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SAISDIdentification and Placement

Procedures

Questions and Answers

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Timeline Identification of New Students

Home Language Survey is completed by parent at registration Identify students to be tested with WMLS Conduct LPAC for:

new students to SAISD within first two weeks of enrollment any student that was inadvertently overlooked during annual

spring 2012 review Document all information on the appropriate forms Use blue form (BE-12 or ESL-10) to document new student

information Data Clerk will enter information on WST 1175

TEA Flowchart

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Helpful Guides for LPAC

LPAC Monthly Responsibilities

At-a-Glance

Process for Identification and Placement of a LEP Student

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Follow the same identification/placement procedure as student with Spanish as the first language.

If the student is identified as limited English proficient, the student will be identified as LEP and categorized as ESL.

Instructional placement for this student is in the non-bilingual classroom with (pullout) ESL provided by the bilingual education teacher during the designated ESL time.

Q: What if the student’s first language is other than Spanish?

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Q: When does LPAC convene?

A: LPAC must convene for: Initial identification and placement (throughout the year as needed) Any changes in the status of the student Prior to TAKS for identification of language of test Every spring for:

the annual review of all LEP students, including parent denials.

Monitoring of exited students (first and second year follow-up.) Within the first two weeks of the student’s enrollment to identify

and place students in the appropriate instructional program. Invite parent(s) to attend LPAC meeting (Form LPAC-2 (E or S).

(This is optional but highly encouraged especially for initial placement or special cases.)

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A: Upon initial enrollment and at the end of each school year, the

LPAC shall review all pertinent information on all limited English

proficient students identified and shall:

Designate the language proficiency level of the student. Designate the level of academic achievement. Designate, subject to parental approval, the instructional

placement of the student and facilitate the participation of LEP students in other special programs.

Recommend a LEP postponement (11th grade only) and or STAAR Linguistic Accommodations for eligible students. Classify students as English proficient in accordance with the criteria and recommend exit.

Review and/or recommend an instructional intervention plan.

Q: What are some of the roles and responsibilities of LPAC during the review of pertinent information?

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What assessment is administered to determine if the student is limited English proficient (LEP)?

A: Woodcock Munoz Language Survey (WMLS) English Grades PK-12:

Form A – Fall Semester Form B – Spring Semester

Spanish Grades PK-5 (only at initial placement)

Q:

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Woodcock Muñoz Language Survey CALP Levels

English CALP Level / Description 1NES Negligible English Speaker 2 VLES Very Limited English Speaker 3 LES Limited English Speaker 3.5 LFES Limited to Fluent English Speaker 4 FES Fluent English Speaker 4.5 FAES Fluent to Advanced English Speaker 5 AES Advanced English Speaker 6 VAES Very Advanced English Speaker

Spanish CALP Level / Description 1NSS Negligible Spanish Speaker 2 VLSS Very Limited Spanish Speaker 3 LSS Limited Spanish Speaker 3.5 LFSS Limited to Fluent Spanish Speaker 4 FSS Fluent Spanish Speaker 4.5 FASpS Fluent to Advanced Spanish Speaker 5 ASpS Advanced Spanish Speaker 6 VASpS Very Advanced Spanish Speaker

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A: Other English Language Proficiency Tests

WHAT? Iowa Test of Basic Skills (ITBS)WHO? All students new to SAISD in grades 2 – 12

(LPAC may recommend that non-English speakers not be administered the ITBS.)

WHEN? Check Testing Calendar for exact dates Fall (September - October) Spring (February)

WHAT? Texas English Language Proficiency Assessment System (TELPAS) Rating

WindowWHO? LEP students in Grades K-12WHEN? Spring (February – March)

Q: What other English language assessments are

administered to LEP students?

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Q: What is the ITBS for students in grades 2-5?

Administration of ITBS: Fall ITBS

September-October Spring ITBS

February

Check with Testing Dept. for deadline to submit order of tests needed.

For students New to SAISD, recommendation during the initial LPAC must be made regarding the administration of the ITBS.

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A: Complete all information pertaining to the date of

LPAC, campus, etc.

The four committee members must sign and date each Minutes page. ‘

Information must note recommendation of LPAC based on pertinent information.

Addendum is used to record other information that must be documented.

Q: What form does LPAC use to document

program recommendations?

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Forms & student information needed during LPAC meeting:

Minutes & addendum (for initial placement use LPAC-6)

LPAC Meeting Minutes Checklist - LPAC-7 when using LEP Rosters

Student Profile Data for Bilingual Education (initial placement and annual review)

New Student LPAC Review Data Sheet (blue form used to record initial placement data and given to Data Clerk to enter information)

Oral language proficiency test results: Woodcock Munoz Language Survey (WMLS)

Grades PK-5 English and Spanish for initial placement English every spring thereafter until the student has attained

(level) CALP 4 Grades 6-12 English ONLY upon initial placement and every

spring thereafter until the student has attained (level) CALP 4 CALP Level Chart

Other pertinent information regarding student academic performance

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After the LPAC makes program recommendation:

Obtain parent permission, as soon as possible. Entry to the program date is the first day the student

is served AFTER all documentation is in place including the Parental Approval Form.

Complete New Student LPAC Review Data Sheet (blue form) with all information.

File parent permission form in the student LEP folder. Data clerk will enter information on New Student

LPAC Review Data Sheet in WST 1175.

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New Student LPAC Review Data Sheet (Blue)

Only for initial placement Completed after all

documentation is complete

Submitted by LPAC coordinator to Data Clerk to enter information on Screen WST 1175

Both coordinator and data clerk must sign the form

Q: How is the initial placement recommendation recorded for PEIMS?

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Q: What if the parent wants to deny placement in the Bilingual/ESL program?

Conference with parent to explain benefits of the program Parent signs the Waiver form BE-8 or ESL-7 and the

Documentation of Explanation of the Benefits of the Bilingual/ESL Program form (LPAC-8).

Use the blue form BE-12 or ESL-10 to record initial denial. Use the Change in Status form BE-13 or ESL-11 (yellow) to

record a denial for an existing Bilingual/ESL student. The LPAC may need to convene to make changes The campus data clerk enters the changes in WST 1175

Note: Waiver must be signed every year until exited.Waiver letter is filed on the left side of the folder behind the oral

language tests.

The current year’s letter must be first.

Waiver letter must be duplicated in both languages.

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Student Change of Status Form (yellow)

Use only if making changes in student status during the school year.

Duplicate in yellow. LPAC Coordinator

completes and Data Clerk enters changes on Screen WST 1175

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Student Change of Status FormForm BE-13 or ESL11(yellow)

The purpose of this form BE-13 or ESL11 is to document the change in status of a LEP student

From Bilingual (YES) to Bilingual (NO) (This is a parent denial)

Reasons for status change during the school year: Withdraw Code – 45 student no longer enrolled in the

program (Exited met criteria and is reclassified as a Non-LEP)

Withdraw Code – 33 program status change due to parent permission changes during school year

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Student Data Profile Sheet

Must be completed and signed by the LPAC coordinator

Information on form must match LPAC minutes

Form has a Fall and Spring section

Must be filed on right side of the folder Elementary: Forms BE-4 or BE-5 Secondary: Forms ESL-4 or ESL-5

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According to Commissioner’s Rules, key LPAC members are required to attend ARD meetings for LEP Special Ed students, including parent denials.

ARD and LPAC shall collaborate on any decisions regarding identification, placement, interventions, exiting, etc. of the student.

Exemption from TELPAS (any domain) must be specifically documented during the ARD.

Criteria for exiting (reclassification) shall be established prior to testing.

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Q: What if the LEP student is being recommended for Special Education services or is Special Ed student?

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Categories:

7 – Parent Denial

8X – Student exited from program

8N – Student reaching the highest level of English proficiency upon initial identification, and therefore, not being identified as limited English proficient.

0 – Student not placed in program due to severity of disability preventing student from being placed in bilingual education.

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Approval of Placement (Form BE-6, BE-7, or ESL-6

Letter must be duplicated in both languages. Parent must sign and date approval. Placement letter must be filed on the left side

of the folder.

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Exit / Reclassification

Upon the student meeting the criteria to exit the program the LPAC must notify the parents.

Letter must be duplicated in both languages.

Exit letter must be signed and dated by parent.

Exit letter must be filed on left side of the folder behind the oral language test which is on top of the approval or waiver letters.

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Things to Remember…

Identification and placement must be within the first two weeks (10 days) of enrollment.

For new students, check previous placement and original Home Language Survey for current year’s placement

Students NEW to SAISD in grades 2 - 12 must be administered the ITBS during the two week period identified by the Testing office.

Students in grades PK – 1 cannot exit program.

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Things to remember…

All LEP students are administered the WMLS in Spring until the student reaches CALP 4.

WMLS Form: A– Fall; Form B – Spring Spanish only for initial placement in PreK-5.

Parents denying the program must sign a waiver letter yearly.

If a student was inadvertently overlooked during the Spring annual review – LPAC should immediately correct the error and update the student’s program status.

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Things to Remember…

Members of LPAC must be trained yearly and have signed the statement of confidentiality (LPAC-4) form before the first LPAC.

All members of LPAC must be present in order to hold the LPAC meeting.

No parent serving on LPAC shall be an employee of the district.

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Part IIICrystal Enterprise

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Crystal Enterprise

How do I log in?

What information do I need?

Which documents should l check very, very often?

How can these rosters help me keep the documentation current?

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LEP Roster