1 sap ecc 6.0 procurement process mantova, september 2015

1

SAP ECC 6.0Procurement Process

Mantova, September 2015

2

• Introduction to SAP• Organizational structure• Procurement process overview• Master data in procurement• Purchase document flow• Condition in purchasing• Special procurement and Intercompany• MRP• Inventory management• Invoice verification• Automatic posting – T030 table

Agenda

3


Agenda

4

Diagramma del Sistema SAP ECC

client/serverarchitecture

Compliant with local legal

requirement

Multi-currencyMulti-company

ECC 6.0ECC 6.0Client / ServerClient / Server

ABAP/4ABAP/4

FIFIFinancialFinancial

AccountingAccounting

WFWFWorkflowWorkflow

ISISIndustryIndustry

SolutionsSolutions

MMMMMaterialsMaterials

Mgmt.Mgmt.

HRHRHumanHuman

ResourcesResources

SDSDSales &Sales &

DistributionDistribution

PPPPProductionProductionPlanningPlanning

PMPMPlant Main-Plant Main-

tenancetenance

Integrated solution

Opensystem

Company data model

COCOControllingControlling

AMAMFixed AssetsFixed Assets

Mgmt.Mgmt.

PSPSProjectProjectSystemSystem

QMQMQualityQuality

Manage-Manage-mentment

Integration with other system

5

SAP ECC System – Environment

Server SAP – Development

Mandant XXX Mandant YYY

Programs ABAP 4 / Mod. Sapscript

Access sequence / Number Range

Special Tables

Customizing Customizing

Datas Table Datas table

6

SAP ECC System – Transports Customizing

Server SAP – Develpment

Mandant XXX


Access sequences

Special Tables

Customizing

Datas tables

Mandant YYY

Customizing

Datas tables

7

SAP ECC System – Transports

Server SAP – Production

Mandant XXX

Mandant YYY



Special Tables



Server SAP – Development

Mandant XXX

Mandant YYY



Special Tables



Customizing

Workbench

8

SAP ECC System – Environment

DB Server (Oracle)

Application Server (SAP ECC 6.0)

Presentation server

PC PC PC PCPC

9

Material Management components:

• Purchasing (MM-PUR)

• External Service Management (MM-SRV)

• Inventory Management (MM-IV)

• Consumption based planning (MM-CBP)

• Logistic Invoice Verification (MM-IV)

10

Purchasing & Material Management Integration

• Stocks• On-order stock• Batch management• MRP•...

• Budget Status• Controlling• Payments• ...

SD

PP

MM FI

PSCO

FI

TR

11


Agenda

12

Organizational structure

13


14


15


16

RichiestaRichiestaRichiestaRichiesta

SAP objects in procurement




Purchasing Purchasing documentdocument

Invoice Invoice verificationverification

Source of supplySource of supply

InventoryInventory

RichiestaRichiestaRichiestaRichiestaMaster DataMaster Data

MM

Vendor

Material

17


Agenda

18

Procurement Process

Purchasing flow detailsDettaglio

Procurement• Creation of purchase requisition• Detrmine source of supply (when possible)• Document release (if required)

Ricezione• Check of received goods/services• Good receipt posting in SAP

Sourcing

• Vendor qualification• Contract management• Purchasing price maintenance• Convert PR into PO

Office manager

Activity

GOODS RECEIVER

Pagamento• Invoice verification (PO – GR – Invoice)

• PaymentsAccount payable

Function

Procura

Purchase Office

Requistionner

(1) Team dedicato SCVT (Supply Chain Verification Team) presso VOCH

20

Procurement process

Purchase Order

GoodsReceipt

Invoice Receipt

ME21N MIGO MIRO

21

Purchase Order

PurchaseOrder

45......01

Header

Vendor CompanyPurch. Org. DatePurch. group PO Price

Item Overview

Materials Price/UofMQuantities CurrencyDelivery Date Plant

Line Item

PO History TolerancesLine Price StorageDelivery Schedule

22

Other purchase documents

Purch. Order

Purch. Order

Purch. Order

Req. Quotation

Req. Quotation

Contract

Purchase Requisition

23

Purchase Order

Goods Receipt

Invoice Receipt

ME21N MIGO MIRO

Procurement process

24

Goods Receipt

Purch. Order

Purch. Order

Delivery Document

GoodsReceipt

Material Document

Delivery Document

Accounting Document

25

Purchase Order

Goods Receipt

Invoice Receipt

ME21N MIGO MIRO

Procurement process

26

Invoice Verification

Purch. Order

Purch. Order

Invoice


Invoice Document

Invoice

Accounting Document

Material Document

Material Document

27


Agenda

28

Vendor Master Data

General DataGeneral Data

Company CodeCompany Codedatadata

Purchase Org.Purchase Org.DataData

• NameName• AddressAddress

• Account dataAccount data•Payment dataPayment data

• CurrencyCurrency• IncotermsIncoterms• Purchsing dataPurchsing data

29

Material Master Data

PurchasingPurchasing Plant dataPlant data

WarehouseWarehouse

• Material CodeMaterial Code• DescriptionDescription• UMUM• WeightWeight•

• Purchasing TextPurchasing Text• Purch. groupPurch. group

• MRP profileMRP profile• Planning strategyPlanning strategy

• Stockage conditionStockage condition

Basic dataBasic data

Accounting Accounting datadata

• Valuation priceValuation price• Profit CenterProfit Center

30


Agenda

31

Purchasing Flow

32

Stock Material Vs Consumables

33


34

Procurement process

Purchase Order

GoodsReceipt

Invoice Receipt

ME21N MIGO MIRO

Purchase Requisition

ME51N

35


36

Procurement process

Purchase Order

GoodsReceipt

Invoice Receipt

ME21N MIGO MIRO

Request for Quotation

ME41N

37


Agenda

38

Agenda

39

Price condition

Purch. OrderPurch. Order

PricePrice

01.01.2014

Price A Price B

01.06.2014 01.01.2015

Price C

InforecordInforecord Purch. OrderPurch. Order

Manual PriceManual Price

AgreementAgreement

QuotationQuotation

Price Schema Determination

40

Price SchemaPrice Schema ConditionsConditions

Vendor Vendor Schema GroupSchema Group

Purch. Org.Purch. Org.Schema GroupSchema Group

Calculation Schema

41

Access Sequence logic

42

ConditionsConditionsMaster DataMaster Data

Access SequenceAccess Sequence

Condition ValueCondition Value

TablesTables

Source determination

43

Quota Quota ArrangementArrangement

Source ListSource List

Source of SupplySource of Supply

AgreementAgreement

InforecordInforecord

44


Agenda

Subcontracting

45

Subcontracting

46

Vendor Consignment

47

Vendor Consignment

48

Stock Transfer

49

50


Agenda

MRP

51

ReorderReorderPointPoint

Forecast Forecast planningplanning

MRPMRPprocedureprocedure

IndipendentIndipendentRequirementRequirement

BOM explosion

52

Finished Prduct

Component Semi-Finished product

Component Component

Purchase Document

Reorder Point

53

Lot size calculation

54

Dynamic Dynamic Lot SizeLot SizeDaily LotDaily Lot

Lot SizingLot Sizing

Exact LotExact Lot

Fix LotFix Lot

Weekly LotWeekly Lot

55


Agenda

56

Goods Receipt with reference

Purch. Order

Purch. Order

Delivery Document

GoodsReceipt

Material Document

Delivery Document

Accounting Document

ProductionOrder

ProductionOrder

Plant X

Good receipt stock

57

GoodGoodReceiptReceipt

Stock Stock BlockedBlocked

Stock Stock Quality InspectionQuality Inspection

Stock Stock Unrestricted-useUnrestricted-use

58

Goods Receipt without reference

GoodsReceipt

Initial Entry561

Samples501

Free-of-charge511

Plant X

Tranfer postings

59




Plant Y




60


Agenda

61


Purch. Order

Purch. Order

Invoice


Invoice Document

Invoice

Accounting Document

Material Document

Material Document

62


Agenda

63

Automatic account determination

Transferposting

Transferposting

Good receipt

G/L Account determination

Good receipt

Accounting Document

Price change

Price change

Good issue

Good issue

Incoming Invoice

IncomingInvoice

Business Transaction

Automatic account determination

64

MaterialMaterialCodeCode

Ref. CategoryRef. Category

G/L AccountG/L AccountValuation Valuation ClassClass

Material TypeMaterial Type

Valuation Valuation AreaArea

Valuation grouping code

1 sap ecc 6.0 procurement process mantova, september 2015

Documents

sap objects

purchasingspecial procurement

procurement process

t030 tableagenda

srvinventory management

material management

purexternal service

purchase orderpurchaseorder45