1148 -ibm docs : collaborative editing solution for business

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IBM Connections DocsCollaborative Editing Solution for Business (SI-1148)

Jim Puckett, Product ManagerLisa Li, Development ManagerFeb 3, 2016


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Please Note:• IBM’s statements regarding its plans, directions, and intent are subject to change or withdrawal without notice at IBM’s

sole discretion.

• Information regarding potential future products is intended to outline our general product direction and it should not be relied on in making a purchasing decision.

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• Performance is based on measurements and projections using standard IBM benchmarks in a controlled environment. The actual throughput or performance that any user will experience will vary depending upon many factors, including considerations such as the amount of multiprogramming in the user’s job stream, the I/O configuration, the storage configuration, and the workload processed. Therefore, no assurance can be given that an individual user will achieve results similar to those stated here.


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© IBM Corporation 2015

IBM Connections Docs

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Agenda• Why Docs?

• Docs Today§ 2015 Highlights

§ Docs Demo

• 2016 Work items§ Continuous editing feature improvement§ Better Collaboration

§ Edit in Business Context• Resources


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5

Engaged Employees and Satisfied Customers Dominate Thinking of CEOs in 2014,” The Conference Board, https://www.conference-board.org/press/pressdetail.cfm?pressid=5055

As enterprises seek opportunities for growth,

worker productivity takes center stage.

“Business leaders worldwide are working to optimize their greatest resource - their employees and those who will lead them.”


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There is an 81% positive correlation between innovationand collaboration

According to a recent study of 3500 employees, conducted on

behalf of Google

http://www.themanagementshift.com/wp-content/uploads/2014/09/HR-Magazine-The-academic-perspective.pdf


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How do you Collaborate Today ?

Sharing files via email is easy, but can be quite inefficient, requiring multiple revision cycles and/or manual consolidation to get to the desired end result


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How Do You Collaborate Today?

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This is better, but even with File Sync and Share solutions [check in/out] can limit to one at a time to avoid conflicts and over writing


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Instant, real-time co-editing and commenting greatly improves the simplicity and efficiency by which teams build content.

Color coding makes it easy to keep track of each editors contributions

Up to 20 Active Editors

Use @mentions to direct comments to specific editors

Comments are available offline

Chat Awareness and business card info available

Co-Editing With IBM Docs

Go from Sharing to Doing


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On-line, socially enabled office productivity tools-Document, Presentation, and Spreadsheet editors.

High Fidelity Viewer provides a rich display with ability to interact with content (eg: copy, show/hide )

Key Items :

• Cloud or On Premises Deployments• Work in one primary document: One version of the truth• Real-time co-editing in all editors• Commenting: Collaborative and Directed (@mentions)• Works with what you use: Microsoft Office and Open Doc

ument formats • IBM Integrations: Connections File, CCM , Filenet• API for 3rd party repository integration

IBM Docs - Introduction

A better way to collaborate.. together


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IBM Docs Today

Upload New Version, Share , Comment, andSync

All from one view

Integrated File Viewer , One Click to Edit with Docs

High Fidelity File Viewer


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IBM Docs Today 1. Select the Chart and

see data directly

2. Right click on cell to Copy or turn Wrap on/off

3. Highlight Columns or Rows , right click to Copy, Show/Hide

4. Right click on a Chart, Graph, Image – Copy , Download as image.

5. Select a range and use the icon in bottom right to get : Avg, Count, Numerical Count, Max, Mix, Sum

High Fidelity File Viewer


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IBM Docs Today

IBM Docs has two convenient publishing models – Auto Publish or manual publish (drafts are private to you and editors until published ).

• Auto Publish is the Default. Deselect to use manual mode.

• Switching to Manual adds visual indicators – Draft Badge and Publish button to tool bar.

• Auto Save is Always active.

Common for all Editors

• Guided Tour • What’s New Tour


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IBM Docs TodayComments in Docs Editors ‘round trip’ with Microsoft Office

Common for all Editors


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IBM Docs Today - Document Editor Highlights

• Larger File size: 20MB(300 pages)• Personalized Cursor• Bookmarks• Copy Formatting tool• Widow/Orphan Paragraph Control• Repeat Header Row (Tables)• Cell Boarder Formatting• SmartArt and Chart Rendering


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IBM Docs Today - Spreadsheet Editor Highlights

• Larger file sizes: 800K cells, 20K rows, 1024 columns, 80K formulas, 20MB file size

• Vertical Cell Merge• Data Validation • 3-D Formula Reference • Multi Column Sort and Filter options• Extensive list of Formulas and Functions


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IBM Docs Today – Presentation Highlights

• Larger File size : 50MB (150 pages)• Transparency (Images, Textboxes, Shapes)• Object Distribution (vertical , Horizontal)• Line Type and Weight• Hyperlink


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API for 3rd Party Repository Integration

Integration Support• File View, Edit• Collaborative editing• Save file back to repositoryAPI• CMIS API, or Restful APIStatus• On-premise support available

Edit in IBM Docs


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Common to All:• Siteminder support• MS SQL server support• Auto Publish• Chat integration (inside Editor)• 20 simultaneous co-editors• Increased supported file sizes• Upload New Version (now default)• Comments available off-line & ‘round trip’

High Fidelity Viewer• Preview files with high quality resolution, reducing the need to download files to review content.• Interact with content – e.g. copy , show/hide columns and filter

Presentation Editor• Improved UI (menu/toolbar) – increased supported file size (50MB) , improved usability –Zoom

in/out• Improved support – Slide layouts, shapes hyperlinks, objects, line spacing, copy/paste,

formatting rotation/distribution/order/transparency, shared slide show

Document Editor• Increased file supported size(20MB) , improved usability – Formatting tools, chart rendering,

Bookmarks, SmartArt rendering, Watermark rendering, personalized curser

Spreadsheet Editor• More than doubled supported file size, improved usability – 1024 columns (up from 52)• Multi column sort, Data Validation , 3D Formula reference , hyperlinks, merge cells vertically,

extensive list of supported formulas and functions.

Integration with Additional Content Repositories • Opens new whitespace opportunities for Business Partners and customers by allowing Docs

Editors and Viewer to be used with content in 3rd party repositories (REST and CMIS API).

IBM Docs 2.0


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Docs DEMO


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2015 AchievementsQ1 Q2 Q3 Q4

Common • Download file from editor to local file system

Presentation• Align UX (menu/toolbar) to Document and Spreadsheet editor.

• Zoom in/out• Slide handling improvement• Shape rotate/flipDocument• Copy formatting• Clear formatting• Chart rendering

Docs 1.0.7 (for on-premise)• GUI installer• Centralized deployment• CCM/ECM/Docs integration

Common• Upload new version• Organization based font list Viewer• Office/PDF viewer service for Verse

• HTML Viewer (Document, Spreadsheet)

Document• 20M file size(300pages)• Bookmark • Smartart renderingSpreadsheet• Doubled file size limitation + 1024 columns (800K cells, 80K formulas, 20K rows, 20M file)

• Vertical cell mergePresentation• Hyperlink• Comments round trip(pptx)

Common• New draft and publish model• Support Connections to replace file summary page with Preview page

Viewer• HTML Viewer (Presentation)• Spreadsheet 3-D formula reference

Spreadsheet• Multiple column sort• Data validation (import)Document• Decorated cursor• Watermark rendering Presentation• Transparency (pptx)• Objects distribution

Common• 20 simultaneous co-editorsSpreadsheet• Data validation (UI)• 3-D formula reference• Copy image from external app (FF/IE11)

Presentation• 50M file size(150pages)• Line type and weightDocument• Orphan paragraph control

Docs 2.0 (for on-premise)• Q1-Q4 2015 Cloud content• API to support 3rd party repository integration

• MS SQL server• Siteminder support• GUI installer improvement

We had a busy year !


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What are we working on in 2016?•Continuous improvement of editing features•Better collaboration•API for client integration


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Better Collaboration - Protected area in Spreadsheet

Create new protected

area

Sheet level protection

Range level protection


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Better Collaboration - Change history in Document Editor

Total changes since last visit

Who made changes?

Detail change list

Highlights in Document


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Better Collaboration – Seamless View to Edit

Viewing to ….

Editing• No new browser window opens• Comments, sharing , liking, etc all while editing


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Editing in Business Context

Embed Docs in Customer App• Embed Docs inside iframe

• Customer app runs in outer frame talking to Docs

Embed Customer code in Docs

• Write plugin to extend Docs, e.g. add menu item

• Plugin code run in same context as Docs code.


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Resources IBM Docs Video

https://www.youtube.com/watch?v=YUEeQmxO0j4

Building Collaborative Document Solutions with IBM Docs 2.0http://vanstaub.me/1299http://vanstaub.me/2499

Meeting the Deadline with IBM Connections Docshttps://www.ibm.com/blogs/social-business/2015/09/30/meeting-the-deadline-with-ibm-connections-docs

IBM MarketPlacehttp://www.ibm.com/marketplace/cloud/online-document-editor/us/en-us

IBM Connections Docs Product Pagehttp://ibm.com/software/products/en/ibmconnectionsdocs

Knowledge Centerhttp://ibm.com/support/knowledgecenter/SSFHJY/welcome

Start a Free Trial today !


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