

In order to maintain the status of a farmers market the Market requires 51 of their vendors to be producer-based The Brampton Farmers Market has 50 confirmed vendors for 2014 including 31 food growers (62) and 19 prepared food vendors (38)

The Brampton Arts Council has confirmed participation from 18 part-time and 12 full-time artists for Art in the Open located in Garden Square

There are a total of 15 spaces on the street allocated at no cost to downtown businesses There are 14 downtown businesses to date confirmed to participate The BDDC will be taking a larger role in the Market this year by opening their storefront location every Saturday to promote the downtown with a space in front of their building which will provide a location for BDDC members to promote their businesses

A postal code survey was undertaken in 2013 and found that the attendance at the market came from across the city Sixty per cent of the visitors to the farmers market live within a 4 kilometre radius of Queen and Main Street Twenty per cent of the visitors live outside Brampton See Appendix 1 for mapping of the postal codes

Ongoing initiatives in 2014 include

bull Entertainment

o Entertainment in Garden Square o Buskers

o Weekly themed events bull Surveys

o Postal codes survey bull Brampton Arts Councils Art in the Open bull Construction Impact in Garden Square

o There is a plan for construction in Garden Square tentatively starting on September 29 If this construction begins on this date it could potentially impact Art in the Open and the entertainment in front of the Rose Theatre for two Saturdays As it remains tentative the farmers market manager will remain in communication with the Building department for the updated status throughout the season

X-3-H

New initiatives in 2014 include

1 VQA wine sales at Farmers Markets in Ontario

As a 2-year pilot project beginning in 2014 the Alcohol and Gaming Commission of Ontario (AGCO) has approved the selling of VQA wines at farmers markets across Ontario

The following information has been extracted from a webinar hosted by the AGCO See Appendix 2 for an outline of the webinar

Application Notification bull The winery approaches the market for a stall then notifies AGCO of

dateslocation

bull AGCO posts list of active farmers markets that are participating There will be no notification sent to municipalities of VQA stalls at markets and the market does not need to notify anyone of their intent to allow the sale of VQA wine

Farmers Markets

bull Can have more than one winery but wineries cannot make up the majority of the market

bull Market management or market staff do not require Smart Serve City staff will not be serving VQA wines at the market It is the responsibility of the vendor

bull Markets may set further rules for VQA wine sales as long as they do not contravene the AGCOs regulatory framework For example prohibiting wine sales limit hours of sales prohibiting sampling etc

Wineries

bull The winery must apply for Occasional Extension Authorization bull Only VQA wines can be sold and any other ancillary items according to

the Winery Retail Store Guide bull The wineries staff must be certified by Smart Serve bull AGCO will conduct compliance inspections of the wine vendors ensuring

that they have Smart Serve certification and that the Farmers Market falls within the definition of a farmers market sampling is conducted in accordance with the Registrars Sampling Guidelines and that only VQA wine is sold

Municipality bull Municipalities can object to wine sales at the farmers markets in their

community if they so choose bull An objection must be made in writing to the Registrar bull The AGCO will notify wineries of the objection

Due to interest in the pilot project of the selling of VQA wines at Ontario farmers markets the Brampton Farmers Market wants to participate in the pilot project

4

X2-3-5

To date there is one existing vendor Wandas FarmsCornerstone Winery that is interested in selling their VQA wine at the market To date this is only the one confirmed but we are pursuing another 2 VQA wine vendors to attend for a maximum of 3 VQA wine vendors

2 New vendors

There are 7 new confirmed vendors and 2 returning vendors for 2014

Food Growers

bull Deer Valley Farm - farmed game meats including halal venison - Grand Valley

bull Nith Valley Organics -organic produce - Plattsville bull NutriGreen Sproutz Inc - 43 different kinds of sprouts - Brampton bull Fairhaven Farm - specialized raw and strained honey and halal beef -

Hillsburgh

Prepared foods bull The Funnel Cloud -funnel cakes - Limehouse

bull InspirAsian - traditional Chinese dumplings - Caledon bull Big Ds House of Munch (Master Chef contestant from Brampton)

(tentative)

Returning vendors (from 2012) bull Wicked Shortbread - shortbread - Orangeville bull The Herb Lady - fresh and dried herbs - Georgetown

3 Farmers Market Intelligent Community Pilot

Physicalytics is a technology company that helps marketers better understand their customers by observing their behaviours in physical spaces Physicalytics is comprised of five founders three of which are Brampton residents Physicalytics is proposing to gather data related to the number of visitors frequency and movement patterns at the Farmers Market This is to take place on three Saturdays between June 7 to July 5 and in 5 different locations within the market boundaries

The program complies with the purchasing policy and the cost of the pilot project will be funded by an existing budget under the HACE Creative Economy program within the Economic Development Office The initiative is managed by the Senior Advisor for the HACE Creative Economy using the Farmers Market as a venue for the pilot project

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4 Neighbourhood farmers markets

There is interest from two different locations in the city to start a Farmers Market These markets could be extensions of the downtown Farmers Market and could

potentially result in a City-wide network of small neighbourhood farmers markets Staff from the core market in the downtown will be responsible for helping potential neighbourhood farmers markets by providing them with start-up information and counselling as well as a list of the vendors from the downtown market There has been interest from Mount Pleasant Village to develop a market in the square As well ABB Robotics a manufacturing business in Brampton has expressed interest in a starting a market for their employees Staff is currently working with these two organizations

Corporate Implications

Financial Implications

The 2014 budget for the Brampton Farmers Market includes (1) labour expenditures for two dedicated part-time staff of $5000 (labour cost for full-time staff is not included) (2) promotions and materials of $17000 and revenues of $22000 from vendor fees Therefore the Brampton Farmers Market is a break-even program

Other Implications

On Tuesday April 22 2014 Brampton Farmers Market staff held a Technical Meeting with city staff including city and regional staff from the key departments that work with the Brampton Farmers Market staff There were no significant issues that arose at the meeting

See Appendix 3 for minutes of the Technical Meeting

Strategic Plan

This report achieves the Strategic Plan priorities through Thriving - Economic Developments strategic initiative 1) prosperity through the Creative Economy Tourism and Sport and Growing-Growth Management 1) Increase Prominence of Central Area

Conclusion

The Brampton Farmers Market one of the largest markets in the GTA continues to be a successful and popular event in the City of Brampton The 2014 market season will build on the past 27 years of success With increased marketing efforts to showcase the diversified vendor mix as well as new vendors additional entertainment and events and the continued support of the Brampton Downtown Development Corporation and Brampton Arts Council the Brampton Farmers Market will continue to attract residents and visitors to downtown Brampton

r2-3-7

Nancjy Johnston ^HampabSfifSaeed Manager Business Development amp Director Economic Development amp Marketing Economic Development amp Tourism

Tourism

COO

Date|cy[^Appendices

1 2013 Brampton Farmers Market Postal Code Survey Results 2 VQA Wine at Farmers Markets Pilot Webcast Presentation

3 Physicalytics + City of Brampton Farmers Market Intelligent Community Pilot 4 VQA Wine at Farmers Markets Pilot Webcast Presentation

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2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

X 2-3-3

Current Situation

The 2014 Brampton Farmers Market takes place from June 21 (opening day) until October 11 (last day) from 7 am to 1 pm every Saturday morning rain or shine on Main Street North from Queen Street to Theatre Lane and Main Street South from

Queen Street to Wellington Street Queen Street remains open through the downtown

In order to maintain the status of a farmers market the Market requires 51 of their vendors to be producer-based The Brampton Farmers Market has 50 confirmed vendors for 2014 including 31 food growers (62) and 19 prepared food vendors (38)

The Brampton Arts Council has confirmed participation from 18 part-time and 12 full-time artists for Art in the Open located in Garden Square

There are a total of 15 spaces on the street allocated at no cost to downtown businesses There are 14 downtown businesses to date confirmed to participate The BDDC will be taking a larger role in the Market this year by opening their storefront location every Saturday to promote the downtown with a space in front of their building which will provide a location for BDDC members to promote their businesses

A postal code survey was undertaken in 2013 and found that the attendance at the market came from across the city Sixty per cent of the visitors to the farmers market live within a 4 kilometre radius of Queen and Main Street Twenty per cent of the visitors live outside Brampton See Appendix 1 for mapping of the postal codes

Ongoing initiatives in 2014 include

bull Entertainment

o Entertainment in Garden Square o Buskers

o Weekly themed events bull Surveys

o Postal codes survey bull Brampton Arts Councils Art in the Open bull Construction Impact in Garden Square

o There is a plan for construction in Garden Square tentatively starting on September 29 If this construction begins on this date it could potentially impact Art in the Open and the entertainment in front of the Rose Theatre for two Saturdays As it remains tentative the farmers market manager will remain in communication with the Building department for the updated status throughout the season

X-3-H

New initiatives in 2014 include

1 VQA wine sales at Farmers Markets in Ontario

As a 2-year pilot project beginning in 2014 the Alcohol and Gaming Commission of Ontario (AGCO) has approved the selling of VQA wines at farmers markets across Ontario

The following information has been extracted from a webinar hosted by the AGCO See Appendix 2 for an outline of the webinar

Application Notification bull The winery approaches the market for a stall then notifies AGCO of

dateslocation

bull AGCO posts list of active farmers markets that are participating There will be no notification sent to municipalities of VQA stalls at markets and the market does not need to notify anyone of their intent to allow the sale of VQA wine

Farmers Markets

bull Can have more than one winery but wineries cannot make up the majority of the market

bull Market management or market staff do not require Smart Serve City staff will not be serving VQA wines at the market It is the responsibility of the vendor

bull Markets may set further rules for VQA wine sales as long as they do not contravene the AGCOs regulatory framework For example prohibiting wine sales limit hours of sales prohibiting sampling etc

Wineries

bull The winery must apply for Occasional Extension Authorization bull Only VQA wines can be sold and any other ancillary items according to

the Winery Retail Store Guide bull The wineries staff must be certified by Smart Serve bull AGCO will conduct compliance inspections of the wine vendors ensuring

that they have Smart Serve certification and that the Farmers Market falls within the definition of a farmers market sampling is conducted in accordance with the Registrars Sampling Guidelines and that only VQA wine is sold

Municipality bull Municipalities can object to wine sales at the farmers markets in their

community if they so choose bull An objection must be made in writing to the Registrar bull The AGCO will notify wineries of the objection

Due to interest in the pilot project of the selling of VQA wines at Ontario farmers markets the Brampton Farmers Market wants to participate in the pilot project

4

X2-3-5

To date there is one existing vendor Wandas FarmsCornerstone Winery that is interested in selling their VQA wine at the market To date this is only the one confirmed but we are pursuing another 2 VQA wine vendors to attend for a maximum of 3 VQA wine vendors

2 New vendors

There are 7 new confirmed vendors and 2 returning vendors for 2014

Food Growers

bull Deer Valley Farm - farmed game meats including halal venison - Grand Valley

bull Nith Valley Organics -organic produce - Plattsville bull NutriGreen Sproutz Inc - 43 different kinds of sprouts - Brampton bull Fairhaven Farm - specialized raw and strained honey and halal beef -

Hillsburgh

Prepared foods bull The Funnel Cloud -funnel cakes - Limehouse

bull InspirAsian - traditional Chinese dumplings - Caledon bull Big Ds House of Munch (Master Chef contestant from Brampton)

(tentative)

Returning vendors (from 2012) bull Wicked Shortbread - shortbread - Orangeville bull The Herb Lady - fresh and dried herbs - Georgetown

3 Farmers Market Intelligent Community Pilot

Physicalytics is a technology company that helps marketers better understand their customers by observing their behaviours in physical spaces Physicalytics is comprised of five founders three of which are Brampton residents Physicalytics is proposing to gather data related to the number of visitors frequency and movement patterns at the Farmers Market This is to take place on three Saturdays between June 7 to July 5 and in 5 different locations within the market boundaries

The program complies with the purchasing policy and the cost of the pilot project will be funded by an existing budget under the HACE Creative Economy program within the Economic Development Office The initiative is managed by the Senior Advisor for the HACE Creative Economy using the Farmers Market as a venue for the pilot project

X 2-3-6

4 Neighbourhood farmers markets

There is interest from two different locations in the city to start a Farmers Market These markets could be extensions of the downtown Farmers Market and could

potentially result in a City-wide network of small neighbourhood farmers markets Staff from the core market in the downtown will be responsible for helping potential neighbourhood farmers markets by providing them with start-up information and counselling as well as a list of the vendors from the downtown market There has been interest from Mount Pleasant Village to develop a market in the square As well ABB Robotics a manufacturing business in Brampton has expressed interest in a starting a market for their employees Staff is currently working with these two organizations

Corporate Implications

Financial Implications

The 2014 budget for the Brampton Farmers Market includes (1) labour expenditures for two dedicated part-time staff of $5000 (labour cost for full-time staff is not included) (2) promotions and materials of $17000 and revenues of $22000 from vendor fees Therefore the Brampton Farmers Market is a break-even program

Other Implications

On Tuesday April 22 2014 Brampton Farmers Market staff held a Technical Meeting with city staff including city and regional staff from the key departments that work with the Brampton Farmers Market staff There were no significant issues that arose at the meeting

See Appendix 3 for minutes of the Technical Meeting

Strategic Plan

This report achieves the Strategic Plan priorities through Thriving - Economic Developments strategic initiative 1) prosperity through the Creative Economy Tourism and Sport and Growing-Growth Management 1) Increase Prominence of Central Area

Conclusion

The Brampton Farmers Market one of the largest markets in the GTA continues to be a successful and popular event in the City of Brampton The 2014 market season will build on the past 27 years of success With increased marketing efforts to showcase the diversified vendor mix as well as new vendors additional entertainment and events and the continued support of the Brampton Downtown Development Corporation and Brampton Arts Council the Brampton Farmers Market will continue to attract residents and visitors to downtown Brampton

r2-3-7

Nancjy Johnston ^HampabSfifSaeed Manager Business Development amp Director Economic Development amp Marketing Economic Development amp Tourism

Tourism

COO

Date|cy[^Appendices

1 2013 Brampton Farmers Market Postal Code Survey Results 2 VQA Wine at Farmers Markets Pilot Webcast Presentation

3 Physicalytics + City of Brampton Farmers Market Intelligent Community Pilot 4 VQA Wine at Farmers Markets Pilot Webcast Presentation

Report authored by Nancy Johnston Manager Business Development amp Marketing

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2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

X-3-H

New initiatives in 2014 include

1 VQA wine sales at Farmers Markets in Ontario

As a 2-year pilot project beginning in 2014 the Alcohol and Gaming Commission of Ontario (AGCO) has approved the selling of VQA wines at farmers markets across Ontario

The following information has been extracted from a webinar hosted by the AGCO See Appendix 2 for an outline of the webinar

Application Notification bull The winery approaches the market for a stall then notifies AGCO of

dateslocation

bull AGCO posts list of active farmers markets that are participating There will be no notification sent to municipalities of VQA stalls at markets and the market does not need to notify anyone of their intent to allow the sale of VQA wine

Farmers Markets

bull Can have more than one winery but wineries cannot make up the majority of the market

bull Market management or market staff do not require Smart Serve City staff will not be serving VQA wines at the market It is the responsibility of the vendor

bull Markets may set further rules for VQA wine sales as long as they do not contravene the AGCOs regulatory framework For example prohibiting wine sales limit hours of sales prohibiting sampling etc

Wineries

bull The winery must apply for Occasional Extension Authorization bull Only VQA wines can be sold and any other ancillary items according to

the Winery Retail Store Guide bull The wineries staff must be certified by Smart Serve bull AGCO will conduct compliance inspections of the wine vendors ensuring

that they have Smart Serve certification and that the Farmers Market falls within the definition of a farmers market sampling is conducted in accordance with the Registrars Sampling Guidelines and that only VQA wine is sold

Municipality bull Municipalities can object to wine sales at the farmers markets in their

community if they so choose bull An objection must be made in writing to the Registrar bull The AGCO will notify wineries of the objection

Due to interest in the pilot project of the selling of VQA wines at Ontario farmers markets the Brampton Farmers Market wants to participate in the pilot project

4

X2-3-5

To date there is one existing vendor Wandas FarmsCornerstone Winery that is interested in selling their VQA wine at the market To date this is only the one confirmed but we are pursuing another 2 VQA wine vendors to attend for a maximum of 3 VQA wine vendors

2 New vendors

There are 7 new confirmed vendors and 2 returning vendors for 2014

Food Growers

bull Deer Valley Farm - farmed game meats including halal venison - Grand Valley

bull Nith Valley Organics -organic produce - Plattsville bull NutriGreen Sproutz Inc - 43 different kinds of sprouts - Brampton bull Fairhaven Farm - specialized raw and strained honey and halal beef -

Hillsburgh

Prepared foods bull The Funnel Cloud -funnel cakes - Limehouse

bull InspirAsian - traditional Chinese dumplings - Caledon bull Big Ds House of Munch (Master Chef contestant from Brampton)

(tentative)

Returning vendors (from 2012) bull Wicked Shortbread - shortbread - Orangeville bull The Herb Lady - fresh and dried herbs - Georgetown

3 Farmers Market Intelligent Community Pilot

Physicalytics is a technology company that helps marketers better understand their customers by observing their behaviours in physical spaces Physicalytics is comprised of five founders three of which are Brampton residents Physicalytics is proposing to gather data related to the number of visitors frequency and movement patterns at the Farmers Market This is to take place on three Saturdays between June 7 to July 5 and in 5 different locations within the market boundaries

The program complies with the purchasing policy and the cost of the pilot project will be funded by an existing budget under the HACE Creative Economy program within the Economic Development Office The initiative is managed by the Senior Advisor for the HACE Creative Economy using the Farmers Market as a venue for the pilot project

X 2-3-6

4 Neighbourhood farmers markets

There is interest from two different locations in the city to start a Farmers Market These markets could be extensions of the downtown Farmers Market and could

potentially result in a City-wide network of small neighbourhood farmers markets Staff from the core market in the downtown will be responsible for helping potential neighbourhood farmers markets by providing them with start-up information and counselling as well as a list of the vendors from the downtown market There has been interest from Mount Pleasant Village to develop a market in the square As well ABB Robotics a manufacturing business in Brampton has expressed interest in a starting a market for their employees Staff is currently working with these two organizations

Corporate Implications

Financial Implications

The 2014 budget for the Brampton Farmers Market includes (1) labour expenditures for two dedicated part-time staff of $5000 (labour cost for full-time staff is not included) (2) promotions and materials of $17000 and revenues of $22000 from vendor fees Therefore the Brampton Farmers Market is a break-even program

Other Implications

On Tuesday April 22 2014 Brampton Farmers Market staff held a Technical Meeting with city staff including city and regional staff from the key departments that work with the Brampton Farmers Market staff There were no significant issues that arose at the meeting

See Appendix 3 for minutes of the Technical Meeting

Strategic Plan

This report achieves the Strategic Plan priorities through Thriving - Economic Developments strategic initiative 1) prosperity through the Creative Economy Tourism and Sport and Growing-Growth Management 1) Increase Prominence of Central Area

Conclusion

The Brampton Farmers Market one of the largest markets in the GTA continues to be a successful and popular event in the City of Brampton The 2014 market season will build on the past 27 years of success With increased marketing efforts to showcase the diversified vendor mix as well as new vendors additional entertainment and events and the continued support of the Brampton Downtown Development Corporation and Brampton Arts Council the Brampton Farmers Market will continue to attract residents and visitors to downtown Brampton

r2-3-7

Nancjy Johnston ^HampabSfifSaeed Manager Business Development amp Director Economic Development amp Marketing Economic Development amp Tourism

Tourism

COO

Date|cy[^Appendices

1 2013 Brampton Farmers Market Postal Code Survey Results 2 VQA Wine at Farmers Markets Pilot Webcast Presentation

3 Physicalytics + City of Brampton Farmers Market Intelligent Community Pilot 4 VQA Wine at Farmers Markets Pilot Webcast Presentation

Report authored by Nancy Johnston Manager Business Development amp Marketing

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2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

X2-3-5

To date there is one existing vendor Wandas FarmsCornerstone Winery that is interested in selling their VQA wine at the market To date this is only the one confirmed but we are pursuing another 2 VQA wine vendors to attend for a maximum of 3 VQA wine vendors

2 New vendors

There are 7 new confirmed vendors and 2 returning vendors for 2014

Food Growers

bull Deer Valley Farm - farmed game meats including halal venison - Grand Valley

bull Nith Valley Organics -organic produce - Plattsville bull NutriGreen Sproutz Inc - 43 different kinds of sprouts - Brampton bull Fairhaven Farm - specialized raw and strained honey and halal beef -

Hillsburgh

Prepared foods bull The Funnel Cloud -funnel cakes - Limehouse

bull InspirAsian - traditional Chinese dumplings - Caledon bull Big Ds House of Munch (Master Chef contestant from Brampton)

(tentative)

Returning vendors (from 2012) bull Wicked Shortbread - shortbread - Orangeville bull The Herb Lady - fresh and dried herbs - Georgetown

3 Farmers Market Intelligent Community Pilot

Physicalytics is a technology company that helps marketers better understand their customers by observing their behaviours in physical spaces Physicalytics is comprised of five founders three of which are Brampton residents Physicalytics is proposing to gather data related to the number of visitors frequency and movement patterns at the Farmers Market This is to take place on three Saturdays between June 7 to July 5 and in 5 different locations within the market boundaries

The program complies with the purchasing policy and the cost of the pilot project will be funded by an existing budget under the HACE Creative Economy program within the Economic Development Office The initiative is managed by the Senior Advisor for the HACE Creative Economy using the Farmers Market as a venue for the pilot project

X 2-3-6

4 Neighbourhood farmers markets

There is interest from two different locations in the city to start a Farmers Market These markets could be extensions of the downtown Farmers Market and could

potentially result in a City-wide network of small neighbourhood farmers markets Staff from the core market in the downtown will be responsible for helping potential neighbourhood farmers markets by providing them with start-up information and counselling as well as a list of the vendors from the downtown market There has been interest from Mount Pleasant Village to develop a market in the square As well ABB Robotics a manufacturing business in Brampton has expressed interest in a starting a market for their employees Staff is currently working with these two organizations

Corporate Implications

Financial Implications

The 2014 budget for the Brampton Farmers Market includes (1) labour expenditures for two dedicated part-time staff of $5000 (labour cost for full-time staff is not included) (2) promotions and materials of $17000 and revenues of $22000 from vendor fees Therefore the Brampton Farmers Market is a break-even program

Other Implications

On Tuesday April 22 2014 Brampton Farmers Market staff held a Technical Meeting with city staff including city and regional staff from the key departments that work with the Brampton Farmers Market staff There were no significant issues that arose at the meeting

See Appendix 3 for minutes of the Technical Meeting

Strategic Plan

This report achieves the Strategic Plan priorities through Thriving - Economic Developments strategic initiative 1) prosperity through the Creative Economy Tourism and Sport and Growing-Growth Management 1) Increase Prominence of Central Area

Conclusion

The Brampton Farmers Market one of the largest markets in the GTA continues to be a successful and popular event in the City of Brampton The 2014 market season will build on the past 27 years of success With increased marketing efforts to showcase the diversified vendor mix as well as new vendors additional entertainment and events and the continued support of the Brampton Downtown Development Corporation and Brampton Arts Council the Brampton Farmers Market will continue to attract residents and visitors to downtown Brampton

r2-3-7

Nancjy Johnston ^HampabSfifSaeed Manager Business Development amp Director Economic Development amp Marketing Economic Development amp Tourism

Tourism

COO

Date|cy[^Appendices

1 2013 Brampton Farmers Market Postal Code Survey Results 2 VQA Wine at Farmers Markets Pilot Webcast Presentation

3 Physicalytics + City of Brampton Farmers Market Intelligent Community Pilot 4 VQA Wine at Farmers Markets Pilot Webcast Presentation

Report authored by Nancy Johnston Manager Business Development amp Marketing

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2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

X 2-3-6

4 Neighbourhood farmers markets

There is interest from two different locations in the city to start a Farmers Market These markets could be extensions of the downtown Farmers Market and could

potentially result in a City-wide network of small neighbourhood farmers markets Staff from the core market in the downtown will be responsible for helping potential neighbourhood farmers markets by providing them with start-up information and counselling as well as a list of the vendors from the downtown market There has been interest from Mount Pleasant Village to develop a market in the square As well ABB Robotics a manufacturing business in Brampton has expressed interest in a starting a market for their employees Staff is currently working with these two organizations

Corporate Implications

Financial Implications

The 2014 budget for the Brampton Farmers Market includes (1) labour expenditures for two dedicated part-time staff of $5000 (labour cost for full-time staff is not included) (2) promotions and materials of $17000 and revenues of $22000 from vendor fees Therefore the Brampton Farmers Market is a break-even program

Other Implications

On Tuesday April 22 2014 Brampton Farmers Market staff held a Technical Meeting with city staff including city and regional staff from the key departments that work with the Brampton Farmers Market staff There were no significant issues that arose at the meeting

See Appendix 3 for minutes of the Technical Meeting

Strategic Plan

This report achieves the Strategic Plan priorities through Thriving - Economic Developments strategic initiative 1) prosperity through the Creative Economy Tourism and Sport and Growing-Growth Management 1) Increase Prominence of Central Area

Conclusion

The Brampton Farmers Market one of the largest markets in the GTA continues to be a successful and popular event in the City of Brampton The 2014 market season will build on the past 27 years of success With increased marketing efforts to showcase the diversified vendor mix as well as new vendors additional entertainment and events and the continued support of the Brampton Downtown Development Corporation and Brampton Arts Council the Brampton Farmers Market will continue to attract residents and visitors to downtown Brampton

r2-3-7

Nancjy Johnston ^HampabSfifSaeed Manager Business Development amp Director Economic Development amp Marketing Economic Development amp Tourism

Tourism

COO

Date|cy[^Appendices

1 2013 Brampton Farmers Market Postal Code Survey Results 2 VQA Wine at Farmers Markets Pilot Webcast Presentation

3 Physicalytics + City of Brampton Farmers Market Intelligent Community Pilot 4 VQA Wine at Farmers Markets Pilot Webcast Presentation

Report authored by Nancy Johnston Manager Business Development amp Marketing

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2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

r2-3-7

Nancjy Johnston ^HampabSfifSaeed Manager Business Development amp Director Economic Development amp Marketing Economic Development amp Tourism

Tourism

COO

Date|cy[^Appendices

1 2013 Brampton Farmers Market Postal Code Survey Results 2 VQA Wine at Farmers Markets Pilot Webcast Presentation

3 Physicalytics + City of Brampton Farmers Market Intelligent Community Pilot 4 VQA Wine at Farmers Markets Pilot Webcast Presentation

Report authored by Nancy Johnston Manager Business Development amp Marketing

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2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

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ply

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fax

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mai

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bull A

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file

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ay (

form

av

aila

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ag

coo

nc

a)

0 A

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re M

ay 1

No

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life

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May

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20

14

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

Mu

nic

ipa

l R

ole

Mun

icip

alit

ies

can

ob

ject

to w

ine

sale

s at

an

y o

r al

l F

arm

ers

M

arke

ts in

the

ir m

unic

ipal

ity

bull M

unic

ipal

itie

s ca

n o

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ct a

t an

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ime

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ritin

g to

th

e R

egis

trar

H

bull

T

he

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CO

will

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ify

win

erie

s of

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icip

al o

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tion

s

Th

e A

GC

O w

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e po

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arm

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nd

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mit

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ld

bull

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(41

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26

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

Need

Assis

tan

ce

Co

nta

ct

AG

CO

Cu

sto

mer

Serv

ice

(41

6)3

26

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00

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52

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87

6

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Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

Afl^JblX 3 12-3-21

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Natalie Stogdill Specialist - Business Development Economic MEETING CALLED BY

Development Office

TYPE OF MEETING Technical Committee

Tuesday April 22 2014 1-2 pm DATE

CH-4A

NancyJohnston (EDO) Thomas McGinty (EDO) Brian Maltby (Fire) Mamie Richards (BAC) Bob Sanderson (Works) Bill Grant (Community Dev) Alain Normand (Emergency Measures) Kevin Minaker (Works and

ATTENDEES Trans) Mike Mulick (EnforcementBy-Law) Heather Reppen (BDDC) Janet Proctor (Corp Events) Jessica Roselli (Police) Greg Peddie (Rec amp Culture) Tony Medeiros (Parks ampOp) Daniel Macdonald (Transit) Greg Hansen (Transit) Councillor Elaine Moore

Jessica Skup (Community Programs) Peter Sukara (Property REGRETS Management) Dave Morson (Traffic Outside Srv) Bob Darling(EDO)

Sean Walsh (Operations) Councillor Sanderson Councillor Grant Gibson

AGENDA ITEMS

DISCUSSION A Economic Development Office - Nancy Johnston amp Natalie Stogdill

Review of 2013 Market Season (Nancy) bull Overall a very successful 2013 market season bull Market success and growth determined by vendors sales bull September 2013 - Trip Advisor Review

Every Saturday morning real farmers proudly offertheir own products over two blocks of downtown Brampton by City Hall Its much like an old time marketday with crowds entertainers and a wide varietyof attractive merchandise and wonderful prepared food items Codys free range chickens and turkeys are outstanding Theres ample close free parking either under the Rose Theatre or in the parking structure off George Street just north of Queen We shop load the car and return forcoffee and pastries while enjoying the music at the stage in front of the Rose Theatre

bull 2013 Success - Garbage pick-up - will continue this service for 2014 bull To be refined Safety procedures when lightning occurs In 2013 the market had to shut down

due to lightning storm - set weather safety procedures for vendors need to determined

Upcoming 2014 Market Season (Natalie) bull 28th year of operation under the Economic Development Office bull Market runs every Saturday from June 21 to October 11 7 am to 1 pm rain or shine bull 2014 Vendors 29 confirmed Farmers (2 new) 20 Prepared Food Vendors (3 new) bull VQA Wine Sales at the 2014 Farmers Market for the first time This is a provincial initiative

allowing VQA wines to be sold at farmers markets across the province bull Liability Insurance Agreement

o The City facilitates purchase of insurance allowsfor lower rates and convenience for event participants (vendors performers parade elements etc)

DISCUSSION B Brampton Arts Council - Marnie Richards

2014 Art In the Open Participants bull 12 full-time artist vendors and 18 part-time artist vendors confirmed to date bull Debut of Summer Company initiative with 3 Student Vendors

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Positive Responses amp Survey Results from 2013 [14 Artist Vendors Completed Surveys) bull Art in the Open garnered an amount of $32283 in sales with the last day at the market being the

most lucrative

bull A majority 929 artists felt their sales were moderate or better than moderate (compared to last years 786)

bull 857of those surveyed expressed interest in returning to 2014s Art in the Open bull 929of those surveyed stated that Art in the Open was a worthwhile experience bull 714 almost 3 quarters of artists generated custom orders from being at Art in the Open (last

year 643)

bull 86of those surveyed said costs were covered by the sales they made at the Farmers Market and appreciated the very low vendor fees

bull With regards to location most participants loved being set-up in Garden Square

DISCUSSION C Emergency Measures amp Market Safety - Alain Normand

Alain reviewed the Emergency amp Safety plans bull Emergency evacuation Status quo - Vendors North of Queen St should evacuate to the bus

terminal and vendors South of Queen St should go to Gage Park bull Weather protocol Alain will begin monitoring forecast as of Friday afternoons Alain to make

final call re weather and market closure and contact the market manager Once lightningoccurs market should shut down for remainder of day (no risks should be taken with re-opening)

bull Hazard Inspections Alain and staff will conduct inspections first day as well as spot checks throughout season to ensure all propane equipment has up-to-date maintenance certification as well as any other hazards that might be an issue

bull All emergency protocol and safety measures will be communicated to vendors at Vendors Meeting on May 2nd

bull Bill Maltby suggested Alain drafts a letter of emergency protocol addressed to vendors prior to the Market To be distributed to the vendors by the Farmers Market manager

bull Alain requested to be provided with weekly schedule of Market Manager

DISCUSSION D Street Closure Plan and Implementation - Kevin Minaker

Street closure takes place at 545am to allow an uninterrupted 15 minute window for road closures and full hour between 6am-7am for vendors to set up Absolutely no vendors allowed on street prior to 6am -arrange a location for early arrivers to parkcongregate while street closures take place Potentially the ChurchStreet parking lot located at Church and Ken Whillans Drive The vendors need to be reminded that there is no set up until the street is completely closed Late vendors will not be permitted access to Market

DISCUSSION E Fire - Brian Maltby

Re-occurring challenge for 2013 season -vendors following the 45 meter space requirement A letter will be provided by Brian addressed to vendors communicating that requirements will be strictly enforced and monetary fines are to be faced by vendors if fire code is not followed Fire code and regulations will be added to the Vendors Guideline book

Market staff will mark up the pavement with chalk the first few weeks of the market to clearly indicate the boundaries to vendors

o Market Manager will also help to ensure 45 space is being maintained

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

DISCUSSION F Police - Jessica Roselli

bull Jessica Roselli - contact for police for time being will notify Natalie ifwhen this changes bull Police presence at the Market - Bikeand foot patrol will be in the downtown area

DISCUSSION G Property Management - No representative - Natalie Stogdill

bull Washroomfacilities with security available at City Hall during Market Hours (7am-l30pm) bull Washroom facilities available at Rose Theatre and open at 9am

DISCUSSION H Parks Maintenance and Operations - Tony Medeiros

bull Garbage and recycling services will take place between 1230pm-330pm bull Remind vendors to separate garbage and recycling and to make sure that it is moved onto the

sidewalk before they leave bull Extra staff coverage at Gage Park will also cover clean up in the market area bull Washroom facilities also available at Gage Park and open at 730am bull Recommendation Concern about traffic flowfor Art in the Open vendors enteringexiting

Garden Square RoseTheatre - needs to be clearer direction - but remains status quo for 2014 bull Require help from theatreother staff to help with the direction of traffic flow bull Gage Park will have radios to communicate with Market Staff if need be

DISCUSSION 1 By-law Enforcement - Mike Mulick

bull By-law will have bike patrol presence in the downtown area bull By-lawwill continue to monitor the street before the market opens to ensure there are no

parked cars prior to 6 am

bull By-law to monitor the street to ensure no vendors set up before the road is closed bull By-law will help enforce 45m setback Fire regulation bull Note for Market Staff Shift change for by law officers at 7am

DISCUSSION J Staging Sound Rose Theatre - Greg Peddie

bull Gregory Peddie from Community Services is responsible for hiring Garden Square Entertainment this year and the logistics of set-up

bull Entertainment will take place each week in Garden Square from 10 am to 12 pm - staging will remain status quo

DISCUSSION K Event Programming - Greg Peddie

bull Events programmed in 3 different locations o Garden Square o Centre Stage

o Ken Whillans -Seniors Band will remain status quo for this year but next year is going will be rotated with other entertainment and they will also be transitioned into new location

bull Buskers will be performing in different laneways o Absolutely no pan-handling - events will have staff to monitor o Events programming will also have a table at the Market

DISCUSSION L BDDC - Heather Reppen

bull Farmers Market Staff met with BDDC Marketing and Promotions Committee to establish an open forum between Downtown Businesses and Farmers Market

o All concerns of the committee were voiced and addressed

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

o Conflicting interests between vendors and some businesses were recognized and are being dealt with

BDDC will operate a tent outside of their storefront to provide downtown businesses the opportunity to participate at the Market

o BDDC staff to provide Market Manager with a weekly list of BDDC participants in the tent in order to include in newsletter

BDDC members at the Farmers Market -total of 15 spaces allocated to businesses for downtown businesses if a spot is available in front of their storefront

o BDDC recommended a lottery system of downtown business applicants instead of a first right of refusal This will be reviewed for the 2015 market

DISCUSSION M Council Comments - Councillor Elaine Moore

Councillor Moore recognized growth of Brampton Farmers Market and praised previousyears work

DISCUSSION N Other

Question from Thomas McGinty re downtown businesses To confirm o All businesses to contact BDDC for participation in their BDDC tent located on the street

in front of their storefront

o All downtown Businesses participating on the street and in market have submitted 2014 applications There are a maximum of 15 participating businesses allowed at the market on the street and the spaces are not completely booked

o Downtown businesses affected by street closure can also participate on sidewalks (but must submit an application to the Farmers Market Manager)

Request from by-laws that the street closure contractor not idle their vehicle - Kevin Minaker to speak to contractor re idling Include with Meeting Minutes - outline of the weekly themes and participating community partners for the 2014 Farmers Market (please see below)

Other

Vendors Meeting willbe held on Friday May2 from lto3 pm at City Hall Add TransitScheduling to 2015 agenda Re-add Community ProgramsDevelopment to 2015 agenda

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving

IZ-3-25 2014 BRAMPTON FARMERS MARKET

TECHNICAL COMMITTEE MEETING MINUTES

Date 2014 Brampton Farmers Market - Weekly Themes

June 21 Opening Day

June 28 Canadiana amp Family Fun

July5 Carabram Kick-Off

July 12 Parks Day amp Family Fun

July 19 Classic Cars

July 26 Clean City Appreciation amp Environmental Awareness

August 2 Long Weekend amp Sampling Day

August 9 Family Fun

August 16 Sports Day

August 23 Safe City Appreciation

August 30 Health amp Wellness Day September 6 Music The Market Day

September 13 Back to School amp Family Fun September 20 Fall Harvest amp Brampton Heritage Day September 27 Culture Days amp Buskferfest

October 4 Indiefest Finale

October 11 Final Market Day amp Happy Thanksgiving